City Council

Minutes of the Millcreek City Council April 24, 2023 5:30 p.m. Work Meeting 7:00 p.m. Regular Meeting The City Council of Millcreek, Utah, met in a public work meeting and regular meeting on April 24, 2023, at City Hall, located at 3330 S. 1300 E,., Millcreek, UT 84106. The meeting was live streamed via the City's website with an option for online public cominent. PRESENT: Council Members City Staff Jeff Silvestrini, Mayor John Brems, City Attorney Silvia Catten, District 1 Elyse Sullivan, City Recorder Thom DeSirant, District 2 Mike Winder, City Manager Cheri Jackson, District 3 Francis Lilly, Assistant City Manager Bev Uipi, District 4 (electronic) Kurt Hansen, Facilities Director Rita Lund, Communications Director Laurie Johnson, HR-Finance Coordinator Lisa Dudley, HR-Finance Director John Miller, Public Works Director Dan Drumiler, Stormwater Engineer Jordan Harker, Marketing and Communications Coordinator Jim Hardy, Building Official Attendees: Rick Hansen, Rachel Watson, Bizzie Watson, Michael Gura, Alisia Wixom, Sara Lambert, Chief Steve DeBry WORK MEETING - 5:30 p.m. TIME COMMENCED - 5:32 p.m. Mayor Silvestrini called the meeting to order. He noted Council Member Uipi was participating electronically. 1. Memorials in Parks Policy Discussion; Bizzie Watson Bizzie Watson said she provided the council with a packet of various municipal codes regarding memorial policies. The different codes usually consisted of donation types, maintenance of the memorial, the length of time the memorial stays in place, approval authorities, and limits of memorials in a park. She recommended Millcreek form its own policy. Mayor Silvestrini asked for actual examples of these monuments in cities. He said staff's research concluded that other municipalities strongly discouraged them. Watson knew Millcreek City Council Meeting Minutes 24 April 2023 Page 2 of 13 of some but was not sure how they came about. She said some cities based it on a case by case basis, sucl'i as with a financial donation. Mayor Silvestrini appreciated that Millcreek taxpayers would not have to maintain them. He wondered what would happen if the sponsor did not maintain them. Watson said Salt Lake City had a removal policy. Watson presented picture examples of memorials in parks, and two that were existing in Canyon Rim Park. Council Member DeSirant asked if there was specific language the city should use in an agreement. Watson liked Boulder, Colorado's. Council Member Catten asked if jurisdictions had several competing monuments. Watson said she had noticed that cities had set limits on how many could be in a park. Rita Lund said she spoke with several cities, some did not allow monuments at all, but did allow ribbons tied on trees for a set amount of time. She said some children were afraid of the monuments because it felt like a cemetery. Council Member Catten worried about vandalism. Mike Winder said in Millcreek Common, there would be opportunities for individuals/families/companies to sponsor components of the city center that could be named. Rachel Watson felt vandalism was not a concern. Council Member DeSirant was okay with a tree or park bench donation. Council Member Jackson said some things would be better targets for vandalism and felt a bench would be better than a monument. She was unfamiliar with one of the monuments in Canyon Rim Park and said the other was buried under a tree and wondered why it was there if it was not visible. Council Member DeSirant pointed out that the monument could be a place of remembrance. Rachel Watson wanted to honor Winnie Watson, the deceased child, through play. She felt this would allow the channeling of the family's pain into beauty. Mayor Silvestrini recommended the council review the booklet Bizzie Watson provided and discuss it again in the next meeting. Council Member Jackson brought up getting the Canyon Rim Citizen Association's recommendation on the matter. He said before the council adopted a policy, if it was something they were interested in pursuing, all the community councils would review a draft policy. Council Member Catten requested council direction sooner than later before discussing it with the community council. She felt it was an equity thing. There were some people in the city who could afford to do memorials and others could not. She wanted to enforce an equitable standard of living in public spaces. She wanted to do more research, especially with why other cities advised against aIlowing them. Council Member Uipi would like more time to review the infornnation and discuss it again in May. Council Member Jackson would like to decide sooner than later. 2. Updated Millcreek Website Preview; Jordan Harker, Marketing and Communications Coordinator, and Rita Lund, Communications Director Rita Lund said Jordan Harker set up a website committee to review updating the city's website that included an employee from every department. Harker said the website host allowed a redesign of the website every five years. They use backend data to see which pages are visited most often. She also got firsthand feedback from interacting regularly with constituents. Harker said the cornrnittee reviewed other websites to get ideas on what features were liked and not liked for incorporation into the new site. The new site will launch May IOIIl. The content of the website had not changed, just the appearance of it. She gave an overview of the current website and the updated website homepages. New features of the new site included an updated color scheme to match the new city logo, a popular links section with icons for accessibility, rolling mountains in the background and flowing lines to represent the Millcreek City Council Meeting Minutes ,!,4 April 2023 Page 3 of 13 creeks and rivers and in the city, the calendar would have two tabs, one for events and one for meetings, a larger search bar, and social media icons on the bottom of the page. The new site provided a cleaner look that was more accessible. She noted there was no additional charge, the update was part of the existing contract. Council Member Catten asked for a cleaner URL for the electronic newsletter sign up. The council thanked Harker for her work. Mayor Silvestrini said the State Legislature passed a bill to require municipalities to update their website domains to a.gov option. Millcreek would be updating the website address in the near future. He said it made sense to change it when the city moved into the new city hall since the mailing address would be changing at that time. 3. Stormwater Utility Fee Annual Increase Presentation; Dan Drumiler, Stormwater Engineer, and John Mffler, Public Works Director Dan Drumiler noted the presentation was similar to the one the council had in January. In FY 2022-23, of the $1,130,000 budget, $925,000 had been expended. He highlighted the completed projects on a map, their associated costs, and pictures of the projects. He highlighted upcoming projects with their associated costs and scheduled fiscal year. He noted that in FY 2022-23, they went over budget by $245,000 due to emergency projects. Emergency repairs were needed from Astro Way to Gilroy Road and Columbia Avenue from Main Street to State Street. Drumiler said per the Stormwater Utility Fee Policy Manual, an annual 2.3% rate increase (as determined by a fee analysis by Bowen Collins) is recominended to account for inflation. The fees started in FY 2020-21 and to date, no rate increase had been implemented. The increase would help offset the rising costs of construction and emergency repairs due to inflation. The annual 2.3 % rate increase would generate $800,000 of revenue over the course of the next 10 years at the current revenue level. Dmmiler presented three options to the council to maintain needed revenue increases: option A would add 2.3% now and add 2.3% at the end of the calendar year and go back to 2.3% for FY 24-25; option B would add 4.6% at the beginning of FY 23-24 and go back to 2.3% for FY 24-25; and option C would add 2.3% at the beginning of FY 23-24 and 2.3% for FY 24- 25. He showed the customer class 1-5 breakdown impacts, which averaged a $0.43 month increase for residential. For commercial properties (class 3), the rate was based on hard surface impervious area or equivalent residential units (ERUs) (1 ERU= 4,000.square feet). Currently, each ERU is $10.03, but with the increase, each ERU would be $10.49. Drumiler said the Ston'n Drain Master Plan identified 40+ projects which would cost $20 million over the next 5-30 years and did not include emergency repairs. He said in the Mt. Olympus area, there was very little to no storm drain infrastructure. Staff would do an evaluation there, but it was anticipated that future projects in east Millcreek may cost up to $1 million per year. Millcreek had submitted a FEMA BRIC Grant application for the Neffs Canyon debris basin. The estimated project cost is $21,051,000 with a 75% federal match and 25% local match. A portion of the local match may be funded by the stori'n water utility fee budget. Council Member Uipi asked if the debris basin would solve the floodplain issues in the area. Mayor Silvestrini said it would. Council Member Jackson asked that the council district boundaries be updated on the maps Drumiler presented. Mayor Silvestrini noted there had not been a fee increase since the fee had been implemented. He felt an inflation rate increase was needed, though the rate did not match current inflation. He recommended option C. Council Member Uipi was inclined to go with option B to better Mmcreek City Coiincil Meeting Minutes 24 April 2023 Page 4 of 13 assist with emergency situations. Council Member DeSirant agreed. John Miller said a lot of the projects done this year were not part of the plan, they were emergencies, so projects on the plan would continrie to get more expensive until addressed. He would keep the council updated with a review of planned projects every four years. Council Member Jackson recoini'nended a new option D, half year catch up of 3.45% and then going back to 2.3% in the next fiscal year (FY24-25). Mayor Silvestiini asked what the FY 23-24 budget was built on. Laurie Johnson said the FY23-24 budget did not account for a fee increase. Council Member Jackson asked if there was a benefit to getting the increase at tl'ie beginning of the fiscal year instead of calendar year. Miller said less availability for projects. Council Member DeSirant wondered about supplementing this budget with tlie General Fund. Council Member Jackson said no, the stormwater fee was kept separate. Mayor Silvestrini pointed out the city over- expended on salt over the last year and wanted to keep up on pavement preservation. Council Member Catten was inclined to do option B because it provided a bigger safety net. Council Member Jackson said it would be better to do this increase this next fiscal year since a property tax increase was not being considered. Johnson said the stori'nwater fund had a fund balance. Council Member Uipi asked if there would be an emergency situation if the Neffs Canyon debris basin did not go in. Miller said not any that had been identified. Winder said the council could amend the fee schedule before final budget approval. Johnson wondered about having another public hearing if the fee changed. John Brems said it was unnecessary. 4. Staff Reports John Miller said some of the extra salt expenses from the year would be offset by county flood control labor rates. Rita Lund said there were reserve sandbags in case of emergency. The Salt Lake County Operations teams had unplugged all the culverts". There were still sandbags and sand available for residents to fill their own sandbags. Wasatch Junior High students would be voluntarily filling sandbags the following day. 5. Discussion of Agenda Items, Correspondence, and/or Future Agenda Items There was none. Council Member Jackson moved to adjourn the work meeting at 6:43 p.m. Council Member Catten seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. REGULAR MEETING - 7:00 p.m. TIME COMMENCED: 7:04 p.m. 1. Welcome, Introduction and Preliminary Matters 1.1 Pledge of Allegiance Mayor Silvestrini called the meeting to order and led the pledge of allegiance. 1.2 Public Comment Millcreek City Council Meeting Minutes 24 April 2023 Page 5 of 13 Alisia Wixom, 3060 S. Connor Street, said a car ran a stop sign and hit her child who was riding a bike. She brought up engineering solutions for the neighborhood to make the street safer. Coru'ior Street had few sidewalks. She felt like she had not gotten adequate responses from city engineering staff on the matter. She was interested in being part of the solution. 1.3 Unified Police Department Millcreek Precinct Officer of the Month for March 2023 Chief Steve DeBry aru'iounced Detective Garrett Cottle as Officer of the Month for March 2023. Detective Cottle, homeless resource detective, checked on a homeless individual in a dead electric wheelchair and was able to connect him with needed resources. Mayor Silvestrini thanked Detective Cottle (not present). The Citizens Advisory Board recognized Detective Cottle's work. 1.4 Building Safety Month Proclamation - May 2023 Mayor Silvestrini corninended Jim Hardy and the work his department does. He explained the necessity of building permits and how the building code was set by the state and enforced by the cities. He proclaimed the following: PROCLAMATION BUILDING SAFETY MONTH-MAY 2023 WHEREAS, Millcreek is committed to recognizing that our growth and strength depends on the safety and essential role our homes, buildings, and infrastructure play, both in everyday life and when disasters strilce; arid WHEREAS,our confidence in the resilience of these buildings that make up our community is achieved through the devotion of vigilant guardians - building safety andfire prevention officials, architects, en8neers, builders, tradespeople, design professionals, laborers, plumbers and others in the construction industiy - who worlcyear-round to ensure the safe construction of buildings; and WHEREAS, theseguardians are dedicated members of the International Code Council, a nonprofit that brings together local, state, territorial, tribal and federal officials who are experts in the built environment to create and implement the highest-quality codes to protect us in the buildings where we live, learn, work, and play; and WHEREAS,these modern building codes include safeguards to protect thepublic from hazards such as hurricanes, snowstorms, tornadoes, wildland fires, floods and earthqualces;and WHEREAS,Building Safety Month is sponsored by the International Code Covmcil to remind the public about the critical role of our communities'largely unknown protectors of public safety - our local code officials - who assure us of safe, sustainable and affordable buildings that are essential to our prosperity; and WHEREAS, 'Vt Starts With You," the themefor Building Safety Month 2023, encourages us all to raise awareness about building safety on a personal, local and global scale, and; WHEREAS,each year, in observance ofBuilding Safety Month, people all over the world are asked to consider the commitment to improve building safety, resilience and economic investment at home and in the community, and to acknowledge the essential service provided to all of us by local and state building departments,fire prevention bureaus andfederal agencies in protecting lives and property. NOW THEREFORE, the Mayor and Millcreek Covmcil do hereby proclaim the month of May 2023 as Building Safey Month. Accordingly, the Council encourages residents to 4oin us as we participate in Building Safety Month activities. Millcreek City Council Meeting Minutes 24 April 2023 Page 6 of 13 Council Member Jackson moved to approve this proclamation designating May 2023 as Building Safety Month. Council Member DeSirant seconded. Mayor Snvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. 1.5 Proclamation Recognizing May as National Asian American, Native Hawaiian, and Pacific Islander Heritage Month Council Member Uipi said tliere were several pillars in the community that were represented by these cornrnunities. She proclaimed the following: PROCLAMATIONRECOGNIZINGMAYASNATIONALASIANAMERICAN, NATIVE HAWAIIm AND PACIFICISLANDER HERITAGE MONTH WHEREAS,Millcreek is home to a vibrant and diverse community ofAsian Americans, Native Hawaiians, and Pacific Islanders who have made invaluable contributions to our society, culture, and ecorxomy; and WHEREAS,May is recognized as National Asian American, Native Hawaiian, arid Pacific Islander Heritage Month, a time to celebrate the rich history and traditions of these communities and honor their enduring legacy iri shaping our nation's identity; and WHEREAS, the observance ofNationalAsianAmerican, NativeHawaiian, andPacificls[arxder Heritage Month presents an opporttmity for allMillcreek residents to learn about the history and culture of these communities, and to appreciate their unique corxtributions to our society. NOW, THEREFORE, the Mayor and City Council ofMillcreek on behalf of Millcreek residents, proclaim May 2023 as National Asian American, Native Hawaiian, and Pacific Islander Heritage Month in Millcreelc, and call upon all residents to join in recognizing and celebrating the rich history and diverse cultures of these communities. ADOPTED on this the 24th day ofApril, 2023 in Millcreek, Utah. Council Member Uipi moved to accept the proclamation Recognizing May as National Asian American, Native Hawaiian, and Pacific Islander Heritage Month. Council Member Catten seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously Mayor Silvestrini said as far as the council was aware, Council Member Uipi was the first Pacific Islander to be elected to municipal council in the state of Utah. 1.6 Infertility Awareness Week Proclamation Mayor Silvestrini said when this matter was noticed, several people had contacted him thanking the city for aclaiowledging the silent problem. He proclaimed the following: InfertilityAwareness WeekProclamation WHEREAS,infertility is a disease characterized by thefailure to establish a clinical pregnancy afler 12 moriths of regtdar attempts to conceive; and WHEREAS, infertility is a complex and devastating diagnosis which can cause serious consequencesphysically, socially, mentally andfinancially; and WHEREAS, I in 8 couples will have trouble gettirig pregnant or sustaining a healthy pregnancy; artd Millcreek City Council Meeting Minutes 24 April 2023 Page 7 of 13 WHEREAS, according to the National Survey of Family Growth, 7.4 million women have received infertility services in their lifetime; and WHEREAS, infertility affects women and men equally and does not discriminate based on race, religion, sexual orientation, marital status or socioeconomic level; and WHEREAS, thefinancial burden of infertili'by treatment creates a barrier for many covtpleswho are fctced with family building alternatisies such as In Vitro Fertilization, adoption, surrogacy, or other third party options; and WHEREAS, raising awareness of infertility arid the barriers faced by thefamily building community is thefirst step to removing these barriers; and WHEREAS,Milicreek joins RESOLVE: The National InfertiLity Association, The Utah Infertility Resource Center, and dedicated volunteers, health care professionals, arid members of the infertility and family building comrrumity by participating in this promotion. NOF, THEREFORE, the Mayor and Millcreek Council do hereby proclaim April 23-29, 2023, as National Infertility Awareness Weejcin Millcreelc. Mayor Silvestrini said Council Member Catten was a surrogate mother. Council Member Catten said infertility was wide reaching and she appreciated the conversation about it. She was grateful for her experience carrying twins for her friends. Council Member Catten moved to ratify the Infertility Awareness Week Proclamahon for Mfflcreek. Council Member Jackson seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. Michael Gura, Chair of the Millcreek Business Council and Board Member for the Utah Infertility Resource Center, brought the proclamation to the city. Gura appreciated the city approving the proclamation. Sara Lambert, Utah Infertility Resource Center, thanked the Council. She said it was now I in 6 that would experience infertility. She personally struggled from infertility and was able to adopt her children. 2. Financial Matters 2.1 Public Hearing on the FY 2023-24 General Fund, Capital Improvement Project (CIP) Fund, and Storm Water Fund Tentative Budgets Mayor Silvestrini noted the council had been working on the budget for several meetings and had received a thorough breakdown of the budget at their prior meeting. Council Member Jackson moved to open the public hearing. Council Member Catten seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously Laurie Johnson said there were no major changes from when she presented the tentative budget at the council's prior meeting. She presented the General Fund revenue budget. She highlighted the sales and use tax and energy sales and use tax as being conservative estimates. On the expense side, she said there would be a 5% cost of living adjustment and 1.5% merit for personnel. The medical insurance expenses would increase 5.5% and dental insurance would increase 1.7%. She said there would be no property tax increase. Millcreek City Council Meeting Minutes 24 April 2023 Page 8 of 13 She did not perceive any big changes. The budget did reflect changes to the fee schedule. Any changes would be made before tlie final budget adoption in June. There were no public coini'nents. Mayor Silvestrini said the budget included the city's General Fund for city operations and CIP and Stormwater funds for projects. Council Member Jackson moved to close the public hearing. Council Member DeSirant seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously 2.2 Public Hearing to Consider Opening and Amending the Fiscal Year 2022-23 General Fund, Capital Improvement Project Fund, and Storm Water Fund Budgets Mayor Silvestrini said budget amendments took place to recognize new revenue or significant changes. Council Member DeSirant moved to open the public hearing. Council Member Jackson seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously Laurie Jobnson said the budget amendment increased the General Fund in the amount of $4,150,343, increased the CIP Fund in the amount of $5,965,382 of which $3,860,000 is a transfer from the General Fund, and increased the Storm Water Fund in the amount of $114,824 to recognize the receipt of a "Disaster Mitigati6n Grant." There were 52 full- time employees and 38 part-time employees. Seventy-three and a ha}f percent of General Fund revenues had been collected and 43% of the General Fund budget had been expended. The projected Fund Balance at the end of FY23 was $13,424,417. She reviewed the General Fund revenue budget. She increased property tax to reflect what had been received. She updated the sales and use tax, mass transit tax, business licenses, and building permits to reflect increased projections. Mayor Silvestrini said the business licensing department had a banner year for collecting business license payments. March 2023 was the highest the city had received. Johnson said local grants increased for the Promise Program. Class C road funds, charges for services, and miscellaneous income were increased based on projections. The use of Fund Balance decreased by $18,528, because of the increase in property tax to cover the Unified Police Department (UPD) contract. She briefly reviewed the slides for the departmental budget expense changes and reported most had minor changes. There was a $110,000 increase for professional services in the Planning and Zoning budget, and a $425,500 decrease in the Public Works budget. The CIP Fund revenue budget increased by $5,965,382 and the expense budget reflected the same amount. There were no public coinments. Council Member DeSirant moved to close the public hearing. Council Member Jackson seconded. Mayor Silvestrini caned for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Councn Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously  Millcreek City Council Meeting Minutes 24 April 2023 Page 9 of 13 2.3 Discussion and Consideration of Ordinance 23-16, Amending the 2022-23 Fiscal Year Budget Council Member DeSirant moved to adopt Ordinance 23-16, Amending the 2022-23 Fiscal Year Budget. Council Member Jackson seconded. The Recorder called for the vote. Council Member Catten voted yes, Councn Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. 2.4 Fiscal Year 2022-23 3rd Quarterly Report; Laurie Johnson, HR-Finance Coordinator Laurie Johnson said the quarterly report was the third budget amendment given in item 2.3. 2.5 Public Hearing to Consider a Monetary Appropriation of up to $2,500 to the Friends of Mfflcreek Senior Center Mayor Silvestrini said the council had supported the organization. They do activities to keep the senior citizens active at the Millcreek Community Center. A study was performed to confirm the appropriation would be consistent with the general welfare of the residents of Millcreek. Lund said this would help the seniors be able to take field trips. Council Member Catten moved to open the public hearing. Council Member Jackson seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Mennber Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motjon passed unanimously There were no comments. Council Member Jackson moved to close the public hearing. Council Member Catten seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvesatrini voted yes. The motion passed unanimously 2.6 Discussion and Consideration of Ordinance 23-17, Approving a Monetary Contribution of up to $2,500 to the Friends of Mfflcreek Senior Center Council Member Uipi moved to approve Ordinance 23-17, Approving a Monetary Contribution of up to $2,500 to the Friends of Millcreek Senior Center. Council Member Catten seconded. Council Member Uipi thanked the council for the appropriation. The Recorder called for the vote. Council Member Catten voted yes, Coiuicil Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. 3. Business Matters 3.1 Discussion and Consideration of Resolution 23-19, Approving an Interlocal Cooperative Agreement with City of Holladay for Justice Court Services Millcreek City Council Meeting Minutes 24 April 2023 Page 10 of 13 John Brems said this interlocal agreement would move tlie city's justice court services from Salt Lake County to Holladay. Holladay had approved the agreement. The Administrative Offices of the Court had approved the transfer effective July 1, 2023. Mayor Silvestrini said cities had the option of providing a justice court. Millcreek contracted the function out to save on associated expenses. Salt Lake County had fulfilled that role since the city incorporated. Last year, the county council advised Millcreek that it may not continue the justice court services. Millcreek inquired where else the services could be provided and selected to go with Holladay City, who also contracts with Cottonwood Heights. This would save the city money. The contract would also be for prosecution services and indigent defense services. The city was in discussions with transitioning cases from the county to Holladay. Brems said the Administrative Office of the Court had asked the city to provide infon'nation about the transfer to residents. Council Member Jackson recommended putting the information in the printed newsletter. The council thanked John Brems and Mike Winder for their efforts. Council Member Jackson thanked Holladay for their willingness to serve Millcreek. Council Member Jackson moved to adopt Resolution 23-19, Approving an Interlocal Cooperative Agreement with City of Holladay for Justice Court Services. Council Member DeSirant seconded. The Recorder called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously 3.2 Discussion and Consideration of Ordinance 23-48, Regulating, Preventing, and Banning the Discharge of Fireworks within Certain Areas of the City Mayor Silvestrini said the boundaries were the same as they were the prior year to provide predictability to residents. He noted this year would be different with the excess moisture received through the winter. The Fire Marshal agreed to keeping the boundaries the same. Council Member Catten moved to approve Ordinance 23-18, Regulating, Preventing, and Banning the Discharge of Fireworks within Certain Areas of the City. Council Member DeSirant seconded. Council Member Jackson pointed out that the boundaries should be visited regularly. The Recorder called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously 4. Reports 4.1 Mayor's Report Mayor Silvestrini reported there was significant risk of flooding with three of four creeks in the city. He asked residents to be careful around swift water and call for help if someone falls in, and to keep the creek beds clean to prevent flooding and use sandbags if needed. Volunteers had been successful in filling sandbags at city events. The city has declared a state of emergency in advance of potential flooding. The city released its sandbag reserve to assist Salt Lake City with a flooding event. He said hundreds of volunteers filled bags for the city to stock its reserve. The public works crews had cleared the culverts around the areas where there was concem for flooding. Millcreek City Council Meeting Minutes 24 April 2023 Page 11 of 13 He reported that the temporary overflow homeless shelter in Millcreek closed on April 20'. There was very little criminal activity reported outside of the shelter. The crime rate within the % mile vicinity went down from the prior year. The extra police officers there helped deter crime and served the homeless residents with compassion. The council attended the Utah League of Cities and Towns Conference in St. George the prior week. He was able to go on a field trip to the shelter managed by Switchpoint there, the same operator who ran the Millcreek shelter, to see their programs. Council Member Catten asked if the county had plans for the building, the old Calvin Smith Library, that was used for the overflow shelter. Winder said the county did not like to sell property but was interested in long term leases. 4.2 City Council Member Reports Council Member Catten said the Jordan River Commission, through H.B. 166 in 2020, applied to have its own JordanRiver watershedcouncil. Shenoted a council @ember in Cottonwood Heights recently passed away. The mayor would send the Cottonwood Heights city council a letter of condolence. Council Member Catten asked about the new Millcreek website domain. Winder said staff had selected millcreekut.gov. Council Member Uipi recognized Mayor Silvestrini as the current President of the Utah League of Cities and Towns and corni'nended his stellar work through that organization. 4.3 Treasurer=s Report Council Member Jackson reported the following: a As of April 24, 2023, the balance of the Series 2021 Bond Construction Fund is: $9,838,919.76. (City Hall construction) a As of April 24, 2023, Millcreek's PTIF account balance is: $49,421,601.21. a As of April 24, 2023, FY23 property tax has been received in the amount of $12,056,507.53. Lastyearatthissametime,Millcreekhadreceived$ll,431,166.62. a As of April 24, 2023, 69.48% of FY23 sales tax has been received in the amount of $10,075,179.30. Last year at this same time, Millcreek had received $9,460,412.97. 4.4 Staff Reports Mike Winder acknowledged Francis Lilly for his efforts with the temporary overflow homeless shelter. Mayor Silvestrini commended Lilly's work with the shelter and tracking its related data. Lilly reported that the shelter's success was due to good policy and good governance, and by staying on top of it. He presented data on the shelter's utilization comparing the cot count with the outside temperature. He showed the calls for police service within !/i mile of the temporary shelter, some of which were officer initiated. He said he conducted a survey in March that went to every property owner/resident/business owner within 600 feet of the shelter. Eighteen of the 38 people who responded said the shelter operations went much better than they expected. He would send out another survey since the operations had closed. The survey would designate whether the respondent was a nearby resident or business owner. Lilly presented facts on the shelter. It was in operation for 170 days, the highest nightly occupancy was 140 (February 23rd), 160 Utahns were sheltered there, 27 clients found permanent housing, I resident applied for a camera/light rebate, 4 full-time UPD officers regularly engaged with tlie operations, there were no campsites or debris sites identified Millcreek City Council Meeting Minutes 24 April 2023 Page 12 of 13 within IA mile of the shelter, and there were approximately 30 carloads of donated supplies sent to the shelter from Millcreek residents and staff. He said most of the residents were consistent every night. Lilly noted and elaborated on the points that worked well: * Coordination among UPD, Switchpoint, and Millcreek went well! * Public Engagement was a success. * State of Utah, Switchpoint, and other providers were thoughtful and nimble. * UPD approached the situation with a goal to create a safe space for clients. * Amnesty box was a good idea. * Clients wanted to return each night. * Call for donations promoted public involvement and helped Switchpoint meet their needs. * Daily police presence helped keep the neighborhood calm and stable. * Conditional use approach served the neighborhood well. * Cities need more time to prepare. * State of Utah should contract directly with the shelter provider and set expectations early. * Logistics were a challenge, particularly transportation. * A simple code of conduct helps to create a safe space for all. * Competent public safety is more important than a camera or motion light giveaway. * Effective policing should be collaborative, nimble, and "client-centered." Mayor Silvestrini and Council Member Catten thanked Lilly and Chief Steve DeBry. 4.5 Unified Police Department Report Chief Steve Debry reported the crime statistics from March 2023. There were 2,845 total calls, 905 total cases, 39 booking arrests, and 231 citations. There were 33 assaults, 9 burglaries, 16 dnig offenses, 64 family offenses, 70 larcenies, 4 robberies, 6 sex offenses, and 24 stolen vehicles. He presented the calls for service from March 2022 and 2023 within a % mile radius from the temporary homeless shelter. Millcreek c.o.p. and Millcreek traffic officers worked together to rescue a dog abandoned by its owner for a week in a semi-truck in the parking lot of St. Marks Hospital. Detective Nichols and Officer Erickson used lockout tools to unlock the vehicle. The dog had lost weight but was otherwise fine. Animal control officers took custody of the dog and would screen charges against the owner. Millcreek c.o.p. detectives located two cases of graffiti near Woodland Avenue and Richmond Street. UPD Graffiti Abatement was contacted for the cleanup. There were 60 mental health calls and 25 transient calls in the month of March. Officers responded to 100 traffic accidents and 22 hit and runs, and 234 citations were issued in March. Council Member Uipi asked about follow-up on mental health calls. Chief DeBry would get her more information. The 60 calls were for new calls. 5. New Items for Subsequent Consideration There were none. Millcreek City Council Meeting Minutes 24 April 2023 Page 13 of 13 6. Calendar of Upcorning Events * Mt. Olympus Community Council Mtg., 5/1/23, 6:00 p.m. * Millcreek Comi'nunity Council Mtg., 5/2/23, 6:30 p.m. * Canyon Rim Citizens Association Mtg., 5/3/23, 7:00 p.m. * East Mill Creek Community Council Mtg., 5/4/23, 6:30 p.m. * City Council Mtg. 5/8/23 7:00 p.m. ADJOURNED: Council Member Jackson moved to adjourn the meeting at 8:56 p.m. Council Member Catten seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jaekson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously APPROVED: n-t- r3-hp Attest: E!2L' Recorder