City Council

Minutes of the Millcreek City Council Meeting Monday, March 27, 2017 Councilmembers present Jeff Silvestrini – Mayor Silvia Catten – Council District 1 Dwight Marchant – Council District 2 Cheri Jackson – Council District 3 Bev Uipi – Council District 4 Others present Leslie Van Frank–Acting Recorder John Brems – City Attorney Rita Lund – Deputy Recorder 4:00 PM – WORK SESSION The meeting was called to order at 4:10 PM by Mayor Pro Tempore Bev Uipi, Mayor Silvestrini joined the meeting at 4:15 PM. 1. Discussion with Jared Steffey from Salt Lake County Mayor’s Office of Financial Administration Mayor Silvestrini introduced Jared Steffey, Fiscal Manager, Salt Lake County Mayor’s Operations, who had been asked to attend to discuss potential interlocal agreements for Salt Lake County services, and also to explain the Municipal Services District (MSD) budget. Mr. Steffey gave a presentation outlining funding requests for administrative costs that had been 1 made to the MSD by the five Metro Townships. Based on the amounts requested by the Metro Townships, Millcreek would be entitled to a proportional amount of about $498,000. The total administrative costs would then be approximately $1.2 M. Mr. Steffey explained that the requirement for fund balance reserves for both the Metro Townships and the MSD that brought the total of funds required for administrative costs to around $1.6 M total. Mr. Steffey then reported that in order to balance the budget, the MSD would have to make cuts in services in the corresponding amount. Mr. Steffey reviewed the services the county provides to the MSD, and the potential cuts that have been considered, including among other things, a 15% cut to parks maintenance and a reduction of seven full time county employees. Mayor Silvestrini explained that the MSD Board had adopted a tentative budget with the proposed cuts, but that there would be a public hearing, and potential additional meetings on the budget. The mayor reported that MSD board members had been shocked by the budget presentation, by the fact that the previous board had not considered the need for administrative costs, and by the number of cuts required to balance the budget. The mayor explained that there will be additional discussion and was hopeful that the MSD board would revisit the proposed cuts. Councilmember Marchant asked if the funds designated to Millcreek were based on population. Mayor Silvestrini responded that the MSD had divided the funds among Millcreek and the Metro Townships based on the proportions of sales tax and road funds generated in each area. Mayor Silvestrini reported that if the MSD budget is approved as presented, Millcreek would receive $498,000 and that the city would have the ability to determine the uses for the funds and would not be bound by MSD decisions, such as the suggested cut to parks maintenance. Mayor Silvestrini then explained that Millcreek has commissioned a study to consider leaving the MSD, with a realistic orderly withdrawal most likely occurring by July 1. The mayor reported that he had been in discussions with Salt Lake County to develop interlocal agreements to contract for major services with the exception of planning and development services, economic development and engineering. Mr. Steffey then reviewed the capital projects list that had been approved. He pointed out that the line item in the amount of $33,000 designated for bike lanes in Millcreek Canyon should properly be paid by the county out of general funds, rather than by using MSD funds. There is an ongoing discussion with the county mayor’s office related to projects that should be moved from the MSD budget to the general fund. Leslie Van Frank, City Recorder, asked about the funds earmarked for the animal services building. Mr. Steffey responded that in the past, the county’s municipal services budget had been paying more than a fair share to animal services. Additionally, no reserve fund had ever been established for animal services, resulting in a lack of funds for capital improvements. Mayor Silvestrini added that the concern may be rectified by animal services’ currently 2 proposed increased charges to contracting cities, which should result in everyone paying their fair share. Mayor Silvestrini asked about the timing for potential cuts and Mr. Steffey responded that when the MSD adopts a budget, cuts would have to be made immediately. Leslie Van Frank asked about the District Attorney’s charges for services provided to various Planning Commissions, which the District Attorney will no longer be providing to the Metro Townships or Millcreek. Mr. Steffey outlined the timing concern that he has encountered. The DA does not charge for services rendered until the year after the service is completed. Mr. Steffey has asked for a breakdown of billable hours for the last two years in order to attempt to determine the average costs. Mayor Silvestrini reported that he had been working with city attorney John Brems to develop interlocal agreements with Salt Lake County to provide services on a one year basis for public works, animal control and parks & recreation. Separate contracts are being developed with the county for court services and with the County Surveyor for GIS services. These agreements will be presented to the council for consideration at a future meeting. 2. Discussion with Wayne Johnson, Salt Lake County Parks and Recreation Mayor Silvestrini introduced Wayne Johnson, Division Director with Salt Lake County Parks and Recreation. Mr. Johnson agreed with Mayor Silvestrini’s assessment of the MSD budget meeting, that the board members did not have adequate information on the impacts of the service cuts outlined. Mr. Johnson then gave a presentation about the four neighborhood parks that have been transferred to Millcreek. Scott Avenue Park is a neighborhood park but also a flood control basin. At this park, Millcreek would only be paying for the neighborhood park portion. Additionally, there is a community garden adjacent to the park that is funded through open space funds. The garden consists of 23 plots and there have been 12 Millcreek residents sign up for plots this spring. Eleven other plots are still available. The three other parks that have transferred to Millcreek are Canyon Rim, Fortuna and Sunnyvale. Mr. Johnson outlined the maintenance requirements at each park and indicated that all of the parks, with the exception of Fortuna Park, are on a centralized irrigation system. Playgrounds are inspected once a month and each park caretaker watches for problems. Snow removal occurs on sidewalks adjacent to the parks but there is not snow removal in the interior sections. The four parks total 28.05 acres. Mr. Johnson then talked about the impacts of a 15% cut to maintenance in the parks. Water costs are by far the largest expense and water rates are set costs from the water companies. The central irrigation system and methods used by personnel to establish the water requirements at each park allow for a 78% efficiency rate on water costs. If a 15% reduction is required, there will be serious impacts to the grass, resulting in brown parks. A reduction in 3 the water scheduling would also have an impact on the park trees. It is possible to install separate valves that would water just the trees but it would be cost prohibitive. An additional possibility would be to adjust the mowing schedule to every two weeks rather than weekly, which would impact the surface of the playing fields. The parks department has been watching the evolving science of grasses, and have test plots for different varieties that require less water. Replacement of the Kentucky bluegrass with other varieties would be costly and would have to be completed in phases. Additional cuts could be made to the sprinkler inspection schedule, however water usage would likely increase due to broken heads or valves that are not spotted and repaired promptly. Park overhead includes charges from the District Attorney to defend claims and administration, both of which would be difficult to cut. Christina Oliver from County Parks added that the parks department has a very efficient administrative team with just 8 employees to administer a $78M budget. Mr. Johnson added that there are always additional unexpected costs; as an example, copper pipes were recently stolen from a trailhead and were very costly to replace. Councilmember Marchant noted that no leagues play at Scott Avenue Park and it might not have a large impact to reduce mowing at that location. He also asked if the neighbors who have been assisting with graffiti removal at the park could continue the program. Mr. Johnson responded that there is a real benefit to that type of resident involvement and the parks department would appreciate the continued assistance. Councilmember Marchant also commented on several dead ducks that he had noticed on the street and requested “Duck Crossing” signs be installed to slow drivers in the area. John Miller noted that Public Works operations would be responsible for such signage. Joanne Wong, a Millcreek resident, stated that she was concerned about the proposed MSD cut of 7 FTE’s, including 4 from planning/zoning and 2 from community relations. Christina Oliver responded that there could also be personnel cuts to parks. Ms. Wong asked about impacts of these cuts. Mayor Silvestrini indicated that the result would likely be slower code enforcement, slower plan reviews and some township services would no longer be provided. 3. Discussion with Kerri Nakamura, Utah League of Cities and Towns Mayor Silvestrini introduced Kerri Nakamura from the Utah League of Cities and Towns, who turned the time over to the Interim Director of the League, Roger Tew. Mr. Tew introduced the staff present at the meeting: Kerri Nakamura, CFO; Cameron Diehl, Government Relations; Susan Wood, Communications Director; Abby Bolic, Operations Coordinator; Brandon Smith, Legislative Research Analyst; Meg Ryan, Land Use Academy of Utah; and Nick Jarvis, Research and Technology. Mr. Tew gave a brief overview of the League services and added that he is proud to have most of the cities in Utah as members. The League’s primary mission is to train, advocate for and assist Utah cities. The League supports a large lobbying effort at the state legislature. Mr. Tew 4 then asked if any councilmembers had questions or required additional information. Mayor Silvestrini commented that he has already had some training from League and that their lobbying team had helped support Millcreek during the recent legislative session with several important bills. Councilmember Uipi asked for details on how the League would address an issue that could potentially have disagreements between cities. Mr. Tew outlined the process that has been established, including bringing the concern to the Board of Directors and the Legislative Policy Committee to work towards agreement. If consensus cannot be reached, the League will remain neutral. Mr. Diehl commented that this is very infrequent. He explained that the real power of the League is the data the League collects to back up requests. Councilmember Uipi then asked if that type of data would be available to Millcreek. Ms. Nakamura stated that it would be difficult to have specific Millcreek data at this point in time, but that she could definitely provide generalities from comparable cities. Nick Jarvis discussed the Utah Benchmarking project that has operated by the League to collect overall basic data, populations, demographics, including forty data points for all the state and over one hundred for member cities. Cluster analysis would group cities based on several data points. Councilmember Uipi asked what type of training is offered to employees. Ms. Nakamura outlined the two conferences that are held each year along with a newly elected officials series that is offered in coordination with the Utah Local Governments trust. Susan Wood has instituted “expert hours” sessions. Mr. Tew stated that he is always available for questions. Publications are available and videos are posted on the website. The League works closely with John Jansen and APA on land use guidelines and members can access land use training online. 4. Discussion of responses to HR RFP Copies of the five responses to the request for proposals for human resources services were distributed. Mayor Silvestrini asked the councilmembers to review and evaluate each in order to have a discussion at the April 3rd City Council meeting. Judy Thimakis, a Millcreek resident, has offered to assist Millcreek with developing the HR program. Mayor Silvestrini suggested a selection committee should include the City Council and Ms. Thimakis. 5. Discussion of organizational charts and HR needs The council reviewed sample organizational charts that had been forwarded by Ms. Thimakis. Councilmember Uipi distributed a sample chart that she had developed and there was discussion about the various departments and how to best organize employee duties. Councilmember Marchant stated that finance, clerking and recorder duties should be added. Councilmember Jackson questioned including emergency management and PIO duties for a single employee. Mayor Silvestrini noted that community engagement could include coordinating with community councils, the Arts Council, special events and activities. Mayor 5 Silvestrini felt there should be the addition of an economic development director who would meet with businesses and write grants. Judy Thimakis joined the meeting and reviewed her suggestions, including the need to have assignments for finance, treasurer, recorder, public relations coordinator for website and branding, human resources, economic development and planning to increase the tax base and revenue. Planners, inspectors and plans examiners will be required. Ms. Thimakis encouraged the council to develop mission and values statements initially to guide the organizational structure. Councilmember Uipi asked Ms. Thimakis if she could assist with standard operating procedures to guide items such as onboarding as well as her thoughts on employee expectations. Ms. Thimakis offered to share standard operating procedures and suggested working with GBS to determine medical, dental, life insurance and disability plans. Ms. Thimakis agreed to sit on the HR selection committee. 6. Discussion of website RFP Mayor Silvestrini reported that as all members had not yet scored all applications there would be a general discussion. Councilmember Marchant offered that his top three picks are Civic Plus, Civic Life and Vision. Most councilmembers agreed that these three had also been most attractive to them. Mr. John Brems, city attorney, suggested interviews with these three and Mayor Silvestrini agreed that interviews allowing each applicant a twenty-minute time frame during a work session would be appropriate. Mayor Silvestrini requested the councilmembers develop questions to discuss and submit to applicants ahead of time and that interviews would be set for the April 17th meeting. The Council thanked Leslie Van Frank for her work on the current website, all of which has been done on a volunteer basis. 7. Continued discussion of municipal priorities Mayor Silvestrini led a discussion about the best way to develop priorities. Councilmember Marchant stated that it is the duty of the City Council to create a mission statement and he suggested involvement of the Envision Committee. Councilmember Uipi suggested that each councilmember develop their ideas of a mission and value statement and offered to circulate mission statements from other entities. John Brems suggested an offsite retreat with a facilitator. Councilmember Uipi offered to investigate the availability of facilitators. The Work Session adjourned for dinner break at 6:20 PM. 6 GENERAL MEETING 1. Call to Order. Mayor Silvestrini called the meeting to order at 7:03 p.m. 1.1 Pledge of Allegiance was led by Millcreek resident George Pehrson 1.2 Approval of Minutes The Minutes of the April 20th City Council meeting and the April 21st City Council Special Meeting were approved upon motion by Councilmember Jackson, seconded by Councilmember Catten. 2. Public Comment 2.1 George Pehrson, second grade student at Canyon Rim Academy George Pehrson reported that he is working on a community project for school. He is requesting that the City Council consider sidewalks, speed bumps or establishing a dead end on his street. He told the council that kids walk to Evergreen along the street, which has no sidewalks, cars go too fast and a dangerous curve creates a blind spot. He and a friend were almost hit twice on the same day while riding a bike on the street. Mr. Pehrson requested assistance from the city to reduce this safety concern. Mayor Silvestrini thanked Mr. Pehrson for bringing his concern to the City Council. He explained that the city has many requests for sidewalks and will consider Mr. Pehrson’s as funds come available. Mr. Gordon Mickleson, owner of Big Priority Auto, introduced himself and seven employees in attendance. Mr. Mickleson is requesting a variance from the moratorium on commercial zones so that he can open a new business at 3975 Howick Street (210 W). A recycling business is currently located at the location and Big Priority would like to clean up the property and locate a garage in the pre-existing building. He stated that his permits are ready but that he has been unable to open the business due to the moratorium. Mayor Silvestrini stated that the city had adopted the moratorium and that the council must respect the process for the entire city. The mayor asked city attorney John Brems to discuss Mr. Mickelson’s concerns. 3. Reports 3.1 Report of Mayor, reports of City Council members Mayor Silvestrini reported on the discussion that had taken place earlier in the Work Session in relation to budgets. The mayor invited residents to attend two events that will be held on Wednesday, March 29th. At 4:00 PM, an open house will be held in the atrium of of the south building at the Salt Lake County Government Center by the Millcreek Planning Commission to consider a revision of commercial zones in Millcreek. At 6:00 PM that same evening in the council committee of the whole meeting room, there will be a public hearing for the MSD 7 budget. The budget decisions made by the MSD will impact the Metro Townships more than Millcreek. Mayor Silvestrini then reported that he had attended a work session of the Salt Lake Valley Law Enforcement Service Area (SLVESA) concerning revising the authority to issue tax anticipation notes. He explained that governments that provide services with funds derived from property taxes typically borrow funds to tide them over until tax revenue is received. The Bank of Utah, who has sold the tax anticipation notes in the past, became concerned because the city of Riverton intends to leave the district. Riverton intends to continue to contract for services with the Unified Police; they are not leaving but are changing how they pay. The bank is no longer comfortable and wants assurances through a change to the provision of the notes that would allow unpaid notes to immediately go into default if Riverton leaves the district, and the default interest rate would go to 18%. Mayor Silvestrini reported that the current rate is 1%. Herriman is also considering leaving the district. That would result in Millcreek being the only city in the District along with the metro townships and the city would be participating on a board that has the same composition as the MSD Board, but with unweighted voting. The mayor announced that if Millcreek were to determine to leave the district, the city would perhaps wait to leave until the date that the notes are due. The mayor additionally reported that he had attended a training with the Land Use Association of Utah, an arm of the League of Cities and Towns. The training was designed to train elected and land use officials about their duties and responsibilities. The training was also attended by John Jansen and Tom Stephens. Councilmember Jackson reported that she attended the Whole Community Disaster Simulation and found it to be a very useful and good learning experience. The councilmember would like to see a similar event take place in Millcreek next year in order to educate residents about what is involved when a disaster strikes. Councilmember Uipi reported that she and Councilmember Jackson had attended a Skyline High School presentation on suicide prevention. Skyline is working toward developing a HOPE PROGRAM, which trains a group of students who can provide peer assistance. Councilmember Uipi additionally reported that she is working with UPD on providing a suicide prevention night on April 26th headed up by UPD officer Jody Sampson. The event is open to the entire city. Councilmember Jackson reported that the Skyline High principal has asked for assistance next year when the school will have 9th graders in attendance. The principal anticipates increased traffic. Councilmember Marchant reported that he had attended the Wasatch Front Waste and Recycling District board meeting. He relayed information that Millcreek by far has the largest number of residences though not necessarily the largest population. Councilmember 8 Marchant reported that he had learned that grass clippings should be placed unbagged in green waste cans. Members were reminded that residents should not put plastic bags in recycling cans as it plugs up the equipment. 3.2 Report from Unified Police The mayor introduced UPD Officer Prettyman, who told the council that he had no report and asked the council to excuse Chief DeBry this evening. 4. Appointments No appointments appeared on the agenda. 5. Consent Agenda No consent items appeared on the agenda. 6. Planning Matters 6.1 Rezone application 30277 – Nathan Anderson and Jon Jones are requesting a rezone from R- 2-6.5 to C.3, location:1257 and 1253 East Elgin Avenue., Community Council: Millcreek, Planner Spencer Hymas Mayor Silvestrini introduced Spencer Hymas, a planner with Salt Lake County. Mr. Hymas described the application. The property is currently zoned R-2-6.5 and is located at 1257 and 1253 E Elgin Avenue. The developer would like to build single family attached town homes with each town house being separately owned. The Millcreek Community Council recommended approval and requested that the density be limited to 14 units with a height limit of no higher than 30’. The community council additionally wanted the uses to be limited to single family residential. The Millcreek Planning Commission’s recommendation is to approve the application with conditions that density be limited to 14 units, height be limited to 32’, and uses be limited to single family residential. Mr. Hymas reported that the property is consistent with the existing Millcreek General Plan, which shows that the area should be available for moderate change. The planning staff has given the rezone a favorable recommendation. He also reported that the applicant has provided a conceptual drawing that has not been vetted to determine if it is compatible with current health and safety requirements. Councilmember Jackson asked if any common space had been included. Mr. Hymas responded that he didn’t believe so but that at this point this is a rezone request and that the conceptual drawing hasn’t yet been reviewed as to compliance with ordinances. The applicant provided the conceptual drawing to provide an idea of their intent for the property Mayor Silvestrini introduced one of the applicants, Nathan Anderson. Mr. Anderson explained two issues: One, they would put in recreational features but would like to request when they come back for approval to allow back yards to be fenced for privacy. The intent is to have a common gathering area. Mr. Anderson requested that they be allowed to request the city council to allow that their application proceed based on the 2016 PUD ordinance to these parcels under a written development agreement. The Planning Commission had agreed to grant the rezone application but there was a concern with 9 changes to PUD ordinance that require property of an acre of more. Mr. Anderson explained that the current PUD ordinance limits the ability for prospective buyers to obtain mortgages. Mayor Silvestrini described the reasoning for the changes which would allow PUD’s to cluster buildings in order to provide open space elsewhere on the property. The Planning Commission was seeing applicants attempting to increase density without providing open space amenities. An additional issue has been that with smaller PUDs, problems often developed with maintenance because there were few owners. Mayor Silvestrini is not adverse to working through this with a development agreement. The mayor related that in the past there have been applications for rezoning requests that were granted and later were developed in a way that was not acceptable to the neighborhood. The city would be more open to granting a zone change when there are specifics as to what the development would look like. A process could be that the city attorney works on a development agreement, the Planning Commission would review the agreement and the City Council would make the final approval. The mayor announced that there is another developer that has considered looking at utilizing this process. The mayor suggested the council continue the application to allow the city attorney to work with Mr. Anderson on a development agreement. The mayor informed Mr. Anderson that the council would not have the ability to go back to previous ordinances. Mr. Anderson asked if a zone change approval could be predicated on having a development agreement in process. The mayor responded that the council would like to see the agreement beforehand Mayor Silvestrini suggested a meeting with city attorney John Brems in order to develop parameters and gain a preliminary understanding before the applicant spends money on drawing up an actual plan. A MOTION to continue rezone application #30277 – Nathan Anderson and Jon Jones requesting a rezone from R-2-6.5 to C-3, location: 1257 and 1253 East Elvin Avenue was made by Councilmember Uipi, seconded by Councilmember Marchant. Motion passed unanimously. 7. Financial Matters No financial matters appeared on the agenda. 8. Other Matters 8.1 Discussion and consideration of Ordinance No. 17- _____ , amending Title 2 of the Millcreek Code of Ordinances by Adding Chapter 2.49 entitled “Street Addressing and Property Identification”; and Title 3 of the Millcreek Code of Ordinances by adding Section 3.42.010 entitled “Addressing Fees”. John Brems, city attorney, explained that this ordinance is required to address an item that was overlooked in previous ordinance adoptions. Councilmember Jackson asked if this ordinance addresses home numbers that are out of sequence and if these sequences require corrections. Mr. Brems explained that this ordinance does not address corrections, just new home numbering. Mayor Silvestrini explained that there have been problems in the past with incorrect addressing and that the county addressing department has made corrections. Inaccurate addressing creates problems for police and fire. 10 MOTION was made by Councilmember Jackson, seconded by Councilmember Uipi to adopt Ordinance No. 17-_____, amending Title 2 of the Millcreek Code of Ordinances by Adding Chapter 2.49 entitled “Street Addressing and Property Identification”; and Title 3 of the Millcreek Code of Ordinances by adding Section 3.42.010 entitled “Addressing Fees”, but with a correction to subparagraph A of section 2.49.010 from “mailed to the city’s recorded address” to “mailed to addresses on record with the County Treasurer.” MOTION passed by roll call vote with members voting as follows: Councilmember Marchant – Aye Councilmember Jackson – Aye Mayor Silvestrini – Aye Councilmember Catten – Aye Councilmember Uipi – Aye 8.2 Discussion and consideration of whether to authorize the East Mill Creek Emergency Leadership Team to use the logo for an April 15th event to be held in conjunction with the Utah Great Shake Out event Councilmember Jackson reported that this is an East Mill Creek event and is not being held on the same date as the Shake Out. The city logo would be used along with other sponsor logos. Mayor Silvestrini stated that city does need a policy related to logo usage. Councilmember Catten agreed to prepare a draft style guide for consideration. MOTION was made to authorize the East Mill Creek Emergency Leadership Team to use the city logo for an April 15th event by Councilmember Jackson, seconded by Councilmember Uipi. Motion passed unanimously. 8.3 Discussion and consideration of Grandeur Peak trailhead neighborhood parking permit program Mayor Silvestrini reported that he had circulated emailed comments to the Council. His rough tally of comments showed 23 favoring, 6 opposed and 3 neutral. Four community council chairs sent in favorable comments. Councilmember Marchant stated that he had received no comments from his district but had received 53 letters, emails and phone calls. The councilmember stated that he had a concern that Jemina Keller had been allowed to speak twice at the public hearing, and he would like that during this type of meeting in the future there should be a policy to try to be a little more tight with who is allowed to come to the podium to speak. Councilmember Marchant then stated that he felt this is a unique area and that users deserve parking areas, that the restricted parking situation does have precedence and it is hard to overlook concerns of neighbors. A priority is to have safe and inviting neighborhoods balanced with another priority of the right of the public to enjoy open spaces. The parking permit program appears to have had a positive impact on the neighbors and he would be favorable to having additional parking spaces provided along the west side of Wasatch Boulevard. The Councilmember also stated that he is hopeful that the 11 neighborhood can come together. Home health care vehicles should be exempt, there should be strict enforcement of the parking areas and no one should be denied access as long as they are law abiding. Councilmember Uipi reported that after deliberating all of the emails and comments, she had spoken with the Fire Marshal, the UFA, the UPD and John Miller from the county’s engineering department. She stated that she was saddened that the neighborhood is divided and is trying to take into consideration what has been in place, but that in order to be responsive to neighbors who are opposed, other options should be considered. including potentially leaving the permit parking in place but extending additional parking along the west side of Wasatch Boulevard. The councilmember suggested that the parks department be asked to consider placing signage to the trailhead to encourage carpooling. An additional option may be to consider seasonal parking. Councilmember Uipi would like to consider parking ordinance changes. Currently 51% of neighbors can petition and the city is required to complete a study. The Grandeur Peak study cost $12,000 and took over five months to complete. Councilmember Catten stated that this trailhead is also not in her area and outlined concerns related to signage. The councilmember feels that most people want to be good neighbors and would probably follow the rules, and that adding signage is one of the simple things that can be done without a lot of cost. The councilmember would be against expanding the existing area, that part of the solution should be to utilize the space along the west side of Wasatch and that parking is probably not an issue every day. Councilmember Catten represents the west end of Millcreek and there has in the past been an application that lacked adequate parking. There is a concern that the city would be required to spend money to complete a study if neighbors request a parking program in their area and that the city may be setting a precedent for other areas. The council would have to be ready to proceed if other areas submit a request. The councilmember is favorable to approving the parking permit program. Councilmember Jackson agreed and understands the program is working for the majority of the impacted residents. The councilmember reported that she had spoken with the Fire Marshal related to potential seasonal parking and had been told that there should not be a problem with instituting seasonal permits. The councilmember would be interested in exploring seasonal permits as it would take the burden off residents to obtain visitor passes during the winter months. The parking permit program in place around OIympus High only applies during school hours during the school year. Councilmember Jackson feels better signage and education need to be explored and stated that a neighbor had commented that she attempts to provide friendly education when she sees a user behaving irresponsibly. Councilmember Jackson additionally supports adding parking along the west side of Wasatch Boulevard. There was discussion related to providing overflow parking at Eastwood Elementary. Mayor Silvestrini stated that the Principal and school community council is amendable to allowing parking as long as there is no conflict during school hours and adequate signage is posted stating that no undressing, drugs or alcohol would be tolerated. Mayor Silvestrini stated that he has witnessed the parking situation and that it was a problem. A priority for the mayor is to preserve adequate access to public space. The mayor added that as related to precedent setting, the city has an ordinance that allows this and the requirements have been properly complied with. The mayor agrees that this is a unique area, it draws many different groups of users, 12 hikers, Parleys Trail users, climbers, teenagers shooting the tube and dog owners. This is an area of exceptional demand and he is concerned with safety issues. The mayor stated a concern that seasonal parking passes would be confusing and that he is in favor of keeping the program without expanding the area and would like to allow additional parking on the west side of Wasatch Boulevard. Mayor Silvestrini stated that he is not adverse to considering refining the ordinance to investigate what is right number of parking spots, possibly providing large placards for special events, any program needs to ensure that vehicles are not blocking streets and that there may be an amendment to the ordinance that requires the use of permits be only for one side of the street. The mayor stated that there seems to a consensus of the council to consider incorporating into the ordinance the potential of seasonal permitting. City attorney John Brems will develop potential ordinance changes to address the concerns outlined and present it to the council for consideration. MOTION was made by Mayor Silvestrini, seconded by Councilmember Marchant, to approve the permit parking program as is. MOTION passed by roll call vote with members voting as follows: Councilmember Marchant – Aye Councilmember Jackson – Aye Mayor Silvestrini – Aye Councilmember Catten – Aye Councilmember Uipi – Aye John Miller suggested that there may not be a need to mark additional parking spaces, a possibility may be to just pull no parking signs down. Mr. Miller is also aware the public works operations will be doing slurry seal work in the area and they may be willing to put down some paint while they are there. Councilmembers Uipi and Catten will coordinate with the county parks department to work on verbage for signage. Mayor Silvestrini will contact Wasatch Front Waste and Recycling to provide an additional garbage can for the Eastwood Elementary parking lot. Councilmember Jackson offered to assist in developing education pieces. 9. New Items for Subsequent Discussion No items for subsequent discussion were presented. 10.Calendar of Upcoming Events Agenda items for April 3rd were discussed including: Report on the Great Utah Shake out Judy Thimakis HR discussion should be scheduled for 5:30 PM Councilmember Catten will invite mosquito abatement representatives to present Low Impact development presentation by Greg Baptist and Julie Henry from Salt Lake County 13 A discussion of requirements that would allow funding to be provided to other organizations Review of community council budgets Special events committee discussion 11. Closed Session (If Needed) No closed session was required. MOTION for adjournment was made by Councilmember Jackson and seconded by Councilmember Uipi. Meeting adjourned at 9:20 PM. 14