Woodrow Wilson Building Committee

12/28/2020 Page 1 Committee Members Committee Staff Councilman Gene Nocera, Co-Chair Dr. Michael Conner; Superintendent Councilwoman Jeanette Blackwell Co-Chair Marco Gaylord; Director Operations Councilman Philip Pessina Vice-Chair Elise McDermott; Finance and Budget Kristy Byrd Peter Staye; Director Facilities Sheila Daniels Erin Thazhampallath; Secretary John Giuliano Richard Pelletier John Phillips Theodore Raczka Stephen Zarger Anita Dempsey-White Meeting Minutes ***Online WEBEX*** Woodrow Wilson Building Committee Monday, December 28, 2020 6:00 P.M Members Present: Councilman Gene Nocera Councilwoman Jeanette Blackwell Councilman Philip J. Pessina Stephen Zarger John Giuliano Sheila Daniels John Phillips Theodore Raczka Kristy Byrd Anita Dempsey-White Richard Pelletier Staff Present: Peter Staye; Director Facilities Elise McDermott; Finance Erin Thazhampallath; Secretary Others Present: Hristo Miljovski, Project Engineer, O&G Industries Joe Vetro; Project Manager, O&G Industries Randall Luther; TSKP Mary-Lynn Radych; TSKP Michael C. Scott; Senior Architect, TSKP  12/28/2020 Page 2 1. Councilman Gene Nocera, Co-Chair calls the meeting to order at 6:05pm. 2. Councilman Gene Nocera calls for a Motion to Approve the Meeting Minutes of November 23, 2020. Motion by Councilman Philip Pessina and seconded by Councilwoman Jeanette Blackwell to approve the minutes of the meeting of November 23, 2020. Motion passed unanimously. (Councilman Philip Pessina makes a motion to amend the agenda to remove item 5.3D Eversource 372 Hunting Hill Connection in the amount of $1,848.18. Motion seconded by Councilwoman Jeanette Blackwell. Motion Passed unanimously. Councilman Philip Pessina makes a motion to amend the agenda to add item 3.1Bb.FF&E package. Motion seconded by Councilwoman Jeanette Blackwell. Motion passed unanimously.) Councilwoman Jeanette Blackwell points out that Public Comment was not on the agenda. There are no members of the public attending the WebEx meeting. 3. Construction Updates and Action Items: 3.1 Workflow Status: In Progress A. O&G Status Update: Joe Vetro; Project Manager, presents to the Committee the Monthly Progress Report. We are showing the project completed at 58% and we have spent approximately $26,000.00 between last month and this month on some various minor issues. ● Items for approval Owner Contingency Items: PCO #81: Aux. Gym Acoustical Panels. These are wall panels that will be going up on the west side of the aux and help with noise acoustics for a total of $11,952.00. PCO #86: RFI 407, Elevator Breaker. This is for electrical breakers for two elevators for a total of $5,531.00. PCO #88: Utility Charges from Eversource for moving the electrical lines off the power poles and into the underground service we provided for a total of $77,047.00. ● Items for approval CM Contingency Items: PCO #79: RFI-362, Display Case Lighting for a total of $6,106.00 against CM Contingency. This is a cost to add in lighting in the main display cases on the main lobby. PCO #80: RFI-384, Fire Department Transponder for a total of $593.00 against CM Contingency. This is the cost to add an electrical outlet to service the Fire Department transponder that the Fire Department has asked to be installed in the building.  12/28/2020 Page 3 PCO #82: RFI-313 - Area B Skylight Support Steel for a total of $7,790.00 against CM Contingency. This is a piece of steel that needs to be added to support the skylight due to its structural requirements of attachment. PCO #83: RFI-402, Bent Plate @ Parapet, 7.4 Line for a total of $2,109.00 against CM Contingency. This is added in support of that parapet and the curtain wall. PCO #84: RFI-412, Curtainwall Closure Steel for a total of $1,600.00 against CM Contingency. When we went to install the Curtainwall we needed to shift the curtain wall out and close the gap that was created. PCO #85: SKS-7, Steel Support Columns for a total of $4,700.00 against CM Contingency. Columns were added in support of a steel decking over and off the auditorium area. PCO #87: ASI-48, New Data Rack for a total of $4,235.00 against CM Contingency. This Data Rack serves the projection screen at the center lobby. PCO #89: Assistant Superintendent for a total of $80,000.00 against CM Contingency. This is for 7months of service. This is in support of oversight on the building. We had to bring in another Superintendent to assist in quality control. Councilman Gene Nocera points out that all of these items have been brought before the budget meeting and vetted and were brought in at the lowest cost possible without compromising the quality of the project. Councilman Gene Nocera calls for a motion to approve a Budget Transfer and Change Order for PCO #81 and PCO#86 and PCO#88 for a total of $94,530.00 against the Owner's Contingency and approval of PCO #79,80,82,83,84,85,87,89 against the CM Contingency. Motion by Councilwoman Jeanette Blackwell and seconded by John Phillips. Motion passed unanimously. B. TSKP Status Update: a. Energy Efficiency Update: Michael C. Scott; Senior Architect, TSKP. gives an update on the anticipated energy performance and to answer any questions the committee may have about that. See Attached Beman High Performance Update Document presented by Michael Scott on Page 7 of Minutes. Sheila Daniels states that this is a great push ahead of what is status quo currently and thanks Scott for his work towards this. Councilman Gene Nocera states that if our contingency lands in a good place come late spring it's possible that we will have some revenue to spend down the road and Nocera states he would be interested in additional solar at the back of the school if that time comes. b. FF&E package for submission to the Office of School Construction Grants: Randall Luther; TSKP updates the Committee. The Committee authorized, in the TSKP contract, to go ahead with FF&E design services in putting together a furniture package for the new school. By the next meeting we will have the entire package for review and approval so we can  12/28/2020 Page 4 take it to the State and once the State approves we can move ahead. Time will be very important because some of these furniture items are very long lead items. 4. Action Item 4.1: Councilman Philip Pessina makes a motion to accept the 2021 Building Committee Meeting Schedule. Motion seconded by John Phillips. Motion passed unanimously. 5. Financial Report: 5.1: Financial Update: Elise McDermott; Financial report and update. McDermott states that this month is very status quo. There have not been too many additions or changes aside from monthly payments. Next month there will be a jump in the contingency but other than that everything is pretty much the same. 5.2: Budget Transfer/Change Orders/Line Transfers A. Motion by Councilwoman Jeanette Blackwell and seconded by John Phillips to approve a Change Order and Budget/Line Transfer for Committee Secretary and Committee Finance Admin. in the amount of $5,500.00. Motion passed unanimously. B. Motion by Councilwoman Jeanette Blackwell and seconded by John Phillips to approve a Purchase Order and Budget/Line Transfer for moving boxes (transfer of materials from Keigwin and WWMS to the new school) in the amount of $8,775.00 against the O&G Contingency. Councilwoman Jeanette Blackweell asks for clarification from Joe Vetro if this item would come from the O&G Contingency or the Owners Contingency. Vetro states that he does have an allowance for moving and he can put this item towards that. Councilman Philip Pessina asks if O&G can clarify that if they move this item toward that moving allowance that there is still sufficient funds available for the other moving costs. Councilman Gene Nocera asks if the moving boxes were supplied by the moving company and would therefore be part of that service and moving cost total. Motion passed unanimously. C. Motion by Councilwoman Jeanette Blackwell and seconded by Councilman Philip Pessina to approve a Purchase/Change Order and Budget/Line Transfer for Smoke Detector work in the amount of $5,500.00. Motion passed unanimously. D. Motion by Councilwoman Jeanette Blackwell and seconded by John Phillips to approve a Purchase/Change Order and Budget/Line Transfer for New Electrical Services in the amount of $7,700.00. Motion passed unanimously. E. Motion by Councilwoman Jeanette Blackwell and seconded by John Phillips to approve a Purchase/Change Order and Budget/Line Transfer for Underground Electrical in the amount of $4,620.00. Councilwoman Jeanette Blackwell points out that after reviewing  12/28/2020 Page 5 the minutes from January 2020 there was a note that indicated that this item would also cover the Title Search and Easement which was approved at $2,200.00. I would like tonight's minutes to clarify that these two items are separate and apart. The Title Search and Easement is separate and apart from this Item. Motion passed unanimously. 5.3: Invoice Approval: Motions read by Councilman Philip Pessina. A. Motion by Councilman Philip Pessina and seconded by Councilman Gene Nocera to approve O&G Invoice #17 in the amount of $2,872,573.56. Motion passed unanimously. B. Motion by Councilman Philip Pessina and seconded by Councilwoman Jeanette Blackwell to approve Eversource Trailer Utility Bill 11/30/2020 in the amount of $780.81. Motion passed unanimously. C. Motion by Councilman Philip Pessina and seconded by Councilwoman Jeanette Blackwell to approve Eversouce New Meter Utility Bill 11/30/2020 in the amount of $3,639.32. Motion Passed unanimously. D. Removed from the Agenda: (Eversource 372 Hunting Hill Connection in the amount of $1,848.18) E. Motion by Councilman Philip Pessina and seconded by Councilwoman Jeanette Blackwell to approve the Committee Secretary Timecard November - December 2020 in the amount of $250.00. Motion Passed unanimously. F. Motion by Councilman Philip Pessina and seconded by Councilwoman Jeanette Blackwell to approve the Committee Finance/Budget Timecard November - December 2020 in the amount of 13 Hours. Motion Passed unanimously. G. Motion by Councilman Philip Pessina and seconded by Councilwoman Jeanette Blackwell to approve TSKP Invoice #31 in the amount of $43,097.00. Motion Passed unanimously. 6. Discussion: 6.1: Innovation Lab Update: Joe Vetro states that currently they have ordered and released all of the products for the Lab, such as mechanical equipment and door frames and the demolition work associated with that work. They are currently awaiting the delivery of doors to install the walls and framing. Councilman Gene Nocera asks Vetro if he is concerned with the  12/28/2020 Page 6 speed of that work and how he feels about where they are in the work. Vetro states that some materials are taking a little longer to come in, such as the door frames. They are only ordering four doors frames so it takes a back door to the manufacturer. Vetro states that he does not feel this will impact the conclusion of the project. 6.2: Community Recreation Facility Update: Councilman Gene Nocera states the Landmark, the architectural firm, have been developing the phasing plan for their work. The work will hopefully start late spring and early summer. The infrastructure bond was passed and a small amount will be used to bring the structure up to code. The hope is the structure (pool, gym, and aux gym) will be ready to go in December 2021 for community use. 6.3: Neighbor request for publication of site plan update: Councilman Philip Pessina asks for an update from Randall Luther, TSKP. Luther states that he has the view and he can send that along to whoever needs. Pessina states that as long as the view is on the website that is sufficient and potentially we can send that view directory to the community member who inquired. 7. Motion by Councilman Philip Pessina and seconded by Councilwoman Jeanette Blackwell to Adjourn the meeting at 6:56pm. Motion passed unanimously. Respectfully Submitted, Erin Thazhampallath Recording Secretary 12/28/2020 Page 7