FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MILELE A. COGGS, CHAIR Ald. Chantia Lewis, Vice-Chair Ald. Terry L. Witkowski, Ald. Michael J. Murphy, and Ald. Russell W. Stamper, II Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, John Ledvina, 286-8637, jledvi@milwaukee.gov Wednesday, December 13, 2017 9:00 AM Room 301-B, City Hall Meeting convened at 9:19 a.m. Present 4 - Coggs, Witkowski, Murphy, Stamper Excused 1 - Lewis Individuals also present: Martin Matson, Comptroller Dennis Yaccarino, Budget & Management Director John Ledvina, Legislative Reference Bureau 1. 171284 Communication from the Department of Administration relating to the creation of a Children’s Savings Account program. Sponsors: THE CHAIR Individuals appearing: Sharon Robinson, Dept. of Administration Genyne Edwards, P3 Development Group LLC Myra Edwards, Mayor's Office James DiUlio, Wisconsin 529 College Savings Program Ald. Stamper moved to enter into the record support letters, submitted by Ms. Robinson. There was no objection. A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 2. 171240 Communication from the Department of Administration - Budget and City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes December 13, 2017 COMMITTEE Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individuals appearing: Juliet Lee Battle, Fire Department Maria Monteagudo, Dept. of Employee Relations A motion was made by ALD. STAMPER that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 3. 171241 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Sharon Robinson, Dept. of Administration Eldon Gartzke, Dept. of Public Works Water Works Bradley Houston, City Records Center Terry MacDonald, City Clerk's Office A motion was made by ALD. MURPHY that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 4. 171114 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individual appearing: Sharon Robinson, Dept. of Administration Ms. Robinson requested to hold the file for one cycle. A motion was made by ALD. WITKOWSKI that this Communication to Finance be HELD IN COMMITTEE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes December 13, 2017 COMMITTEE 5. 171242 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Dept. of Employee Relations David Sivyer, Dept. of Public Works Forestry Randy Krouse, Dept. of Public Works Forestry A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 6. 171244 Communication from the Department of Employee Relations relating to amending the Salary and Positions Ordinances relative to clerical or administrative corrections. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 7. 171278 Substitute resolution relating to the rate of salary increase to be paid to certain City employees in 2018. Sponsors: Ald. Stamper, Ald. Hamilton and Ald. Coggs Ald. Stamper moved substitution of the file with Proposed Substitute A. (Prevailed 4-0) A motion was made by ALD. STAMPER that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 171278 Substitute resolution relating to the rate of salary increase to be paid to City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes December 13, 2017 COMMITTEE certain City employees in 2018. Sponsors: Ald. Stamper, Ald. Hamilton, Ald. Coggs, Ald. Witkowski and Ald. Murphy Individual appearing: Maria Monteagudo, Dept. of Employee Relations Ald. Witkowski and Murphy added as cosponsors. A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 8. 171293 Communication from the Department of Employee Relations amending Part II Section 4 of the Salary Ordinance - Salary Advancement and Salary Anniversary Dates. Sponsors: Ald. Coggs, Ald. Hamilton, Ald. Stamper, Ald. Johnson, Ald. Witkowski and Ald. Murphy Individual appearing: Maria Monteagudo, Dept. of Employee Relations Ald. Witkowski and Murphy added as cosponsors. A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 9. 171292 Communication authorizing additional time off with pay beyond 32 hours per year for certain employees for attendance at meetings. Sponsors: THE CHAIR Individual appearing: Bernard Jerry Allen, Employes' Retirement System A motion was made by ALD. WITKOWSKI that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes December 13, 2017 COMMITTEE 10. 171074 Substitute resolution authorizing the Department of Employee Relations to enter into a contract for Worker’s Compensation Third Party Administrator services with an outside provider. Sponsors: THE CHAIR Individual appearing: Maria Monteagudo, Dept. of Employee Relations A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 11. 170905 Substitute resolution approving various agreements pertaining to the Compete Milwaukee 2018 transitional jobs program. Sponsors: THE CHAIR Individual appearing: Andrew Simons, Dept. of Public Works Compete Milwaukee A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Murphy No 0 Excused 2- Lewis and Stamper 12. 171279 Substitute resolution relating to a contract between Yolobe, Inc. and the City of Milwaukee for the creation and implementation of Click2Work. Sponsors: Ald. Coggs and Ald. Stamper Individuals appearing: Bernadette Karanja, City Clerk's Office David Douglas, Yolobe Ald. Stamper moved to amend the file to add a provision for a report to be given on Click2Work to the Finance and Personnel Committee in a year. (Prevailed 4-0) A motion was made by ALD. STAMPER that this Resolution be AMENDED. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 171279 Substitute resolution relating to a contract between Yolobe, Inc. and the City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes December 13, 2017 COMMITTEE City of Milwaukee for the creation and implementation of Click2Work. Sponsors: Ald. Coggs and Ald. Stamper A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 13. 171196 Substitute resolution relative to the acceptance and funding of the 2018 Hepatitis B Immunization Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Sandra Rotar, Health Department Marisa Stanley, Health Department A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 14. 171197 Substitute resolution relative to the acceptance and funding of the 2018 Immunization Action Plan Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Sandra Rotar, Health Department Marisa Stanley, Health Department A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 15. 171198 Substitute resolution relative to the acceptance and funding of the 2018 Lead Detection Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes December 13, 2017 COMMITTEE Individuals appearing: Sandra Rotar, Health Department Angela Hagy, Health Department A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 16. 171199 Substitute resolution relative to the acceptance and funding of the 2018 Maternal and Child Health Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: Sandra Rotar, Health Department Tasha Jenkins, Health Department A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 17. 171200 Substitute resolution relative to acceptance and funding of the 2018 Medical Assistance (MA) Outreach Forward Health Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Sandra Rotar, Health Department Frank Robinson, Health Department A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 18. 171202 Substitute resolution relative to the acceptance and funding of the 2018 Sexually Transmitted Diseases Grant - HIV Prevention from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes December 13, 2017 COMMITTEE Individuals appearing: Sandra Rotar, Health Department Angela Hagy, Health Department A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 19. 171203 Substitute resolution relative to the acceptance and funding of the 2018 Sexually Transmitted Diseases Grant - STD Infertility Prevention from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Sandra Rotar, Health Department Angela Hagy, Health Department A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 20. 171204 Substitute resolution relative to the acceptance and funding of the 2018 Women, Infants and Children’s (WIC) Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Sandra Rotar, Health Department Tasha Jenkins, Health Department Nancy Castro, Health Department A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 21. 171205 Substitute resolution relative to the acceptance and funding of the Antimicrobial Resistance Surveillance Project Grant from the State of Wisconsin Department of Health Services Division of Public Health. City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes December 13, 2017 COMMITTEE Sponsors: THE CHAIR Individuals appearing: Sandra Rotar, Health Department Dr. Sanjib Bhattacharayya, Health Department A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 22. 171308 Communication from the Health Department amending the 2018 Positions Ordinance to restore two positions of Public Health Nurse III. Sponsors: THE CHAIR Individuals appearing: Sandra Rotar, Health Department Tasha Jenkins, Health Department A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 23. 171172 Substitute resolution authorizing attendance at conventions in 2018 by employees of city departments and board and commission members and further authorizing expenditure of departmental budgeted funds for that purpose. Sponsors: THE CHAIR Individual appearing: Eric Pearson, Budget and Management Division A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 24. 171173 Substitute resolution appropriating $50,000,001 from the 2018 Special Purpose Account Reimbursable Services Advance Fund. Sponsors: THE CHAIR City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes December 13, 2017 COMMITTEE Individual appearing: Eric Pearson, Budget and Management Division A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 25. 171174 Substitute resolution authorizing city departments to expend monies appropriated in the 2018 city budget for Special Purpose Accounts, Debt Service Fund, Provisions for Employes’ Retirement Fund, Delinquent Tax Fund, Common Council Contingent Fund, Grant and Aid Fund, and Special Capital Projects or Purposes. Sponsors: THE CHAIR Individual appearing: Eric Pearson, Budget and Management Division A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 26. 171276 Communication from the Department of Administration - Budget and Management Analysis Division relating to amending the 2018 Positions Ordinance as a result of the Common Council adopted budget and amendments. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 27. 171249 A substitute ordinance to further amend the 2017 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR City of Milwaukee Page 10 FINANCE & PERSONNEL Meeting Minutes December 13, 2017 COMMITTEE A motion was made by ALD. MURPHY that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 28. 171248 A substitute ordinance to further amend the 2017 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 29. 171246 A substitute ordinance to further amend the 2018 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 30. 171247 A substitute ordinance to further amend the 2018 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis City of Milwaukee Page 11 FINANCE & PERSONNEL Meeting Minutes December 13, 2017 COMMITTEE Meeting adjourned at 11:51 a.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 12