City Council Meetings

MINUTES REGULAR MEETING MINERAL WELLS CITY COUNCIL CITY HALL ANNEX November 6, 2018 - 6:00 pm Audio recordings of the City Council meetings are available on the City's website at mineralwellstx.gov City Councilmembers present were Mayor Christopher M. Perricone, Mayor Pro-Tern Tammy Underwood, Councilmembers Brian Shoemaker, Regan Johnson, Beth Watson and Doyle Light. Councilmember Jerrel Tomlin was absent. A quorum of City Councilmembers was present. Staff members present were City Manager Lance Howerton, Finance Director John Moran, Police Chief Dean Sullivan, Fire Chief Mike Pool, Public Works Director Bob Neal, and City Attorney Andy Messer. City Clerk Peggy Clifton was absent. Mayor Perricone called the meeting to order. Pastor Randy Anderson of the First Church of the Nazarene of Mineral Wells led the invocation, and the Pledges of Allegiance to the U.S. and Texas flags were recited. CITIZEN COMMENT Mayor Perricone recognized Lann Murphy who had signed to speak. Mr. Murphy did not state his address aloud. Mr. Murphy spoke regarding Marilyn Hanks. Following a motion made by Mr. Shoemaker, seconded by Ms. Johnson, the following CONSENT AGENDA was approved by a vote of 5-1 with Mayor Perricone voting against: 1. Consider approval of minutes of meeting held October 16, 2018. 2. Consider approval of budgeted expenditures over $500. 3. Consider approval of Financial Reports for the month ended August 2018. 4. Consider approval of the Investment Report for the Quarter ended September 2018. llP age 5. Consider approval of Pay Application No. 1 received from Peachtree Construction, LTD in the amount of $437,071.25 for the MH 379 Paving Improvements Project. 6. Consider and take action on proposed Change Order No.1 in the amount of $22,475.00 to B&L Construction Co. for the 16-inch Water Line Installation Project (Phase I) on US Hwy. 180 West. 7. Consider and take action on Pay Application No.3 to B&L Construction Co. in the amount of $88,508.04 for the 16-inch Water Line Installation Project (Phase I) on US Hwy. 180 West. 8. Consider and take action authorizing the City Manager to execute an agreement with First Southwest Asset Management for Post Bond Issuance Services. ITEMS FOR INDIVIDUAL CONSIDERATION 9. Mr. Howerton reminded Council that Texas Gas Service submitted a Statement of Intent to Increase Gas Utility Rates for the North Texas Service Area. This area includes Mineral Wells. After reviewing the Statement of Intent, both the Cities of Weatherford and Mineral Wells had several concerns as to the rate requested and the rate design that was being proposed. The City Council on July 3, 2018 adopted Ordinance 2018-12 suspending the effective date so that negotiations could be pursued. Mayor Perricone and Councilman Light have been involved in these discussions. The City now has an agreed rate structure and he asked the Council to approve the ordinance establishing the rates. Mrs. Underwood moved and Mr. Light seconded to approve an ordinance establishing maximum rates to be charged for gas sold to customers by Texas Gas Service Company, a division of One Gas, Inc., an Oklahoma Corporation, in the City of Mineral Wells, Texas and declaring this ordinance to be a final determination of rates. Motion carried 6-0. 10. Mr. Howerton stated that work is currently underway on Phase I of the Highway 180 West 16" Water Line Project and that we need to move forward with the remaining two phases to extend the water line to roughly Indian Creek Road. The contract prepared by Schrickel, Rollins/Parkhill, Smith and Cooper has an Opinion of Probable Construction Cost which is projected at $1,858,700. The contract is for a lump sum fee of $126,000 with $39,000 anticipated in additional services for 21 Page  surveying, staking, contract observation and administration. Mr. Shoemaker moved and Mrs. Watson seconded to approve a resolution authorizing execution of a Contract for Engineering Services between Schrickel, Rollins/Parkhill, Smith and Cooper and the City of Mineral Wells for Phase II and Phase III of the Highway 180 West 16" Waterline Project. Motion carried 6-0. 11. Mr. Howerton stated that there is currently a vacancy on the Palo Pinto County Appraisal District Board of Directors and that Wayne Johnson is still willing to serve. Mr. Light moved and Ms. Johnson seconded to approve a resolution nominating Wayne Johnson to serve as a member on the Board of Directors of the Palo Pinto Appraisal District. Motion carried 6-0. 12. Mr. Moran stated that at the last Council meeting, he made an error by stating the Area Growth Council when he meant the Mineral Wells Industrial Foundation to be selected as a grant consultant to develop the application and submission of a Texas Community Development Block Grant for a Texas Capital Fund Application and award a Contract for Administrative Services. Ms. Johnson moved and Mrs. Watson seconded to approve a resolution of the City Council Of the City Of Mineral Wells, Texas, affirming the authorization and approval of the Council for the Mayor to execute a contract for the professional administration of a specific application through the Texas Department Of Agriculture for the Texas Capital Fund and Grant Administration by the Mineral Wells Industrial Foundation. Motion carried 5-1 with Mayor Perricone voting against. 13. Mr. Moran stated this was another Texas Capital Fund Grant submission and asked Council for authorization to procure Administrative and Professional Services for the submission of an application to the Texas Capital Fund. Mrs. Watson moved and Ms. Johnson seconded to approve authorization for the procurement of an Administrator, Appraiser, Environmental Consultant, and a Surveyor to develop the application and submission of a Texas Community Development Block Grant for a Texas Capital Fund Application. Motion carried 6-0. 14. Mr. Moran stated this item was for a 2019/2020 Texas Community Development Block Grant Fund Project. He said the project would be for water, sewer, drainage, and roads. He said the Grant would be for $600,000 of which the City's matching part would be $100,000. He asked the Council to award the contract to GrantWorks. Mr. Light moved and Mr. 3I Page  Shoemaker seconded to approve a resolution of Mineral Wells, Texas, authorizing the award of Professional Service Provider Contracts for the 2019-2020 Texas Community Development Block Grant Fund Project to Grantworks. Motion carried 6-0. 15. Mayor Perricone announced that in accordance with Texas Government Code, Section 551.001, et seq., the City Council will recess into Executive Session to discuss the following: a) §551.074: Deliberation regarding the appointment and duties of a public officer or employee: City Manager. b) §551.071: To consult with attorney regarding pending litigation: City of Mineral Wells v. Hanks, Cause No. C48039, 29th Judicial District Court at 6:47 p.m. 16. Mayor Perricone announced that The Mineral Wells City Council has completed its Executive Session. In accordance with Texas Government Code, Chapter 551, the City Council will reconvene into Regular Session to consider action, if any, on matters discussed in Executive Session on this the 6th day of November, 2018 at 8:21 p.m. No action taken . 16. Mayor Perricone spoke regarding a recorder for Executive Session, being put on the Regional Review Committee, an amendment to the contract with the Industrial Foundation, and a committee to help him with the agenda. No action taken. 17. There was no further business and the meeting adjourned at 8:23 p.m. ATTEST: P~if~lerk 41P age