City Council Meetings

551 MINUTES n REGULAR MEETING MINERAL WELLS CITY COUNCIL CITY HALL .ANNEX MAY 16, 2017 - 6:00 pm City Councilrnembers present were Mayor Mike Allen, Mayor Pro Tern John Upham, Councilrnernbers, Brian Reagan, Jerrel Tomlin, Tammy Underwood, and Wayne Johnson. Councilrnember Clif Wright was absent. A quorum of City Councilrnernbers was present. Also present were City Councilrnembers-elect Brian Shoemaker (At Large Place 1), Regan Johnson (At Large Place 2) and Doyle Light (Ward 4) . Staff members present were City Manager Lance Howerton, Police Chief Dean Sullivan, Finance Director John Moran, Public Works Director Kelly Jones, Fire Chief Mike Pool, City Clerk Juanita Formby, and City Attorney Mack Reinwand. Mayor Allen called the meeting to order, Pastor Freddy Trevino gave the invocation, and the Pledges of Allegiance to the U.S. and Texas were recited. CITIZEN COMMENT No one had signed to speak. CANVASS AND OATH 1. Mayor Allen canvassed the election returns from the City Officer's election held on May 6, 2017. Following the canvass, Mr. Reagan moved to accept the returns as read, Mr. Upham seconded, and the motion carried 6-0. The official returns as accepted by the City Council are attached to these official minutes. 2. The City Clerk administered the Oath of Office to newly- elected City Councilrnembers Brian Shoemaker, Regan Johnson, Tammy Underwood, and Doyle Light, and they took their place on the dais. From this point forward, these minutes will reflect seven (7) Councilrnembers present. L Mineral Wells City Council Minutes 05/16/2017 Page 1of3 552 3. Out-going City Councilmembers Brian Reagan and Wayne Johnson were recognized, presented with plaques, and applauded for their service. I 4. Mayor Allen asked for nominations for Mayor Pro Tern. Mr. Upham moved to appoint Ms. Underwood as Mayor Pro Tern, Mr. Tomlin seconded, and the motion carried 7-0. Following a motion made by Mr. Upham, seconded by Mr. Light, the following CONSENT AGENDA was approved by a 7-0 vote: 5. Consider minutes of previous meetings held May 2, 2017. 6. Consider approval of budgeted expenditures over $500. 7. Consider approval of Financial Reports for the month ended January 2017. 8. Consider authorizing Crawford Roofing's Application for Payment in the amount of $48,371.50. ITEMS FOR INDIVIDUAL CONSIDERATION 9. Mr. Moran said that the City intends to submit an application for a Hazard Mitigation grant through the Federal Emergency Management Agency. The hoped-for funds will be used to acquire three (3) lift stations and complete a comprehensive drainage plan. Part of the process includes the appointment by the Mayor of a Selection Review Committee to review proposals for a grant administrator/services provider and for a project engineer, and to make their recommendation for these providers to the City Council. Following discussion, Mr. Upham moved and Mrs. Underwood seconded to authorize Mayor Allen to name the committee according to the grant guidelines. Motion carried 7-0. 10. Mr. Moran said that the City has had a long-standing account with Cintas for uniform rental services, predominantly used by the Public Works field personnel. The service includes the cleaning, repair, ~nd replacement of uniforms that typically endure hard use. However, the relationship with Cintas was not formalized with a contract, and staff recommends that the City issue a Request for Proposal for uniform services, in the hopes of securing more favorable pricing. Staff anticipates bringing Mineral Wells City Council Minutes 05/16/2017 Page 2 of 3  553 a recommendation back to the City Council at its meeting to be held on June 20, 2017. Following a brief discussion, Mr. [l Shoemaker moved to authorize staff to distribute a RFP for uniform services, Mr. Light seconded, and the motion carried 7-0. 11. Mr. Moran presented a matter regarding the provision of independent financial audit service for the City's financial condition. Mr. Moran said that George Morgan and Sneed Certified Public Accountants had done the City's independent financial audit since 2010 with no problems. However, at a previous meeting one Councilmember took exception, expressing displeasure with GMS and their accounting of the City Council's water rate decisions during and following the drought of 2016. He felt that there was a lot of distrust among the citizenry that might be allayed if the City retained the services of a different auditing firm. There was discussion among this new City Council regarding the time limitations for soliciting proposals. Mr. Moran said it would be tight, but it could be done if the Council chooses. Councilman Light said that it makes more sense to go ahead and continue to use GMS for this coming audit, and then go out for RFPs for the D following fiscal year, when there would be more time to do it properly. Following this discussion, Mr. Upham moved and Mrs. Underwood s~conded to approve the engagement letter from George Morgan and Sneed to perform the independent audit for the 2017-2018 fiscal year; then bring back to the City Council the proposal to seek another audit firm for the 2018-2019 fiscal year audit. Motion carried 7-0. 12. There was no further business, and the meeting was adjourned at approximately 6:24 pm. ATTEST: Mik~ Mineral Wells City Council Minutes 05/16/2017 Page 3 of 3 554 CITY OF MINERAL WELLS, TEXAS CANVASS TABLULA TION CITY OFFICERS ELECTION MAY 6, 2017 I I CANDIDATE WARD 1 WARD 2 WARD 3 WARD 4 TOTAL VOTES : ·.··-. '· ~ .. - ·.- .'.0-J: ' ~ •• • :C'l:f''{;f3Q'uf\iblLMEiVi"8tR·..LXt.L:NRGE' ·. ,'...' ·. '• ·:·._. . .-. . ·--~- . _, . ,_.·-. -'. .:ii_l:~cE . 1 ::-::_.. -.· ,-.. - '-'-. CHARLES THOMPSON '-/ 13 CLIF WRIGHT /9;A BRIAN SHOEMAKER I 13 PAUL SCHMIDTKE It/ .. . :_:. : cltrv-~ c'dtfl\iciilMEMBER A~tiARGE··.--"'°· - .. ;:::_,. . ~~·~ .· ~ :~.-- --·~·-;f~P~AO.i;~~i~~- --. :·.: _;_~----~;~. ~ - -; =·- ......, .. . ...... ·. : . . . ,·' ·- ··.· --:-:· ·:· , BARRY CAMPBELL l/D 181 REGAN LEIGH JOHNSON S6 /~1 ;go l/I l/03 . .... .". :-.- . · ·. . ."t~IT¥ :C"C)tli1\fciIMf:MBER:· : -- -· '' ' .. '• .. ·· · S- - ··w· .•';.,'8D· -_·2: _· ...: · ...•: .... · .. , . :.. ,·• .. : .. ,. :I-\ ·....... TAMMY UNDERWOOD CALEB SHIPMAN ·,.·:_,· ·.. .:._:. - •· .--: ci:tY cefl!i1\fciriVIEMBER'·:';'~ '. ... ~: :- ' ·" ·c· -.-WJ'.\1Fu} 4 _..·. . . . ., , WAYNE 0. JOHNSON DOYLE LIGHT NUMBER OF BALLOTS CAST ACCORDING TO POLL LIST WARD 1 &s WARD 2 /gg WARD 3 ~63 WARD4 gg TOTAL (;I tj__ ACCEPTED BY MINERAL WELLS CITY COUNCIL THIS THE 16TH DAY OF MAY 2017