City Council

Minutes of the Millcreek City Council January 25, 2021 6:00 p.m. Work Meeting 7:00 p.m. Regular Meeting The City Council of 'Millcreek, Utah, met in a public work meeting and regular meeting on January 25, 2021 at City Hall, located at 3330 S. 1300 E., Millcreek, UT 84106. The meeting was conducted electronically per Millcreek State of Local Emergency Directive No. 2 of 2020 and live streamed via the City's website with an option for online public comment. PRESENT: Councn Members City Staff Jeff Silvestrini, Mayor John Brems, City Attorney (electronic) Silvia Catten, District 1 (electronic) Elyse Sullivan, City Recorder Dwight Marchant, District 2 (electronic) John Miller, City Engineer (electronic) Cheri Jackson, District 3 (electronic) Kurt Hansen, Legislative Policy Director Bev Uipi, District 4 (electronic) Rita Lund, Communications Director Francis Lilly, Planning and Zoning Director (electronic) Mike Winder, Assistant City Manager (electronic) Laurie Johnson, HR-Finance Director (electronic) Attendees: Kumar Shaw, Chief Duane Woolsey (electronic), Chief Steve DeBry, and Officer Scott Green. WORK MEETING - 6:00 p.m. TIME COMMENCED: 6:00 p.m. Mayor Silvestrini called the work meeting to order. 1. Capital Improvement Projects Budget Discussion; John Mffler, City Engineer John Miller presented the Council with a spreadsheet of project needs and the projected costs totaling $45,529,100. He hoped to take the Council on a tour of the listed sites in the future. Council Member Jackson asked about the line item of "2000 E.: 3300 S. to Siggard - Reconstruction/Overlay." Miller said he would double check that address reference. Council Member Jackson asked about completing sections of sidewalk on 2000 E. Miller said the difficulty with 2000 E. was the irrigation ditch. He said the "Miscellaneous" budget line item could cover some of that sidewalk however the piping of the ditch on Siggard was another listed project on the drainage tab of the spreadsheet. Council Member Jackson asked about the community council projects. Miller said the East Mill Creek Community Council gave priorities for both school and non-school related projects. The non-school projects were "Neffs Lane Phase Millcreek City Council Meeting Minutes 25 January 2021 Page 2 of 7 1, Birch Way SW, 2700 E.: SW 3300 S. to Evergreen (East Side)." The school project priorities were"2000 E. SW @ SiggardIntersection,Honeycut SW: 3540 S. to 3300 s., and Spring Haven/Springhollow Dr. SW." Miller pointed out that not all of his notes that he was presenting on were not in the spreadsheet in the meeting packet. Council Member Catten asked if the $600,000 for the "900 E. 3900 S. to 4500 S. (Grant Local Match)" line item included all of the extras. Miller said that line item was the City's match for the $7 million grant. The crosswalk enhancement proposed at 4125 S. and 900 E. was included in that cost. Miller said the preliminary engineering for the environmental study would be paid in the current fiscal year and the rest would be in the next fiscal year. Council Member Marchant asked about the timeline for "1300 E. 3900 S. to 4500 S. Reconstruction/Overlay" line item. Miller said he had been seeking grant funding to finish that project. He said the City needs to either do a total reconstruction for $10-15 million or an overlay and continue to allow development to address minor drainage. Council Member Marchant asked about the timing for the overlay. Miller anticipated getting a grant in the next 4-6 years. Council Member Marchant asked about the sidewalk across the street from St. Mark's Hospital near Marie Calendar's being replaced as a project. Miller said that Salt Lake County Public Works Operations (SLCo Ops) had been addressing trip hazards in sidewalks over the last few months, specifically in that area. He said the concrete work was done by those who are now plowing snow for the winter season. The trip hazards were part of maintenance covered under the SLCo Ops contract, not capital improvement projects. Council Member Uipi asked if Miller had prioritized projects based on safety. Mayor Silvestrini said he wanted the Council to discuss the projects before reviewing Miller's assessment. Council Member Jackson asked about projects from the community councils and adding from constituents' requests in the Council districts. Miller said he had requests from all the community councils but the Canyon Rim Citizens Association. Council Member Marchant asked about the "Public Works Yard (Reserved Funds)" line item. Miller said the City needed a public works yard at some point because services from the County would be priced out, so the funds were to be set aside for 'future use. He said there were two parks line items: pickle ball courts at Canyon Rim Park and expansion work at the Neff Canyon trailhead. Miller reviewed his project recommendations for the current budget year for the Capital Improvement Projects (CIP) fund which already had committed funds and the additional staff recommendations from reprogrammed monies: "Pavement Preservation, Jupiter Brockbank SW, 3900 S.: I-215 to 2300 E. Reconstruction, 900 E.: 3900 S. to 4500 S. Safety Improvements, Wasatch Blvd 3441 dip, 3900 S.: Jordan River to 700 E., 3800 S. Skyline HS Intersection, Highland Dr: 3300 S. to 3900 s., and 900 E.: 3900 S. to 4500 S. Constructions Match." Council Member Marchant asked about the funding for the Skyline High School intersection at Virginia Way and Upland Drive. Miller said the project was through a federal grant and Millcreek had to match a portion of it. The Granite School District was not going to help pay for that, but they would be making improvements along their property frontage. Miller reviewed the committed funds in the current fiscal year for sidewalk projects, traffic calming, storm drain, active transportation, and miscellaneous projects. Mayor Silvestrini asked about the scope for phase 1 of Neffs Lane sidewalk. Miller showed the Council the stretch of sidewalk on a map for phase 1 and 2. He then reviewed his project recommendations for the next fiscal year, which totaled $1.9 million. Laurie Johnson said anything not spent in the General Fund could go into Fund Balance. The priority was to stay below the 25o/o fund balance state requirement and any carg over funds could go into the Capital Improvement Projects fund. She Millcreek City Council Meeting Minutes 25 January 2021 Page 3 of 7 said there was an additional$l.9 million le:tt over from Fiscal Year 2019-20 in the CIP fund balance that had not been budgeted. Mayor Silvestrini asked the Council to review the list and come back to the next work session with their recommendations. Council Member Uipi asked for the project priorities from the community councils. Laurie Johnson said Millcreek had received an allocation of $350,000 for Community Development Block Grant projects and liad until February Ist to get the initial application to Salt Lake County. Mayor Silvestrini said lower income projects qualified and the Council should pick one that provided a community benefit. Miller said Sunnyvale Park phase 2 and 3 could qualify as well as the proposed 3900 S. sidewalk near the TRAX station. The Council voted for the proposed sidewalk project on 3900 S. Johnson said she would work on the application. 2. Staff Reports There were none. 3. Discussion of Agenda Items, Correspondence, and/or Future Agenda Items Council Member Uipi said she attended a national webinar on policing by GreenKey, an organization that does body camera analysis and offers three types of reports. She said she would look into Unified Police Department being reviewed as a pilot. Mayor Silvestrini asked if Council Member Uipi had spoken to Sheriff Rivera about it. Council Member Uipi said no and wanted the Councils' input on it. Mayor Silvestrini felt it was worth pursuing since it was free. Council Member Jackson moved to adjourn the work meeting at 6:58 p.m. Council Member Uipi seconded. Mayor Silvestrini called for the vote. All Councn Members voted yes. The motion passed unanimously. REGULAR MEETING - 7:00 p.m. TIME COMMENCED: 7:12 p.m. 1. Welcome, Introduction and Preliminary Matters 1.1 Pledge of Allegiance Mayor Silvestrini called the meeting to order then led the pledge of allegiance. 1.2 Public Comment Elyse Sullivan read an online comment received via the City's website from Arrowood, 1906 E. Orchard Drive. "Hello, I would like to submit a request to allocate funds for the repaving ofHighland Drive between 3900 South and 3300 South. At times I feel like I am almost driving 072 a gravel road, becausethe road is in such terrible condition. Thank you. Becky Arrowood." Mayor Silvestrini said Millcreek would try and accomplish that this year, as discussed in the work meeting. Millcreek City Council Meeting Minutes 25 January 2021 Page 4 of 7 Sullivan also read an online corninent received via the City's website from Thom DeSirant, 718 E. Nibley View Court. 'Page one ofthe document titled'WORKMTG ITEMI DRAFTFUTUREPROJECTSFY2021-22.PDF'lists 'MillcreekCariyon Improvements" at a cost of 15 million dollars, and adds 'we need to annex.' $15 million is approximately a third of the entire budgetfor future projects, a sig4cant amovmt. at would we be annexing, the entire swath of land, just the road, or something else? Who currently owns or controls the land and why can't theyfor the improvements? at benefit does Millcreek receive by annexing the land?" Mayor Silvestrini said Millcreek Canyon was part of unincorporated Salt Lake County and the responsibility for road improvements there was with the Municipal Services District of Greater Salt Lake. Millcreek residents heavily use that canyon, but it was not within city boundaries so Millcreek would not be spending that much money. Millcreek would be working in collaboration with the U. S. Forest Service and Salt Lake County on a FLAP grant to do road improvements in or on the Forest Service land. The Forest Service needed partners to help apply for the grant. Millcreek may have a small match but was not planning on spending that much money. 1.3 Millcreek Precinct Officer of the Month for December 2020 Chief Steve DeBry presented Officer Scott Green as Officer of the Month for December 2020. Chief DeBry said Officer Green follows up on hit and run cases, helps citizens, writes detailed reports, exceeds assigned duties, and much more. Recently he responded to a serious auto accident and extricated the victims from the vehicles in a safe maru'ier. The Citizens Advisory Board presented Officer Green with a gift. Mayor Silvestrini thanked Officer Green for his work. 2. Planning Matters 2.1 Discussion and Consideration of Ordinance 21-02, Rezoning Certain Property Located at Approximately 4396 South Garden Drive from the R-1-10 Zone to the R- 1-5 Zone Mayor Silvestrini said the item was to be continued per staff's request. Mayor Silvestrini asked for public comment. There was none. Council Member Jackson moved to continue item 2.1 to the next regularly scheduled meeting. Council Member Catten seconded. Mayor Silvestrini called for the vote. All Council Members voted yes. The motion passed unanimously. 2.2 Discussion and Consideration of Ordinance 21-03, Notifying the Public of a Pending Ordinance That Would Amend the R-M Residential Zone and Planned Unit Developments Francis Lilly said staff had been working on code changes with the community councils and Planning Commission. The PUD code refers to old County code and practices that Millcreek no longer engages in. The changes are also a reflection of lessons learned in the past couple of years with prior applications. He anticipated a recommendation from the Plaru'iing Cornrnission at the end of February. Mayor Silvestrini said the ordinance would allow staff the ability to stop accepting applications under the old ordinance. Millcreek City Council Meeting Minutes 25 January 2021 Page 5 of 7 Council Member Jackson moved to adopt Ordinance 21-03, Notifying the Public of a Pending Ordinance That Would Amend the R-M Residential Zone and Planned Unit Developments. Council Member Catten seconded. The Recorder called for the vote. All Council Members voted yes. The motion passed unanimously. 3. Financial Matters 3.1 Fiscal Year 2020-21 2nd Quarterly Financial Report; Laurie Johnson, HR- Finance Director Laurie Johnson said 50% of the budget year had passed and 71.64% of General Fund revenues had been received. This amount was higher than would be expected at that point in the budget cycle and it was due to the receipt of CARES Act 'funds and property tax revenues. She said the revenues were doing well with property taxes and she had raised the amount budgeted for sales tax. The revenue was on target for business licenses and over for building permits. Johnson said 57.83% of the General Fund budget had been expended and then reviewed the department expenditures. The Mayor and Council budget was a little lower than expected due to the payment of the Utah League of Cities and Towns dues. The Economic Development budget was lower than expected due to the payment of retail promotion fund grants. The Non-Departmental was higher than expected due to transfer of related funds which would be done later in the fiscal year. The Fleet budget was higlier than expected since funding allocated for a vehicle had not been spent. The Class B & C Road funds would be adjusted as expended. All other department budgets were within expected parameters. The Capital Improvement Project fund had 89.49% budget available. Johnson said the Stonn Water fund was new that fiscal year. The City had received $476,058 in the second quarter and nothing in the first quarter. Staff had not spent more than what had been collected. Mayor Silvestrini said Class B and C Road funds were down because of the gas tax since people were driving less during the pandemic. Millcreek had received 127% in sales tax reyenue for November 2020. 4. Reports 4.1 Mayor's Report Mayor Silvestrini said after evaluating almost 40 applicants for the assistant city manager position, he selected Mike Winder to fill the position. He said the Unified Police Department (UPD) Board asked him to serve as Chair again. He said President Trump approved the Emergency Declaration with Utah for the windston'n last September which allows municipalities to be able to be reimbursed for costs incurred because of the disaster. Millcreek had expended approximately $192,700 and will get reimbursed. He said a lot of the money went to Salt Lake County Public Works to pay for waste removal. 4.2 City Council Member Reports Council Member Uipi said there was a good support group at the Policing Townhall held January 19'. It was determined then to have a townhall in one year and updates from UPD would be heard monthly. She invited residents to continue to share their experiences with UPD. She thanked Francis Lilly for the fieldtrip to the Bountiful ice rink. 4.3 Staff Reports There were none. Millcreek City Council Meeting Minutes 25 January 2021 Page 6 of 7 4.4 Unified Police Department (UPD) Report Chief Steve DeBry said his officers come to work every day because they love what they do. He said a trifecta came together last year with the Covid-19 pandemic, social unrest, and not knowing department effects with Taylorsville leaving UPD. He commended his department for their work. Mayor Silvestrini concurred. He then gave the Council a synopsis from the prior year. In 2020, there were 13,113 cases, 3,511 citations, 34,966 calls for service, and 648 booking arrests made. He showed a graph breakdown of those categories by month with the highest amounts being in the surnrner. He mentioned that there had been 4 response calls to the 3300 S. homeless transition shelter in December 2020 and 75 calls within % mile radius from it. The Millcreek Crime Suppression Unit had 240 Class A and felony arrests, 31 search warrants served, and 281 citations for speed enforcement and traffic violations. The Motor/Traffic Unit conducted 30 hours of pedestrian safety enforcement which resulted in 83 traffic stops and 63 citations, back to school crossing enforcement awareness which resulted in 89 citations and 70 warnings issued, and 21 alcohol and drug related arrests from 48 directed DUI enforcement shifts. The Community Oriented Policing Unit cleaned up over 20,000 pounds of garbage and waste from illegal campsites with the County Health Department, investigated and resolved 45 cases of graffiti, conducted 12 bar and sexually oriented business compliance checks, conducted 3 Eliminate Alcohol Sales to Youth checks, provided service to the community through notification and evacuation plaru'iing during the wildfire, responded to 216 transient calls and provided the homeless population with resources, and more. The Collision Analysis and Reconstruction Unit investigated 5 critical accidents in Millcreek. Lastly, Chief DeBry announced Officer Adam Melnitsky as the Millcreek Precinct Officer of the Year for 2020. Council Member Uipi asked if there was a rise in crosswalk violations from the prior year. Chief DeBry said enforcement was ramped up, so there was probably more. Council Member Uipi asked for an update on car burglaries. She asked if the Officer of the Year was selected by peers. Chief DeBiy said the officer was selected by him, the lieutenant, and supervisors of the division; 11 people. He said car burglaries were prevalent in Millcreek. He said residents needed to park under a light, off the street, lock their doors, and not to leave valuables in the car. 4.5 Unified Fire Authority (UFA) Report Chief Woolsey said 36 new recruits would begin camp on February Ist for a 16-week academy. The crews had received Covid-19 vaccinations. UFA had determined the stations for reconstruction. Millcreek Station #112 would start that year. He reviewed the recent promotions and retirements. Mayor Silvestrini commended UFA for their work. 5. Consent Agenda 5.1 Approval of January 11, 2021 Work Meeting and Regular Meeting Minutes Council Member Uipi moved to approve the minutes. Council Member Jackson seconded. Mayor Silvestrini called for the vote. All Council Members voted yes. The motion passed unanimously. Millcreek City Council Meeting Minutes 25 January 2021 Page 7 of 7 6. New Items for Subsequent Consideration There were none. 7. Calendar of Upcoming Events * Mt. Olympus Cornrnunity Council Mtg., 2/2/21, 6:00 p.m. TBD * Millcreek Community Council Mtg., 2/2/21, 6:30 p.m. TBD * Canyon Rim Citizens Association Mtg., 2/3/21, 7:00 p.m. TBD * East Mill Creek Coinmunity Council Mtg., 2/4/21, 6:30 p.m. TBD * City Council Mtg., 2/8/21, 5:00 p.m. at City Hall Council Member Jackson moved to go into a closed meeting per Utah Code Ann. §52-4- 205(a), Discussion of the Character, Professional Competence, or Physical or Mental Health of an Individual at 8:10 p.m. Council Member Marchant seconded. The Recorder called for the vote. All Council Members voted yes. The motion passed unanimously. Council Member Catten moved to go back into the open meeting at 9:00 p.m. Coiuicil Member Uipi seconded. Mayor Silvestrini called for the vote. All Council Members voted yes. The motion passed unanimously. The Council decided which community council meetings they would attend in February. ADJOURNED: Council Member Jackson moved to adjourn the regular meeting at 9:05 p.m. Council Member Uipi seconded. Mayor Silvestrini called for the vote. All Council Members voted yes. The motion passed unanimously. APPROVED Date o7 z3 '2Al,S Jeff Silve%trini, Mayor