FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. NIK KOVAC, CHAIR Ald. Milele A. Coggs, Vice-Chair Ald. Ashanti Hamilton, Ald. Jose G. Perez, and Terry Witkowski Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, John ledvina, 286-8637, jledvi@milwaukee.gov Wednesday, February 24, 2016 9:00 AM Room 301-B, City Hall Meeting convened at 9:14 a.m. Present 5 - Kovac, Coggs, Hamilton, Perez, Witkowski Individuals also present: Aycha Sirvanci, Special Deputy Comptroller Eric Pearson, Budget & Management Division John Ledvina, Legislative Reference Bureau Martin Matson, Comptroller Mr. Matson joined the committee at 9:56 a.m., and Ms. Sirvanci left the committee at 9:56 a.m. during consideration of item 15, CCFN 151593. 1. 151495 Appointment of Paula Kiely to the Deferred Compensation Plan Board by the Common Council President. Sponsors: THE CHAIR Indivdual appearing: Paula Kiely, Milwaukee Public Library A motion was made by ALD. HAMILTON that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 2. 151528 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes February 24, 2016 COMMITTEE Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 3. 151531 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing John Schwengel, Fire Department A motion was made by ALD. PEREZ that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 4. 151530 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, City Purchasing A motion was made by ALD. WITKOWSKI that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 5. 151594 A charter ordinance relating to changing the name of the business operations division in the department of administration to the purchasing division. Sponsors: Ald. Coggs Individual appearing: Rhonda Kelsey, City Purchasing A motion was made by ALD. COGGS that this Charter Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 6. 151595 An ordinance relating to changing the name of the business operations division to the purchasing division. City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes February 24, 2016 COMMITTEE Sponsors: Ald. Coggs Individual appearing: Rhonda Kelsey, City Purchasing A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 7. 150043 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 8. 151529 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 9. 151627 Communication from the Department of Public Works relating to amending the 2016 Positions Ordinance relative to adding one position of Milwaukee Plays Program Coordinator. Sponsors: THE CHAIR Individual appearing: James Owczarski, City Clerk A motion was made by ALD. PEREZ that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes February 24, 2016 COMMITTEE No 0 10. 151539 Communication from the Police Department relating to amending the 2016 Positions Ordinance relative to adding three positions of Inspector of Police. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Department of Employee Relations Pamela Roberts, Police Department A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 11. 151590 A substitute ordinance relating to overtime compensation for Milwaukee police department technical communications division civilian employees. Sponsors: Ald. Witkowski Individuals appearing: Andrea Knickerbocker, Department of Employee Relations Nicole Fleck, Police Department A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 12. 151604 Communication from the Department of Employee Relations relating to amending the 2016 Salary Ordinance relative to overtime compensation for emergency communication employees. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Department of Employee Relations Nicole Fleck, Police Department A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 13. 151588 Communication from the Department of Employee Relations relating City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes February 24, 2016 COMMITTEE to amending the 2016 Salary and Position Ordinances relative to clerical or administrative corrections. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. PEREZ that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 14. 151538 Resolution directing the Department of Employee Relations to create the infrastructure for alternative staffing and scheduling models for City departments. Sponsors: Ald. Bohl and Ald. Murphy Individual appearing: Ald. James Bohl, 5th Aldermanic District A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 15. 151593 Substitute resolution approving a Milwaukee Civic Partnership Initiative contract agreement with Verizon Wireless. Sponsors: Ald. Bauman, Ald. Kovac, Ald. Witkowski and Ald. Bohl Individuals appearing: Sharon Robinson, Department of Administration Andrea Fowler, Assistant City Attorney Michael Loughran, Department of Public Works Keith Nyman, Verizon Wireless Mr. Matson joined the committee at 9:56 a.m., and Ms. Sirvanci left the committee at 9:56 a.m. A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 16. 151504 Resolution authorizing the City Comptroller to transfer additional funds to the previously established project for the Wisconsin Department of Transportation and the City of Milwaukee for cost participation for the City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes February 24, 2016 COMMITTEE design and construction of three projects at various locations in various Aldermanic Districts with a total estimated cost increase for the projects of $75,000, with an estimated Grantor share of $36,000, and an estimated City share of $39,000. Sponsors: THE CHAIR Individual appearing: Joseph Blakeman, Department of Public Works A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 17. 151082 Substitute resolution expressing support for, and approving various agreements relating to, the Compete Milwaukee 2016 program. Sponsors: Ald. Hamilton, Ald. Kovac, Ald. Coggs and Ald. Perez Individuals appearing: Leslie Silletti, Milwaukee Area Workforce Investment Board Patrick Hartman, Department of Public Works Andrew Simons, Department of Public Works Leonor Rosas, United Migrant Opportunity Services Inc. Ald. Kovac, Coggs, and Perez added as cosponsors. A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 18. 151557 Communication from the City Clerk relating to amending the 2016 Salary and Position Ordinances relative to administrative corrections. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Perez and Witkowski No 0 Excused 1- Hamilton 19. 151532 A substitute ordinance to further amend the 2016 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes February 24, 2016 COMMITTEE A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Perez and Witkowski No 0 Excused 1- Hamilton 20. 151533 A substitute ordinance to further amend the 2016 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. PEREZ that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Perez and Witkowski No 0 Excused 1- Hamilton 21. 151611 Communication from the City Comptroller relating to the Audit of iNovah Application Controls Sponsors: THE CHAIR Individuals appearing: Greg Lotzke, Internal Audit Division Adam Figon, Internal Audit Division Robyn Malone, Treasurer's Office A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Perez and Witkowski No 0 Excused 1- Hamilton 22. 151575 Communication from the City Comptroller relating to the Fraud, Waste and Abuse Hotline Report For the Year Ended December 31, 2015 Sponsors: THE CHAIR Individuals appearing: Greg Lotzke, Internal Audit Division Adam Figon, Internal Audit Division A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes February 24, 2016 COMMITTEE No 0 23. 151610 Communication from the City Comptroller relating to the Report of Audit Activities 2016. Sponsors: THE CHAIR Individuals appearing: Greg Lotzke, Internal Audit Division Adam Figon, Internal Audit Division A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 The following files may be placed on file as no longer necessary: 24. 150885 Resolution expressing support for the Compete Milwaukee 2016 Plan. Sponsors: Ald. Hamilton A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 25. 151366 Resolution reserving and appropriating up to $275,000 from the 2015 Common Council Contingent Fund for the purpose of funding retirement benefits to members and beneficiaries of the Policemen’s Annuity and Benefit Fund. Sponsors: THE CHAIR A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 Meeting adjourned at 10:49 a.m. Chris Lee, Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes February 24, 2016 COMMITTEE City of Milwaukee Page 9