Tax Increment Reinvestment Zone No. 2 Board
Regular MeetingMineral Wells, TX · November 9, 2020
Minutes
MINUTES OF THE MEETING OF THE
TAX INCREMENT REINVESTMENT ZONE NUMBER TWO
MINERAL WELLS, TEXAS
BOARD OF DIRECTORS
November 9, 2020
CALL TO ORDERAND ESTABLISH QUORUM.
The Board of Directors of the Tax Increment Reinvestment Zone Number Two, Mineral Wells, Texas,
held a regular meeting on Monday, November 9, 2020, at 12:00 p.m. via videoconference, open to the
public, and the roll was called of the duly appointed members of the Board to-wit:
Position 1: Jeff Fryer Position 5: Tammy Underwood
Position 2: Scott Elder Position 6: Duke Samples
Position 3: J.C. Colton Position 7: Marlena Smith
Position 4: Don Crawford Position 8: Troy Huseman
Position 9: Lynn Reasoner
and all of the above were present, with the exception of Directors Samples, Fryer and Reasoner, thus
constituting a quorum. Also present were David Hawes, Josh Hawes, Tony Allender, Naina Magon,
Linda Clayton, and Leticia Rodriguez, all with Hawes Hill & Associates, LLP; Randy Criswell, City
Manager -City of Mineral Wells, Texas; Derek St. John, Gauge Engineering; and David Newman and
Stan Cowan, MESA. The meeting was called to order at 12:03 p.m.
PUBLIC COMMENTS.
There were no public comments.
APPROVE MINUTES OF THE MEETING HELD SEPTEMBER 3, 2020.
Upon a motion duly made by Director Colton, and being seconded by Director Elder, the Board voted
unanimously to approve the Minutes of the September 3, 2020, Board meeting, as presented.
RECEIVE UPDATE FROM MESA DESIGN GROUP.
MESA provided an overview of the street conceptual designs, including the site plan, grading and
hardscape details and answered questions. Alternative parking schemes were presented to
accommodate angled parking on the north portion of NE 1st Avenue and two alternative parking
schematics for parking on NE 1st Street. No action from the Board was required.
RECEIVE UPDATE FROM GAUGE ENGINEERING.
Mr. St. John reported a preliminary draft of the existing conditions for the flood study was presented
at the last Board meeting. He reported Gauge is currently working on improvement solutions and
will have a graphical presentation for the next meeting. No action from the Board was required.
RECEIVE UPDATE REGARDING AMENDED PARTICIPATION AGREEMENTS WITH MINERAL
WELLS INDEPENDENT SCHOOL DISTRICT AND PALO PINTO COUNTY.
Mr. Hawes provided an overview of the Agreements with the school district and the county. He
reported the school district has the agreement on its Agenda tonight and will participate at 100% in
the original zone and is prohibited from participating in the expanded zone area. No action from the
Board was required.
AUTHORIZE EXPENDITURE OF UP TO $175,000 FOR ADDITIONAL WORK TO SUPPLEMENT
THE DRP SIDEWALK GRANT PROJECT.
Mr. Criswell provided an overview of the sidewalk project, conceptual plan and vision moving
forward. He reported this will be a phased in approach. He reported a grant was received for phase
1 for ADA compliant sidewalks and provided an estimate of costs. He reported the project is ready
to be advertised for bids. MESA provided an overview of the renderings and answered questions.
Mr. Criswell regarding for budgeting purposes bids will be advertised with alternate options. He
reported the three blocks without the Baker Hotel sidewalk is estimated that it will be over budget.
He requested the Board to authorize additional funds of $175,000 for the project. After full
discussion by the Board, and upon a motion duly made by Director Crawford, and being seconded by
Director Elder, the Board voted unanimously to authorize an additional $175,000.00 to be applied to
the project from the TIRZ.
AUTHORIZE CITY MANAGER TO ENTER INTO SERVICE AGREEMENT WITH PARKHILL, SMITH
& COOPER (PSC) RELATED TO REVIEW OF MAJOR CORRIDORS' LANG ALIGNMENTS AND
PARKING WITHIN THE ORIGINAL DOWNTOWN TIRZ AREA.
Mr. Criswell provided an overview of the current lane alignments and issues concerning specifically
to turning ratios for large trucks, accessibility issues and other areas for additional parking
downtown. He reported the request is to enter into an agreement with PSC to conduct an assessment
of the area. Upon a motion duly made by Director Elder, and being seconded by Director Colton, the
Board voted unanimously to authorize the City Manager to enter into a Service Agreement with
Parkhill, Smith & Cooper, as discussed.
APPROVE INVOICES FOR MESA DESIGN GROUND AND GAUGE ENGINEERING.
Upon a motion duly made by Director Elder, and being seconded by Director Crawford, the Board
voted unanimously to approve payment of (1) MESA Invoice No. 19057.00-1 in the amount of
$25,273.05; (b) MESA Invoice No. 19057.00-2 in the amount of $10,834.42; (c) MESA Invoice No.
19057.00-3 in the amount of $5,927.33; and Gauge Engineering Invoice 1266 in the amount of
$10,540.00.
RECEIVE EXECUTIVE DIRECTOR'S REPORT.
Mr. Hawes reported everything has been covered under the Agenda items.
EXECUTIVE SESSION: §551.087: To discuss or deliberate regarding commercial or financial
information that the TIRZ has received from a business prospect that the TIRZ seeks to have
locate, stay, or expand in or near the territory of the City of Mineral Wells and with which the
TIRZ is conducting economic development negotiations; and/or to deliberate the offer of a
financial or other incentive to the business prospect: (i) Project LAB; (ii) Project Crazy; (iii)
Project Fizz; and (iv) Project Glue.
The Board convened in Executive Session at 12:52 p.m.
RECONVENE INTO OPEN SESSION · In accordance with Texas Government Code, Chapter 551,
the Board will reconvene into Regular Session to consider action, if any, on matters discussed
in Executive Session.
21
The Board reconvened in Open Session at 1:08 p.m. Upon reconvening, no action was taken.
ADJOURN.
There being no further business to come before the Board, the meeting was adjourned at 1:09 p.m.
Secretary
31
Agenda
NOTICE OF MEETING OF THE TAX INCREMENT REINVESTMENT ZONE
NUMBER TWO BOARD OF DIRECTORS, MINERAL WELLS, TEXAS
NOTICE is hereby given that the Board of Directors of the Tax Increment Reinvestment
Zone Number #2, will hold a meeting on Monday, November 9, 2020, at 12:00 pm
(Noon), via Zoom videoconference, to consider, discuss and adopt such orders,
resolutions or motions, and take direct or indirect actions as may be necessary,
convenient, or desirable with respect to the following matters:
In an effort to mitigate the spread of COVID-19 by avoiding meetings that bring people in a group
setting, and in accordance with the Texas Governor's Declaration of Disaster enacted March 13,
2020, members of the Tax Increment Reinvestment Zone Number Two Board of Directors may be
participating remotely in compliance with the Texas Open Meetings Act, as temporarily modified
by the Texas Governor.
Members of the public may participate only by joining at:
Join Zoom Meeting
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Meeting ID: 853 8648 7656
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1. Call to Order and Establish Quorum
2. Public Comment (SEE MODIFIED RULES BELOW)
3. Approve Minutes of the meetings held September 3, 2020.
Tax Increment Reinvestment Zone Two Page I of3
4. Receive Update from MESA Design Group
5. Receive Update from Gauge Engineering
6. Receive Update Regarding Amended Participation Agreements with Mineral Wells
Independent School District and Palo Pinto County
7. Authorize expenditure of up to $175,000 for additional work to supplement the DRP
sidewalk Grant Project.
8. Authorize City Manager to enter into Service agreement with Parkhill, Smith & Cooper
(PSC) related to review of major corridors' lane alignments and parking within the
original downtown TIRZ area.
9. Approve Invoices for MESA Design Group and Gauge Engineering
10. Receive Executive Director' s Report.
11. EXECUTIVE SES SI ON - In accordance with Texas Government Code, Section 551 .001,
et seq., the Tax Increment Reinvestment Zone Number Two Board (TIRZ) will recess into
Executive Session (closed meeting) to discuss the following:
a. §551.087: To discuss or deliberate regarding commercial or financial information
that the TIRZ has received from a business prospect that the TIRZ seeks to have
locate, stay, or expand in or near the territory of the City of Mineral Wells and with
which the TIRZ is conducting economic development negotiations; and/or to
deliberate the offer of a financial or other incentive to the business prospect: (i)
Project LAB; (ii) Project Crazy; (iii) Project Fizz and Project Glue (iv).
12. RECONVENE INTO OPEN SESSION - In accordance with Texas Government Code,
Chapter 551, the Board will reconvene into Regular Session to consider action, if any, on
matters discussed in Executive Session.
13. Adjourn
If during the course of the meeting covered by this notice, the Board should determine that a
closed or executive meeting or session of the Board or a consultation with the attorney for the
TIRZ should be held or is required, then such closed or executive meeting or session or
consultation with attorney as authorized by the Texas Open Meetings Act, Texas
Government Code § 551.001 et. seq., will be held by the Board at the date, hour and place
given in this notice as the Board may conveniently meet in such closed or executive meeting
or session or consult with the attorney for the TIRZ concerning any and all subjects and for
any and all purposes permitted by the Act, including, but not limited to, the following
sections and purposes: § 551.071 - Private consultation with the attorney for the TIRZ on
Tax Increment Reinvestment Zone Two Page 2 of3
any item listed on the agenda; § 551.072 - Discussing purchase, exchange, lease or value of
real property; or §551.087 - Discussing economic development negotiations
PUBLIC COMMENT - SEE MODIFIED RULES BELOW
The public will have an opportunity to address the Board on any matter. Public comments are
limited to three (3) minutes per speaker, unless the speaker requires the assistance of a
translator, in which case the speaker is limited to six (6) minutes, in accordance with applicable
law. DUE TO THE SUSPENDED PORTIONS OF THE TEXAS OPEN MEETINGS ACT, to
address the Board, each speaker must complete a Speaker Form and provide it to the City Clerk
electronically by 5:00 P.M. on November 6, 2020. The speaker forms will be read aloud to the
Board. Comments shall address the Board with civility that is conducive to appropriate public
discussion. Comments can address only the Board and not individual city officials or
employees. Per the Texas Open Meetings Act, the Board is not permitted to take action on or
discuss any item not listed on the agenda. The Board may: (1) make a statement of fact
regarding the item; (2) make a recitation of existing policy regarding the item; or (3) propose
the item be placed on a future agenda, in accordance with the Board procedures. The same
form that is used for City Council meetings may be used.
Anyone wishing to speak must notify the City Clerk electronically by 5:00 P.M. on
November 6, 2020. An electronic public comment form is available on the City's website at
mineralwellstx.gov and will be sent to the City Clerk from the site. The same form that is used
for Council meetings may be used.
Notes: Disabled persons requiring special assistance are requested to notify tlze City of
Mineral Wells 24 /tours in advance of tlze meeting by calling tlze City Clerk's office at
940.328. 7702
State of Texas §
City of Mineral Wells §
I hereby certify that notice of this meeting of the Mineral Wells City Tax Increment Reinvestment Zone #2 Board of
Directors was posted by 12:00 o'clock pm on the 6th day of November 2020.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this 6th day of November, 2020.
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