City Council

Board Meeting Agenda Town of Milltown Public January 9,2023,7:00 pm, at the Milltown Fire Hal! 1. Meeting called to order 2. Agenda Subtractions 3. Prior meeting minutes approval December 28 2022 meeting minutes 4. Financial Report approval Financial Report ending December 28,2022 Profit & Loss ending December 28,2022 this statement will not be ready as Cheryl Kloehn, Clerk, Town of Milltown is still reconciling the Town of Milltown books as there was not enough time between the December 28, 2022 meeting and Janua ry 9,2023 board meetings. Financial Report ending December 3L,2022 Profit & Loss ending December 3L,2022 this statement will not be ready as Cheryl Kloehn, Clerk, Town of Milltown is still reconciling the Town of Milltown books as there was not enough time between the December 28,2022 meeting and January 9,2023 board meetings. 5. Maintenance Report 6. New Business a. Campground 7. Old Business a. Update on Town Hall b. Update on Town of Milltown Website- please have comments ready so we can go live with our new website. 8. Adjourn Page 1 of 1  Town Caucus Agenda Town of Milltown Clerk, P.O. Box 475, Milltown, Wt 54859 January 09,2023, 5:30 pm Held at the Milltown Fire Hall U Meetine called to order by Michael Dau, Chairman lll Sisn in Sheet: Allattendees please sign the sign in sheet. ul Tellers: lf needed select two tellers to collect and count votes. ly) Nominations: NomineesmustbeaqualifiedelectoroftheTownofMilltownatthetimeoftaking office. Nominations may come from the floor or by conducting a vote by secret ballot. All nominations via the floor must receive a second. Nomination ties will be broken via drawing lots or by conducting another vote the procedure to be given before voting. Nominations for: Chairperson: Supervisor 1: Supervisor 2: Treasurer: y) Winning nominees need to fill out nominee paperwork and return to the clerk within 5 days. VD Adjournment  Board Meeting Agenda Town of Milltown Public December 28,2022,7:00 pm, at the Milltown Fire Hall 1. MeetinR called to order Town of Milltown meeting was called to order by Mike Dau at 7:00 p.m. on December 28, 2022. Present Board Members: Michael Dau,Jon Eckel, Mark Engelhardt Chris Nelson, and Cheryl Kloehn. Other Present: J Gary Lilyquist, Mick Simonson, Justin Gamache, Rick Kemis, Dick Wealthy, Linda LaMere 2. Agenda Subtractions Chris Nelson made a motion to add dog bite to new business and campground to Old Business. Jon Eckel seconded. passed. 3. Prior meeting minutes approval November 14,2022 meeting minutes: Chris Nelson made a motion to accept the November 14,2022 meeting minutes. Jon Eckel seconded. Minutes for Budget Hearing and Special Town Meeting of Electorates: Chris Nelson made a motion to accept the Minutes for the Budget Hearing and Special Town Meeting of Electorates. Jon Eckel seconded. passed. 4. Financial Report aporoval Financial Report ending December 23,2022: Jon Eckel made a motion to table untilJanuary 9, 2022 meeting. Chris Nelson seconded. passed. Profit & Loss ending December 23,2022: Jon Eckel made a motion to table untilJanuary 9, 2022 meeting. Chris Nelson seconded. passed. 5. Maintenance Reoort Mick Simonson stated that there are no major problems. The inside dually tire needed to be repaired. The wing was attached to the grader with Jeff,s help. The overhead doors need to be repaired as the bottom thresholds, cable, pins are not working properly. Mick Simonson asked for a bid from Lake Country Door on new rubber thresholds, cables and pins for S3336.00. Jon Eckel made a motion to accept the bid from Lake Country Door LLC for 53336.00 to repair the overhead doors at the shop. Chris Nelson seconded. Passed. Talked to Tony to look grader, has loose tie rods, pins and play in tire. Mick would like to order parts through Green and then Tony would repair at the Town Shop. Mick would like this done before grading in the spring. Mick Simonson also stated that the air conditioner does not work and the grader is starting to show its age. Page 1 of 3  Noble tire in Barron for new tires for the grader, they go thru Bauer Built which we do not have an account set up. The Clerk would be able to set up the account with Bauer Built. Tires from Bauer Built would be 52404.00 each with State discount with S100.OO service charge and StSO per tire to mount. As example of what the tires could cost, Balsam Lake township paid SSSOO a piece for tires. Chris Nelson brought an idea of obtaining quotes for used graders and trading in the Town of Milltown's grader. Mike Dau will check on used grader prices. Tommy from Monroe Truck stopped to discuss with Mick Simonson on a competitive check on Monroe trucks costing 56OO for one and $ZSO for both trucks. Board decided that it was not necessary at this time. John Christianson stopped to talk with Mick Simonson and stated that the Xmark mower should be traded in sooner than later. Mick Simonson willget a quote for January's meeting. lf over 525,000, then we will open for bid. At the Beach, people are parking all over and Mick Simonson is worried about them taking out sewer vents. He willtake the loader out and bank up the parking area in order to keep people from parking all over. 6. New Business a. _January 9,2022 caucus: Need to appoint a chairman for the January 9th Town Caucus, Chris Nelson made a motion to appointJ Gary Lilyquist as Chairman of the Caucus. Jon Eckel seconded. passed. b. Kemis Driveway Permit: Rick Kemis presented to the Board that he wanted to put in a drivewayintooneofhisfields,butbecauseofwaterwayissuesdidnot. Hedidfurther research and found that agricultural land is exempt from the waterway issues. Chris Nelson made a motion to approve the driveway permit into his farmland off 230th, Jon Eckel seconded. passed. c. Dog Bite- 1553 230th Ave, there was a dog bite issue and the dog held onto the person for 7 minutes and there was major hemorrhaging. The ambulance was called. Darrel Hallcontacted Mike Dau, the Chairman and stated that this was the second time that the dog had done this. There is no dog ordinance in the Town of Milltown. This is a county issue. Mike Dau willcall Darrell Halland Cheryl Kloehn, Clerk willcall polk County. Checking with the Sheriff's Department, if the dog is at large, then they step in. As long as the dog is on the property or inside the home, the Sheriff's Department cannot do anything. 7. Old Business a. Update on Town Hall: Cabinets are in, the doors are coming along good. The Town Hallshould be done in February 2023. J Gary Lilyquist made a comment that the sidewalks are far from the building and the Town of Milltown should revisitthe concrete sidewalks and blacktopping of the lot before the work is done. Suggestion that we should get a hold of Monarch to do the blacktop and be put on the list. b. Update on Town of Milltown Website: Comments were made that the Town of Milltown website is not similar to the Village of Osceola website. lt was stated that we would prefer that type of look and this was discussed with Julie. The Page 2 of 3  website is also not mobile ready and that tock photos could be used until other photos are obtained. An email was sent to JJ Web Services to restructure the web site ASAP so that we can go live. c. Bonding forTown of Milltown Treasurer: Chris Nelson discussed with Rural lnsurance and since the Town of Milltown has a Resolution l-7-03, Treasurer's Bond, that we do not need a bond for the Treasurer. d. Campground: Dick Wealty and Linda LaMere is pursuing a campground adjacent to Five Flags Golf Course. They thought that they would be able to obtain services from Village of Balsam Lake for water and sewer. They presented at the board meeting to the Village of Balsam Lake and were told that the Village of Balsam Lake will not bring services to the campground unless the Town of Milltown annex the property. The board discussed that everything between the land and the village would have to be annexed. This request is tabled until the January 9,2022 meeting. 8. Closed Session Entering into closed session pursuant to wis stat. sec. 19.g5(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises authority. Chris Nelson made a motion to enter into closed session forwages of the Maintenance Supervisor, Mick Simonson and Maintenance Worker, Justin Gamache, and Cheryl Kloehn, Clerk. Jon Eckel seconded. passed. Chris Nelson made a motion to enter back into open session of the regularTown of Milltown Board Meeting. Jon Eckelseconded. passed. Chris Nelson made a motion to give Mick Simonson, Maintenance Supervisor a S1.50 per hour raise effective January 1,2023 taking his hourly rate from 528.69 to 30.19 per hour and Justin Gamache, Maintenance Worker a S.ZS per hour raise effective January t,2023 taking his hourly wage from 524.37 to S25.12per hour. Both employees will receive a performance review with the Town of Milltown Chair, Mike Dau the first week in January 2023 and again on July L, 2023. Jon Eckelseconded. passed. Chris Nelson made a motion to give the Town of Milltown Clerk, Cheryl Kloehn a 55.OO an hour raise,takingthewagefromStg.00perhourtoS24.00perhoureffectiveJanuary 1,,2023. Jon Eckel seconded. Passed. 9. Adjourn The next Board Meeting will be held on January 9,2023 at 7:00 p.m. and the Caucus willalso be held on this date. Chris Nelson made a motion to adjourn the Town of Milltown December 28,2022 Board Meeting, at 9:00 p.m. Jon Eckel seconded. passed. Page 3 of 3 MONTHLY FINANCIAL REPORT December 28, 2022 OutstandinB Checks 188,466.88 Money Market Checking Account 55 1,625.54 Business Checking Account 35,347.56 Bank Balances November 20, 2022 586,973.10 Dates DEPOSITS 1U2L/22 x State of Wisconsin 10,91,5.24 Nov 2022 Shared Revenue Deposits are recorded in the balance TOTAL DEPOSITS 70,9),5.24 586,973.10 Pay period dates DESPERSMENTS t0/30/22-ttl0s/22 x Mylan Simonson 40 Hr 2 OT 923.93 MaintenanceSalary 1,0/30/22-L7/0s/22 x .Justin Gamache 40 hr 1 OT 847.A9 MaintenanceSalary 70/30/22 11/0s/22 x Cheryl Kloehn 28.Hr 424.22 Clerk ro/30/22-LL/0s/22 x Bank Payroll Fee 5.25 Bank fee x IRS 3,080.26 Federal x Dept of Rev Tax Withhotdin8 621.23 State x Employee Trust Fund 1,391.08 ETF x Wi Dept of Rev 276.92 1-7/06122-LL/t2/22 x Mylan Simonson 32 HR 1OT 8 Holidav 894.38 MaintenanceSalary 1-1-I06I22-1.L/12I22 x Justin Gamache 32 hr 8 Holiday 826.55 MaintenanceSalary tt/06/22-1.1.112122 x Cheryl Kloehn 32.5 HR 488.53 Clerk tt/06122-77/12/22 x J Gary Lilyquist 21.25 294.37 Election 11106122-17/ 12/22 x Bank Payroll Fee 7.00 Bank fee 1-1-/13122-tt/19/22 x Mylan Simonson 40 HR 10 OT 1,1,62.97 MaintenanceSalary L7/13122-LLl 19122 x lustin Gamache 40 hr 3 OT 891.61 MaintenanceSalary fi/13122 17/19/22 x Cheryl Kloehn 21HR 324.31 Clerk 1-7/13122-1.U1.9122 x Bank Payroll Fee 5.25 Bank fee 71-l20l22-1.1.126122 Mylan Simonson 32 VAC 3 OT 8 Holiday 953.50 MaintenanceSalary 1,1/20122-17/26/22 Justin Gamache 32 VAC 8 Holiday 826.54 MaintenanceSalary 11/20122-L1/26/22 Cheryl Kloehn 32 HR 481.31 Clerk 1-t/20/22-71/26122 Bank Payroll Fee 5.2\ Bank tee 71/21 /22-12l03/22 Mylan Simonson 40 Hr 17 OT 1,364.10 Maintenance Salary ttl27 /22.12l03/22 Justin Gamache 40 hr 10 0T 1,044.12 Maintenance Salary L1/27 122-72/03/22 Cheryl Kloehn 25.Hr 381.55 Clerk 1-L/27122 12/03/22 Eank Payroll Fee 5.25 Bank fee 72104122-12/10/22 Mylan Simonson 40 Hr 7 OT 1,073.53 MaintenanceSalary 12/04122-12/70/22 Justin Gamache 40 hr 826.54 MaintenanceSalary 72/O4/22-121L0/22 Cheryl Kloehn 34.5.Hr 516.36 Clerk 12/04/22-1211.0/22 Eank Payroll Fee 5.25 Bank fee tRs 5,578.24 Federal Dept of Rev Tax Withholding 933.78 State Employee Trust Fund !,317.28 ETF Wi Dept of Rev 276.92  Check Number Regulartor, diesel 495 g @ !2/5/22 231.72 Alcivia 2,548.53 4.55 1.21s/22 23173 Avion Accounting 157.50 PayrollServices t?/s/22 23174 Bakke Norman 3,673.50 Legal Fees t2/5/2? 2377s Cheryl Kloehn 280.64 certified Letters BOR 72/s/22 23116 Holiday Station 2L.22 Maintenance Gas 12/s122 23177 Lake County Door 367.50 Repair of North Door Shop 72/s122 23178 Midwest Machinery 50.86 Blade Bolr 12/s/22 nu9 Void 0.00 Maintenance Eattery r2/s/22 23180 Milltown Hardware 45.47 Shovel t2/5/22 23181 Monroe Truck Equip 1,25.46 MaintenanceWorklamp 12/5122 23182 MSA Professional 11,400.00 9/71-/2? ll/05/22 Services 12/s122 23183 NW WI EIec 201-.79 Town Hall & Shop L2/s/22 23184 Polk Burnett Electric 26.00 10/13/22-LL/73/22 Anrter 1.2/s/22 2318s Polk County Clerk 1,053.82 2022 Election Notice 1-2/s122 23186 l.JS Postal Service 90.00 Box Rental for Year t2ls/22 23].87 Verizon 92.L8 Shop/Clerk Cell Phone t2/s/22 23188 Milltown Fire Assoc 11,425.97 2'/" Plan 1-2/s122 23189 Chris Nelson 100.00 BOR Pay 12/s122 23190 lon Eckel 100.00 BOR Pay t2/5/22 23191 Mark Engelhardt 100.00 BOR Pay L2/s122 231,92 Mike Dau 100.00 BOR Pay Maintenance wiper blade, 72/s122 23193 Auto Plus of Luck 80.74 etc t2/s/22 23194 Avion Accounting 202.50 PayrollExpenses 12/s/22 2319s lnter County Coop 426.92 Advertising L2/s/22 23196 Lakeiand Communications 49.35 Dec 2022 Phone 72/s/22 23197 Milltown Hardware 18.49 Maintenance Side Cutter L2/s/22 23198 Steve Wickman 590.00 Trapping Beaver 12/s/22 231s9 Verizon 92.18 Dec 2022 Shop/clerk Cell 1-2/s122 23200 Watermans Sanitation 88.00 Garbage 49,r.58.75 TOTAL DESPERSMENTS 537,814.35 MONTHLY FINANCIAL REPORT December 3i.,2022 0utstanding Checks 185,352.4s x Money Market Checking Account 502,13 1.38 x Business Checking Account 26,322.55 Bank Balances December 3]-,2OZ2 S s28,4s3.s3 Dates DEPOS|TS 12/30122 x 246.L4 Buidling Permit 12/30/22 x 255.35 Refund overpayment 12/31/22 Taxes t49,399.07 Taxes t2l3t/22 Taxes 278,002.74 Taxes 12/3t/22 Taxes 101,,825.43 Taxes x Deposits are recorded in the balance TOTAL DEPOSITS 529,728.73 527,952.44 Pay period dates DESPERSMENTS 1,2/t1./22-t2/17/22 x Mylan Simonson 40 Hr 33 oT 1,,779.79 Maintenance Salary 12/Il/22-12/17 /22 x Justin Gamache 40 hr 29 oT 1,461.90 MaintenanceSalary 1,2/1,t/22-72/17/22 x Cheryl Ktoehn 20.s.Hr 31,7.04 Clerk 12/It/22-t2/17122 x Bank payroll Fee 5.25 Bank fee 1.2/18/22-12/24122 x Mylan simonson 40 HR 28 or 1,,649.68 Maintenance Salary 12/1,8/22-72/24/22 x Justin Gamache 40 hr 16 OT 1,,l76.4L Maintenance Salary 12/18/22-72/24/22 x cheryt Kloehn 30 HR 453.34 Clerk I2/18/22-t2/24/22 x Bank payroll Fee 5.25 Bank fee Check Number 0.00 TOTAT DESPERSMENTS rotat rc