FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. NIK KOVAC, CHAIR Ald. Joe Dudzik, Vice-ChairAld. Ashanti Hamilton, Ald. Milele A. Coggs, and Ald. Terry L. Witkowski Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Jim Carroll;, 286-8679, jcarro@milwaukee.gov Wednesday, March 25, 2015 9:00 AM Room 301-B, City Hall Meeting convened at 9:12 a.m. Present 5 - Kovac, Dudzik, Hamilton, Coggs, Witkowski Individuals also present: Martin Matson, Comptroller Eric Pearson, Budget and Management Division Jim Carroll, Legislative Reference Bureau 1. 141750 Appointment of Larry Holland to the Employee’s Retirement System, Annuity and Pension Board by the Mayor. (7th Aldermanic District) Sponsors: THE CHAIR Individual appearing: Larry Holland A motion was made by ALD. HAMILTON that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 2. 141734 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individual appearing: Emma Stamps, Fire Department A motion was made by ALD. DUDZIK that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes March 25, 2015 COMMITTEE Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 3. 141702 Communication from the City Treasurer transmitting the 2015 list of authorized public depositories and security broker/dealers and the 2014 general fund annual report. Sponsors: THE CHAIR Individuals appearing: Boyd Eager, BMO Global Asset Management Jim Klajbor, Deputy City Treasurer A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 4. 141666 An ordinance relating to authorized travel regulations and procedures. Sponsors: THE CHAIR Individuals appearing: Sharon Robinson, Department of Administration Director Monique Lofton, Department of Administration Management Trainee Ald. Coggs joined the committee at 9:32 a.m. A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 5. 141625 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, City Purchasing Director A motion was made by ALD. HAMILTON that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes March 25, 2015 COMMITTEE No 0 6. 141624 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, City Purchasing Director A motion was made by ALD. DUDZIK that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 7. 141735 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 8. 141804 Communication from the Department of Employee Relations relative to amending the 2015 Salary Ordinance relating to administrative corrections. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 9. 141803 Communication from the Fire Department relative to amending the 2015 Positions Ordinance relating to the addition of a Health and Safety Division to the EMS/Training/Education Bureau Decision Unit. Sponsors: THE CHAIR City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes March 25, 2015 COMMITTEE Individual appearing: Daniel Berendt, Fire Department Assistant Chief A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 10. 141802 Communication from the Library relative to amending the 2015 Positions Ordinance relating to administrative changes. Sponsors: THE CHAIR Individual appearing: Consuelo Hernandez, Milwaukee Public Library Human Resources Director A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 11. 141739 Resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Ordinance be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 12. 141712 Resolution relative to acceptance and funding of a Homeland Security/Urban Area Security Initiative Planning Position Grant. Sponsors: THE CHAIR Individuals appearing: Steven Fronk, Office of Emergency Management and Homeland Security Director Tom Czaja, Office of Emergency Management and Homeland Security A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 13. 141711 Resolution relative to acceptance and funding of a Regional Interoperability Coordinator Grant. City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes March 25, 2015 COMMITTEE Sponsors: THE CHAIR Individuals appearing: Steven Fronk, Office of Emergency Management and Homeland Security Director Tom Czaja, Office of Emergency Management and Homeland Security A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 14. 141637 Resolution relative to acceptance and funding of a Milwaukee Metropolitan Drug Enforcement Grant. Sponsors: THE CHAIR Individuals appearing: Daniel Rotar, Milwaukee Police Department Alex Ramirez, Milwaukee Police Department Jeffery Micklitz, Milwaukee Police Department A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 15. 141638 Resolution relative to acceptance and funding of the 2015 High-Intensity Drug Trafficking Area project awards. Sponsors: THE CHAIR Individuals appearing: Daniel Rotar, Milwaukee Police Department Alex Ramirez, Milwaukee Police Department Jeffery Micklitz, Milwaukee Police Department A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 16. 141718 Substitute resolution relative to acceptance and funding of the Community Health Improvement in Metcalf Park and Concordia (CHIMC): Save Lives-Immunize Grant from the Medical College of Wisconsin (MCW). Sponsors: THE CHAIR Individuals appearing: City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes March 25, 2015 COMMITTEE Yvette Rowe, Health Department Marisa Stanley, Health Department A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 17. 141719 Substitute resolution relative to the acceptance and funding of the Universal Newborn Hearing Screening Program from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Jessica Gathirimu, Health Department A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 18. 141692 Resolution directing the City of Milwaukee Department of Employee Relations to renew self-insurance status for Workers’ Compensation with the Wisconsin Department of Workforce Development, Workers Compensation Division. Sponsors: THE CHAIR Individual appearing: Michael Brady, Department of Employee Relations A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 19. 141685 Resolution relating to funding for the West County Line Road Street Reconstruction Project to be reimbursed by the City of Mequon. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes March 25, 2015 COMMITTEE 20. 141776 Communication from the Budget and Management Division relative to amending the 2015 Positions Ordinance. Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 21. 141783 Communication from the City Comptroller relating to the Audit of Information Technology Asset-Management Controls - DOA - Information and Technology Management Division. Sponsors: THE CHAIR Individuals appearing: Aycha Sirvanci, Comptroller's Office Stacey Mazmanian, Comptroller's Office Audit Manager Gregory Lotze, Comptroller's Office Audit Division Richard Watt, Department of Administration - Information and Technology Management Division A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 22. 141737 An ordinance to further amend the 2015 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 23. 141738 An ordinance to further amend the 2015 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes March 25, 2015 COMMITTEE The following file may be placed on file as no longer needed: 24. 141558 Resolution approving expenditure of funds in the amount of $815,273.53 to be reimbursed by greater than anticipated revenue for payment of a settlement between the city and CVS. Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 Meeting adjourned at 10:20 a.m. Chris Lee, Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 8