City Council

Minutes of the Millcreek City Council January 11, 2021 6:00 p.m. Work Meeting 7:00 p.m. Regular Meeting The City Council of Millcreek, Utah, met in a public work meeting and regular meeting on January 11, 2021 at City Hall, located at 3330 S. 1300 E., Millcreek, UT 84106. The meeting was conducted electronically per Millcreek State of Local Emergency Directive No. 2 of 2020 and live streamed via the City's website with an option for online public comment. PRESENT: Council Members City Staff Jeff Silvestrini, Mayor John Brems, City Attorney (electronic) Silvia Catten, District 1 (electronic) Elyse Sullivan, City Recorder Dwight Marchant, District 2 (electronic) Francis Lilly, Planning and Zoning Director Cheri Jackson, District 3 (electronic) Kurt Hansen, Legislative Policy Director Bev Uipi, District 4 (electronic) Rita Lund, Cornrnunications Director John Miller, Public Works Director (electronic) Mike Winder, Economic Development Director (electronic) Samah Safiullah, Planner (electronic) Attendees: Tanner Webster (electronic), Chief Duane Woolsey, and Chief Steve DeBry. WORK MEETING - 6:00 p.m. TIME COMMENCED: 6:03 p.m. Mayor Silvestrini called the work meeting to order. 1. First Reading: a. GP-20-002, Adoption of the Mfflcreek City Center Urban Forestry Standard; Francis Lffly, Planning and Zoning Director Francis Lilly said the Council had previously seen a draft of the standard and not much had changed since then. Staff took the plan through fornnal City adoption process. All the community councils and the Plaru'iing Commission recommended approval of the standard. Staff worked with VODA Landscape + Planning on the standard and it was completed in September 2020. Lilly said he had received questions from the public about it via social media that he would address. He said the standard requires developers to plant certain trees along certain frontages in the Millcreek city center and every street type would have its own type of tree. The standard tells where, how, and what tree to plant. Lilly said the developers, per code, were required to plant 2- inch caliper trees. He emphasized that the City would not be planting the trees, except for some in Millcreek Common, but that the developers would be. He said the City has the option of Millcreek City Council Meeting Minutes 11 January 2021 Page 2 of 6 creating a business improvement district and it could fund the retention of an arborist or forester to maintain the trees. Lilly said a lot of other cities do this for their downtown revitalization efforts. Lilly showed and explained to the Council the color-coded map for tree types in the city center. He said staff reviewed the standard with particular residents who had expressed an interest in it and incorporated their comments. He said staff recommended approval of the standard as a General Plan amendment. Mayor Silvestrini thanked Lilly for working with the public and asked if anyone had commented on the standard while it went through the adoption process. Lilly said there had not been any coinment. Elyse Sullivan read an online public comment received that night from Thom DeSirant, 718 E. Nibley View Court, about the urban forestry standard. "Iread through the 44 page PDF about this and it seems like a great idea, I'm really excited to see more native plants in our city!" b. ZM-20-009, Rezone Request from R-1-10 to R-1-5 at 4396 S. Garden Drive; Samah Safiullah, Planner Samah Safiullah said the applicant was proposing to rezone property located 4396 South Garden which was currently zoned R-I-10. The parcel to the south of the property was zoned as R-1-5. The surrounding properties make-up a mixture of R-1-10, R-2-10, R-M, and R-4-8. The parcel has a vacant and boarded up single-family dwelling. The applicant has the intent of subdividing the parcel into two narrow lots and building two small side-by-side single-family homes, subject to a development agreement with the City. The development agreement would place regulations on the future development of the lot including setbacks, height, slope of roof, building envelope, lot coverage, etc. She showed the Council a site plan which incorporated feedback from the cornrnunity council with setbacks and lot coverage. She said the rezone proposal does not contradict the Future Land Use Map as described in the General Plan. The property is designated as Neighborhood 1, primarily single-family detached homes, 1-2 stories. She went over the development agreement considerations. There was a neighborhood meeting held on November 24, 2020 and a lot of residents were in support of the rezone. Safiullah said one anonymous public comment against the proposal was received. Council Member Catten asked about the anonymous comment. Safiullah said the cornrnent did not state why they were opposed to the rezone. Lilly said he received comment that expressed concerns about height and density. Safiullah said the Millcreek Community Council recommended approval of the rezone with a zoning condition of a 30-foot front yard setback. The Planning Commission recommended approval of the rezone with the recommended zoning conditions. Mayor Silvestrini asked if adoption of the rezone should be with a zone condition or the development agreement. Safiullah said the development agreement. Her analysis was that a development agreement needed to be developed based on feedback from the City, the public, and the Planning Commission; specific design standards to prevent a monotonously designed home will be necessary, especially as the homes face the public right-of-way along Garden Avenue. If there was fiirther concern that something would be done to negatively impact the neighborhood, staff would recommend imposing a zone condition. Staff did not believe that this development would bring detrimental harm or effects to the surrounding neighborhood and properties and the enforcement of a development agreement and the standards of the Residential Compatibility Overlay Zone would help prevent a detrimental effect to neighbors. Safiullah recornrnended approval of the rezone.  Millcreek City Councn Meeting Minutes 11 January 2021 Page 3 of 6 Mayor Silvestrini asked for comment from the applicant. Tanner Webster, applicant, said he went with the R-1-5 zone because of the setbacks. He said even though it would be an increase in density, the lots would still be large. Mayor Silvestrini said it looked like a good project. 2. Street Banners Proposal; Rita Lund, Communications Director Rita Lund said the holiday street banners were a success and well-received. Seventy-five banners were hung along 2300 E., 900 E., and 3900 S. She suggested that the City prepare spring and fall banners since Venture Out displayed theirs during the summer. Each banner set cost varies based on the design, about $6-7,000. She said that cost would be for one season. The subsequent years would only be the cost for hanging/removal. Lund brought up ideas for the spring banners, such as various "supports" of corni'nunity services and agencies. Council Member Marchant said he heard from one constituent who did not like the design of the holiday banner. He asked if Lund would speak with the resident for ideas for the spring banner. Lund agreed. Council Member Jackson asked if the poles had the capabilities for a lighted fixture, such as a snowflake in the winter. Lund was not sure and could look into it. Council Member Jackson said she liked the banners but that they were hard to see at night. John Miller, Public Works Director, said the poles would not be able to accoinmodate lighted features based on the power there. Mike Winder, Economic Development Director, brought up that poles could have solar panels on them. Council Member Catten said there were new street light poles on 300 E. and asked about hanging banners on them. Lund said there were no baru'iers holders there, but they could be added. Mayor Silvestrini suggested adding them on Main Street too. Council Member Catten asked about the installation and removal. Lund said it was a Millcreek resident who did it. Council Member Uipi asked about banners for student athletes. Lund said John Brems, City Attorney, was going to look at a policy for that. John Miller said banner brackets could be added to the street light standard for new light poles. Council Member Catten said there could be a standard for high traffic streets. 3. Staff Reports There were none. 4. Discussion of Agenda Items, Correspondence, and/or Future Agenda Items Mayor Silvestrini said he asked staff to plan on discussing capital improvement project priorities during the next Council work session. He said the Council would look at the budget and allocate funding to projects. Mayor Silvestrini said the Utah League of Cities and Towns started holding their Legislative Policy Cornrnittee meetings. He said that he and Kurt Hansen, Legislative Policy Director, regularly attended those meetings. He said Millcreek got 3 votes on the Committee and asked who else would attend as a voting member. Council Member Uipi volunteered. Council Member Catten asked if the meetings were open to the public. Mayor Silvestrini said yes and that he would send the meeting links to the whole Council. Council Member Jackson asked about ranked choice voting. She said she spoke with Vineyard's Mayor and the residents there really liked it. Elyse Sullivan said that the Salt Lake County Clerk's Office had not yet decided if they would support ranked choice voting for cities who contracted with them for election services. Council Member Catten asked about the cost for Millcreek to run the election without the County's support. Sullivan did not know the cost. Mayor Silvestrini pointed orit that there would be a need for software and polling centers. He Millcreek City Council Meeting Minutes 11 January 2021 Page 4 of 6 asked about the legislative fiscal note with the ranked choice voting pilot program. Mike Winder did not believe it carried over from subsequent years. Council Member Uipi moved to adjourn the work meeting at 6:49 p.m. Council Member Catten seconded. Mayor Silvestrini called for the vote. All Council Members voted yes. The motion passed unanimously. REGULAR MF,ETING - 7:00 p.m. TIME COMMENCED: 7:04 p.m. 1. Welcome, Introduction and Preliminary Matters 1.1 Pledge of Allegiance Mayor Silvestrini called the meeting to order then led the pledge of allegiance. 1.2 Public Comment Elyse Sullivan read an online comment received from Thom DeSirant, 718 E. Nibley ViewCourt,aboutrankedchoicevoting. "Ilovetheideaofitandlthinkweshoulddoit, I know that the County Clerk has said that they won't do it, but that was about two years ago. I know a lot of citizens would love to have that!!!" 2. Planning Matters 2.1 Discussion and Consideration of Ordinance 21-01, Amending Title 19 of the Millcreek Code of Ordinances with Respect to Hotels in Commercial Zones Mayor Silvestrini said the Council received a first read of the ordinance at their last meeting. Samah Safiullah said the purpose of the amendment was to introduce more quality lodging and to introduce hotels into areas for economic development in Millcreek. She said the ordinance received positive recommendations for approval from the corni'nunity councils and Planning Cornrnission. Mayor Silvestrini said that with the ordinance, hotels would be of a higher quality than what the City would currently otherwise get. Council Member Uipi moved to approve Ordinance 21-01. Council Member Jackson seconded. The Recorder called for the vote. All Council Members voted yes. The motion passed unanimously 3. Business Matters 3.1 Discussion and Consideration of Resolution 21-01, Ratifying, Confirming and Approving Amendment 2 to an Agreement with Salt Lake County for CARES Act Funding Mayor Silvestrini said over the holidays Salt Lake County offered to distribute an additional$l50,000 of CARES Act funding to Millcreek to be used for any potential impact created by the transitional housing facility that recently opened in a hospice center on 3300 S. In order to accept the money, there needed to be an amendment to the interlocal agreement between Salt Lake County and Millcreek. The Mayor said he had not received any complaints about the facility. Mfflcreek City Council Meeting Minutes 11 January 2021 Page 5 of 6 Council Member Catten moved to approve Resolution 21-01, Ratifying, Confirming and Approving Amendment 2 to an Agreement with Salt Lake County for CARES Act Funding. Council Member Jackson seconded. Council Member Jackson said she delivered books to the facility and the people there were polite and grateful. Council Member Catten said she had driven by it and had only seen one person sitting outside of the building. Mayor Silvestrini said he had a pleasant conversation with a resident there. The Recorder called for the vote. All Council Members voted yes. The motion passed unanimously. 4. Reports 4.1 Mayor's Report Mayor Silvestrini said he would work with staff to set up the aru'iual meeting with the cornrnunity councils for training and to go over their funding. He said Laurie Johnson, HR-Finance Director, would be working on a 5-year capital improvement project budget and the Council would be doing workshops with it. He reported that Millcreek did not have to do any borrowing to pay for the Unified Police Department contract (for the second round in 2020) which saved taxpayers about $175,000 a year with interest and fees. 4.2 City Council Member Reports Council Member Uipi said the Policing Townhall Meeting would be held the following evening, January 12'. The recent meetings with the Mt. Olympus and East Mill Creek Community Councils went well with their discussions on Unified Fire Autliority Station 112. 4.3 Staff Reports Rita Lund brought up the Future Millcreek City Hall open house scheduled for January 19fll. Mayor Silvestrini said there would be a public engagement meeting on the City's spacing needs. Council Member Jackson asked about the fon'nat for the meeting. Lund said it would be mostly virtual, but people could come to City Hall. Francis Lilly, Planning and Zoning Director, said the project architect had an interactive process where people could participate via their website. 5. New Items for Subsequent Consideration There were none. 6. Calendar of Upcoming Events * Millcreek Policing Townhall, 1/12/21, 6:00 p.m. at City Hall * Planning Commission Mtg., 1/20/21, 5:00 p.m. at City Hall * City Council Mtg., 1/25/21, 5:00 p.m. at City Hall Council Member Marchant moved to go into a closed meeting per Utah Code Ann. §52-4- 205(a), Discussion of the Character, Professional Competence, or Physical or Mental Health of an Individual at 7:20 p.m. Council Member Catten seconded. The Recorder called for the vote. All Council Members voted yes. The motion passed unanimously. Millcreek City Council Meeting Minutes 11 January 2021 Page 6 of 6 Council Member Jackson moved to go back into the open meeting at 8:37 p.m. Council Member Catten seconded. Mayor Snvestrini called for the vote. All Council Members voted yes. The motion passed unanimously. ADJOURNED: Council Member Jackson moved to adjourn the regular meeting at 8:40 p.m. Council Member Catten seconded. Mayor Silvestrini called for the vote. All Council Members voted yes. The motion passed unanimously. APPROVED: Date 7-Is-2,>2-) Wkyor Attest: !! City Recorder