FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MILELE A. COGGS, CHAIR Ald. Chantia Lewis, Vice-Chair Ald. Terry L. Witkowski, Ald. Michael J. Murphy, and Ald. Russell W. Stamper, II Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, John Ledvina, 286-8637, jledvi@milwaukee.gov Wednesday, March 21, 2018 9:00 AM Room 301-B, City Hall Meeting convened at 9:13 a.m. Present 5 - Coggs, Lewis, Witkowski, Murphy, Stamper Individuals also present: Martin Matson, Comptroller Dennis Yaccarino, Budget Director John Ledvina, Legislative Reference Bureau 1. 171739 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individuals appearing: Arvis Williams, Police Department Michael Brunson, Police Department Inspector Raymond Banks, Police Department Assistant Chief Maria Monteaguod, Dept. of Employee Relations Director Bryan Rynders, Budget & Management Division Patricia McManus, Health Dept. Commissioner Lori Hoffmann, Health Dept. Jennifer Meyer-Stearns, Milwaukee Public Library Ald. Stamper moved to amend the Vacancy Agenda, Schedule A - Vacancy Requests by changing the number of positions for Police District Office Assistant from 25 to 27 positions. (Prevailed 5-0) Ald. Coggs said that there should be a communication file to further discuss civilian and clerical vacant positions and police officers doing work in those positions within the Police Department. Ald. Stamper requested that there be a communication file, sponsored by himself, Ald. Lewis and Coggs, to discuss finding an office location for the Fire and Police City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes March 21, 2018 COMMITTEE Commission. A motion was made by ALD. WITKOWSKI that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 2. 171786 Communication from the Comptroller’s Office relative to the Report of Audit Recommendations Follow-Up for 2018. Sponsors: THE CHAIR Individuals appearing: Adam Figon, Comptroller Audit Manager Gregory Lotze, Comptroller Audit Division Ronda Kohlheim, Comptroller Audit Division A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 3. 171741 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing Division Director Charles Burki, Police Department Douglas Wiorek, Police Department Vince Valentine, Axon Enterprise, Inc. A motion was made by ALD. LEWIS that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 4. 171740 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, City Purchasing Division Director A motion was made by ALD. WITKOWSKI that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes March 21, 2018 COMMITTEE Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 5. 171753 A substitute ordinance relating to a reporting requirement for service contracts with an aggregate value over $100,000. Sponsors: Ald. Stamper Ald. Stamper moved substitution of the file with Proposed Substitute A. (Prevailed 5-0) A motion was made by ALD. STAMPER that this Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 171753 A substitute ordinance relating to a reporting requirement for service contracts with an aggregate value over $100,000. Sponsors: Ald. Stamper Individuals appearing: Kathy Block, City Attorney's Office Rhonda Kelsey, City Purchasing Division Director A motion was made by ALD. STAMPER that this Ordinance be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 6. 171818 Communication from the Department of Employee Relations relating to amending the Salary Ordinance relative to the minimum rate of pay for Deputy Chief, Fire. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. STAMPER that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Lewis, Witkowski, Murphy and Stamper No 0 Excused 1- Coggs 7. 171243 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes March 21, 2018 COMMITTEE Individuals appearing: Andrea Knickerbocker, Dept. of Employee Relations Mark Rohlfing, Fire Chief A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 8. 171742 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 9. 171815 Communication from the Department of Employee Relations relating to amending the Salary Ordinances relative to the position of Administrative Officer, BOZA. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 10. 171743 Communication from the Department of Employee Relations relating to amending the Salary and Positions Ordinances relative to clerical or administrative corrections. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. LEWIS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes March 21, 2018 COMMITTEE Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 11. 171717 Substitute resolution relative to the acceptance and funding of the 2018 Healthy Living with Diabetes grant from the Wisconsin Institute for Healthy Aging. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Resolution be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 12. 171718 Substitute resolution relative to the acceptance and funding of the Universal Newborn Hearing Screening Program grant from the Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: Erin Cronn, Health Department A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 13. 171712 Resolution relative to approval of funding for the 2018 Department of Administration - Information and Technology Management Division, Public Facility Communications Capital Improvement Program. Sponsors: THE CHAIR Individual appearing: David Henke, Information and Technology Management Division A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 14. 171749 Resolution authorizing the sale of a portion of the loans in the City of Milwaukee’s STRONG Homes Loan Program loan portfolio. Sponsors: Ald. Coggs and Ald. Murphy Individuals appearing: Maria Prioletta, Dept. of City Development City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes March 21, 2018 COMMITTEE Irma Yepez-Klassen, Mayor's Office Thomas Faughnan, Associated Bank A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 15. 171368 Substitute resolution authorizing the sale and issuance of up to $100,000,000 Sewerage System Second Lien Revenue Bonds Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 16. 171698 Substitute resolution authorizing the sale and issuance of up to $100,000,000 Sewerage System Revenue Bonds. Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 17. 171699 Resolution authorizing the sale and issuance of up to $60,000,000 Water System Second Lien Revenue Bonds. Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 18. 171700 Substitute resolution authorizing the sale and issuance of up to City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes March 21, 2018 COMMITTEE $60,000,000 Water System Revenue Bonds. Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 19. 171811 Communication from the Budget and Management Division related to the establishment of Capital Improvements Budgeting and Administration Guidelines. Sponsors: THE CHAIR Individual appearing: Wiliiam Christianson, Budget & Management Division Ald. Coggs said that the treshold to report to the Common Council on capital account to capital account fund transfers remain at $20,000 and not $50,000. A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 20. 171776 Communication from the City Treasurer transmitting the 2018 list of authorized public depositories and security broker/dealers and the 2017 general fund annual investment reports. Sponsors: THE CHAIR Individuals appearing: Jim Klajbor, Deputy City Treasurer Robyn Malone, Treasurer's Office A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 21. 171682 Communication from the City Comptroller and Treasurer relating to the effect of recent tax law changes on the City’s tax collection efforts in 2019. Sponsors: Ald. Witkowski and Ald. Murphy City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes March 21, 2018 COMMITTEE Individuals appearing: Jim Klajbor, Deputy City Treasurer Kerry Urban, City Treasurer's Office Ald. Murphy added as a cosponsor. A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 22. 171603 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 23. 171744 A substitute ordinance to further amend the 2018 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR Ald. Stamper moved to amend the file by deleting Part 11 due to agenda item 6, CCFN 171818, being held to the call of the chair. (Prevailed 5-0) A motion was made by ALD. STAMPER that this Ordinance be AMENDED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 171744 A substitute ordinance to further amend the 2018 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 24. 171745 A substitute ordinance to further amend the 2018 offices and positions in the City Service. City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes March 21, 2018 COMMITTEE Sponsors: THE CHAIR Ald. Lewis moved to amend the file to delete language pertaining to agenda item 11, CCFN 171717, due to that item being held to the call of the chair. A motion was made by ALD. LEWIS that this Ordinance be AMENDED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 171745 A substitute ordinance to further amend the 2018 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 The following files may be placed on file as no longer necessary: 25. 171369 Resolution authorizing the sale and issuance of up to $30,000,000, Water System Second Lien Revenue Bonds. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 26. 171756 Resolution related to the establishment of Capital Improvements Budgeting and Administration Guidelines. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 Meeting adjourned at 11:59 a.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes March 21, 2018 COMMITTEE This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 10