City Commission

9i Regular Meeting Via Teleconference August 18, 2020 5: 30 p.m. The Board of Commissioners met in a REGULAR MEETING via teleconference due to COVID-19 Pandemic with Mayor Santiago presiding. Members present on conference call included Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas and Commissioner Cooper. City Solicitor, Brock Russell, Administrator, Regina Burke, CFO, Marcella Shepard and Samantha Cruz, were Q also present. Teleconference was open to the public as required by law. Attendance of all attendees was taken by City Clerk upon entering the call. Public attendees in the order which they joined the teleconference was as follows: Kirk Hewitt, Bill Davis, Tamara Isajiw, Rob McQuade, Claire Hughes, Eric Ripa, Joanne Murphine. Mayor Santiago led the salute to the Flag. Mayor Santiago made the statement required by the Open Public Meetings Act of 1975: This meeting is being conducted in accordance with the Open Public Meetings Act of 1975, was advertised, posted and made available to the public as required by Statute. The Municipal Clerk is directed to include a statement in the minutes of this meeting." City Clerk to Review Changes to the Agenda Mayor Santiago asked if there were any changes to the agenda. Ms. Hitchner stated there were two (2) changes to the agenda being: 1. The addition of Resolution No. 231- 2020 authorizing the purchase of a Rivell VOIP Phone Service from SHI International Corporation through the Cumberland County Cooperative Pricing System for the annual cost in the amount of $45, 028. 80. 2. The addition of Resolution of Public Support for the implementation of the "# 8CAN'TWAIT PROGRAM". 0 Bills The following bills were ordered paid, when properly certified on a motion by Vice Mayor Parent and seconded by Commissioner Pepitone. The motion was carried by the following vote. Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper and Mayor Santiago. SEE COPY OF BILLS FOLLOWING THE SIGNATURE PAGE OF THIS MEETING Minutes Vice Mayor Parent made a motion to approve to dispense with the reading of the minutes for July 21, 2020 Regular Session and Closed Session. Commissioner Pepitone seconded the motion which was carried by the following vote: Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper and Mayor Santiago. Public Comment on Agenda Items Only Mayor Santiago stated that this is the time for any Public Comment on Agenda Items Only if anyone wishes to be heard. City Clerk, Jeanne Hitchner called the names of residents in order of attendance that was taken at the beginning of the meeting. r  295 Seeing no one else come forward, Mayor Santiago closed the Public Portion on Agenda Items Only. Old Business Mayor Santiago asked City Clerk if there was any Old Business. Ms. Hitchner stated there was no Old Business. Petitions and Letters Mayor Santiago asked the City Clerk if there were any Petitions and Letters. Ms. Hitchner stated there were no Petitions and Letters. O Reports of Commissioners Commissioner Cooper Commissioner Cooper announced that Play Streets wrapped up on August 10, 2020 and this year was a great success as the children had a blast. Commissioner Cooper stated the Parks Deptartment spent 3 days cleaning the park after the hurricane and they also continued cutting properties and painted over graffit at Union Lake ball park. Commissioner Cooper thanked Holly City Development Corporation for the new dog park and community garden which are great enhancements to the community. Commissioner Pepitone Commissioner Pepitone asked to be skipped over because he was having technical difficulties accessing his reports. Commissioner Udalovas Commissioner Udalovas gave details on how to obtain COVID- 19 relief business grant information and gave specifics on the application on the City website. She advised that she will discuss the matter of the Bond Ordinance when it is read on first reading. Mayor Santiago Mayor Santiago read the Streets and Roads report. Vice Mayor Parent moved to receive and file the report seconded by Commissioner Pepitone. The motion was carried by the following vote: Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper and Mayor Santiago. Vice Mayor Parent Vice Mayor Parent stated the he will discuss the matter of the Bond Ordinance when it is read. Commissioner Pepitone Commissioner Pepitone was able to access the reports and moved to receive and file the following resports from the Millville Fire Department and Millville Police Department: a) EMS Performance/ Statistical Analysis from July 13, 2020 to July 31, 2020 b) MFD Incident Report for the month of July 2020  Ordinances on 1st Reading City Clerk read the following ordinance on first reading: Ordinance authorizing amendment to Motor Vehicle and Traffic Regulations Municipal Code Article X, Schedule 21 to ADD Parking Reserved for Handicapped Persons at 912 North Street. Vice Mayor Parent made a motion to approve the ordinance on first reading which was seconded by Commissioner Pepitone. The motion was carried by the following vote: Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper and Mayor Santiago. City Clerk read the following ordinance on first reading: Ordinance approving vacating a portion of Orange Street puruant to NJSA 40: 67- 1( b) Commissioner Cooper made a motion to approve the ordinance on first reading which was seconded by Commissioner Udalovas. The motion was carried by the following vote: Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper and Mayor Santiago. City Clerk read the following ordinance on first reading: Bond Ordinance authorizing improvements to the Municipal Water and Sewer Utility Systems and appropriating three million one hundred fifty thousand dollars ($ 3, 150, 000.00) to pay the cost thereof, to authorize the issuance ofthree million one hundred fifty thousand dollars ($ 3, 150, 000.00) of bonds to finance the appropriation and to provide for the issuance of bond anticipation notes in the anticipation of the issuance of bonds. Upon a motion by Vice Mayor Parent and a second by Commissioner Udalovas, the Ordinance was TABLED until September 1, 2020. The motion was carried by the following vote: Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper and Mayor Santiago. o Vice Mayor Parent stated that he is very concerned over the 2021 budget. He asked everyone to be careful with their spending and commended the commissioners for their support in tabling this Bond Ordinance. Commisioner Udalovas thanked Vice Mayor Parent for his cooperation in reviewing this Bond Ordinance so that there is clarity. She also stated that there were I I items emailed to the City Clerk for the public to review since it is public information. She went on to commend the various departments for their thorough explanations of spending and strategic plans. She said with COVID- 19, we do understand that this is a very sensitive time therefore we all need to re- examine our situation. Solicitor, Brock Russell described a meeting with representatives from the " NAACP" which resulted in resolution to support the # 8CANTWAIT program. He stated that Millville is in great shape. Commissioner Pepitone said he is proud of the work being done by City Officials, the Mayor, his fellow Commisioners, Solicitor Brock Russell, the Chief of Police and the Millville Police Department. Commissioner Cooper stated he is happy to be a part of the way we are being proactive and striving to do our best. City Clerk read the following ordinance on first reading: F  297 City Clerk read the following resolutions on the consent agenda which will be approved on one motion rather than individually: Resolution No. 211- 2020 authorizing Letter of Agreement between the City of Mllville and County of Cumberland for administration of a grant to the Millville Municpal Alliance Prevent Alcoholism and Drug Abuse for the period covering July 1, 2020 through September 30, 2020 in the amount of $942. 00. Resolution No. 212- 2020 authorizing the issuance of Alcoholic Beverage Licenses meeting the renewal conditions for September 1, 2020* through June 30, 2021 (* 2019- 2020 Licenses were extended to September 1, 2020 per Director James B. Graziano Order due to COVID- 19) O Resolution No. 213- 2020 amending Resolution No. 31- 2020 adopted on January 21, 2020 authorizing the submission of a strategic plan for the Millville Municipal Alliance Grant to the Governor' s Council on Alcoholism and Drug Abuse to the County of Cumberland due to the reduction to the previously awarded grants for Fiscal Year 2021 with the following amended amounts for the grant period covering October 1, 2020 to June 30, 2021: DEDR $ 11, 164. 00 Cash Match 2, 791. 00 In -Kind 8, 373. 00 Resolution No. 214-2020 authorizing the insertion of an additional item of revenue in the CY 2020 Budget which is now available as revenue from the NJ Department of Law and Public Safety -Safe and Secure Communities Program in the amount of $90, 000. 00. Resolution No. 215- 2020 authorizing Water/ Sewer Termination on August 24, 2020 due to failure to comply with the utility ordinance pursuant to Section 56- 18 of the Municipal Code. Resolution No. 216-2020 authorizing adjustments in the Tax and Utility Records. Resolution No. 217-2020 authorizing Special Assessment of Municipal Liens for certain properties due to expenses incurred by the City of Millville relating to Board and Secure plus administrative fees in accordance with Chapter 11, Article 1, Subsection 11- 6 of the Municipal Code. Resolution No. 218-2020 authorizing Special Assessment of Municipal Liens for certain properties due to expenses incurred by the City of Millville relating to Cut and Clean plus administrative fees in accordance with Chapter 11, Article 6 of the Municipal Code. Resolution No. 219-2020 authorizing Special Assesment of Municpal Liens for the folloing properties due to expense incurred by the City of Millville relating to demolation of structures and legal expenses in connection with demolition proceedings: Property Amount of Lien 412 Sassafras St, Block 428, Lot 3. 01 $ 11, 245. 00 414 Sassafras St, Block 428, Lot 3 $ 11, 245. 00 Commissioner Udalovas made a motion to approve all items on the Consent Agenda which was seconded by Commisioner Cooper. The motion carried by the following vote of Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper and Mayor Santiago. Resolutions City Clerk read the following resolutions 0  proper certification of funds. Commissioner Pepitone seconded the motion which was carried by the following vote: Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper and Mayor Santiago. Resolution No. 222- 2020 authorizing Second Amendment of mortgage note with Grand Prix Partners, LP due to the COVID- 19 pandemic and defer July, August, September, October, November and December 2020 monthly payments extending the term from 10 years and 3 months as amended to a new term of 11 years Commissioner Udalovas moved for the adoption of this resolution. Commissioner Cooper seconded the motion. Commissioner Udalovas thanked Brock Russell for handling the UEZ loan for Grand Prix Partners, LP. The motion was carried by the following vote: Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper and Mayor Santiago. Resolution No. 223- 2020 approving a Discharge of Mortgage executed by Carol Johnson for property located at 320 S 3rd St, Block 479, Lot 7. Vice Mayor Parent moved for the adoption of this resolution. Commissioner Pepitone seconded the motion which was carried by the following vote: Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper and Mayor Santiago. Resolution No. 224-2020 approving a Discharge of Mortgage executed by William McCaw and Lenora McCaw for property located at 512 N. 6th St, Block 373, Lot 14. Vice Mayor Parent moved for the adoption of this resolution. Commissioner Pepitone seconded the motion which was carried by the following vote: Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper and Mayor Santiago. Resolution No. 225- 2020 approving a Discharge of Mortgage executed by William C. Phillips for property located at 559 Columbia Ave, Block 353, Lot 19. Vice Mayor Parent moved for the adoption of this resolution. Commissioner Pepitone seconded the motion which was carried by the following vote: Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper and Mayor Santiago. Resolution No. 226- 2020 approving a Discharge of Mortgage executed by Wladyslaw Piekarek and Irena Piekarek for property located at 228 E. Oak Street, Block 359, Lot 18. Vice Mayor Parent moved for the adoption of this resolution. Commissioner Pepitone seconded the motion which was carried 0 by the following vote: Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper and Mayor Santiago. Resolution No. 227-2020 approving a Discharge of Mortgage executed by James W. Rosell(e) for property located at 207 E Broad Street, Block 359, Lot 3. Vice Mayor Parent moved for the adoption of this resolution. Commissioner Pepitone seconded the motion which was carried by the following vote: Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper and Mayor Santiago. Resolution No. 228- 2020 approving a Discharge of Mortgage executed by for property located at 429 Pine Street, Block 427, Lots 5. Vice Mayor Parent moved for the adoption of this resolution. Commissioner Pepitone seconded the motion which was carried by the following vote: Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper and Mayor Santiago. Resolution No. 229- 2020 approving a Discharge of Mortgage executed by Ruth Stowe for property located at 1510 W. Main St, Block 32, Lot 82. 0. Vice Mayor Parent moved for the adoption of this resolution. Commissioner Pepitone seconded the motion which was carried by the following vote: Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper and Mayor Santiago. Resolution No. 230- 2020 authorizing a Professional Service Contract with Roux Associates, Inc.  29 Resolution No. 232- 2020, approving of Public Support for the implementation of the 8CAN'TWAIT PROGRAM" Commissioner Cooper moved for the adoption of this resolution. Commissioner Pepitone seconded the motion which was carried by the following vote: Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper and Mayor Santiago. New Business Commisioner Cooper moved, seconded by Commissioner Udalovas to authorize the following Special Event on Public Lands Applications: a) Outdoor Church Service sponsored by Centro de Companerismo Cristiano Inc. on August 30, 2020, 0 September 6, 2020 and September 13, 2020 from 9: 00 am- 2: 00 pm at Corson Park. b) Hope Day Compassion Event sponored by the Millville First Assembly of God on August 29, 2020 at 8: 00 am. The motion was carried by the following vote: Yeas: Commissioner Pepitone, Vice Mayor Parent, Commissioner Udalovas, Commissioner Cooper, and Mayor Santiago. Public Comment Mayor Santiago stated that this is the time for any Public Comment portion of the meeting if anyone wishes to be heard. He asked for comments to be limited to approximately 5 minutes. City Clerk, Jeanne Hitchner called the names of residents in order of attendance that was taken at the beginning of the meeting. Bill Davis of Millville in reference to the Bond Ordinance, stated he appreciates the city re- examining the spending especially with the Police vehicles. Mr. Davis then asked what 8CAN' TWAITPROGRAM is? Commissioner Cooper provided the overview of the program with the eight items that need reform in this country' s Police Departments. Commissioner Pepitone stated that everyone is doing a great job by working together and instead pointing fingers at each other, the people are actually coming up with a solution. Mayor Santiago reinterated the Commissioners comments and feels we are striving for the best. Rob McQuade of Millville expressed his curiosty about the Wheaton Property and why the plastic company isn' t coming in. Solictor Brock Russell responded that we are on hold with the project because we are waiting for a response fromt the redeveloper' s attorney. He noted the project is " up in the air". Eric Ripa of Millville responded to the discussion of COVID- 19. He stated most items are about finances. He also said he has been in contact with Engineering and other departments about sidewalks being installed and repaired in the city. He said he has been trying to get a sidewalk in front of his property on 6th Street and the lack of a sidewalk allows multiple individuals to walk on his property. He continued on to explain other safety issues including double parking. He expressed a strong desire to get this taken care of. Mayor Santiago advised that he would reach out of Engineering tomorrow. Joanne Murphine of Millville thanked Tamara for her presentation and comments and stated she agrees with everything she said.  300 Commissioner Udalovas thanked Rob McQuade for accepting the response from the City Attorney in reference to the Wheaton Property. She explained that it is prudent to use discretion so that contract negotiations and attorney/ client privileges are not compromised. She suggested that he read the minutes made available on the city website. She encouraged the details of the Bond Ordinance be gathered through the Clerk' s Office. Vice Mayor Parent thanked the City Commissioners for looking into the Bond Ordinance and stated the Department of Revenue & Finance will continue to examine this. He then thanked the everyone for calling in for the meeting and providing feedback. Mayor Santiago thanked everyone on the call. He stated the Bond Ordinance has been taken into consideration and we are considering moving forward with changes for the September meeting. He encouraged everyone to stay safe with COVID- 19. Adjournment There being no further comments, the meeting was adjourned on a motion by Commissioner Udalovas and second by Commissioner Cooper subject to the call of the chair. All were in favor. None were opposed. Respectfully submitted, 4404 ne M. Hitchner, IZMC ity Clerk LI i  BILL LIST CITY OF MILLVILLE MEETING DATE AUGUST 18TH, 2020 ALL SIGNED BY CMFO MARCELLA SHEPARD ( DUE TO COVID- 19)** ANIMAL CARE EQUIPMENT & SERVS 122.35 ACTION SIGNS & AWARDS 318.00 ACTION UNIFORM CO., LLC 1, 642.00 NAT ALEXANDER CO., INC. 350.00 ARAMARK UNIFORM SERVICES, INC. 1, 346.55 ATL. CO. UTILITIES AUTHORITY 30, 165.91 ATLANTIC CITY ELECTRIC 75, 657.56 DONALD S. AYRES 1, 138.74 BILLY PERRYMAN NEW AND USED 470.00 BOUND TREE MEDICAL LLC 192.00 CATERINA SUPPLY INC. 189.40 CLEAN CHEM INC. 73800 COMCAST 68,696. 26 COMCAST, INC. 970. 82 CDW GOVERNMENT, INC. 7, 627. 82 CCIA 34,035. 53 CUMBERLAND VALVE INC 15. 01 CUSTODIAN OF SCHOOL MONIES 2, 106,845. 50 0 & R LANDSCAPING, INC. 10,533. 46 LINDA A. DEDRICK 200. 00 DELAWARE RIVER BASIN COMMISSN 858. 00 DELL COMPUTER CORP. 1, 404. 10 DELL MARKETING LP 1, 404. 10 EARTH TECH CONTRACTING, INC. 3, 005. 94 BPOE 580 ELKS 75. 00 ENGINEERSUPPLY LLC 322. 99 EUROFINS QC, INC 1, 623. 98 FIREFIGHTER ONE LLC 726. 98 FIRE LINE EQUIPMENT, LLC 2, 444.60 GARDEN STATE HIGHWAY PROD. INC 25. 00 GARDEN STATE LABORATORIES, INC 4, 515.00 GENERAL CODE PUBLISHERS, INC. 239.00 GENTILINI CHEVROLET LLC 70.52 GENTILINI FORD, INC. 1, 648.68 W.W. GRAINGER, INC. 1,495. 63 GRANTURK EQUIPMENT CO., INC. 806.92 GSRP PROJECT HOLDINGS I, LLC 14, 240.40 HACH COMPANY, INC. 482. 68 HANSON AGGREGATES BMC, INC. 512. 98 GREG L. ERBER, SR. 465. 76 KEEN COMPRESSED GAS CO., INC. 887. 81 LAWSON PRODUCTS INC 230. 60 LEXISNEXIS RISK SOLUTIONS 290. 00 LILLISTON CHRYSLER/ PLYM., INC. 497. 58 LOWE' S CO., INC. 1, 267. 65 BILL MATTHEWS 1, 760. 05 SHANNA MCCANN, ESQ 61000. 00 MILLVILLE AIRPORT ADMIN & 75. 00 MILLVILLE BOARD OF EDUCATION 75.00 MILLVILLE CHURCH OF THE 75.00 MILLVILLE GLASS CENTER LLC 1, 988.00 MILLVILLE PUBLIC LIBRARY 47, 750.00 MOTOROLA SOLUTIONS, INC. 5, 646.25 NAT' L AIR FILTER CO. OF NJ INC 1, 895. 35 NATIONAL FIRE PROTECTION ASSN 1, 495.00 NCL OF WISCONSIN, INC. 1, 064. 11 NEW AGE FASTENING SYSTEMS, INC F ERIZON NJ STATE DEPT OF HEALTH NJ STATE LEAGUE MUNICIPALITIES 4, 250.00 510.77 107.40 115. 00 ALLEGRA MARKETING PRINT & MAIL 3, 880.00 LAW OFF OF NONA L. OSTROVE LLC 963. 50 PINE ENVIRONMENTAL SERVS, INC. 400. 20 PMI TECHNOLOGIES 54. 34 JOSEPH G POLLARD CO INC 360. 90 POSITIVE PROMOTIONS 934. 14 PRIME LUBE, INC. 1, 562. 00 PRINT, SIGNS & DESIGNS 787. 50 V.E. RALPH & SON, INC. 140. 64 RICOH USA, INC. 500. 98 RIGGINS, INC. 15,934. 00 THE RITTER LAW OFFICE 277. 12 RIVERFRONT RENAISSANCE CENTER 75. 00 BROCK D. RUSSELL, LLC 13, 500. 00 MICHAEL S. SCARDINO 125. 00 SAMANTHA SILVERS 56. 81 SJ GAS COMPANY 4, 546. 66 SOUTH JERSEY PAPER PRODUCTS 1, 874. 50 SOUTH STATE MATERIALS, LLC 2, 590. 00 SPECIALTY GRAPHICS LLC 606. 00 SPIRIT ENVIRONMENTAL SERVICE 250. 00 STANDARD PIPE SERVICES, LLC 26, 580. 20 SYSTEMS SOLUTION, INC. 1, 800. 00 SYSTEMS SOLUTION, INC. 11, 959. 18 U TRACTOR SUPPLY 109. 99 TURF EQUIPMENT & SUPPLY CO INC 234. 96 HD SUPPLY FACILITIES MAINT LTD 336. 95 VAN EMBDEN, VAN EMBDEN & 260. 00 VERIZON WIRELESS 4, 919. 14 VINELAND AUTO ELECTRIC, INC. 615. 36 WASTE MANAGEMENT OF SJ, INC. 406. 50 WATCHGUARD, INC 2, 070. 00 W. B. MASON COMPANY, INC. 1, 069. 61 WIRELESS COMM & ELEC INC 8, 328. 36 XEROX CORPORATION 642. 59 XTEL COMMUNICATIONS, INC. 12, 143. 73 RONALD J HARVEY 157. 24 BEACON TITLE SERVICES AGENCY 1, 171.40 DHA CUMBERLAND COUNTY 1, 653.96 FOUNDATION TITLE LLC- WOODBURY 1, 085.02 DANIEL HAGEMAN JR 456. 66 SHORE TITLE SETTLEMENT ACCT 833. 11 SURETY TITLE COMPANY, LLC 1, 705.85 TRIDENT LAND TRANSFER CO OF NJ 1, 649.24 TRIDENT LAND TRANSFER CO OF NJ 1, 442. 61 TOTAL BILLS FOR 08. 18. 20 MEETING 2, 584, 654. 69 BOND AND COUPON ( w) 565, 200.00 CITY OF MILLVILLE SALARY ACCOUNT (W) 546, 502.70 DOREEN SEDDON ( W) 820, 22 SHARON SMITH ( W) 772.98 TOTAL WIRES FOR 08. 18. 20 MEETING 1, 113,295. 90 TOTAL BILLS & WIRES FOR 08. 18. 20 MTG 3, 697, 950. 59 0