City Council

Minutes of the Millcreek City Council February 13, 2023 5:00 p.m. Work Meeting 7:00 p.m. Regular Meeting The City Council of Millcreek, Utah, met in a public work meeting and regular meeting on February 13, 2023, at City Hall, located at 3330 S. 1300 E., Millcreek, UT 84106. The meeting was live streamed via the City's website with an option for online public cornrnent. PRESENT: Council Members City Staff Jeff Silvestrini, Mayor Francis Lilly, Assistant City Manager Silvia Catten, District 1 Elyse Sullivan, City Recorder Thom DeSirant, District 2 Mike Winder, City Manager Cheri Jackson, District 3' John Miller, Public Works Director Bev Uipi, District 4 Kurt Hansen, Facilities Director Rita Lund, Communications Director John Brems, City Attorney Jim Hardy, Building Services Director Kayla Mayers, Promise Program Manager Josie Showalter, CDBG/Grant Administrator Brad Sanderson, Current Planning Manager Robert May, Long Range Planning Manager Aimee McConkie, City Events Director Laurie Johnson, HR-Finance Director (electronic) Attendees: Rick Hansen, Frank Belko, Daniel 01sson, Cliff & Georgia Wilhelm, Nancy Carlson Gotts, Dwayne Vance, Leslie Silvestrini, Lynda & Jeff Gibson, Clayton Simms, Jeremial'i Clark, Rachel Clark, Julie Reichert, Richard & LaPrele Sumsion, Laura Renshaw, Carol Elliott, Rick Borl, Soren Simonsen, Andrew Gruber, David Else, Pam Roberts, Mike Bisignani, Diane Angus and family, Jill Healey and family, Pepa Taufui and family, Nate Gibby and family, Chief Steve DeBry WORK MEETING - 5:00 p.m. TIME COMMENCED - 5:01 p.m. Mayor Silvestrini called the meeting to order. 1. Grants Presentation; Josie Showalter, CDBG/Grant Administrator Josie Showalter gave an update on and descriptions of grants the city had applied for as of January 19, 2023. The following grants had been closed: Millcreek City Councn Meeting Minutes 13 February 2023 Page 2 of 16 * Governor's Office of Economic Development, Boyer Project - $2,500,000 * Governor's Office of Economic Development, Hudson Project - $2,500,000 * Utah Outdoor Recreation Grant, Ice Ribbon - $500,000 * CoinmunityDevelopmentBlockGrantFY21,multi-usepathon3900S.-$231,400 * Forestry, Fire, and State Lands Grant, Jordan River Trail - $53,470 * NationalLeagueofCitiesGrant,entrepreneurtrainingforPromiseProgram-$15,000 * Utah Outdoor Recreation Grant, outdoor classroom at Millcreek Elementary - $10,000 * Utah Outdoor Recreation Grant, Bike Infrastructure on Millcreek Common - $10,000 * Arts and Museums Project Grant, murals on Millcreek Common - $6,000 * Rocky Mountain Power Foundation, murals on Millcreek Common - $5,000 @ Arbor Day Grant, trees on Millcreek Common - $800 * Jordan River Commission Grant, Get to the River Festival - $93.41 TOT AL: $5,831,763.41 The 2022 open grants included: * Governor's Office of Economic Development, Millcreek Common West - $2,500,000 @ DivisionofWorkforceServicesGrant,temporaryhomelessshelter-$480,169.97 * Rocky Mountain Power Blue Sky Grant, solar panels on city hall - $460,000 * Utah Outdoor Recreation Grant, Jordan River Trail - $250,000 * Community Development Block Grant FY22, Jordan River bridge - $231,400 * Utah Outdoor Recreation Grant, Climbing Wall - $200,000 * SafeSideWalks,publicworksproject-$194,100 * Cultural and Community Engagement Capital Grant, city hall public market - $150,000 * Coalitions Lite Grant, Promise Program - $35,000 * Emergency Management Performance Grant, helps pays emergency manager salary - $25,000 * Cultural and Community Engagement Event Grant, Juneteenth event - $19,350 * Landscape Leadership Grant, landscaping around city hall - $3,987.60 Kayla Mayers said the Coalitions Lite Grant was funding from Salt Lake County to help pay for the Promise Program health intern and use the coalitions' resources. Showalter said the city had applied for the following, but had not yet received a response: * Building Resilient Infrastructure and Communities Grant 2023, Neff's Canyon debris basin - $15,788,250 * FloodMitigationAssistanceGrant2023,Neff'sCanyondebrisbasin-$15,788,136 * Surface Transportation Program, public works project - $6,279,693 * Wasatch Front Regional Council Surface Transportation Program, public works project - $5,724,136 * Surface Transportation Program, public works project - $4,778,410 * Transportation Alternatives Program, public works project - $758,333 * FY24CornmunityDevelopmentBlockGrant,supportJordanRiverTrailproject- $231,400 * TransportationandLandUseConnection,mastertrailsplan-$105,000 * UnitedWayGrant,PromiseProgram-$103,428 * National Endowment for the Arts, master arts plan - $75,000 Millcreek City Council Meeting Minutes 13 February 2023 Page 3 of 16 * State Homeland Security Program, equipment in the new emergency operation office - $50,000 * State Historic Preservation Office, historic neighborhood surveys and historical archive - $4,000 * Walmart Community Grant - $3,500 Mayor Silvestrini said all six members of the congressional delegation were willing to support funding for the Neffs Canyon debris basin. Lilly said the Historic Preservation Commission would like to do a special issue of the Millcreek newsletter. Showalter noted the city did not receive the Walmart Community Grant. Council Member Catten asked if the council could send small grants her way. Showalter said yes. Mayor Silvestrini commended Showalter for her work. 2. Planning Matters First Readings: a. ZM-22-012, Rezone Request from R-2-6.5 to R-M and Removal of Existing Zone Condition at 1200 E. Elgin Avenue, 3060 & 3070 S. Richmond Street; Brad Sanderson, Current Planning Manager Brad Sanderson said the applicant was proposing to rezone the southern portion of property located at 1200 E. Elgin Avenue from the R-2-6.5 Zone to the R-M Zone and remove an existing zone condition from two adjacent parcels located at 3060 and 3070 South Richrnond Street. The zone condition is, "Limit 10 units total for acreage with max height of 35 feet to the midline property." He showed the council the current zoning and General Plan (Neighborhood 2 designation) maps, and the proposed building renderings and site plan. The development agreement for the application would cover the following items: dedication, utilities, orientation and scale, parking, open space/landscaping, amenities, screening, units, ownership, lighting, height, and materials. Sanderson noted there would be 15 feet of right-of-way dedication on Richmond Street. He said the applicant had concems with item 2 on utilities. The proportionate not to exceed cost for relocating overhead utilities was listed as $100,000 and the applicant requested the city make the determination amount after bids from the utility companies had been received. Council Member Uipi asked what staff recommended on the amount for item 2. Sanderson said it depended on the bids. Council Member DeSirant asked if there would be owner-occupancy in the project. Frank Belko, applicant, said the intent of the project was that each unit would be for sale. Council Member Jackson appreciated that the buildings were further away from other residential properties. Sanderson said the site plan was altered to accommodate that. Council Member DeSirant asked about property at 3074 Richmond Street. Sanderson said he had conversations with the property owner about capitalizing on the redevelopment, but they were not interested. Mayor Silvestrini noted the community council said the density exceeded the plan for Neighborhood 2. Sanderson said the initial proposal of 18 units did exceed it, but it was amended to 16 units. He said the Neighborhood 2 designation says, "May serve as a transition between single-family neighborhoods and higher density corridors or centers." He said the project would be buffered through the site plan approval. Mayor Silvestrini asked about the Planning Commission's recornrnendation of approval differing from the cornrnunity council's recommendation of denial. Sanderson said the project evolved a lot from the cornrnunity council meeting to the Planning Commission meeting. Council Member Jackson asked about the height of the buildings. Sanderson said Millcreek City Council Meeting Minutes 13 February 2023 Page 4 of 16 within 100 feet from single family zoning the height could not be greater than 35 feet, but after that it could go up to 45 feet. Council Member Catten brought up resident issues with the ditch and asked where it was. Sanderson highlighted it on the map. Mayor Silvestrini said it was called McClelland Canal. Council Member DeSirant asked how the issue could be resolved. Sanderson they were trying to resolve the problem, but he did not have any details on it. b. ZM-22-014, Request to Remove Certain Zone Conditions at 3701 S. Highland Drive; Brad Sanderson, Current Planning Manager Brad Sanderson said on the eastern corner of Siggard Drive and Highland Drive was a property that had the following zone conditions: 1. Property use limited to professional office; 2. height on property limited to no more than 36 feet; and 3. on premise signs cannot exceed 25 feet in height. The conditions were put in place several years ago. The property owner was looking to have the property be used as a small gym. The applicant would realign the site to have the Siggard Drive access be a right-in/right-out access and would remove the southern access on Highland Drive for safety reasons. The proposed site would also include additional parking and landscaping. Council Member Jackson asked if the city imposed the zone conditions. Francis Lilly said it was the county under the Millcreek township days. Sanderson said two community councils and the planning commission recommended approval of the application. c. ZM-23-001, Request to Amend the Exhibits of a Development Agreement Associated with Ordinance 22-21 (ZM-22-002); Robert May, Long Range Planner Robert May said the application for property at 175 W. Central Avenue requested minor amendments to an existing development agreement, a minor adjustment of the site plan and a parking table correction. He showed the council the proposed site plan which added a new access on Central Avenue. He said the placement of the bridge created an alignment issue for the underground podium parking. There is a high water table so the accesses would each only serve one level of the parking. May said the traffic study concluded that egress left turns should be restricted onto Central Avenue. A three quarter turn access would restrict left hand turns. Council Member Catten asked if left turns would be physically restricted. May said there would be a plan to.physically restrict the left hand turns. Mayor Silvestrini requested that any improvements be subject to Millcreek engineering. May said the parking table restricts compact cars to 8 stalls, so compact cars would be added to the on-site parking count total which would go from 90 to 98 stalls. He said the plaru'iing recommendation was approval of the proposed development agreement with the following conditions: the new access be designed as a three-quarter access only, restricting egress left turns, and the developer was responsible for installing all physical street improvements required for the new access point restricting egress left turns, subject to approval of the city's public works and planning departments. 3. Staff Reports Council Member Catten said the county had decided to remove the playground at Big Cottonwood Park and would replace it at the end of the summer or the following year with a larger ADA accessible park. She said the existing playground was in bad repair. Mike Winder said staff was forming a committee, the City Hall and Common Arts Committee. The committee would make art decisions for city hall and Millcreek Common. Millcreek City Council Meeting Minutes 13 February 2023 Page 5 of 16 The committee would also have a planning commissioner, two Millcreek Arts Council members, and two city council members. Council Member Jackson asked about extending the invitation to community members. Winder said there may be merit to do so on specific projects. Winder also reported that the hazardous waste had been removed from the Paletti building and the Unified Police Department (UPD) would be doing a drill in it before it was demolished. The council requested signs onsite notifying the public of the drill. 4. Discussion of Agenda Items, Correspondence, and/or Future Agenda Items Mayor Silvestrini said there was a bill at the legislature, H.B. 374, that proposed to modify state statute so the Salt Lake County Sheriff could not be the CEO of the UPD. He said a substitute bill would be introduced. The bill sponsor was trying to separate the county from UPD, not do away with UPD. Mayor Silvestrini was prepared to oppose the bill, he felt it would sacrifice economies of scale and require additional staff to do the same services that were currently shared with the county. He did not feel the state should be involved. Council Member Uipi moved to adjourn the work meeting at 6:04 p.m. Council Member Catten seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously REGULAR MEETING - 7:00 p.m. TIME COMMENCED: 7:01 p.m. 1. Welcome, Introduction and Preliminary Matters 1.1 Pledge of Allegiance Mayor Silvestrini called the meeting to order and led the pledge of allegiance. Council Member Uipi moved to reorder the agenda to move public comment to after the community champion awards. Council Member DeSirant seconded. The Mayor called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. 1.3 State of the City Address; Mayor Jeff Silvestrini Mayor Silvestrini said he was proud to be the mayor of Millcreek and to serve the residents. Millcreek was filled with terrific people who cared about the community and improving the lives of others. The word he thinks of describing the city is, "engaged." The mayor relayed a story from a Canyon Rim resident who invited a homeless individual into his home who was outside freezing to death. He took him to REI to buy him winter boots and connected him with homeless resources. Millcreek is engaged in collaboration with other cities in the county and state and engaged in county, state and federal levels. He recently met with Millcreek's six congressional delegation in January. The council would meet with them again in DC in the spring. Collaboration with the federal delegation gained the city funding for Millcreek City Councn Meeting Minutes 13 February 2023 Page 6 of 16 improving the trailhead and wildfire fighting capability in Neffs Canyon, and then an act of congress moved the Mt. Olympus federal wilderness boundaiy to eventually enable the expansion of the Bonneville Shoreline Trail and potentially permit the construction of a debris retention structure that would relieve residents of onerous building/remodeling restrictions and flood insurance expenses. Millcreek is engaged with improving infrastructure. In the last three years, the city has been able to resurface or reconstruct parts of 3900 s., Highland Drive, and 1300 E. This year, there should be construction of sidewalks, lighting, and bikes lanes on 900 E. between 4500 S. and 3900 S. Improvements on 2000 E. would include installation of sidewalks, bike lanes, and piping the irrigation ditch. A block of sidewalk on 3300 S. between 1850 to 1950 E. would be added. There would be a new roundabout at Skyline High School and work on phase II of Neff's Lane sidewalk project. The city would continue to add new sidewalk and maintain local roads. The public works projects could be found under the "Maps" section on the city's website. Millcreek is engaged in helping those less fortunate by continuing the Millcreek Promise Program partnership funding of afterschool programs. A new after school program at Holladay Hills apartments was added. The city was sad about Millcreek Elementary closing, but would still help the kids wherever they went. The city was working with Granite School District, United Way, and South Salt Lake City about expanding assistance to support junior high and high school students. Millcreek is engaged in becoming part of the solution to the unsheltered population by sponsoring a temporary winter shelter and collaborating with neighboring cities, the state, and the Coalition to End Homelessness on solutions. The temporary overflow shelter was going well. The city received additional funding for police officers to assist with the shelter as a promise to the neighborhood. The police presence makes the shelter residents feel safer. He relayed a story of a UPD officer assisting an unsheltered person who needed medical care and took care of his dog (boarding at Salt Lake County Animal Services) while he was hospitalized. Another officer assisted another unsheltered person by driving them back to Utah County where they felt safest. He noted a bill was working its way through the legislature that would affect UPD and he would oppose it. He said Millcreek was engaged with UPD. They provided efficiencies and economies of scale which were more robust than the city could achieve standing alone. He would continue to fight for UPD. He said police officers are often asked to respond to mental health calls. The strategy is to provide a mental health expert with the police when responding to those calls. Millcreek has its own mental health officer. He read an email from a Millcreek resident mother describing a daughter with mental health issues and their experiences with police officers. Since the new mental health program was implemented, police were taking the time to work with her daughter (and other individuals) and follow up with them. Millcreek is engaged with the community through transparent dialog through social media, weekly electronic newsletters, printed newsletters to residents, regular public body meetings which are open in person and broadcast online, and weeklyameetings with the mayor. The council had to raise property taxes and had truth in taxation hearings to explain why it was needed to pay the UPD contract. Mfflcreek City Council Meeting Minutes 13 February 2023 Page 7 of 16 Millcreek is engaged in community building. He acknowledged Millcreek Common's success with the skating loop, splash pad, and food truck Thursdays. Millcreek was building a new city hall next to it which should be completed later that year. The Millcreek UPD precinct would occupy the third floor of city hall. The public could enjoy the public market on the ground floor and community room on the sixth floor. Millcreek is engaged in environmental sustainability. Millcreek continued to pursue a renewable energy 'future with participation in the Cornrnunity Renewable Energy Agency. He said renewable energy might be more affordable than originally thought. The program should enable Millcreek residents to use 100% renewable energy by 2030. The new city hall will be covered in solar panels courtesy of a Blue Sky Energy grant, and the parking facility will have numerous electric vehicle charging stations. The city will continue its practice of purchasing fuel-efficient vehicles and hybrids and the police force would be converting to hybrid vehicles as well. Millcreek is engaged in the health of residents. The city adopted a "Health in All Policies" approach to governing. Last year, the city acquired more than 140 acres of open space which is now dedicated to public use in perpetuity. Construction of a new 2-mile segment of the Bonneville Shoreline Trail from Parley's to Mill Creek Canyon will be completed when the weather pemiits. The new segment of the Jordan River Trail on the Millcreek side of the river is paved and the installation of a new bridge to the west side, new pavilion, restrooms, and trailhead will be installed this year. The city also plans to install ten new pickleball courts in Canyon Rim Park this summer. Millcreek would remain engaged in fighting the construction of the new limestone/gravel quarry in Parley's Canyon to stop the threat to air quality. Millcreek is engaged in careful budgeting and the city's fiscal health. A property tax increase was necessary to fund the increased expenses for police salaries and solely raised to fund the UPD contract. The city's tax revenues remain solid, its bond rating is an enviable AA+, and the city maintains roughly 34% of the budget as a rainy day fund. Lastly, Millcreek is proudly engaged with providing the best services to the residents. The council receives feedback from people about their interactions with the city. The city has established a staff and culture of cross-training individuals who strive to be problem solvers. Not every problem can be solved, but the goal is to be entrepreneurial. With all of this, "engaged" is an apt word to describe the state of the city as 2023 begins. He wished everyone the very best for the year and assured residents that the city council and staff would continue to keep Millcreek "engaged" for good in 2023 and beyond. He noted he holds office hours every Friday to meet with residents and invited their feedback. 1.4 Community Champion Awards; Diane Angus, Pepa Taufui, Nate Gibby, and Fred Healey (posthumous) The mayor said these four people, though there were many Millcreek residents who could be honored, deserved recognition. Millcreek City Council Meeting Minutes 13 February 2023 Page 8 of 16 Council Member Silvia Catten announced Diane Angus as the District 1 champion. A Millcreek native born and raised here, Diane Angus started her long tenure in community service more than 35 years ago. As a comrmmity leader, friend, neighbor, and small businessowner of one of Millcreek's best kept secrets (42ndStreet Greenhouse),Diane has been a steady and trustedfixture ofMillcreek, particularly westMillcreek, in an ever-changing, and sometimes uncertain, municipal environment. Thefirst time I met Diane was at a Community Courxcilmeeting where I showed ttp wanting to join the Council. She was warm and welcoming, and I was immediately in awe of the historical and institutional knowledge she had about her commtmity. Through the manyyears of watching Diane lead the Millcreek Communiffl Council as Chair, I was always impressed by her quiet, but effective ability to lead. She askedfair and thoughtfid questions, offered collaborative suggestions,and showed the utmost patience and respectfor others in the heat ofconflict-all while maintainirig her ground as a devoted local steward, always considering the welfare of the greater community. Diane has seenMillcreek in so many difjferentphases;from a small suburban landscape with wide open spaces and manyfarming and industrial uses,to a developing county township, to the incorporation ofMillcreek City, and she has never wavered in her loyalty to the people here. She has cultivated CI?;I attitude to treat everyone as a friend-that people deservethe benefit of the doubt and mostpeople want to be good neighbors if you give them the chance to do so. She has always been vocal about the exdusivity of this great place being open to anyone. To Diane, everyone is welcome here! She has long been the eyesand earsfor this community, and countless residents have looked to her guidance and support about local issues over the years. If it matters to you, then it matters to Diane. Diane is setting an incredibly high standard for those who receive this award in thefitture. We are so lucky to have had her leadership and look forward to her continuedfriendship and support. I am pleased to honor Diane Angus with Millcreek's first CommtmUyChampion Award. Mayor Silvestrini said Angus was the one who suggested that the cominunity councils prioritize community needs to the county as a community instead of as individual councils. Jamie Walker, Millcreek Community Council Chair, recognized Angus and thanked her for her work. Council Member Thom DeSirant announced Pepa Taufui as the District 2 champion. Taufui has been deeply invested in Millcreek for years tmough service and volunteer work. He has never met a stranger, and has always been so welcoming with the biggest smile; he meets people like an old friend. Pepa has worked diligently with the Utah Food Bank for the last five plus years, organizing and distributing food weekly to hundreds of neighbors. He was incredibly able to keep it going throughout the pandemic, when it was needed more than ever. Each Thanksgiving, he organizes a free holiday dinner and entertainment for unsheltered friends at the Midvale homeless shelter. Pepa has been a big supporter of Unified Fire and Unified Police, and has worked to organize his community to be responsive in emergencies. Council Member DeSirant could not think of anyone more deserving in District 2 than Pepa. Pepa is a stalwart community volunteer who has provided meals and support to many over the years. Millcreek City Council Meeting Minutes 13 February 2023 Page 9 of 16 Council Member Cheri Jackson announced Nate Gibby as the District 3 champion. Mate Gibby would rather give someonean award than receive one himself, but he absolutely deservesrecognition for the amazing work he has done in our community, and the cormectionsand volunteerism his effort and vision havefostered. Mate recognized that neighbors had few opportunities to really meet and get to know each other. If your children do not go to school together or you do not attend the same church, then it is easy to coexist and not truly interact with those in your neighborhood. Thus, six years ago, Mateformed "Canyort Rim Is Community" to build neighborhood connections and help Canyon Rim residents get to know and learn about one another. Through Canyon Rim Is Community, Nate hosted a symposium series where Canyon Rim arxdMillcreek residents with interesting life experiencesshared their stories with the community. The symposiumshavefeatured an astronaut, an Opera performer, garderiers, beekeepers, a couple who hiked the entire Appalachian Trail, and a mountaineer who has summited Mt. Everest twice. Mate's natural friendliness and ability to talk with anyone helped him to meet these amazing people and to create a venuefor their neighbors to meet them too. Furtherirxg the reach of Canyon Rim Is Community, Mate and his group of volunteers have organized a day of service every July for thepast five years. Service opportunities are identified and coordinated. Procedures are established to easily marshal volunteers to the various opporttmities to serve. Nate worlcs to organize the event, secure sponsors to help fund the projects, and to provide breakfast and lunch for the volunteers, and he recruits hundreds of volunteers to carry out theprojects. Serviceprojects have benefited organizations such as the Ma7iheh Free CLinic, the School of the Deaf and BLind, Peace House, the International Rescue Committee, the SharingPlace, ArtAccess, and [&rainian refugees. Volunteers have also been organized to help clean up Esther's Garden by the synagogue on Heritage Way, do graffiti clean-up, build free "little libraries", clean up the naturescape at Canyon Rim Academy, and this past summer, they built the outdoor classroom and garden at Millcreek Elementary. The day of service regularly invoives over 500 volunteers who participate in thousands of hours of service. Neighbors working alongside each other to benefit their community AND get to know each other. It's an amazing event! In 2020, when we were in the throws of Covid, Mate was not deterred. He hostedpodcastsfor Canyon Rim and Millcreek residents to learn coping mechanismsto he(p in dealing with Covid-related stressors and another on fitness tips to get you through a parxdemic. The day of service was modified to a socially distanced donation drive benefiting several organizations. Canyon Rim residentsparticipated in record numbers, thankful for the opportunity to do somethingfor the community and help those organizations struggling through the pandemic. If this is not enough, Nate also volunteers 07?! the Canyon Rim Community Council, the Millcreek Business Council, and he has just launched the MillcreekMiracle campaign. The Millcreek Miracle is what happens when residents, businesses, schools, and other causes come together in new and innovative ways to engage and sttpport one another. Once again, Mate is building his community and working to form connections betweenMillcreek businessesand residents. Council Member Jackson was grateful for this opportunity to recognize Nate Gibby. Mate truly is a champion in our comrmmity because he is a champion FOR our community. His desire to build connections and help Millcreek Millcreek City Council Meeting Minutes 13 February 2023 Page 10 of 16 become a commtmity that cares has made Millcreek a better place to live, and I'm thankful for that. Council Member Bev Uipi announced Fred Healey, posthumously, as the District 4 champion. "F7zat covmtsin life is not the merefact that we have lived. It is what difference we have made to the lives of others." - Nelson Mandela nerx our Uipi family first moved to EastMill Creek in the early 80s, Fred was in the LDS stakepresidency of the East Mill Creekstake. The Healeys and many others welcomed us with open arms in the neighborhood. My sibl=gs and I attended elementary, middle school, and high school with his kids. My bestfriend in second grade is his daughter-in-law, Mindy Monson Healey. My memories of the Healeys were mainly of his son, Travis. If any of you know Travis, he was a class clown. Much to my surprise, he gained the love ofMindy during our high school years, and I loved that our children grew up together. Throughout my years ofgrowing up in the neighborhood, I lcnewcoach Fred meritored many of myfriends and boys in baseball. Not a typical Polynesian sport, but we knew. We all new coach Fred. As an adult, I knew Fred on a more professional, yet personal level as a mentor. He was imtrumental in the incorporation ofMi[lcreek City. His resilience in seeing a bigger picture of what could be and the poterxtialfor self-determination is why we are here today. Fred always saw the bigger picture. He supported the inception of our great city ofMillcreekas a Mayoral candidate. I know he can 'tsee thefruits of his labor, but his posterity will, and they should all be so very proud. Fred was a visionary, a cowector, a builder, and so much more. He built community, volunteerism, businesses,but mostly, people. Fred was nothing without his life partner, Jill. Behind every good man is a better woman. Together, they hostedforeign students, who lived with them and attended the University of Utah. They served others in the smallest, yet kindest ways, like shoveling driveways, and takmg meals to widows and widowers. Their children alsojoined in their acts of service over the last 40+ years. Today, their grandchildren can befound around the neighborhood doing exactly what Fred and Jill did. Fred was not only a succes4ul businessman,but he has been a lifelong member of the EMC Lions Club for as long as I can remember. If anyone attended the hdy 4fhparade, you would have seenFred, his wife, Jill, and their fctmily at breakfast they served, any of thefamily activities or games all day, or in theparade. rm not sure whether Fred's children got their humorous characteristics from him, butI could safely say it probably camefrom Jill. Tonight is not to take away from Fred, but what made Fred who he was in our community. This award also goes to his wife, Jill, his childrert, and his grandchildren. The legacyFred has left will not only be as a pillar irt our community, but as a faithful servant = his church, a lov=g husbarxd,father, and grandfctther. He loved his community, but he loved hisfamily more. ",A life welllived is a life well loved." - Unknown. I am so honored to have the opportunity to give the Community Leader award to Fred Healey and his family. Jill Healey described her and Fred's family, and his run for Millcreek mayor. Mayor Silvestrini recollected his time with Fred Healey. Millcreek City Council Meeting Minutes 13 February 2023 Page 11 of 16 Council Member DeSirant moved to recess the meeting while people exited the chambers. Council Member Uipi seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. Council Member Catten moved to come out of recess at 8:14 p.m. Council Member DeSirant seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Councn Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously 1.2 Public Comment Carol Elliott, former business owner on Highland Drive, said she made a plea to the council in April 2017 for Millcreek to recognize the local small businesses on Highland Drive. They wanted help cleaning up the area and to be involved. The sidewalks and lighting were horrible, the street had been ignored. She said the problems still existed and she felt the city had since destroyed Highland Drive. The small business owners on Highland Drive were frustrated and upset because they were being overnin by developers. She loved being part of that Highland Drive business cornrnunity. She expressed frustration and felt the city had pushed her business out. David Else, 1352 E. Skyview Drive, recently moved to Millcreek when it first incorporated. He said ranked choice voting was an interesting concept. The nature of it is not set up for a constitutional republic. Ranked choice voting was a closed electorate process, it removed the one person one vote, and it is not unconstitutional, but non- constitutional. Ranked choice voting results in a loss of the vote of the people and we need to have a government of the people, by the people, for the people. Daniel 01sson, 2814 Wilbur Lane, voiced support for ranked choice voting. He said it saved tax payer dollars by eliminating the need for a primary election. The system encourages engagement between politicians and voters. He thought the state should continue leading the system in the country. He appreciated vote by mail. Aubrey Reichert and Conrad Reichert, 3493 S. 700 E., said they were representatives of Tecmology Student Association (TSA) Chapters at Olympus High School and Evergreen Junior High. TSA promotes education in careers and STEM (science, technology, engineering, and math) pathways by letting students have hands-on experiences. They were promoting TSA night at Evergreen Junior High School on February 23rd and invited the council to participate. Mike Bisignani, 1051 E. 3740 S., asked if there was a such a thing as too much high density housing. He was concerned about traffic congestion. Mayor Silvestrini encouraged him to make an appointment with him or the Planning Director. 4. Business Matters Mfflcreek City Council Meeting Minutes 13 February 2023 Page 12 of 16 4.1 Discussion and Consideration of Resolution 23-05, Approving a Naming Rights and Sponsorship Agreement with Granite Credit Union with Respect to the Adventure Hub Mike Winder said the Adventure Hub at Millcreek Common was the place to rent skates. The plan was to have strategic naming rights at the Comtnon, and this was the first one. The city distributed a request for proposals and the winner was Granite Credit Union. They are headquartered in Millcreek and sponsor Venture Out events. The five-year contract had options for renewals. The initial amount started at $60,000 and grows into $75,000 a year. The goal with Millcreek Common was to build it with tax increment from the surrounding developments, the bond, and grants, and then run it as much as possible on the revenue generated and through naming rights. Council Member Catten asked if Granite Credit Union had first right of refusal when their five year term was up. Winder said yes, but the city had to also agree. Council Member Jackson moved to adopt Resolution 23-05, Approving a Naming Rights and Sponsorship Agreement with Granite Credit Union with Respect to the Adventure Hub. Council Member DeSirant seconded. Mayor Silvestrini said the aim was for Millcreek Common to be self-sustaining. Granite Credit Union was a local Millcreek business with their headquarters on 900 E. They have been a great partner with the Business Council. Council Member Jackson said the Credit Union had also been involved in service projects and shown a coinmitment to the community. The Recorder called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passerl 11n't1nxik9usly. Winder said there would be an upcoming event when the sponsor would be unveiled. Council Member Uipi recused herself from item 2.2 and left the dais and the room. 2.2 Discussion and Consideration of Resolution 23-06, Authorizing and Approving Proceedings in Eminent Domain as Necessary John Brems said this was a resolution authorizing condemnation of a property on 2000 E. to move forward with a construction project. The property owner had been notified. Mayor Silvestrini said this was for condemnation for a temporary construction easement, a tetnporary right to be on the property, while constructing sidewalk, bike lanes and piping the irrigation ditch on 2000 E. The property owner, Mr. Sims, declined to comment. Jom Miller noted the 2000 East project was part of the Stormdrain Master Plan. The city had funding to do phase I of the project. The property in question has an open ditch. The project would pipe the open ditch on the west side of the road and construct a sidewalk on top. The sidewalk would be completely in the city's right-of-way. The current plan would retie in the driveway after the curb and gutter goes in and the easement was to be able to retie the driveway in. The curb and gutter and the driveway slope up to keep the storm water in the street and off the driveway. The elevation would be different than what currently exists. Mayor Silvestrini asked if the property owner was conferred with the design of the tie-in. Miller confirmed and said there were national adopted standards for the work. He said the property owner did not want the city to encroach on his property, so Millcreek City Council Meeting Minutes 13 February 2023 Page 13 of 16 the design was changed to accommodate that. Brems said he had not been involved in the direct negotiations, but he understood Mr. Sims had concern about vegetation on his property, which created the applicant's obligation. Mr. Sims said the construction project could not be done without encroaching onto his property. The constniction would disrupt their landscaping, stone mailbox, and the irrigation system. He wanted his property to remain untouched and the tree to be replaced if it was removed. He wanted limited impact on the property. The mayor said the improvements did not encroach beyond the right-of-way. He said the city worked hard to obtain grant funding for and would construct the project. He invited Sims to meet with him and discuss any negotiations. Councn Member Jackson moved to adopt Resolution 23-06, Authorizing and Approving Proceedings in Eminent Domain as Necessary. Council Member Catten seconded. The Recorder called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. Council Member Uipi returned to the meeting. 2.3 Discussion and Consideration of Resolution 23-08, Adopting an Updated Version of the Mnlcreek Employee Policy and Procedure Manual Mayor Silvestrini said the council discussed this item at their last meeting. Laurie Johnson said there had not been any major changes since the first reading. She appreciated the council's adoption. Council Member Catten moved to adopt Resolution 23-08, Adopting an Updated Version of the Millcreek Employee Policy and Procedure Manual. Council Member Uipi seconded. The mayor commended staff for their work on the handbook. The Recorder called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously 2.4 Discussion and Consideration of Resolution 23-07, Approving an Interlocal Cooperative Agreement with City of Holladay for Installation of a High Intensity Activated Crosswalk Beacon ("HAWK" Signal) Located at Approximately 1500 East and Murray-Holladay Road John Miller said Holladay City approached Millcreek staff about doing this project. There is a charter school on the street, and this would help improve the safety in the area. He was pleased to support Holladay's effort on the project. Council Member Jackson moved to adopt Resolution 23-07, approving an interlocal cooperative agreement with Holladay for installation of a HAWK crossing located at approximately 1500 East and Murray-Holladay Road. Council Member DeSirant seconded. The Recorder called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. 2.5 2023 Election Discussion/Ranked Choice Voting Survey Review Millcreek City Council Meeting Minutes 13 February 2023 Page 14 of 16 Elyse Sullivan presented figures from Millcreek's past elections. In 2017, a traditional election, there were 15,604 active voters with 7,689 votes cast. That election cost $18,891. In 2019, traditional election, there were 34,546 active voters and 14,529 votes cast. That election cost $43,605. In 2021, ranked choice voting election, there were 18,979 active voters and 7,103 votes cast. That election cost $25,470. None of the elections had a primary election. Sullivan clarified that active voters meant that they had voted in the last four years. The options for the 2023 election were traditional or ranked choice voting with Millcreek's 35,410 active voters. Traditional had potential for a primary election, and ranked choice had the option to have a primary but it was not necessary. The not to exceed cost for a traditional election conducted by Salt Lake County would be $121,313. The not to exceed cost for a ranked choice voting election would be $78,853 for the contract plus an additional fee divided among participating cities in the county that opted into the program. The total additional fee was $36,156. The candidate declaration for a traditional election would be June 1-7, and for a ranked choice voting election would be August 8-15. Sullivan noted the legislature amended code 20A-1-206 in 2022 which provided for a municipality being able to cancel an unopposed race. The code used to allow an all or nothing election cancelation. This could be an additional cost savings to Millcreek if there were unopposed races as the city saw in 2017 and 2019. Winder said there was a currently a bill at the legislature to get rid of ranked choice voting, but it had not passed out of cornrnittee Sullivan said staff created and distributed a survey in January for three weeks in the city's e-newsletter, on the website, and on social media on ranked choice voting. It was not a scientific study. There were 222 responses; 5 were not registered Millcreek voters and 41 did not vote in the 2021 Millcreek election. The survey presented different questions based on respondents' answers, specifically if voters did not vote in the 2021 election (Districts I and 3), they were not asked about their experience with ranked choice voting. Those respondents were asked which zip code they lived in, in case they did not know about the districts. The respondents who voted in the 2021 election were asked which council district they lived in. The majority of those survey respondents lived in District 4. To the question, "How clear or unclear were the instructions to vote using ranked choice voting," the majority of respondents said it was "very clear." To the question, "How easy or difficult did you find ranked choice voting to use," the majority of respondents said it was "very easy." To the question, "Did you like or dislike using ranked choice voting," the majority "strongly liked" it. To the question, "Do you prefer traditional voting or ranked choice voting," the majority of all respondents selected "ranked choice voting." Mayor Silvestrini asked if there was a public survey done after the 2021 election. Council Member DeSirant said Utah Ranked Choice Voting did a survey, not specific to Millcreek, and presented their results to the council. Council Member Catten said cost savings was one matter, but voter preference was another. Overwhelmingly, people liked or did not mind ranked choice voting, so she suggested the city try it again so the whole city could experience it before the city decided to not do it again. Council Member Jackson said the city needed more exposure with it to get a sense of how it would work. It was hard to make a judgement on it when only half of the city had used it. Council Member Uipi expressed concern that it may be perceived the council was changing the Millcreek City Council Meeting Minutes 13 February 2023 Page 15 of 16 method of election in favor of the upcoming races if they went back to a traditional election. The city needed more history on the method. They felt more education was needed and a post-election survey should be distributed. Council Member DeSirant said Sandy had an issue with not doing enough education. Council Member Jackson said the council needed to explain to the residents why the council would opt into ranked choice voting. Nobody was sure how a ranked choice voting primary election would work since the declaration period was in August. Mayor Silvestrini said an advantage to ranked choice was not having a primary. The survey was an indication that education was adequate in 2021. He felt the expectation would be that the city would do ranked choice again. Council Member Catten noted that the 2021 election was during a time where people felt disenfranchised by the election process. John Brems brought up the proposed interlocal agreement with Salt Lake County stating that they had issues when there were more than ten candidates in a race. Sullivan clarified that as many candidates that filed could be on the ballot, however the ballot/software could only accommodate ten rankings. The council had until the end of April to opt into ranked choice voting for the year. Mayor Silvestrini had a sense that Salt Lake City would opt in as well as other cities. Winder recommended waiting until the legislative session ended to make any decisions. 3. Reports 3.1 Mayor's Report Mayor Silvestrini reported there were some bills he was following about UPD, housing, and subdivision approvals. He said further funding was being restricted for municipalities that were not following moderate income housing plans. He said the Recorder suggested a bill to reform the noticing for posting construction bid projects so notice did not have to b e posted in five public places, and that bill passed out of cornrnittee. 3.2 City Council Member Reports Council Member Catten reported the Millcreek Business Council attended a day at the legislature. The Business Council enjoyed the experience. She asked about a senate bill (S. B. 127) requiring government organizations to use an approved website domain. Millcreek's would have to change if it passed. Council Member Catten said if the city was going to change its domain, it should be done soon since the city was still in its infancy. Mayor Silvestrini said the city had a utah.gov domain previously and it was expensive and cumbersome. Council Member Catten said drones were not currently used for mosquito abatement but it may happen soon. There is a bill in the legislative session that would require an entity to register with the state their publicly used drones. John Miller said staff recently acquired a drone and had a licensed driver. 3.3 Staff Reports Winder said Representative Chris Stewart was visiting Millcreek on February 1 7'h. 4. Consent Agenda 4.1 Approval of January 12, 2023 Special Meeting Minutes 4.2 Approval of January 23, 2023 Special Meeting Minutes Mfflcreek City Council Meeting Minutes 13 February 2023 Page 16 of 16 Council Member Uipi moved to approve items 4.1 and 4.2. Council Member DeSirant seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously 5. New Items for Subsequent Consideration There were none. 6. Calendar of Upcoming Events * Plaru'iing Commission Mtg. 2/15/23 5:00 p.m. * City Council Mtg. 2/27/23 7:00 p.m. ADJOURNED: Council Member Uipi moved to adjourn the meeting at 9:37 p.m. Council Member Jackson seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously APPROVED: Jeff Silvestrini, Mayor Attest: