City Council Meetings

531 MINUTES REGULAR MEETING MINERAL WELLS CITY COUNCIL CITY HALL ANNEX April 4, 2017 - 6:00 pm City Councilmembers present were Mayor Mike Allen, Mayor Pro Tern John Upham, Councilmembers Clif Wright, Brian Reagan, Jerrel Tomlin, Tammy Underwood, and Wayne Johnson. A quorum of City Councilmembers was present Staff members present were City Manager Lance Howerton, Police Chief Dean Sullivan, Finance Director John Moran, Public Works Director Kelly Jones, Fire Chief Mike Pool, City Clerk Juanita Formby, and City Attorney Mack Reinwand. Mayor Allen called the meeting to order, Pastor Mark Alcorn of Calvary Baptist Church of Mineral Wells gave the invocation, and the Pledges of Allegiance to the U.S. and Texas were recited. CITIZEN COMMENT 1. Linda Porter Bradford of the Children's Alliance Center was present and presented child Abuse Awareness Blue Ribbons to each member of the City Council and staff. Mayor Allen presented to Ms. Porter-Bradford a proclamation naming April 2017 Child Abuse Awareness Month and April 7, 2017 "Go Blue Day". Following a motion made by Mr. Upham, seconded by Mr. Reagan, the following CONSENT AGENDA was approved by a 7-0 vote: 2. Consider minutes of previous meetings held March 21, 2017. 3. Consider approval of budgeted expenditures over $500. 4. Consider authorizing Crawford Roofing's Application for Payment in the amount of $2,451.00. 5. Consider authorizing Crawford Roofing's Application for Payment in the amount of $52,963.45. 6. Consider authorizing Corrosion Eliminator's Application for Payment in the amount of $20,206.10. 7. Consider approval of Financial Report for the month ended LJ November 2016. Mineral Wells City Council Minutes 04/04/2017 Page 1 of7 532 ITEMS FOR INDIVIDUAL CONSIDERATION 8. Per City Council direction, applications from local non- profit organizations for funding from the City were accepted through the month of February 2017. Mayor Allen then named a City Council subcommittee to review the applications and make a recommendation to the balance of the Council as to the distribution of funds. The committee, Councilmembers Brian Reagan and Jerrel Tomlin, recommended the disbursement of funds as follows: Requested Recommended Cross Timbers Senior Citizens Task Force $15,000 $20,000 (plus $8,000 cash grant) Meals on wheel of Palo Pinto County $10,000 $10,000 Paul L. Dunbar Community Group Inc. $ 7,200 $ 1,500 PULSE Ministries, Inc. $20,000 $10,000 Mineral Wells Center of Life $20,197 $ 5,000 Children's Alliance Center $ 5,700 $ 5,700 First United Methodist Church (Back Pack Buddies) $26,000 $ 6,000 Addiction Recovery Ministries (ARM) $ 5,449 $ 5,500 There was a discussion among the Councilmembers, and Councilman Reagan explained some of the logic the Committee used in arriving at its recommendations, and made a few observations about the application of each group to document the Committee's thoughts. Mr. Wright reminded the Council that the Center of Life provided a good service when the whole City was without water due to a major water break in December 2016, and though the amount recommended for them was low. Mr. Reagan said that the City of Life has significant overhead, and only 10% of their money goes for charitable works. It was also noted that the Paul Lawrence Dunbar Community Group provided none of the required documentation for its request. Mr. Upham and Mr. Wright were in favor of moving the $1500 recommended for Paul Lawrence Dunbar and giving that instead to Back Pack Buddies. Following the discussion, Mr. Reagan moved that the $1500 recommended to Paul Lawrence Dunbar be given instead to Back Pack Buddies, making their disbursement $7,500, Paul Lawrence Dunbar $0, and otherwise accepting the recommendation of the Committee. Mrs. Underwood seconded, and the motion carried 7-0. The final action of the Council resulted in the following disbursement: I Mineral Wells City Council Minutes 04/04/2017 Page 2 of 7  533 Cross Timbers Senior Citizens Task Force $20,000 (plus $8,000 cash grant) Meals on wheel of Palo Pinto County $10,000 Paul L. Dunbar Community Group Inc. $0 PULSE Ministries, Inc. $10,000 Mineral Wells Center of Life $ 5,000 Children's Alliance Center $ 5,700 First United Methodist Church (Back Pack Buddies) $ 7,500 Addiction Recovery Ministries (ARM) $ 5,500 9. Mr. Howerton said that the hangar at the Airport recently leased by Genesys Aerosystems has been flooded by storm water runoff for some time. He presented a contract for engineering services with Schrickel, Rollins, and Associates, Inc. to prepare an analysis and plans to correct the drainage problem. The contract contemplates a fee of $11,000, 50% of which would be reimbursed through the TxDOT RAMP (Routine Airport Maintenance Program) agreement that the City approves each year. Following the presentation, Mr. Upham moved to adopt a resolution authorizing execution of the subject contract, Mr. Johnson seconded, Mrs. Underwood, employed by Genesys, abstained, and the motion carried 6-0-1. 10. Mr. Howerton said that Oncor Electric Delivery has filed a proposed 7% rate increase, and the City has an option to approve it or suspend the rate increase for 90 days for examination and study, or deny the increase. Oncor is recommending that the City deny the proposal, which will send the case to the Public Utility Commission in Austin for a decision. Mr. Howerton recommended that the increase be denied, as the PUC has the expertise to evaluate this complex matter. He presented an ordinance which would deny the proposed change. Mrs. Sue Mercer was present on behalf of Oncor Electric Delivery and offered to answer questions. Mr. Reagan took exception to the increase, saying that the electric rates far exceeded the actual expense of providing electricity and expressed disapproval that they were asking for even more. Following discussion, Mr. Upham moved and Mrs. Underwood seconded to pass and approve an ordinance denying the proposed change in rates of Oncor Electric Delivery Company LLC, finding and determining that the meeting at which this ordinance is passed is open to the public as required by law, and declaring an emergency. Mr, Reagan voted nay, the motion L carried 6-1. Mineral Wells City Council Minutes 04/04/2017 Page 3 of7 534 11. Chief Sullivan explained that the Code of Ordinances now provides that N.W. 2nct · street, through West City Park, is designated one-way from April 1 through July 15 each year, with appropriately posted signage. This is done to accommodate the Little League play at the park when traffic is heavy. The Mineral Wells Little League has now requested that those dates be amended to begin on March 1 and continue through June 15th, to better accommodate their activities. Chief Sullivan presented an ordinance which would accomplish this. Following a brief discussion, Mr. Reagan moved and Mr. Upham seconded to pass and approve an ordinance of the City Council of the City of Mineral Wells, Texas amending Chapter 86 "Traffic and Vehicles" Article IV "One-way Streets" Section 86-93 "Designated - Westbound" of the Code of Ordinances of the city of Mineral Wells Texas designating certain streets one-way and during certain dates, as posted; authorizing the posting of proper signs; repealing conflicting ordinances; containing a savings clause; prescribing a maximum penalty of two hundred and No/100 dollars ($200.00) for each violation thereof; and providing for the publication and effective date. Motion carried 7-0. 12. Chief Sullivan presented an ordinance which would effect a temporary closure of a one-block portion of S.E. 6th Street to accommodate an event to be sponsored by a local industry. Following a brief explanation, Mr. Upham moved and Mr. Reagan seconded to pass and approve an ordinance providing for the temporary closure of certain streets within the City of Mineral Wells to facilitate an annual customer counter day sponsored by Purvis Bearing Industries to be held on April 20, 2017. Motion carried 7- 0. 13. Fire Chief Pool advised that the North Central Texas Trauma Regional Advisory Council is accepting application for local projects grants. The Mineral Wells Fire/EMS asks for authorization to submit a grant application for the purchase of mobile and handheld radios, to comply with Texas State Interoperability Plan. The maximum request for funding is $10,000, and does not require matching funds from the City. Mr. Reagan moved and Mr. Upham seconded to adopt a resolution authorizing submission of the grant funds as requested by Chief Pool, and the motion carried 7- 0. Mineral Wells City Council Minutes 04/04/2017 Page 4 of 7  535 14. Mr. Jones reminded the Council that the City has contracted with Schrickel Rollins and Associates for preparation of plans and specifications for the 16" water main project along MH 379 and SE 4th Avenue to Airport Road. Contract documents and plans for the boring portion of the project are complete. Mr. Jones asked for authorizing to advertise and receive bids for the boring, which will be opened on April 25, 2016 with a possible award to be made at the City Council meeting scheduled for May 2, 2017. Mrs. Underwood moved and Mr. Upham seconded to authorize staff to advertise and receive bids for the boring portion of the project. Motion carried 7-0. 15. Mr. Moran reminded the City Council that the Drainage Utility Fund had been approved by the City Council in December 2016, several months after the 2017-2018 budget had been approved; therefore, the Drainage Utility Fund was not included in the budget. He further said that the repair of City facilities and water tanks from hail damage, two large contracts, ran longer than originally forecast, pushing costs/payments out further than originally budgeted. Airport facilities repair work has also run long. He reminded the City Council that these expenses are being covered by property damage insurance proceeds. Since the hiring of a new firm for City Attorney services after the budget adoption, those fees have likewise increased. He presented an ordinance to effect budget amendments in the affected funds as follows: • General Fund - increase by $583,000 • Water Fund - increase by $22,500 • Airport Fund - increase by $151,500 Mr. Reagan asked that no money be transferred from the Drainage Utility Fund to Water or General Funds to fund the cost of the drainage study, but rather to wait until there is sufficient money in that Fund to cover the cost of the study, and Mrs. Underwood agreed. Therefore, Mr. Reagan moved to approve an ordinance of the city of Mineral Wells, Texas amending the annual budget for the fiscal year ending September 30, 2017; providing that expenditures shall be made in accordance with said budget as amended; providing for an effective date, with no transfers from Drainage L Utility Fund to Water or General Funds. Mr. Upham seconded, and the motion carried 7-0. Mineral Wells City Council Minutes 04/04/2017 Page 5 of 7 536 16. Mr. Moran said that the Federal Emergency Management Agency (FEMA) is currently offering a Hazard Mitigation Grant relative to the storms of May 26, 2016. Staff hopes to receive grant funds for the acquisition of three (3) lift stations and the completion of a Comprehensive Drainage Plan. A 25% match would be required of the City should any application be funded. Because this type of grant is a complex and time-consuming process, it is best to contract with a grant-writer to compose and submit, at a possible cost of $3,500 to $4,000. A procurement process must be undertaken to hire a grant-writer, which would include the appointment of a selection committee by the mayor. Following the discussion, Mr. Upham moved and Mr. Reagan seconded to authorize staff to begin the process of procurement of a grant consultant to prepare the initial application and submission of a Hazard Mitigation Grant for a Comprehensive Drainage Plan and the purchase of lift station generators, and the subsequent administration of the grant, if funded. Motion carried 7-0. 17. In regard to the previous item, -Mr. Moran said that part of the application process for the FEMA Hazard Mitigation Grant is to appoint the Mayor and the chief Executive Officer and Authorizing Representative to act in all matters in connection with the Bazard Mitigation Comprehensive drainage Plan Application and commitment of the City to the 25% local matching funds to secure and complete the grant. Mr. Moran presented a resolution which would authorize both. Mr. Upham moved and Mrs. Underwood seconded to adopt the resolution as presented, and the motion carried 7-0. 18. At 7:23 pm on this date, Mayor Allen called a closed Executive Session of the Mineral Wells City Council in accordance with Texas Government Code, Chapter 551, Subchapter D, to discuss deliberation regarding the purchase, exchange, lease, or value of real property (Section 551.072 Texas Government Code). The City Council adjourned into Executive Session. 19. At 8:02 pm on this date, the Mineral Wells City Council reconvened into open session for any discussion of Executive Session items. No action was taken. Mineral Wells City Council Minutes 04/04/2017 Page 6 of7  537 20. Mr. Howerton said that a subcommittee of ·city ll Councilmembers had met to review RFPs from architecture firms solicited by the City, in anticipation of repurposing a former bank building located at 100 S.E. 6th Avenue in Mineral Wells into a municipal complex . The committee now recommends that the City Council retain the services of Brown Reynolds and Watford, architects out of Dallas, Texas. Mr. Reagan moved that the City consider a contract with Brown Reynolds and Watford as recommended, Mr. Upham seconded, and the motion carried 7-0. 21 . There was no further business, and the meeting was adjourned at 8:06 pm. Mike Allen, Mayor ATTEST: D L Mineral Wells City Council Minutes 04/04/2017 Page 7 of 7 538 . . .. . . . . ·· . .. ; . . . . '