FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MILELE A. COGGS, CHAIR Ald. Chantia Lewis, Vice-Chair Ald. Terry L. Witkowski, Ald. Michael J. Murphy, and Ald. Russell W. Stamper, II Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Dana Zelazny, 286-8679, dana.zelazny@milwaukee.gov Wednesday, May 1, 2019 9:00 AM Room 301-B, City Hall Meeting convened at 9:20 a.m. Ald. Ashanti Hamilton present as a member in place of Ald. Chantia Lewis. Ald. Murphy joined the committee at 10:09 a.m. during item 3, CCFN 190090. Present 5 - Coggs, Witkowski, Murphy, Stamper, Hamilton Individuals also present: Aycha Sawa, Special Deputy Comptroller Dennis Yaccarino, Budget Director Dana Zelazny, Legislative Reference Bureau 1. 190089 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individual appearing: Jennifer Freiheit, Health Dept. Ald. Stamper moved to amend the Vacancy Agenda, Schedule B - Fund Transfers, Special Purpose Accounts - Miscellaneous by replacing 2018 Safe Zone Initiative in the amount of $74,000 with Maintenance of Essential Utility Services and Residential Real Property in the amount of $19,033.22 and the Supplement Fund for the remaining amount. (Prevailed 4-0) A motion was made by ALD. WITKOWSKI that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Stamper and Hamilton No 0 Excused 1- Murphy City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes May 1, 2019 COMMITTEE 2. 190083 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, Purchasing Division A motion was made by ALD. HAMILTON that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Stamper and Hamilton No 0 Excused 1- Murphy 3. 190090 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, Purchasing Division Yvette Rowe, Fire Dept. Ald. Murphy joined the committee at 10:09 a.m. A motion was made by ALD. MURPHY that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Witkowski, Murphy, Stamper and Hamilton No 0 4. 190117 Communication from the Department of Employee Relations relating to recruitment flexibility for the title of Violence Prevention Manager. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Dept. of Employee Relations Jennifer Freiheit, Health Dept. Lori Hoffmann, Health Dept. Maria Monteagudo, Dept. of Employee Relations A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Witkowski, Murphy, Stamper and Hamilton No 0 5. 190082 Communication from the Department of Employee Relations relating to City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes May 1, 2019 COMMITTEE amending the Salary and Positions Ordinances relative to clerical or administrative corrections. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Witkowski, Murphy, Stamper and Hamilton No 0 6. 190099 Substitute resolution relating to a City of Milwaukee Residency Incentive Policy Sponsors: THE CHAIR Individuals appearing: Maria Monteagudo, Dept. of Employee Relations Nicole Fleck, Dept. of Employee Relations Miriam Horwitz, Deputy City Attorney A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Witkowski, Murphy, Stamper and Hamilton No 0 The Finance and Personnel Committee may convene into closed session, pursuant to s. 19.85(1)(e) and (g), Wis. Stats., for the purposes of deliberating or negotiating the purchase of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, and conferring with the City Attorney who will render oral or written advice with respect to litigation in which the City is or is likely to become involved. The committee will then reconvene into open session for the regular agenda. There was no closed session. 7. 190023 Resolution relative to acceptance and funding of a Milwaukee Metropolitan Drug Enforcement Grant (Police Department). Sponsors: THE CHAIR Individuals appearing: Dan Rotar, Police Dept. Don MacGillis, Police Dept. HIDTA A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes May 1, 2019 COMMITTEE Aye 5- Coggs, Witkowski, Murphy, Stamper and Hamilton No 0 8. 181542 Substitute resolution authorizing carryover of certain fund balances from 2018 to 2019 in accordance with Section 65.07(1)(p), Wisconsin Statutes. Sponsors: THE CHAIR Ald. Murphy moved to amend Exhibit A of the file by including the carryover of 2018 Safe Zone Initiative in the amount of $74,000. (Prevailed 5-0) A motion was made by ALD. MURPHY that this Resolution be AMENDED. This motion PREVAILED by the following vote: Aye 5- Coggs, Witkowski, Murphy, Stamper and Hamilton No 0 A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Witkowski, Murphy, Stamper and Hamilton No 0 9. 181655 Substitute resolution rescinding reserved commitments and appropriating remaining funds from the 2018 Common Council Contingent Fund for the purpose of closing the 2018 financial books due to unanticipated shortfalls in current year operating expenses. Sponsors: THE CHAIR Ald. Stamper moved substitution of the file with Proposed Substitute A. (Prevailed 4-0) A motion was made by ALD. STAMPER that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Coggs, Witkowski, Murphy, Stamper and Hamilton No 0 181655 Substitute resolution rescinding reserved commitments and appropriating remaining funds from the 2018 Common Council Contingent Fund for the purpose of closing the 2018 financial books due to unanticipated shortfalls in current year operating expenses. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes May 1, 2019 COMMITTEE Excused 1- Stamper 10. 190032 Substitute resolution relating to expenditure of funds to be reimbursed by greater than anticipated revenue (Department of Public Works). Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 11. 190062 Substitute resolution appropriating up to $4.2 million from the Health Care Benefit and Workers’ Compensation Reserve Fund to the 2018 Special Purpose Account - Health Care to cover a shortfall. Sponsors: THE CHAIR Ald. Hamilton moved substitution of the file with Proposed Substitute A. (Prevailed 4-0) A motion was made by ALD. HAMILTON that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Coggs, Witkowski, Murphy, Stamper and Hamilton No 0 190062 Substitute resolution appropriating up to $4.2 million from the Health Care Benefit and Workers’ Compensation Reserve Fund to the 2018 Special Purpose Account - Health Care to cover a shortfall. Sponsors: THE CHAIR Individual appearing: Renee Joos, Dept. of Employee Relations A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Witkowski, Murphy, Stamper and Hamilton No 0 12. 190018 Substitute resolution authorizing the Department of Employee Relations to issue a request for proposal for the City’s group life insurance benefit Sponsors: THE CHAIR Individual appearing: Renee Joos, Dept. of Employee Relations City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes May 1, 2019 COMMITTEE A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Witkowski, Murphy, Stamper and Hamilton No 0 13. 181716 Communication from the Department of Employee Relations and Froedtert Workforce Health on the Citys comprehensive health and wellness program. Sponsors: THE CHAIR Individuals appearing: Renee Joos, Dept. of Employee Relations Ali Ekman, Froedtert Workforce Health Jill Price, Dept. of Public Works Ian Brown, Dept. of Public Works A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Witkowski, Murphy, Stamper and Hamilton No 0 14. 181717 Substitute resolution authorizing the Department of Employee Relations to extend the contract with Froedtert Workforce Health for the City’s comprehensive wellness program and onsite clinic services. Sponsors: THE CHAIR Individual appearing: Renee Joos, Dept. of Employee Relations A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Witkowski, Murphy, Stamper and Hamilton No 0 15. 190088 A substitute ordinance to further amend the 2019 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Witkowski, Murphy, Stamper and Hamilton No 0 16. 190085 A substitute ordinance to further amend the 2019 offices and positions in the City Service. City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes May 1, 2019 COMMITTEE Sponsors: THE CHAIR Ald. Murphy moved substitution of the file with Proposed Substitute A. (Prevailed 5-0) A motion was made by ALD. MURPHY that this Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Coggs, Witkowski, Murphy, Stamper and Hamilton No 0 190085 A substitute ordinance to further amend the 2019 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Witkowski, Murphy, Stamper and Hamilton No 0 17. 190020 Communication from the City Comptroller relating to the Internal Audit Peer Review Report for the Period July 1, 2015 - June 30, 2018 Sponsors: THE CHAIR Individuals appearing: Adam Figon, Comptroller Internal Audit Division Ronda Kohlheim, Comptroller Internal Audit Division Byron Dean, Comptroller Internal Audit Division A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Witkowski, Murphy, Stamper and Hamilton No 0 Meeting adjourned at 12:08 p.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 7