FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. NIK KOVAC, CHAIR Ald. Milele A. Coggs, Vice-Chair Ald. Ashanti Hamilton, Ald. Jose G. Perez, and Terry Witkowski Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, John ledvina, 286-8637, jledvi@milwaukee.gov Wednesday, January 13, 2016 9:00 AM Room 301-B, City Hall Meeting convened at 9:19 a.m. Present 5 - Kovac, Coggs, Hamilton, Perez, Witkowski Individuals also appearing: Martin Matson, Comptroller Dennis Yaccarino, Budget & Management Division John Ledvina, Legislative Reference Bureau 1. 151296 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Ald. Coggs moved to amend Schedule A - Vacancy Requests by removing 3 positions of "Inspector of Police" under "Police Department" under "Property Tax Levy Supported Positions". (Prevailed 5-0) Ald. Hamilton moved approval, as amended. (Prevailed 5-0) A motion was made by ALD. HAMILTON that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 2. 151300 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing Director Sarah DeRoo, Health Department City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes January 13, 2016 COMMITTEE A motion was made by ALD. PEREZ that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 3. 151299 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, City Purchasing Director A motion was made by ALD. WITKOWSKI that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 4. 151297 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 5. 151378 Communication from the Department of Employee Relations relating to amending the 2016 Salary and Position Ordinances relative to clerical or administrative corrections. Sponsors: THE CHAIR A motion was made by ALD. PEREZ that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 6. 151281 Resolution authorizing the City Comptroller to transfer additional funds to the previously established subaccount for the Wisconsin Department of Transportation and the City of Milwaukee for cost participation for the design and construction of various capital improvement projects with a total estimated cost increase for the City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes January 13, 2016 COMMITTEE projects being $55,000, with an estimated grantor share of $22,500, and an estimated City share of $32,500. Sponsors: THE CHAIR Individual appearing: Rollin Bertran, Department of Public Works A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 7. 151340 Resolution to authorize up to $5 million dollars of contingent borrowing to fund settlement of the claims raised by the plaintiffs in litigation entitled Ashford, et al. v. City of Milwaukee, et al. and related lawsuits, and the related claims of claimants in certain matter not filed in court referred to herein as the Strip Search and Body Cavity Search cases. Sponsors: THE CHAIR Individuals appearing: Miriam Horwitz, Deputy City Attorney Ald. Russell Stamper, 15th Aldermanic District A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 8. 151315 Substitute resolution authorizing the Department of Administration - Office of Environmental Sustainability to enter into contracts with the partner organizations that supported its application for a cooperative agreement with the U.S. Department of Energy to develop a comprehensive energy efficiency program for commercial buildings. Sponsors: Ald. Murphy and Ald. Kovac Individuals appearing: Rose Buss, Office of Environmental Sustainability Sarah Zarate, 10th Aldermanic District Ald. Witkowski moved substitution of the file with Proposed Substittute A. (Prevailed 5-0) A motion was made by ALD. WITKOWSKI that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes January 13, 2016 COMMITTEE No 0 151315 Substitute resolution authorizing the Department of Administration - Office of Environmental Sustainability to enter into contracts with the partner organizations that supported its application for a cooperative agreement with the U.S. Department of Energy to develop a comprehensive energy efficiency program for commercial buildings. Sponsors: Ald. Murphy and Ald. Kovac A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 9. 151342 A substitute ordinance relating to changing the name of the office of environmental sustainability to the environmental collaboration office. Sponsors: Ald. Witkowski and Ald. Kovac Individual appearing: Rose Buss, Office of Environmental Sustainability A motion was made by ALD. PEREZ that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 10. 151337 Substitute resolution relating to the acceptance of a Bloomberg Foundation "What Works Cities" technical assistance grant for the City of Milwaukee’s open data and performance reporting tools. Sponsors: Ald. Murphy, Ald. Kovac, Ald. Hamilton, Ald. Perez and Ald. Coggs Individuals appearing: Nancy Olson, Information and Technology Management Division Jennifer Meyer, Information and Technology Management Division Ald. Perez and Coggs added as cosponsors. A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 11. 151312 Resolution relative to approval of funding for the 2016 Department of Administration - Information and Technology Management Division, Public Facility Communications Capital Improvement Program. City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes January 13, 2016 COMMITTEE Sponsors: THE CHAIR Individual appearing: Nancy Olson, Information and Technology Management Division A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 12. 151344 Resolution establishing a City of Milwaukee email account termination policy for City email accounts. Sponsors: Ald. Coggs Individual appearing: Nancy Olson, Information and Technology Management Division A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 13. 151332 Substitute resolution increasing capital grantor share appropriation authority for 2016. Sponsors: THE CHAIR Individual appearing: William Christianson, Budget and Management Division A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 14. 151251 Substitute resolution relating to the carryover of 2015 authorization for general obligation and revenue based borrowing. Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office Mr. Li appearing for agenda items 14 through 40. A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes January 13, 2016 COMMITTEE Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 15. 151262 Substitute resolution authorizing the Commissioners of the Public Debt to market general obligation promissory notes. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 16. 151252 Resolution authorizing the Commissioners of the Public Debt to market up to $150,000,000 of general obligation revenue anticipation promissory notes. Sponsors: THE CHAIR A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 17. 151253 Substitute resolution authorizing the Commissioners of the Public Debt to market general obligation corporate purpose bonds. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 18. 151250 Resolution authorizing the issuance of $25,000,000 general obligation notes, to pay a general and current municipal expense associated with the Community Development Block Grant and other grant programs. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes January 13, 2016 COMMITTEE 19. 151229 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $4,377,000 for bridges. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 20. 151231 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $9,120,000 for street lighting. Sponsors: THE CHAIR A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 21. 151232 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $27,617,000 for street improvements. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 22. 151249 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $1,648,000 for street improvement funding. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 23. 151233 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $400,000 for harbor improvements. Sponsors: THE CHAIR City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes January 13, 2016 COMMITTEE A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 24. 151234 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $39,380,000 for sewerage. Sponsors: THE CHAIR A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 25. 151238 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $250,000 for parks and public grounds. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 26. 151239 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $8,998,000 for the construction of police facilities and combined fire and police safety buildings. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 27. 151240 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $725,000 for construction of engine houses, and for pumps, water mains, reservoirs and all other reasonable facilities for fire protection apparatus or equipment for fire protection. Sponsors: THE CHAIR City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes January 13, 2016 COMMITTEE A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 28. 151241 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $2,454,000 for fire engines and other equipment of the fire department. Sponsors: THE CHAIR A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 29. 151242 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $1,780,000 for parking lots or other parking facilities. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 30. 151244 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $12,842,000 for water systems. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 31. 151247 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $3,135,000 for any combination of sewage, garbage or refuse or rubbish disposal. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes January 13, 2016 COMMITTEE Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 32. 151257 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $2,000,000 for school purposes. Sponsors: THE CHAIR A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 33. 151258 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $24,231,000 for buildings for the housing of machinery and equipment. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 34. 151260 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $5,800,000 for libraries. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 35. 151248 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $37,000,000 for grants and financing receivables. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 City of Milwaukee Page 10 FINANCE & PERSONNEL Meeting Minutes January 13, 2016 COMMITTEE 36. 151246 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $6,800,000 for providing financial assistance to blight elimination, slum clearance, community development, redevelopment and urban renewal programs and projects. Sponsors: THE CHAIR A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 37. 151259 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $53,900,000 for Tax Incremental Districts for providing financial assistance to blight elimination, slum clearance, community development, redevelopment and urban renewal programs and projects under ss. 66.1105, 66.1301 to 66.1329 and 66.1331 to 66.1337. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 38. 151254 Resolution authorizing the sale and issuance of up to $50,000,000 Sewerage System Revenue Bonds for capital improvement purposes. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 39. 151255 Resolution authorizing the sale and issuance of up to $100,000,000 Sewerage System Second Lien Revenue Bonds. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Resolution be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 40. 151256 Resolution authorizing the sale and issuance of up to $38,000,000 City of Milwaukee Page 11 FINANCE & PERSONNEL Meeting Minutes January 13, 2016 COMMITTEE Water System Revenue Bonds. Sponsors: THE CHAIR A motion was made by ALD. PEREZ that this Resolution be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 41. 151374 Communication from the Department of Employee Relations to the Finance and Personnel Committee regarding initiatives related to employee well-being from UnitedHealthcare and Workforce Health. Sponsors: THE CHAIR Individuals appearing: Michael Brady, Department of Employee Relations Barbara Fagan, Workforce Health Andrew, United Healthcare A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Witkowski No 0 Excused 1- Perez 42. 151301 A substitute ordinance to further amend the 2016 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 43. 151302 A substitute ordinance to further amend the 2016 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 44. 150046 Resolution authorizing attendance at conventions, seminars and other City of Milwaukee Page 12 FINANCE & PERSONNEL Meeting Minutes January 13, 2016 COMMITTEE travel. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Resolution be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 The following items may be placed on file as no longer necessary: 45. 151141 An ordinance to further amend the 2015 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 46. 151142 An ordinance to further amend the 2015 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Ordinance be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 Meeting adjourned at 10:49 a.m. Chris Lee, Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 13