City Council

Minutes of the Millcreek City Council February 14, 2022 6:30 p.m. Work Meeting 7:00 p.m. Regular Meeting The City Council of 'Millcreek, Utah, met in a public work meeting and regular meeting on February 14, 2022 at City Hall, located at 3330 S. 1300 E., Millcreek, UT 84106. The meeting was live streamed via the City's website with an option for online public coinment. PRESENT: Council Members City Staff Jeff Silvestrini, Mayor John Brems, City Attorney Silvia Catten, District 1 Elyse Sullivan, City Recorder Thom DeSirant, District 2 Kurt Hansen, Facilities Director (electronic) Cheri Jackson, District 3 Laurie Johnson, HR-Finance Director Bev Uipi, District 4 Francis Lilly, Planning & Zoning Director Rita Lund, Coinmunications Director Andrew Clark, Emergency Manager John Miller, Public Works Director Brian Busch, GIS Specialist Attendees: Laurel Lay, Robin Bullen, Rebecca Cannon, Sgt. Jesse Allen, and Chief Steve DeBry WORK MEETING - 6:30 p.m. TIME COMMENCED - 6:32 p.m. Mayor Silvestrini called the work meeting to order. 1. Council Redistricttng Discussion; Francis Lffly, Planning & Zoning Director and Brian Busch, GIS Specialist Francis Lilly reported that he had met with each of the council members. He said every 10 years the city needed to account for population changes following the U.S. Census, so council districts stayed roughly proportionate. The council needed to adopt a redistricting map by May 16, 2022. He wanted to solicit feedback from the Council before taking a map to the community for input. Redistricting is done using U.S. Census data, which was not released until September 30, 2021, due to the COVID-19 pandemic. Utah Code 10-3-205.5 requires the City Council to make boundary adjustments where necessary to maintain substantially equal populations, within six months after the Legislature completes its redistricting process. Utah enacted new congressional districts 011 November 12, 2021. Gov. Spencer Cox signed new state legislative districts for both chambers into law on November 16, 2021. Millcreek City Council Meeting Minutes 14 February 2022 Page 2 of 6 Brian Busch said Millcreek had grown approximately two percent (1,241 people) from 62,139 people in 2010 to 63,380 in 2020. Lilly reviewed Millcreek Code 2.11.040 which says: 1. Council members shall each be elected to represent a district of the city. 2. The city is divided into four (4) districts of substantially equal population, as shown on the map and district boundary descriptions on file in the city, and which are designated Districts 1, 2, 3, and 4. 3. Within six months after the Utah Legislature completes its redistricting process, the council shall make any adjustments in the boundaries of the districts aS may be required to maintain districts of substantially equal population. 4. Each elected officer of the city shall maintain a principal place of residence within the city during the officer's terin of office as required by Utah Code Ann. §10-3-301. 5. A vacancy shall occur if a Council member shall die, resign, terminate legal domicile within the corporate limits of the City or be judicially removed from office. Busch said staff tried to follow these standards with the redistricting map proposals: * The purpose of redistricting is to create an equal distribution of population within each council district. * When drawing districts, the official population numbers from the 2020 census must be used. * Districts must be contiguous and reasonably compact. * Districts must follow natural boundaries such as streets and rivers. * Districts must be drawn to create four districts. * Districts must be as nearly equal as practical, with a deviation no greater than +/- 4.0 percent (percentage from other municipalities). * Current elected officials stay located in their designated district. Lilly said the Utah Independent Redistricting Commission says that districts should be contiguous, be reasonably compact, preserve communities of interest, follow natural, geographic, or man-made features, boundaries, or barriers, preserve cores of prior districts, and prohibit purposeful or undue favoring of incumbents, candidates, or parties. Busch then reviewed the existing council district boundary maps. Most of the population growth was in District 1. By using the Census blocks, he said maps were drawn to get populations as close as possible to the mean. Council Member Uipi asked about changing the community council boundaries at the same time. Mayor Silvestrini said the community councils were private organizations and the Council could make suggestions. Council Member Catten noted that continual council redistricting could constantly change the cornrnunity councils' representation. Busch reviewed the four proposed redistricted maps. Council Members Jackson and DeSirant were in favor of clean lines. Mayor Silvestrini noted that the original districts Were drawn so there was not an east/west divide. He also pointed out that Council District 2 just had an election so changing the representative (as suggested with some of the proposals) so soon after the election may not make residents happy. Council Member Catten noted it was hard to get good engagement from west side residents and she appreciated the mix of representation in the current districts, though she did not originally want the east side to have multiple representation seats. She did not like the second map because it split her street and neighborhood. Mayor Silvestrini said the more options the cornrnunity got, the better the input would be. Millcreek City Council Meeting Minutes 14 February 2022 Page 3 of 6 Lilly recominended developing a story map and publishing it on the city's website in February and sharing the maps with the cominunity councils in March. He recominended mailing postcards to those whose district may change in March/April. Rita Lund said a special edition printed newsletter could be mailed out. Mayor Silvestrini recommended the newsletter over the postcard and the Council hosting a public hearing. Council Member Jackson recommended the community councils review the maps in March and provide their recommendation in April. Council Member Uipi recommended residents be able to provide feedback on the city's website. The Council decided to eliminate map 2 and send the other three out to the public for feedback. 2. Staff Reports There were none. 3. Discussion of Agenda Items, Correspondence, and/or Future Agenda Items There was none. Council Member Jackson moved to adjourn the work meeting at 7:08 p.m. Council Member DeSirant seconded. Mayor Silvestrini called for the vote. An Council Members voted yes. The motion passed unanimously REGULAR MEETING - 7:00 p.m. TIME COMMENCED: 7:08 p.m. 1. Welcome, Introduction and Preliminary Matters 1.1 Pledge of Allegiance Mayor Silvestrini called the meeting to order and led the pledge of allegiance. 1.2 Public Comment Rebecca Cannon, 3846 S. Greenbriar Way, voiced support for the Greenbriar Way capital improvement project. She noted there were a lot of kids who lived on the street and sidewalks would help get them off the street. There is low visibility and a blind corner on the street, so adding lamps would increase the safety on the street and would help act as a crime deterrent. She noted that the East Mill Creek Community Council had the project listed for capital improvements. Laurel Lay, 3022 E. 2965 S., and Robin Bullen, 3776 S. Millcrest Road, expressed concern on the design of the new city center development. They said the city hall should have natural materials like stone and wood, and the view of the mountains should be highlighted. They did not feel these elements were coming to fruition in the design of the building and did not appreciate covering up the eastern windows. They recommended using more wood on the fagade. Mayor Silvestrini appreciated the comments. He encouraged them to meet with the project architect, MHTN. He noted the eastern screening would reduce the heating and cooling of the building and would still provide visibility to the east. 2. Planning Matters Millcreek City Council Meeting Minutes 14 February 2022 Page 4 of 6 2.1 Discussion and Consideration of Ordinance 22-08, Approving an Assignment and Assumption of Development Agreement and Amendment to Development Agreement Francis Lilly said the matter was concerning property on Parkview Drive. The Council had previously approved a development agreement for the property that established a building heiglit limit and staff had since learned that the survey data was incorrect. The agreement reestablishes the height based on accurate survey data, a maximum height of 30 feet above original grade, and reassigned the agreement to a new property owner. The agreement did not go to the coinmunity council or Planning Commission for review. Council Member Jackson moved to adopt Ordinance 22-08, Approving an Assignment and Assumption of Development Agreement and Amendment to Development Agreement. Council Member DeSirant seconded. The Recorder called for the vote. All Council Members voted yes. The motion passed unanimously. 3. Business Matters 3.1 Discussion and Consideration of Resolution 22-04, Adopting a Volunteer Policy and Procedure Manual Known as the Volunteer Handbook Mayor Silvestrini said the Council was briefed on this at a prior meeting. Council Member Uipi moved to approve item 3.1. Council Member Jackson seconded. The Recorder called for the vote. All Council Members voted yes. The motion passed unanimously. 4. Reports 4.1 Mayor's Report Mayor Silvestrini said he met with the Congressional delegation in Washington D.C. as the Chair of the Wasatch Front Regional Council to discuss transportation funding that had been authorized by Congress, but money had not been unlocked because Congress had not passed a budget. He also garnered support for grant proposals that communities in Utah would be making application for on the discretionary portion of that same bill, specifically for a cooperative active transportation bike lane going east and west on 3900 S. He reported that he had spent a substantial amount of time at the Utah State Legislature He had been working on the Jordan River improvements appropriation bill. He said $380,000 had been recoini'nended by the appropriations subcommittee. He was also doing work on other bills as the Vice President of the Utah League of Cities and Towns. He noted that he and Mike Winder, ASSistant City Manager, gave Utah Representative Steve Waldrip a tour of the Millcreek Cominon. 4.2 City Council Member Reports Council Member Jackson said the Utah Division of Gas, Oiling, and Mining granted the Millcreek petition to intervene in the application for a new mining permit up Parley's Canyon. The Salt Lake County Planning Commission would be considering an ordinance change that week to prohibit mining in that area. Mayor Silvestrini said the Mountainous Planning Coininission unanimously recoinmended the amendments to the ordinance. The city did submit written coinrnent to both planning cornrnissions. He was also working on Millcreek City Council Meeting Minutes 14 February 2022 Page 5 of 6 a joint letter with Salt Lake City aborit the proposal. Salt Lake City's concern was about water quality and Millcreek's concern was about air quality. Council Member Uipi said the Association of Municipal Councils met and Kayla Mayers, Promise Program Manager, presented to them about what the Promise Program had accomplished. Council Member Uipi asked about the status of the Jager property. Mayor Silvestrini said the property ombudsman would assist them in a settlement. 4.3 Staff Reports Francis Lilly said the Council had the power to vacant public utility easements and a petition to vacant a public utilities easement on the Boyd Circle Subdivision on Craig Circle would be coming to the Council at their next meeting. The recorded easement created buildability problems on the new subdivision lots. The new easement would be placed along the new street. The vacation would create no personal or material harm. Chief Steve DeBry introduced Sgt. Jesse Allen as the officer taking over Sgt. Ransdell's position. Sgt. Allen said he was a Millcreek resident and was excited to work with the city. 5. Consent Agenda 5.1 Approval of January 11, 2022 Special Meeting Minutes 5.2 Approval of January 24, 2022 Work Meeting and Regular Meeting Minutes Council Member Uipi moved to approve items 5.1 and 5.2. Council Member Catten seconded. Mayor Silvestrini called for the vote. All Council Members voted yes. The motion passed unanimously. 6. New Items for Subsequent Consideration There were none. 7. Calendar of Upcoming Events * Planning Commission Mtg., 2/16/22, 5:00 p.m. * City Council Mtg., 2/28/22, 7:00 p.m. Mayor Silvestrini noted that city hall would be closed for President's Day. 8. Closed Session Council Member Jackson moved to go into a closed session per Utah Code Ann. §52-4- 205(1)(c) to discuss pending or reasonably imminent litigation at 7:39 p.m. Council Member DeSirant seconded. The Recorder called for the vote. All Council Members voted yes. The motion passed unanimously. Council Member Jackson moved to go back into the open meeting at 8:03 p.m. Council Member Uipi seconded. The Recorder called for the vote. All Council Members voted yes. The motion passed unanimously Millcreek City Council Meeting Minutes 14 February 2022 Page 6 of 6 ADJOURNED: Council Member Catten moved to adjourn the meeting at 8:04 p.m. Council Member Uipi seconded. Mayor Snvestrini called for the vote. All Council Members voted yes. The motion passed unanimously. Jeff Silve'st-rini, Mayor Attest: