FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. NIK KOVAC, CHAIR Ald. Joe Dudzik, Vice-Chair Ald. Ashanti Hamilton, Ald. Milele A. Coggs, and Terry Witkowski Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Jim Carroll;, 286-8679, jcarro@milwaukee.gov Wednesday, May 6, 2015 9:00 AM Room 301-B, City Hall Meeting convened at 9:13 a.m. Present 5 - Kovac, Dudzik, Hamilton, Coggs, Witkowski Individuals also present: Martin Matson, Comptroller Mark Nicolini, Budget & Management Director Jim Carroll, Legislative Reference Bureau 1. 150042 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individual appearing: James Harpole, Milwaukee Police Department Ald. Dudzik moved to amend Schedule A of the Vacancy Agenda to accept 5 detective positions instead of 4 under Police Department. (Prevailed 4-0) Excused - Coggs Ald. Coggs joined the committee at 9:23 a.m. A motion was made by ALD. DUDZIK that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 2. 141847 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes May 6, 2015 COMMITTEE Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 3. 150013 Communication from the Department of Employee Relations relative to amending the 2015 Salary Ordinance relating to administrative corrections. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 11. 150071 Substitute resolution reserving and appropriating up to $1,175,000 from the 2015 Common Council Contingent Fund to the Outside Counsel/Expert Witness Fund Special Purpose Account, the 2015 Damages & Claims Fund Special Purpose Account and the 2015 Operating Expenditures Account of the City Attorney’s Office for costs and expenditures relating to police litigation. Sponsors: THE CHAIR Individual appearing: Miriam Horwitz, Deputy City Attorney A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 12. 141673 Substitute resolution authorizing carryover of certain fund balances from 2014 to 2015 in accordance with Section 65.07(1)(p), Wisconsin Statutes. Sponsors: THE CHAIR Individuals appearing: Neil Albrecht, Election Commission Bryan Rynders, Budget and Management Division Dan Rotar, Milwaukee Police Department City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes May 6, 2015 COMMITTEE James Harpole, Milwaukee Police Department Assistant Chief Edith Hudson, Milwaukee Police Department Assistant Chief Kurt Leibold, Milwaukee Police Department Assistant Chief Ald. Russell Stamper, II, 15th Aldermanic District Ald. Dudzik left the committee at 11:06 a.m. Ald. Hamilton moved to amend the file to include the participation in Promise Zone strategy to the Crime Reduction Strategy report within the file, which the Police Department is to submit an amended report to the file prior to the Common Council meeting on May 12, 2015. (Prevailed 4-0) A motion was made by ALD. HAMILTON that this Resolution be AMENDED. This motion PREVAILED by the following vote: Aye 4- Kovac, Hamilton, Coggs and Witkowski No 0 Excused 1- Dudzik A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Hamilton, Coggs and Witkowski No 0 Excused 1- Dudzik 13. 141674 Substitute resolution rescinding reserved commitments and appropriating remaining funds from the 2014 Common Council Contingent Fund for the purpose of closing the 2014 financial books due to unanticipated shortfalls in current year operating expenses. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Hamilton, Coggs and Witkowski No 0 Excused 1- Dudzik Meeting recessed at 11:43 a.m. Ald. Coggs left the committee at 11:43 a.m. Meeting reconvened at 11:54 a.m. 4. 150044 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes May 6, 2015 COMMITTEE contract amendments. Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, City Purchasing Director A motion was made by ALD. HAMILTON that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Witkowski No 0 Excused 2- Dudzik and Coggs 5. 141736 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, City Purchasing Director A motion was made by ALD. WITKOWSKI that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Witkowski No 0 Excused 2- Dudzik and Coggs 6. 141330 A substitute ordinance relating to requirements for the procurement of service contracts. Sponsors: Ald. Zielinski and Ald. Kovac Individual appearing: Rhonda Kelsey, City Purchasing Director Ald. Hamilton moved substitution of the file with Proposed Substitute A. (Prevailed 3-0) A motion was made by ALD. HAMILTON that this Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Witkowski No 0 Excused 2- Dudzik and Coggs 141330 A substitute ordinance relating to requirements for the procurement of service contracts. Sponsors: Ald. Zielinski and Ald. Kovac City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes May 6, 2015 COMMITTEE A motion was made by ALD. HAMILTON that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Witkowski No 0 Excused 2- Dudzik and Coggs A motion was made by ALD. HAMILTON that this Ordinance be RECONSIDERED. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Witkowski No 0 Excused 2- Dudzik and Coggs Individuals appearing: Rhonda Kelsey, City Purchasing Director Ald. Tony Zielinski, 14th Aldermanic District A motion was made by ALD. HAMILTON that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Witkowski No 0 Excused 2- Dudzik and Coggs 7. 150041 Communication from the Fire Department relative to amending the 2015 Positions Ordinance relating to technical corrections. Sponsors: THE CHAIR Individual appearing: Emma Stamps, Milwaukee Fire Department A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Witkowski No 0 Excused 2- Dudzik and Coggs 8. 150084 Communication from the Milwaukee Water Works relative to amending the 2015 Positions Ordinance. Sponsors: THE CHAIR Individual appearing: Laura Daniels, Milwaukee Water Works City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes May 6, 2015 COMMITTEE A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Witkowski No 0 Excused 2- Dudzik and Coggs 9. 141918 Resolution authorizing expenditures for attendance at meetings of the National League of Cities’ Hispanic Elected Local Officials. Sponsors: Ald. Perez A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Witkowski No 0 Excused 2- Dudzik and Coggs 10. 150014 Resolution authorizing the City Comptroller to transfer additional funds to the previously established projects for the Wisconsin Department of Transportation and the City of Milwaukee for cost participation for the design and construction of various capital improvements in conjunction with various projects in various aldermanic districts with a total estimated cost increase of $60,000, with one hundred percent of increase being City share. Sponsors: THE CHAIR Individual appearing: Robert Bryson, Department of Public Works A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Witkowski No 0 Excused 2- Dudzik and Coggs 14. 141365 Resolution approving the form of the Preliminary Official Statement used in connection with the sale of City of Milwaukee debt. Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office A motion was made by ALD. WITKOWSKI that this Resolution be City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes May 6, 2015 COMMITTEE RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Witkowski No 0 Excused 2- Dudzik and Coggs 15. 150045 A substitute ordinance to further amend the 2015 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Witkowski No 0 Excused 2- Dudzik and Coggs 16. 141849 A substitute ordinance to further amend the 2015 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Witkowski No 0 Excused 2- Dudzik and Coggs The following item may be placed on file as no longer needed: 17. 091094 Communication relating to the Request For Proposal for the Unified Call Center. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Witkowski No 0 Excused 2- Dudzik and Coggs City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes May 6, 2015 COMMITTEE Meeting adjourned at 12:07 p.m. Chris Lee, Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 8