FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MILELE A. COGGS, CHAIR Ald. Chantia Lewis, Vice-Chair Ald. Terry L. Witkowski, Ald. Michael J. Murphy, and Ald. Russell W. Stamper, II Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, John Ledvina, 286-8637, jledvi@milwaukee.gov Wednesday, April 11, 2018 9:00 AM Room 301-B, City Hall Meeting convened at 9:13 a.m. Present 5 - Coggs, Lewis, Witkowski, Murphy, Stamper Individuals also present: Martin Matson, Comptroller Dennis Yaccarino, Budget Director John Ledvina, Legislative Reference Bureau 1. 171868 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individuals appearing: April Nwandu, Police Department Terrence Gordon, Police Department Jeffrey Harvey, Fire and Police Commission Lori Hoffmann, Health Department Maria Monteagudo, Dept. of Employee Relations Chuck Schumacher, Dept. of Public Works Rick Meyers, Dept. of Public Works A motion was made by ALD. STAMPER that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Lewis, Witkowski, Murphy and Stamper No 0 Excused 1- Coggs 2. 171870 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes April 11, 2018 COMMITTEE Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing Director Michael Mazmanian, Dept. of Neighborhood Services A motion was made by ALD. WITKOWSKI that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Lewis, Witkowski, Murphy and Stamper No 0 Excused 1- Coggs 3. 171869 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing Director Thomas Woznick, Dept. of Public Works Richard Moore, Milwaukee Police Department Ald. Stamper requested for contract vendors to be present going forward. A motion was made by ALD. STAMPER that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 4. 171871 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Sarah Trotter, Dept. of Employee Relations A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 5. 171873 Communication from the Department of Employee Relations relating to amending the Salary and Positions Ordinances relative to clerical or administrative corrections. City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes April 11, 2018 COMMITTEE Sponsors: THE CHAIR Individual appearing: Sarah Trotter, Dept. of Employee Relations A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 6. 171367 Resolution approving the form of the Preliminary Official Statement used in connection with the sale of City of Milwaukee debt. Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller Office A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 7. 171819 Resolution relating to expenditure of funds to be reimbursed by greater than anticipated revenue. (Debt Service Fund-Bonded Debt - principal) Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 8. 171823 Substitute resolution authorizing the Department of Employee Relations to issue a request for proposals for a Long Term Disability Insurance Benefits provider. Sponsors: THE CHAIR Individual appearing: Renee Joos, Dept. of Employee Relations A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes April 11, 2018 COMMITTEE Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 9. 171832 Substitute resolution authorizing the Department of Employee Relations to renew self-insurance status for Worker’s Compensation with the Wisconsin Department of Workforce Development, Worker’s Compensation Division. Sponsors: THE CHAIR Individual appearing: Renee Joos, Dept. of Employee Relations A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 10. 171757 Substitute resolution rescinding reserved commitments and appropriating remaining funds from the 2017 Common Council Contingent Fund for the purpose of closing the 2017 financial books due to unanticipated shortfalls in current year operating expenses. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 11. 171758 Substitute resolution authorizing carryover of certain fund balances from 2017 to 2018 in accordance with Section 65.07(1)(p), Wisconsin Statutes. Sponsors: THE CHAIR Individual appearing: Eric Pearson, Budget & Management Division A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 12. 171717 Substitute resolution relative to the acceptance and funding of the 2018 Healthy Living with Diabetes grant from the Wisconsin Institute for City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes April 11, 2018 COMMITTEE Healthy Aging. Sponsors: THE CHAIR Individual appearing: Tasha Jenkins, Health Dept. A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 13. 171929 Communication from the Information Technology Management Division relating to recent outages in the network serving the Milwaukee Health Department. Sponsors: Ald. Coggs Individuals appearing: Nancy Olson, Information and Technology Management Division Patricia McManus, Health Dept. Commissioner A motion was made by ALD. MURPHY that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 14. 171922 Communication from the Department of Employee Relations regarding a report on its review of departmental work rules and any whistleblower provisions contained therein. Sponsors: THE CHAIR Individual appearing: Nicole Fleck, Dept. of Employee Relations A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 15. 180005 Communication from the Assessor’s Office and the Department of City Development relative to the plan and strategy for increasing the number of PILOT agreements. Sponsors: THE CHAIR Individuals appearing: Rocky Marcoux, Dept. of City Development Commissioner Steve Miner, City Assessor City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes April 11, 2018 COMMITTEE Peter Bronek, Assessor's Office Jeff Flemming, Dept. of City Development Lincoln Elementary students joined the committee briefly in visitation. A motion was made by ALD. MURPHY that this Resolution be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 16. 171874 A substitute ordinance to further amend the 2018 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Lewis, Witkowski, Murphy and Stamper No 0 Excused 1- Coggs 17. 171875 A substitute ordinance to further amend the 2018 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Lewis, Witkowski, Murphy and Stamper No 0 Excused 1- Coggs Meeting adjourned at 11:44 a.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 6