FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. NIK KOVAC, CHAIR Ald. Joe Dudzik, Vice-ChairAld. Ashanti Hamilton, Ald. Milele A. Coggs, and Ald. Terry L. Witkowski Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Jim Carroll;, 286-8679, jcarro@milwaukee.gov Wednesday, April 16, 2014 9:00 AM Room 301-B, Third Floor, City Hall Meeting convened at 9:12 a.m. Present 4 - Kovac, Dudzik, Hamilton, Witkowski Excused 1 - Coggs Individuals also present: Dennis Yaccarino, Budget and Management Office Martin Matson, Comptroller Jim Carroll, Legislative Reference Bureau Mark Nicolini, Budget and Management Office Director 1. 131778 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individuals appearing: Emma Stamps, Fire Department Tom Mischefske, Department of Neighborhood Services Patrick Hartmann, Department of Public Works Paul Klajbor, Department of Public Works Jeffrey Tews, Department of Public Works A motion was made by ALD. DUDZIK that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 2. 131594 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes April 16, 2014 COMMITTEE Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing Director Jeffrey Tews, Department of Public Works Yvette Rowe, Health Department A motion was made by ALD. HAMILTON that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 3. 131780 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing Director Joel Plant, Police Department Chief of Staff Charles Burki, Police Department A motion was made by ALD. WITKOWSKI that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 4. 131779 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. DUDZIK that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 5. 131792 Substitute resolution authorizing up to $16,000,000 of 2014 contingent borrowing to fund the upgrade of the material recovery facility in accordance with the agreement with Waukesha County and the City of Milwaukee for a regional recycling system. City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes April 16, 2014 COMMITTEE Sponsors: Ald. Bauman and Ald. Witkowski Individuals appearing: Richard Li, Comptroller's Office Rick Meyers, Department of Public Works Preston Cole, Department of Public Works Ald. Witkowski added as a cosponsor. A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 6. 131720 Resolution authorizing the City Comptroller to transfer additional funds to the previously established Wisconsin Department of Transportation and the City of Milwaukee subaccounts for cost participation of the subject capital improvement with a total estimated cost increase of $85,000, with an estimated grantor share increase of $0, and an estimated City share increase of $85,000. Sponsors: THE CHAIR Individual appearing: Craig Liberto, Department of Public Works A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Kovac, Dudzik and Hamilton No 0 Excused 2- Coggs and Witkowski 7. 131721 Substitute resolution amending Common Council Files #131106 and 131365 relative to the acceptance and funding of the 2014 Women, Infants and Children’s (WIC) Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: Yvette Rowe, Health Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes April 16, 2014 COMMITTEE Excused 1- Coggs 8. 131512 Communication from the Health Department relating to amending the 2014 Positions Ordinance. Sponsors: THE CHAIR Individual appearing: Yvette Rowe, Health Department A motion was made by ALD. DUDZIK that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 9. 131724 Resolution relative to acceptance and funding of a Beat Patrol Program Grant. Sponsors: THE CHAIR Individual appearing: Joel Plant, Police Department Chief of Staff A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 10. 131725 Resolution relative to acceptance and funding of the 2014 High-Intensity Drug Trafficking Area project awards. Sponsors: THE CHAIR Individuals appearing: Joel Plant, Police Department Chief of Staff Alex Ramirez, Police Department A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 11. 131748 Substitute resolution encouraging employee participation in the City of City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes April 16, 2014 COMMITTEE Milwaukee Employees’ Combined Giving Campaign and directing the inclusion of the Milwaukee Brotherhood of Firefighters. Sponsors: Ald. Kovac and Ald. Hamilton Individuals appearing: Spencer Coggs, City Treasurer Jim Klajbor, Deputy City Treasurer Everett Cocroft, Milwaukee Brotherhood of Firefighters Ald. Hamilton added as cosponsor. A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Witkowski No 0 Excused 2- Dudzik and Coggs 12. 131672 Substitute resolution approving an agreement between the City of Milwaukee and Froedtert Health, Inc. for services related to the City’s wellness program. Sponsors: THE CHAIR Individuals appearing: Michael Brady, Department of Employee Relations Linda Burke, Deputy City Attorney Allen Jansen, Fire Department Ken Wischer, AFSCME District Council 48 A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 13. 131664 A substitute ordinance to further amend the 2014 rates of pay of offices and positions in the City Service relating to employee benefits for the position of operations driver/worker. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Department of Employee Relations Daniel Thomas, Department of Public Works Ken Wischer, AFSCME District Council 48 Ald. Witkowski moved substitution of the file with Proposed Substitute A . (Prevailed 4-0) A motion was made by ALD. WITKOWSKI that this Ordinance be City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes April 16, 2014 COMMITTEE SUBSTITUTED. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 131664 A substitute ordinance to further amend the 2014 rates of pay of offices and positions in the City Service relating to employee benefits for positions requiring a commercial driver’s license. Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Kovac, Dudzik and Witkowski No 0 Excused 2- Hamilton and Coggs 14. 131484 Substitute resolution authorizing carryover of certain fund balances from 2013 to 2014 in accordance with Section 65.07(1)(p), Wisconsin Statutes. Sponsors: THE CHAIR Individual appearing: Eric Pearson, Budget and Management Office A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 15. 131639 Substitute resolution appropriating up to $3,197,272 from the 2013 Common Council Contingent Fund for the purpose of closing the 2013 financial books due to unanticipated shortfalls in current year operating expenses. Sponsors: THE CHAIR Individual appearing: Eric Pearson, Budget and Management Office A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes April 16, 2014 COMMITTEE No 0 Excused 1- Coggs 16. 131213 Resolution approving the form of the Preliminary Official Statement used in connection with the sale of City of Milwaukee debt. Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 17. 131622 Communication from the City Comptroller relating to the audit of prescription drug claims processed by Express Scripts, Inc. Sponsors: THE CHAIR Individuals appearing: Aycha Sirvanci, Audit Manager Michael Brady, Department of Employee Relations A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 18. 131623 Communication from the City Comptroller relating to the audit of medical claims processed by United Healthcare, Inc. Sponsors: THE CHAIR Individuals appearing: Aycha Sirvanci, Audit Manager Michael Brady, Department of Employee Relations A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes April 16, 2014 COMMITTEE 19. 131255 Communication from the Department of Administration-Budget and Management Division relating to the projected impact of the 2014 Adopted Budget on achievement in 2014 of the performance metrics established as part of the Milwaukee Promise. Sponsors: Ald. Hamilton Individuals appearing: Molly King, Budget and Management Office Joe'Mar Hooper, Health Department A motion was made by ALD. HAMILTON that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 20. 131781 A substitute ordinance to further amend the 2014 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 21. 131782 A substitute ordinance to further amend the 2014 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 22. 131783 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes April 16, 2014 COMMITTEE Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 23. 121186 Communication from the Information Technology Management Division relating to the City’s data network. Sponsors: Ald. Murphy A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 24. 131298 Resolution implementing an amendment to the 2014 Adopted Budget directing the carryover from 2013 to 2014 of $20,000 in fund balances from the Department of Administration for the purchase of a software module to track workforce compliance. Sponsors: Ald. Hamilton A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 25. 131671 Resolution authorizing the Department of Employee Relations to restart the outcome based wellness program with United Healthcare that was suspended by Common Council File 131169. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 26. 131773 Resolution authorizing $3,747,541 of contingent borrowing for the remission of taxes fund. City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes April 16, 2014 COMMITTEE Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs The Finance and Personnel Committee may convene into closed session, pursuant to s. 19.85(1)(g), Wis. Stats., for the purpose of conferring with the City Attorney who will render oral or written advice with respect to litigation in which the city is or is likely to become involved. The committee will then convene into open session for the regular agenda. There was no closed session. Meeting adjourned at 12:12 p.m. Chris Lee, Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 10