FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. NIK KOVAC, CHAIR Ald. Joe Dudzik, Vice-ChairAld. Ashanti Hamilton, Ald. Milele A. Coggs, and Ald. Terry L. Witkowski Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Jim Carroll;, 286-8679, jcarro@milwaukee.gov Wednesday, July 16, 2014 9:00 AM Room 301-B, 3rd. Fl., City Hall Meeting convened at 9:25 a.m. Present 5 - Kovac, Dudzik, Hamilton, Coggs, Witkowski Individuals also present: Mark Nicolini, Budget & Management Director Jim Carroll, Legislative Reference Bureau Martin Matson, Comptroller 1. 140439 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individuals appearing: Maria Monteagudo, Department of Employee Relations Roberts, Milwaukee Police Department Hamilton moved, as written in Schedule C of the Vacancy Agenda, that beginning September 17, 2014, the position of Management Trainee is exempt from the approval procedure provided for under s. 18-10-6 c-3 of the City Charter. There were no objections. All matters within all schedules of the vacancy agenda were approved without objection. A motion was made by ALD. DUDZIK that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 2. 140441 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes July 16, 2014 COMMITTEE Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing Rollin Bertran, Department of Public Works Ald. Dudzik moved to hold to the call of the chair contracts (numbers 5 and 6) E13284 (Lease of Vermeer Directional Boring Machine) and E13280 (RAMVAC HX-6 Hydro-Excavator Lease). There were no objections. Ald. Dudzik moved approval of all other contracts (numbers 1 to 4) except contracts that were held to the call of the chair (numbers 5 and 6). (Prevailed 5-0) A motion was made by ALD. DUDZIK that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 3. 140440 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing Preston Cole, Department of Public Works Clarence Johnson, Wisconsin Community Service Ken Wischer, AFSCME District Council 48 Maria Monteagudo, Department of Employee Relations Jason Blasiola, Department of Public Works Waiver requested was approved without objection. A motion was made by ALD. HAMILTON that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 4. 140442 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Department of Employee Relations Richard Withers, City Attorney's Office Martha Brown, Department of City Development Ald. Dudzik voting no to the classification study position of Commercial Cooridor Manager. A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes July 16, 2014 COMMITTEE following vote: Aye 4- Kovac, Hamilton, Coggs and Witkowski No 1- Dudzik 5. 131593 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Department of Employee Relations Mary Hoerig, Milwaukee Police Department A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 6. 140492 Substitute resolution authorizing the Department of Administration-Office of Environmental Sustainability to accept and expend a sub-recipient grant from the Midwest Renewable Energy Association funded by the U.S. Department of Energy SunShot Initiative Rooftop Solar Challenge II Grant. Sponsors: Ald. Murphy Individual appearing: Amy Heart, Office of Environmental Sustainability A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 7. 140545 Communication from the Department of Employee Relations relating to amending the 2014 Position Ordinance for the reclassification of one vacant position of Fire Paramedic Field Lieutenant to Fire Lieutenant. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes July 16, 2014 COMMITTEE 8. 140524 Communication from the Department of Employee Relations relating to amending the 2014 Salary Ordinance for the classification of Electrical Mechanic Apprentice. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. DUDZIK that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 9. 140232 A substitute ordinance amending the 2014 rates of pay of offices and positions in the City Service relating to demotions. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Department of Employee Relations Maria Monteagudo, Department of Employee Relations Ken Wischer, AFSCME District Council 48 Ald. Coggs moved passage of Substitute 1. (Prevailed 5-0) A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 10. 140449 Communication from the Department of City Development relating to amending the Positions Ordinance. Sponsors: THE CHAIR This matter was taken up fifth by the committee. Individual appearing: Martha Brown, Department of City Development A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Hamilton, Coggs and Witkowski No 1- Dudzik 11. 140417 Resolution relative to acceptance and funding of an Interlibrary Services Grant. Sponsors: THE CHAIR City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes July 16, 2014 COMMITTEE Individual appearing: Consuelo Hernandez, Milwaukee Public Library A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 12. 140401 Resolution authoring the City Comptroller to transfer additional funds to the previously established Wisconsin Department of Transportation and the City of Milwaukee subaccounts for cost participation of the subject capital improvement with a total estimated cost increase of $98,754.75 with an estimated grantor share increase of $98,754.75. Sponsors: THE CHAIR Individual appearing: Robert Bryson, Department of Public Works A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Hamilton, Coggs and Witkowski No 1- Dudzik 13. 140428 Resolution authorizing the City Comptroller to transfer additional funds to the previously established subaccounts for the Wisconsin Department of Transportation and the City of Milwaukee for cost participation and installation of various capital improvements in conjunction with three projects in various Aldermanic Districts with a total estimated cost increase for all three projects of $65,000, with an estimated grantor share increase of $22,500 and an estimated City share increase of $42,500. Sponsors: THE CHAIR Individual appearing: Robert Bryson, Department of Public Works A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 14. 140429 Resolution authorizing the acceptance and expenditure of contributions received by the Milwaukee Police Department from federally forfeited tangible property or cash for increased or enhanced law enforcement efforts. City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes July 16, 2014 COMMITTEE Sponsors: THE CHAIR Individual appearing: Joel Plant, Milwaukee Police Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 15. 140516 Communication from the Milwaukee Police Department relating to the reclassification of the position of Police Telecommunicator - Seasonal. Sponsors: THE CHAIR Individuals appearing: Joel Plant, Milwaukee Police Department Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 16. 140382 Substitute resolution to ratify and confirm the final agreement between the City of Milwaukee and Plumbers’ Local 75, AFL-CIO. Sponsors: THE CHAIR Individual appearing: Deborah Ford, Department of Employee Relations A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 17. 140073 Substitute resolution authorizing the Department of Employee Relations to provide prescription benefit manager services through a third-party vendor for 2015 and 2016, with an option to extend for 2017. Sponsors: THE CHAIR Individual appearing: Michael Brady, Department of Employee Relations Ald. Dudzik moved adoption of Substitute 1. (Prevailed 5-0) A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes July 16, 2014 COMMITTEE Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 The Finance and Personnel Committee may convene into closed session, pursuant to s. 19.85(1)(g), Wis. Stats., for the purpose of conferring with the City Attorney who will render oral or written advice with respect to litigation in which the city is or is likely to become involved and then will go into open session for the regular agenda. There was no closed session. 18. 140488 Resolution to authorize up to $1.2 million dollars of contingent borrowing to fund settlement of the claims raised by the plaintiff, Richard Betker, in the lawsuit entitled Richard Betker, et al. v. City of Milwaukee, et al. Sponsors: THE CHAIR File to likely be rescheduled before the committee at its September 17, 2014 meeting. A motion was made by ALD. HAMILTON that this Resolution be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 19. 131057 Resolution authorizing and providing for the issuance of Water Revenue Bonds, including making covenants and agreements in connection with the bonds. Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 20. 140391 Communication from the Office of the Comptroller transmitting the 2013 Inventory Reserve Report for the year ended December 31, 2013. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes July 16, 2014 COMMITTEE No 0 21. 140434 Communication from the Office of the Comptroller transmitting the 2013 Accounts Receivable Activity Report for the year ended December 31, 2013. Sponsors: THE CHAIR Mr. Matson requested to hold the file for further discussions with and information from the Fire Department regarding its accounts receivable activity. A motion was made by ALD. WITKOWSKI that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 22. 131627 A substitute ordinance relating to city wage requirements. Sponsors: Ald. Hamilton, Ald. Zielinski, Ald. Murphy, Ald. Perez, Ald. Coggs, Ald. Kovac, Ald. Wade, Ald. Bauman and Ald. Stamper Individual appearing: Dennis Yaccarino, Budget and Management Office Matter may likely be rescheduled before a special committee meeting prior to the Common Council meeting this cycle on July 22, 2014. Otherwise, Ald. Hamilton has expressed interest in pulling this file from committee at the July 22, 2014 Common Council meeting. A motion was made by ALD. WITKOWSKI that this Ordinance be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 23. 140094 Communication from the Commissioner of Public Works relating to the implementation of step increases for certain sanitation employees. Sponsors: THE CHAIR Individuals appearing: Maria Monteagudo, Department of Employee Relations Andrea Knickerbocker, Department of Employee Relations The file will be rescheduled before the committee when the Department of Employee Relations is able to present. A motion was made by ALD. HAMILTON that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes July 16, 2014 COMMITTEE 24. 131255 Communication from the Department of Administration-Budget and Management Division relating to the projected impact of the 2014 Adopted Budget on achievement in 2014 of the performance metrics established as part of the Milwaukee Promise. Sponsors: Ald. Hamilton Due to time constraints, file will likely be rescheduled before the committee at its September 17, 2014 meeting regarding Public Safety. A motion was made by ALD. HAMILTON that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 25. 140443 A substitute ordinance to further amend the 2014 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR Ald. Coggs moved passage of Substitute 1. (Prevailed 5-0) A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 26. 140444 A substitute ordinance to further amend the 2014 offices and positions in the City Service. Sponsors: THE CHAIR Ald. Dudzik voting no to the change regarding the position of Commercial Cooridor Manager. Ald. Witkowski moved passage of Substitute 1. (Prevailed 4-1) A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Kovac, Hamilton, Coggs and Witkowski No 1- Dudzik Meeting adjourned at 12:49 p.m. Chris Lee, Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes July 16, 2014 COMMITTEE City of Milwaukee Page 10