City Council

CITY COUNCIL MEETING AGENDA Council Chambers, 1000 Laurel Street Monday, May 14, 2018 Study Session 7:00 p.m. 1. Call to Order and Flag Salute 2. Roll Call of Councilmembers 3. Presentations A. Future Business Leaders of America (FBLA) Fife High School 4. Proclamations A. National Police Week 5. Study Items A. Check Approval Process Finance Director Dunford B. 1st Quarter Finance Report Finance Director Dunford C. City Attorney Services Municipal Services Administrator Peretti Police Chief/Public Safety Administrator Hernandez 6. Adjournment Council may add and take action on other items not listed on this agenda. If you need ADA accommodations, please contact City Hall at (253) 517-2705 at least 24 hours prior to the meeting. Thank you. Page 1 of 43  Agenda Item #4A: To: City Council Members From: Mayor Shanna Styron-Sherrell Date: May 14, 2018 Re: Proclamation – National Police Week ATTACHMENTS: Proclamation – National Police Week TYPE OF ACTION: X Information Only Discussion Action Expenditure Required Recommendation/Action: None Fiscal Impact/Source of Funds: There is no budget impact for this item. Discussion: In 1962, President Kennedy proclaimed May 15 as National Peace Officers Memorial Day and the calendar week in which May 15 falls, as National Police Week. Established by a joint resolution of Congress in 1962, National Police Week pays special recognition to those law enforcement officers who have lost their lives in the line of duty for the safety and protection of others. National Police Week is a collaborative effort of many organizations dedicated to honoring America's law enforcement community. Page 2 of 43  CITY OF MILTON, WASHINGTON PROCLAMATION WHEREAS, the Congress and President of the United States have designated May 15 as Peace Officers Memorial Day, and the week in which it falls as Police Week; and; WHEREAS, there are more than 900,000 law enforcement officers serving in communities across the United States, including the dedicated members of the City of Milton Police Department; and WHEREAS, since the first recorded death in 1791, more than 20,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty; and WHEREAS, it is important that all citizens know and understand the problems, duties and responsibilities of their police department, and that members of our police department recognize their duty to serve the people by safeguarding life and property, by protecting them against violence or disorder, and by protecting the innocent against deception and the weak against oppression or intimidation; NOW THEREFORE, BE IT RESOLVED that City of Milton, Washington formally designates May 13-19, 2018, as Police Appreciation Week and publicly salutes the service of law enforcement officers in our community and in communities across the nation. PROCLAIMED this 14th day of May 2018. __________________________ Shanna Styron Sherrell, Mayor Proclamation No. 18-002 Page 3 of 43  Agenda Item #5A: To: Mayor Styron Sherrell and City Council Members From: Tara Dunford, CPA, Interim Finance Director Date: May 14, 2018 Re: Check Approval Process ATTACHMENTS: Draft Resolution TYPE OF ACTION: X Information Only X Discussion Action Expenditure Required Recommendation/Action: None Fiscal Impact/Source of Funds: There is no budget impact for this item. Discussion: To expedite the payment of claims, RCW 42.24.180 allows checks to be issued prior to approval by Council, if the Council approves the practice via resolution. A resolution will be brought forth for the Council’s consideration on May 21st. Approval of this process change would result in time savings/efficiencies within the Finance Department with no increase in risk to the City. All payments are subject to multiple levels of review prior to payment. The person who receives the good or service must sign off on invoices. All payments are approved by a Department Director, City Administrator and/or the Mayor, based on dollar values established in the Milton Municipal Code and in the City’s purchasing policy. The central accounts payable clerk reviews all invoices for appropriate approvals and account coding. The auditing officer reviews and approves the entire payment packet prior to issuing checks. The last step in the process is approval by the Council. The timing of Council approval is the only proposed change in the approval process. Under the proposed practice, RCW requires that: (1) The Council shall provide for review and approval of all checks at a regularly scheduled public meeting within one month of issuance. (2) The Council shall require that if, upon review, it disapproves some claims the auditing officer and the officer designated to sign the checks shall jointly cause the disapproved claims to be recognized as receivables of the City and to pursue collection diligently until the amounts disapproved are collected or until the legislative body is satisfied and approves the claims. Page 4 of 43  RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILTON, WASHINGTON AUTHORIZING RELEASE OF CHECKS AND ELECTRONIC PAYMENTS PRIOR TO COUNCIL APPROVAL. WHEREAS, there is a need for the City to process checks and electronic payments in a timely manner; and WHEREAS, RCW 42.24.180 authorizes the issuance of checks before approval of the City Council in order to expedite payment of claims; and WHEREAS, the City shall enact the following policies and procedures pursuant to RCW 42.24.180: 1. All claims against the City of Milton shall be pre-audited and approved by the Auditing Officer prior to release; 2. A performance bond of at least $50,000, or equivalent coverage, shall be in place for the Auditing Officer. 3. The City Council shall review and approve claims paid at its next regularly scheduled meeting: and 4. If the City Council disapproves any claims, the authorizing Auditing Officer will recognize these claims as receivables of the City and will pursue collection diligently until the amounts are either collected or the City Council approves the claims. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MILTON, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City’s Auditing Officer may approve checks for payment and disbursement prior to the Council taking action to approve said claims. PASSED AND APPROVED at a regular meeting of the Council of the City of Milton, this 21st day of May, 2018. __________________________ Shanna Styron Sherrell, Mayor ATTEST: ____________________ City Clerk Page 5 of 43  Agenda Item #5B: To: Mayor Styron Sherrell and City Council Members From: Tara Dunford, CPA, Interim Finance Director Date: May 14, 2018 Re: First Quarter Finance Report ATTACHMENTS: March 2018 Year-to-Date Budget Position Report March 2018 Treasurer’s Report TYPE OF ACTION: X Information Only X Discussion Action Expenditure Required Recommendation/Action: None Fiscal Impact/Source of Funds: There is no budget impact for this item. Discussion: - Review highlights of year-to-date budget position and treasurer’s reports. Page 6 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 1 001 General Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 310 Taxes 3,211,769.46 526,457.08 2,685,312.38 16.4% 320 Licenses & Permits 126,251.25 47,654.82 78,596.43 37.7% 330 State Generated Revenues 94,450.00 25,558.23 68,891.77 27.1% 340 Charges For Services 132,250.00 54,489.54 77,760.46 41.2% 350 Fines & Forfeitures 110,800.00 23,048.56 87,751.44 20.8% 360 Misc Revenues 81,500.00 31,678.03 49,821.97 38.9% 380 Non Revenues 172,300.00 32,558.32 139,741.68 18.9% 390 Other Revenues 0.00 276.48 (276.48) 0.0% 397 Interfund Transfers 0.00 0.00 0.00 0.0% Fund Revenues: 3,929,320.71 741,721.06 3,187,599.65 18.9% Expenditures Amt Budgeted Expenditures Remaining 511 City Council 23,338.66 4,153.96 19,184.70 17.8% 512 Judicial 288,000.00 21,912.30 266,087.70 7.6% 513 Mayor & Executive Offices 69,913.53 19,185.77 50,727.76 27.4% 514 Administration & Finance 95,242.13 44,692.91 50,549.22 46.9% 515 Legal Services 46,517.32 6,252.04 40,265.28 13.4% 517 Other Admin & Personnel 22,811.66 4,604.25 18,207.41 20.2% 001 Facilities 87,342.19 26,576.26 60,765.93 30.4% 002 Central Stores 52,993.64 42,744.51 10,249.13 80.7% 003 Engineering 0.00 0.00 0.00 0.0% 518 Central Services 140,335.83 69,320.77 71,015.06 49.4% 524 Protective Inspections 7,000.00 531.64 6,468.36 7.6% 553 Conservation 600.00 0.00 600.00 0.0% 554 Nuisance Control 0.00 0.00 0.00 0.0% 001 Building 201,242.78 56,491.74 144,751.04 28.1% 002 Planning 101,299.64 27,687.90 73,611.74 27.3% 558 Planning & Community Devel 302,542.42 84,179.64 218,362.78 27.8% 569 Senior Services 13,100.00 3,005.98 10,094.02 22.9% 575 Cultural & Recreational Fac 11,170.00 1,712.81 9,457.19 15.3% 576 Park Facilities 144,471.85 22,596.61 121,875.24 15.6% 580 Non Expeditures 149,300.00 26,295.28 123,004.72 17.6% 591 Debt Service 0.00 0.00 0.00 0.0% 594 Capital Expenditures 0.00 0.00 0.00 0.0% 597 Interfund Transfers 2,522,420.10 630,605.01 1,891,815.09 25.0% Fund Expenditures: 3,836,763.50 939,048.97 2,897,714.53 24.5% Fund Excess/(Deficit): 92,557.21 (197,327.91) Page 7 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 2 002 Fire/EMS Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 397 Interfund Transfers 0.00 0.00 0.00 0.0% Fund Revenues: 0.00 0.00 0.00 0.0% Fund Excess/(Deficit): 0.00 0.00 Page 8 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 3 004 General Fund Asset Replacement Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 360 Misc Revenues 1,052.30 561.18 491.12 53.3% 380 Non Revenues 35,333.18 0.00 35,333.18 0.0% 397 Interfund Transfers 0.00 0.00 0.00 0.0% Fund Revenues: 36,385.48 561.18 35,824.30 1.5% Expenditures Amt Budgeted Expenditures Remaining 580 Non Expeditures 65,000.00 0.00 65,000.00 0.0% Fund Expenditures: 65,000.00 0.00 65,000.00 0.0% Fund Excess/(Deficit): (28,614.52) 561.18 Page 9 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 4 006 Deposit & Clearing Account Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 360 Misc Revenues 50.00 0.00 50.00 0.0% 380 Non Revenues 70,000.00 0.00 70,000.00 0.0% Fund Revenues: 70,050.00 0.00 70,050.00 0.0% Expenditures Amt Budgeted Expenditures Remaining 580 Non Expeditures 70,000.00 0.00 70,000.00 0.0% Fund Expenditures: 70,000.00 0.00 70,000.00 0.0% Fund Excess/(Deficit): 50.00 0.00 Page 10 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 5 101 Street Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 320 Licenses & Permits 1,500.00 800.00 700.00 53.3% 330 State Generated Revenues 182,727.00 43,786.40 138,940.60 24.0% 340 Charges For Services 0.00 0.00 0.00 0.0% 360 Misc Revenues 0.00 443.63 (443.63) 0.0% 390 Other Revenues 0.00 2,702.00 (2,702.00) 0.0% 397 Interfund Transfers 172,000.00 42,999.99 129,000.01 25.0% Fund Revenues: 356,227.00 90,732.02 265,494.98 25.5% Expenditures Amt Budgeted Expenditures Remaining 542 Streets - Maintenance 269,580.70 88,322.36 181,258.34 32.8% 580 Non Expeditures 0.00 0.00 0.00 0.0% 591 Debt Service 93,284.69 0.00 93,284.69 0.0% 597 Interfund Transfers 0.00 0.00 0.00 0.0% Fund Expenditures: 362,865.39 88,322.36 274,543.03 24.3% Fund Excess/(Deficit): (6,638.39) 2,409.66 Page 11 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 6 103 Strategic Reserve Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 360 Misc Revenues 3,000.00 1,486.66 1,513.34 49.6% Fund Revenues: 3,000.00 1,486.66 1,513.34 49.6% Expenditures Amt Budgeted Expenditures Remaining 514 Administration & Finance 0.00 0.00 0.00 0.0% 597 Interfund Transfers 0.00 0.00 0.00 0.0% Fund Expenditures: 0.00 0.00 0.00 0.0% Fund Excess/(Deficit): 3,000.00 1,486.66 Page 12 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 7 105 Drug Seizure Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 360 Misc Revenues 13,000.00 32,903.47 (19,903.47) 253.1% Fund Revenues: 13,000.00 32,903.47 (19,903.47) 253.1% Expenditures Amt Budgeted Expenditures Remaining 521 Law Enforcement 22,000.00 0.00 22,000.00 0.0% Fund Expenditures: 22,000.00 0.00 22,000.00 0.0% Fund Excess/(Deficit): (9,000.00) 32,903.47 Page 13 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 8 107 Criminal Justice Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 310 Taxes 141,000.00 39,555.19 101,444.81 28.1% 320 Licenses & Permits 3,900.00 962.00 2,938.00 24.7% 330 State Generated Revenues 116,382.00 28,438.05 87,943.95 24.4% 340 Charges For Services 7,300.00 1,040.29 6,259.71 14.3% 360 Misc Revenues 0.00 1,427.67 (1,427.67) 0.0% 380 Non Revenues 40,000.00 0.00 40,000.00 0.0% 390 Other Revenues 8,000.00 34,278.13 (26,278.13) 428.5% 397 Interfund Transfers 2,350,420.10 587,605.02 1,762,815.08 25.0% Fund Revenues: 2,667,002.10 693,306.35 1,973,695.75 26.0% Expenditures Amt Budgeted Expenditures Remaining 521 Law Enforcement 2,161,798.86 661,037.62 1,500,761.24 30.6% 523 Jail Costs 210,200.00 41,075.89 169,124.11 19.5% 525 Emergency Services 5,700.00 5,699.25 0.75 100.0% 528 Comm/Alarms/Dispatch 214,090.00 50,899.41 163,190.59 23.8% 554 Nuisance Control 38,000.00 13,863.26 24,136.74 36.5% 580 Non Expeditures 35,333.18 508.38 34,824.80 1.4% 591 Debt Service 252.30 0.00 252.30 0.0% 597 Interfund Transfers 0.00 0.00 0.00 0.0% Fund Expenditures: 2,665,374.34 773,083.81 1,892,290.53 29.0% Fund Excess/(Deficit): 1,627.76 (79,777.46) Page 14 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 9 116 Community Events Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 340 Charges For Services 8,000.00 1,220.00 6,780.00 15.3% 360 Misc Revenues 11,100.00 1,150.00 9,950.00 10.4% 397 Interfund Transfers 0.00 0.00 0.00 0.0% Fund Revenues: 19,100.00 2,370.00 16,730.00 12.4% Expenditures Amt Budgeted Expenditures Remaining 573 Spectator & Community Events 22,075.00 102.56 21,972.44 0.5% 580 Non Expeditures 0.00 0.00 0.00 0.0% Fund Expenditures: 22,075.00 102.56 21,972.44 0.5% Fund Excess/(Deficit): (2,975.00) 2,267.44 Page 15 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 10 118 Reserve Officer Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 360 Misc Revenues 0.00 0.00 0.00 0.0% Fund Revenues: 0.00 0.00 0.00 0.0% Expenditures Amt Budgeted Expenditures Remaining 521 Law Enforcement 1,000.00 275.00 725.00 27.5% Fund Expenditures: 1,000.00 275.00 725.00 27.5% Fund Excess/(Deficit): (1,000.00) (275.00) Page 16 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 11 130 Municipal Improvement Fund (REET 1) Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 310 Taxes 135,000.00 25,013.01 109,986.99 18.5% 360 Misc Revenues 600.00 564.58 35.42 94.1% Fund Revenues: 135,600.00 25,577.59 110,022.41 18.9% Expenditures Amt Budgeted Expenditures Remaining 597 Interfund Transfers 383,000.00 95,750.01 287,249.99 25.0% Fund Expenditures: 383,000.00 95,750.01 287,249.99 25.0% Fund Excess/(Deficit): (247,400.00) (70,172.42) Page 17 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 12 131 Municipal Project Fund (REET 2) Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 310 Taxes 135,000.00 25,157.00 109,843.00 18.6% 360 Misc Revenues 500.00 563.47 (63.47) 112.7% Fund Revenues: 135,500.00 25,720.47 109,779.53 19.0% Expenditures Amt Budgeted Expenditures Remaining 597 Interfund Transfers 290,200.00 72,549.99 217,650.01 25.0% Fund Expenditures: 290,200.00 72,549.99 217,650.01 25.0% Fund Excess/(Deficit): (154,700.00) (46,829.52) Page 18 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 13 140 Traffic Impact Fee Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 340 Charges For Services 30,000.00 16,256.00 13,744.00 54.2% 360 Misc Revenues 100.00 1.37 98.63 1.4% Fund Revenues: 30,100.00 16,257.37 13,842.63 54.0% Expenditures Amt Budgeted Expenditures Remaining 597 Interfund Transfers 0.00 0.00 0.00 0.0% Fund Expenditures: 0.00 0.00 0.00 0.0% Fund Excess/(Deficit): 30,100.00 16,257.37 Page 19 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 14 150 Park Impact Fee Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 340 Charges For Services 5,000.00 6,200.00 (1,200.00) 124.0% 360 Misc Revenues 25.00 0.00 25.00 0.0% Fund Revenues: 5,025.00 6,200.00 (1,175.00) 123.4% Expenditures Amt Budgeted Expenditures Remaining 597 Interfund Transfers 0.00 0.00 0.00 0.0% Fund Expenditures: 0.00 0.00 0.00 0.0% Fund Excess/(Deficit): 5,025.00 6,200.00 Page 20 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 15 310 Capital Improvement Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 330 State Generated Revenues 837,303.00 0.00 837,303.00 0.0% 360 Misc Revenues 0.00 0.00 0.00 0.0% 397 Interfund Transfers 373,200.00 93,300.00 279,900.00 25.0% Fund Revenues: 1,210,503.00 93,300.00 1,117,203.00 7.7% Expenditures Amt Budgeted Expenditures Remaining 594 Capital Expenditures 1,303,536.00 69,646.37 1,233,889.63 5.3% 597 Interfund Transfers 0.00 0.00 0.00 0.0% Fund Expenditures: 1,303,536.00 69,646.37 1,233,889.63 5.3% Fund Excess/(Deficit): (93,033.00) 23,653.63 Page 21 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 16 314 Capital Improvement Reserve Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 360 Misc Revenues 2,000.00 934.76 1,065.24 46.7% 397 Interfund Transfers 0.00 0.00 0.00 0.0% Fund Revenues: 2,000.00 934.76 1,065.24 46.7% Fund Excess/(Deficit): 2,000.00 934.76 Page 22 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 17 401 Electric Utility Operations Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 320 Licenses & Permits 1,000.00 204.00 796.00 20.4% 330 State Generated Revenues 0.00 0.00 0.00 0.0% 340 Charges For Services 4,695,369.71 1,283,791.80 3,411,577.91 27.3% 350 Fines & Forfeitures 35,000.00 16,996.03 18,003.97 48.6% 360 Misc Revenues 200,000.00 57,506.25 142,493.75 28.8% 380 Non Revenues 0.00 0.00 0.00 0.0% 390 Other Revenues 0.00 13,566.20 (13,566.20) 0.0% Fund Revenues: 4,931,369.71 1,372,064.28 3,559,305.43 27.8% Expenditures Amt Budgeted Expenditures Remaining 001 Administration 822,452.34 278,319.77 544,132.57 33.8% 002 Operations 4,200,219.04 968,395.32 3,231,823.72 23.1% 533 Electric Utility 5,022,671.38 1,246,715.09 3,775,956.29 24.8% 580 Non Expeditures 0.00 0.00 0.00 0.0% 594 Capital Expenditures 0.00 0.00 0.00 0.0% 597 Interfund Transfers 466,236.98 130,099.19 336,137.79 27.9% Fund Expenditures: 5,488,908.36 1,376,814.28 4,112,094.08 25.1% Fund Excess/(Deficit): (557,538.65) (4,750.00) Page 23 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 18 402 Electric Capital Improvement Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 360 Misc Revenues 13,000.00 4,537.76 8,462.24 34.9% 397 Interfund Transfers 326,365.88 91,069.43 235,296.45 27.9% Fund Revenues: 339,365.88 95,607.19 243,758.69 28.2% Expenditures Amt Budgeted Expenditures Remaining 594 Capital Expenditures 1,780,000.00 11,360.90 1,768,639.10 0.6% Fund Expenditures: 1,780,000.00 11,360.90 1,768,639.10 0.6% Fund Excess/(Deficit): (1,440,634.12) 84,246.29 Page 24 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 19 403 Water Utility Operations Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 320 Licenses & Permits 4,000.00 648.00 3,352.00 16.2% 340 Charges For Services 2,185,577.73 514,235.69 1,671,342.04 23.5% 350 Fines & Forfeitures 30,000.00 6,546.63 23,453.37 21.8% 360 Misc Revenues 13,000.00 5,457.84 7,542.16 42.0% 380 Non Revenues 0.00 305.00 (305.00) 0.0% 390 Other Revenues 0.00 112.00 (112.00) 0.0% Fund Revenues: 2,232,577.73 527,305.16 1,705,272.57 23.6% Expenditures Amt Budgeted Expenditures Remaining 001 Administration 640,745.33 237,328.70 403,416.63 37.0% 002 Operations 1,244,185.81 240,984.60 1,003,201.21 19.4% 003 Water Quality 189,600.00 25,672.26 163,927.74 13.5% 534 Water Utility 2,074,531.14 503,985.56 1,570,545.58 24.3% 580 Non Expeditures 0.00 0.00 0.00 0.0% 591 Debt Service 197,310.00 43,655.00 153,655.00 22.1% 594 Capital Expenditures 0.00 0.00 0.00 0.0% 597 Interfund Transfers 213,047.79 52,143.03 160,904.76 24.5% Fund Expenditures: 2,484,888.93 599,783.59 1,885,105.34 24.1% Fund Excess/(Deficit): (252,311.20) (72,478.43) Page 25 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 20 404 Water Capital Improvement Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 360 Misc Revenues 18,500.00 4,818.02 13,681.98 26.0% 370 Capital Contributions 20,000.00 26,418.00 (6,418.00) 132.1% 397 Interfund Transfers 149,133.45 36,500.12 112,633.33 24.5% Fund Revenues: 187,633.45 67,736.14 119,897.31 36.1% Expenditures Amt Budgeted Expenditures Remaining 594 Capital Expenditures 1,498,000.00 127,127.01 1,370,872.99 8.5% Fund Expenditures: 1,498,000.00 127,127.01 1,370,872.99 8.5% Fund Excess/(Deficit): (1,310,366.55) (59,390.87) Page 26 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 21 405 Water Utility Asset Replacement Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 360 Misc Revenues 1,500.00 747.81 752.19 49.9% 397 Interfund Transfers 63,914.34 15,642.91 48,271.43 24.5% Fund Revenues: 65,414.34 16,390.72 49,023.62 25.1% Expenditures Amt Budgeted Expenditures Remaining 594 Capital Expenditures 200,000.00 0.00 200,000.00 0.0% Fund Expenditures: 200,000.00 0.00 200,000.00 0.0% Fund Excess/(Deficit): (134,585.66) 16,390.72 Page 27 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 22 406 Stormwater Operations Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 320 Licenses & Permits 1,000.00 0.00 1,000.00 0.0% 340 Charges For Services 988,749.87 244,174.39 744,575.48 24.7% 350 Fines & Forfeitures 0.00 3,335.82 (3,335.82) 0.0% 360 Misc Revenues 12,000.00 5,627.24 6,372.76 46.9% Fund Revenues: 1,001,749.87 253,137.45 748,612.42 25.3% Expenditures Amt Budgeted Expenditures Remaining 001 Administration 365,402.12 125,221.15 240,180.97 34.3% 002 Operations 796,280.81 131,264.31 665,016.50 16.5% 531 Stormwater Utility 1,161,682.93 256,485.46 905,197.47 22.1% 554 Nuisance Control 6,000.00 0.00 6,000.00 0.0% 580 Non Expeditures 0.00 0.00 0.00 0.0% 591 Debt Service 0.00 0.00 0.00 0.0% 594 Capital Expenditures 0.00 0.00 0.00 0.0% 597 Interfund Transfers 195,828.92 44,985.31 150,843.61 23.0% Fund Expenditures: 1,363,511.85 301,470.77 1,062,041.08 22.1% Fund Excess/(Deficit): (361,761.98) (48,333.32) Page 28 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 23 407 Stormwater Capital Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 330 State Generated Revenues 711,500.00 12,449.26 699,050.74 1.7% 360 Misc Revenues 2,000.00 95.40 1,904.60 4.8% 397 Interfund Transfers 466,181.42 112,560.00 353,621.42 24.1% Fund Revenues: 1,179,681.42 125,104.66 1,054,576.76 10.6% Expenditures Amt Budgeted Expenditures Remaining 594 Capital Expenditures 1,450,000.00 28,986.20 1,421,013.80 2.0% Fund Expenditures: 1,450,000.00 28,986.20 1,421,013.80 2.0% Fund Excess/(Deficit): (270,318.58) 96,118.46 Page 29 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 24 408 Stormwater Utility Asset Replacement Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 360 Misc Revenues 500.00 224.33 275.67 44.9% 397 Interfund Transfers 29,647.50 7,425.31 22,222.19 25.0% Fund Revenues: 30,147.50 7,649.64 22,497.86 25.4% Expenditures Amt Budgeted Expenditures Remaining 594 Capital Expenditures 100,000.00 0.00 100,000.00 0.0% Fund Expenditures: 100,000.00 0.00 100,000.00 0.0% Fund Excess/(Deficit): (69,852.50) 7,649.64 Page 30 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 25 409 Electric Utility Asset Replacement Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 360 Misc Revenues 0.00 599.24 (599.24) 0.0% 397 Interfund Transfers 139,871.10 39,029.76 100,841.34 27.9% Fund Revenues: 139,871.10 39,629.00 100,242.10 28.3% Expenditures Amt Budgeted Expenditures Remaining 594 Capital Expenditures 360,000.00 0.00 360,000.00 0.0% Fund Expenditures: 360,000.00 0.00 360,000.00 0.0% Fund Excess/(Deficit): (220,128.90) 39,629.00 Page 31 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 26 501 Vehicle Repair & Maintenance Fund Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 340 Charges For Services 268,300.00 20,092.86 248,207.14 7.5% 397 Interfund Transfers 0.00 0.00 0.00 0.0% Fund Revenues: 268,300.00 20,092.86 248,207.14 7.5% Expenditures Amt Budgeted Expenditures Remaining 548 Municipal Vehicles/Equipment 266,224.63 34,426.36 231,798.27 12.9% 580 Non Expeditures 0.00 0.00 0.00 0.0% Fund Expenditures: 266,224.63 34,426.36 231,798.27 12.9% Fund Excess/(Deficit): 2,075.37 (14,333.50) Page 32 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 27 503 Information Technology Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 340 Charges For Services 260,938.47 55,559.61 205,378.86 21.3% 397 Interfund Transfers 0.00 0.00 0.00 0.0% Fund Revenues: 260,938.47 55,559.61 205,378.86 21.3% Expenditures Amt Budgeted Expenditures Remaining 518 Central Services 265,541.40 109,874.17 155,667.23 41.4% 580 Non Expeditures 0.00 0.00 0.00 0.0% Fund Expenditures: 265,541.40 109,874.17 155,667.23 41.4% Fund Excess/(Deficit): (4,602.93) (54,314.56) Page 33 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 28 631 Trust / Suspense Funds Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 360 Misc Revenues 0.00 26.19 (26.19) 0.0% 380 Non Revenues 0.00 16,698.73 (16,698.73) 0.0% Fund Revenues: 0.00 16,724.92 (16,724.92) 0.0% Expenditures Amt Budgeted Expenditures Remaining 580 Non Expeditures 0.00 1,648.33 (1,648.33) 0.0% Fund Expenditures: 0.00 1,648.33 (1,648.33) 0.0% Fund Excess/(Deficit): 0.00 15,076.59 Page 34 of 43  2018 BUDGET POSITION City Of Milton Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 29 632 Muni Court Months: 01 To: 03 Revenues Amt Budgeted Revenues Remaining 380 Non Revenues 500,000.00 83,882.37 416,117.63 16.8% Fund Revenues: 500,000.00 83,882.37 416,117.63 16.8% Expenditures Amt Budgeted Expenditures Remaining 580 Non Expeditures 500,000.00 83,011.04 416,988.96 16.6% Fund Expenditures: 500,000.00 83,011.04 416,988.96 16.6% Fund Excess/(Deficit): 0.00 871.33 Page 35 of 43  2018 BUDGET POSITION TOTALS City Of Milton Months: 01 To: 03 Time: 11:20:24 Date: 05/07/2018 MCAG #: 0590 Page: 30 Fund Revenue Budgeted Received Expense Budgeted Spent 001 General Fund 3,929,320.71 741,721.06 18.9% 3,836,763.50 939,048.97 24% 002 Fire/EMS 0.00 0.00 0.0% 0.00 0.00 0% 004 General Fund Asset Replacement 36,385.48 561.18 1.5% 65,000.00 0.00 0% 006 Deposit & Clearing Account Fund 70,050.00 0.00 0.0% 70,000.00 0.00 0% 101 Street Fund 356,227.00 90,732.02 25.5% 362,865.39 88,322.36 24% 103 Strategic Reserve Fund 3,000.00 1,486.66 49.6% 0.00 0.00 0% 105 Drug Seizure Fund 13,000.00 32,903.47 253.1% 22,000.00 0.00 0% 107 Criminal Justice Fund 2,667,002.10 693,306.35 26.0% 2,665,374.34 773,083.81 29% 116 Community Events Fund 19,100.00 2,370.00 12.4% 22,075.00 102.56 0% 118 Reserve Officer Fund 0.00 0.00 0.0% 1,000.00 275.00 28% 130 Municipal Improvement Fund (RE 135,600.00 25,577.59 18.9% 383,000.00 95,750.01 25% 131 Municipal Project Fund (REET 2) 135,500.00 25,720.47 19.0% 290,200.00 72,549.99 25% 140 Traffic Impact Fee Fund 30,100.00 16,257.37 54.0% 0.00 0.00 0% 150 Park Impact Fee Fund 5,025.00 6,200.00 123.4% 0.00 0.00 0% 310 Capital Improvement Fund 1,210,503.00 93,300.00 7.7% 1,303,536.00 69,646.37 5% 314 Capital Improvement Reserve Fun 2,000.00 934.76 46.7% 0.00 0.00 0% 401 Electric Utility Operations Fund 4,931,369.71 1,372,064.28 27.8% 5,488,908.36 1,376,814.28 25% 402 Electric Capital Improvement Fun 339,365.88 95,607.19 28.2% 1,780,000.00 11,360.90 1% 403 Water Utility Operations Fund 2,232,577.73 527,305.16 23.6% 2,484,888.93 599,783.59 24% 404 Water Capital Improvement Fund 187,633.45 67,736.14 36.1% 1,498,000.00 127,127.01 8% 405 Water Utility Asset Replacement 65,414.34 16,390.72 25.1% 200,000.00 0.00 0% 406 Stormwater Operations Fund 1,001,749.87 253,137.45 25.3% 1,363,511.85 301,470.77 22% 407 Stormwater Capital Fund 1,179,681.42 125,104.66 10.6% 1,450,000.00 28,986.20 2% 408 Stormwater Utility Asset Replace 30,147.50 7,649.64 25.4% 100,000.00 0.00 0% 409 Electric Utility Asset Replacemen 139,871.10 39,629.00 28.3% 360,000.00 0.00 0% 501 Vehicle Repair & Maintenance Fu 268,300.00 20,092.86 7.5% 266,224.63 34,426.36 13% 503 Information Technology 260,938.47 55,559.61 21.3% 265,541.40 109,874.17 41% 631 Trust / Suspense Funds 0.00 16,724.92 0.0% 0.00 1,648.33 0% 632 Muni Court 500,000.00 83,882.37 16.8% 500,000.00 83,011.04 17% 19,749,862.76 4,411,954.93 22.3% 24,778,889.40 4,713,281.72 19.0% Page 36 of 43  TREASURERS REPORT Fund Totals City Of Milton Date: 05/07/2018 MCAG #: 0590 01/01/2018 To: 03/31/2018 Page: 1 Claims Payroll Outstanding Adjusted Fund Previous Balance Revenue Expenditures Ending Balance Clearing Clearing Deposits Ending Balance 001 General Fund 189,857.56 276,726.55 352,326.91 114,257.20 79,215.73 10,756.58 -7,969.88 196,259.63 004 General Fund Asset Replacement 193,052.85 184.76 193,237.61 0.00 0.00 0.00 193,237.61 Fund 101 Street Fund 42,684.96 27,229.30 37,520.74 32,393.52 11,884.54 805.55 0.00 45,083.61 103 Strategic Reserve Fund 264,931.62 1,486.66 266,418.28 0.00 0.00 0.00 266,418.28 105 Drug Seizure Fund 8,357.44 2,500.00 10,857.44 0.00 0.00 0.00 10,857.44 107 Criminal Justice Fund 16,253.32 255,410.66 378,243.70 -106,579.72 143,227.47 15,668.94 -50.75 52,265.94 116 Community Events Fund 12,392.71 0.00 102.56 12,290.15 40.00 0.00 0.00 12,330.15 118 Reserve Officer Fund 3,063.35 0.00 3,063.35 0.00 0.00 0.00 3,063.35 130 Municipal Improvement Fund 260,920.77 12,462.86 31,916.67 241,466.96 0.00 0.00 0.00 241,466.96 (REET 1) 131 Municipal Project Fund (REET 2) 195,941.62 12,462.50 24,183.33 184,220.79 0.00 0.00 0.00 184,220.79 140 Traffic Impact Fee Fund 33,521.17 8,128.45 41,649.62 0.00 0.00 0.00 41,649.62 150 Park Impact Fee Fund 32,550.00 3,100.00 35,650.00 0.00 0.00 0.00 35,650.00 310 Capital Improvement Fund 200,002.22 31,100.00 681.39 230,420.83 13.23 0.00 0.00 230,434.06 314 Capital Improvement Reserve 264,808.52 307.76 265,116.28 0.00 0.00 0.00 265,116.28 Fund 401 Electric Utility Operations Fund 1,146,018.30 390,387.25 449,875.43 1,086,530.12 64,249.66 3,990.29 -18,774.10 1,135,995.97 402 Electric Capital Improvement 2,046,091.36 30,220.29 509.07 2,075,802.58 611.00 0.00 0.00 2,076,413.58 Fund 403 Water Utility Operations Fund 1,298,012.88 174,279.54 227,557.63 1,244,734.79 78,418.46 5,321.14 -7,673.48 1,320,800.91 404 Water Capital Improvement Fund 2,146,011.15 17,271.37 5,978.79 2,157,303.73 7,058.33 0.00 0.00 2,164,362.06 405 Water Utility Asset Replacement 335,811.86 5,391.91 341,203.77 0.00 0.00 0.00 341,203.77 Fund 406 Stormwater Operations Fund 625,813.97 76,309.26 123,250.56 578,872.67 19,858.64 2,875.69 -4,118.71 597,488.29 407 Stormwater Capital Fund 453,624.48 50,068.17 5,609.34 498,083.31 5,030.11 0.00 0.00 503,113.42 408 Stormwater Utility Asset 117,227.69 2,306.61 119,534.30 0.00 0.00 0.00 119,534.30 Replacement Fund 409 Electric Utility Asset Replacement 461,189.37 11,789.12 472,978.49 0.00 0.00 0.00 472,978.49 Fund 501 Vehicle Repair & Maintenance 0.00 5,694.86 17,805.26 -12,110.40 6,063.09 735.15 0.00 -5,312.16 Fund 503 Information Technology 61,945.85 18,519.87 72,311.29 8,154.43 47,168.62 43.34 0.00 55,366.39 631 Trust / Suspense Funds 26,516.49 909.26 281.64 27,144.11 171.75 0.00 0.00 27,315.86 632 Muni Court 8,392.30 22,843.83 22,427.13 8,809.00 20,037.71 0.00 -3,313.00 25,533.71 10,444,993.81 1,437,090.84 1,750,581.44 10,131,503.21 483,048.34 40,196.68 -41,899.92 10,612,848.31 Page 37 of 43  TREASURERS REPORT Account Totals City Of Milton Date: 05/07/2018 MCAG #: 0590 01/01/2018 To: 03/31/2018 Page: 2 Cash Accounts Beg Balance Deposits Withdrawals Ending Outstanding Rec Outstanding Exp Adj Balance 1 Checking 2,525,662.31 1,053,477.87 1,371,606.85 2,207,533.33 -38,586.92 503,207.31 2,672,153.72 5 Petty Cash 1,000.00 0.00 0.00 1,000.00 0.00 0.00 1,000.00 15 Court Checking 8,367.30 22,843.83 22,427.13 8,784.00 -3,313.00 20,037.71 25,508.71 Total Cash: 2,535,029.61 1,076,321.70 1,394,033.98 2,217,317.33 -41,899.92 523,245.02 2,698,662.43 Investment Accounts Beg Balance Deposits Withdrawals Ending Outstanding Rec Outstanding Exp Adj Balance 10 LGIP 3,478,389.37 4,221.68 0.00 3,482,611.05 0.00 0.00 3,482,611.05 12 Investment Bonds 4,431,574.83 0.00 0.00 4,431,574.83 0.00 0.00 4,431,574.83 Total Investments: 7,909,964.20 4,221.68 0.00 7,914,185.88 0.00 0.00 7,914,185.88 10,444,993.81 1,080,543.38 1,394,033.98 10,131,503.21 -41,899.92 523,245.02 10,612,848.31 Page 38 of 43  TREASURERS REPORT Fund Investments By Account City Of Milton Date: 05/07/2018 MCAG #: 0590 01/01/2018 To: 03/31/2018 Page: 3 Fund Totals: Previous Balance Purchases Interest Total Investments Liquidated Ending Balance 001 000 General Fund 1,284.67 1.57 1.57 1,286.24 004 000 Asset Replacement 152,232.37 184.76 184.76 152,417.13 130 000 Municipal Improvement 153,156.04 185.88 185.88 153,341.92 Fund (REET 1) 131 000 Municipal Project Fund 152,853.20 185.52 185.52 153,038.72 (REET 2) 140 000 Traffic Impact Fee Fund 373.64 0.45 0.45 374.09 310 000 Capital Improvement Fund 0.25 0.25 314 000 Capital Improvement 253,573.52 307.76 307.76 253,881.28 Reserve Fund 401 000 Electric Utility Fund 406,587.20 493.47 493.47 407,080.67 402 000 Electric Capital 304,967.96 370.14 370.14 305,338.10 Improvement Fund 403 000 Water Utility Fund 469,832.56 570.23 570.23 470,402.79 404 000 Water Capital Improvement 710,005.74 861.73 861.73 710,867.47 Fund 405 000 Water Utility Asset 202,858.80 246.21 246.21 203,105.01 Replacement Fund 406 000 Stormwater Operations Fund 414,344.08 502.78 502.78 414,846.86 407 000 Stormwater Capital Fund 25,878.77 31.41 31.41 25,910.18 408 000 Stormwater Utility Asset 60,857.63 73.86 73.86 60,931.49 Replacement Fund 409 000 Electric Utility Asset 162,472.75 197.29 197.29 162,670.04 Replacement Fund 631 000 Trust / Suspense Funds 7,110.19 8.62 8.62 7,118.81 10 - LGIP 3,478,389.37 0.00 4,221.68 4,221.68 3,482,611.05 103 000 Strategic Reserve Fund 250,450.30 250,450.30 401 000 Electric Utility Fund 884,788.05 884,788.05 402 000 Electric Capital 1,234,323.09 1,234,323.09 Improvement Fund 403 000 Water Utility Fund 279,944.46 279,944.46 404 000 Water Capital Improvement 1,334,381.97 1,334,381.97 Fund 406 000 Stormwater Operations Fund 197,686.96 197,686.96 407 000 Stormwater Capital Fund 250,000.00 250,000.00 12 - Investment Bonds 4,431,574.83 0.00 0.00 4,431,574.83 Page 39 of 43  TREASURERS REPORT Fund Investments By Account City Of Milton Date: 05/07/2018 MCAG #: 0590 01/01/2018 To: 03/31/2018 Page: 4 Fund Totals: Previous Balance Purchases Interest Total Investments Liquidated Ending Balance 7,909,964.20 0.00 4,221.68 4,221.68 7,914,185.88 Page 40 of 43  Agenda Item #:5C To: Mayor Shanna Styron-Sherrell and City Council Members From: Municipal Services Administrator Peretti Police Chief / Public Safety Administrator Hernandez Date: May 14, 2018 Re: City Legal Services ATTACHMENTS: Attorney RFP Report TYPE OF ACTION: X Information Only Discussion Action Expenditure Required Recommendation/Action: None Fiscal Impact/Source of Funds: City Legal Services are budgeted for the 2018 fiscal year at $103,000. As of April 24, 2018, the city has incurred $32,000 in expenditures. Discussion: On March 30, 2018 the city released an RFP to solicit and select a qualified individual or firm to provide a full range of municipal legal services serving as the city’s legal counsel on a contractual basis. Scope of Services: The city will need a full array of municipal city attorney services, including general legal counsel for the Mayor, City Council, and staff, including but not limited to: 1. Being available for phone consultations. 2. Bringing to the attention matters of relevance because of new legislations or recent court decisions. 3. Maintaining a liaison with other associated special counsel. 4. Attending council meetings as needed. 5. Available for special sessions of the council as needed. 6. Review and original preparation of ordinances, resolutions, and contracts when requested. Page 41 of 43 7. Litigation Services – representing the city as either a plaintiff or defendant. Representing the city before administrative proceedings before other governmental units. 8. Support in legal development and maintenance of LID and collection of assessments. 9. Contract law services including but not limited to subjects as personal services, equipment, and real estate leases and purchases. 10. Code development including the integration of new legislation requirements, as well as crafting language to accurately reflect the intent and desires of elected officials and city constituents. 11. Eminent domain legal issues. 12. Right of Way Acquisition. 13. Utilities. 14. Advise the council and it committees, boards, commissions, department heads and other city officials and officers, including the rendering of formal opinions when so requested, or when it appears to the attorney advisable to do so. 15. Consult with and participate with other city officials or representatives of the city concerning settlement of claims against the city or it officials, officers and employees while acting in their official governmental capacities. 16. Assist the mayor, council and city staff with ongoing risk assessment. Providing the benefit of seasoned legal experience in determining options to mitigate the risk of cost to cover vs. exposure to liability. Page 42 of 43  City of Milton RFP - Attorney Services Submittal Recap Ogden Summit Kenyon Foster Janean Z. Murphy Law Attorney Firm Disend Pepper Parker Wallace Group Meets SOW Y Y Y Y Y Hourly Rate LEGAL avg 228/hr ** 225/hr 200/hr* 265/hr Hourly Rate PARA avg 121/hr 75/hr References Provided Y Y Y *OMW First 40 hours per month, if over 40 then $140 - $300 per hour. If 40 hours not used in a month the hours can be carried forward to the next month at $200/hr. **FP Foster Pepper stated that they do not usually provide general counsel services to cities and counties, only on an iterim or short-term basis. They generally recommend that local or other counsel provide regular services to a local government. Page 43 of 43