Appointed Committees

CHANGE OF GOVERNMENT AD HOC COMMITTEE October 11, 2016 Page 1 Committee Members Present: Mark Jantzer, Dave Lehner, Shannon Straight, Scott Knudsvig, Lianne Zeltinger Members Absent None Others Present: Alderman Podrygula, Alderman Schuler, Kelly Matalka, Cindy Hemphill, Kelly Hendershot, Lisa Jundt, Derek Hackett, Bob Schemp, Jill Schramm, Josh Wolsky Chairman Jantzer brought the meeting to order at 12:00 pm. Chairman Jantzer explained, there are some changes to the approved schedule. Due to a conflict, the November 1st meeting will be cancelled. October 18th however, was omitted from the schedule so the topics of discussion will be shifted and a revised schedule will be distributed. Approval of Minutes Alderman Straight moved the committee approve the minutes from the October 4, 2016 committee meeting. Motion seconded by Alderman Lehner and carried unanimously by a roll call vote. Committee Structure Chairman Jantzer recapped the various options discussed at the previous meeting and stated, all alternatives are still up for consideration. Alderman Lehner suggested holding a Committee of the Whole meeting the week before the City Council meeting where all items from Finance, Airport, Public Works and Liquor can be discussed in either one meeting or two shorter meetings, similar to the current arrangement. Mr. Knudsvig stated, after thinking more about his proposal, he now thinks a Committee of the Whole structure sounds more efficient. The committee agreed, meeting as a Committee of the Whole may be the best way to address items as they arise throughout the month. The Acting City Manager, Ms. Hemphill added, if issues come up during the month, there is also the possibility of scheduling a Special City Council meeting like the upcoming meeting on October 21st. It was clarified, the Committee of the Whole will include the Mayor. It was decided, the committee would compose a schedule for the new City Council to follow for the first few months but leave it up to the Council members next June to decide how to proceed. Committee member Knudsvig moved the committee direct the City Attorney to draft an ordinance to define the Committee of the Whole to replace the four standing committees. Motion seconded by Alderman Lehner. CHANGE OF GOVERNMENT AD HOC COMMITTEE October 11, 2016 Page 2 Alderman Podrygula stated, he agrees with replacing the standing committees with a Committee of the Whole and believes the group should meet bi-weekly to discuss issues. The committee discussed the concept of a liaison between the public and the department heads to lend expertise to sort out problems. Alderman Straight and Mr. Wolsky suggested using the elected officials as liaisons to specific departments in order to provide direction to citizens who are looking for where to start with an issue. Alderman Schuler stated, the public expects the Council to have knowledge on every department since they vote on every issue. If a Council member receives a concern they don’t know how to handle, they should learn it. Ms. Hemphill reminded, Minot has a City Manager form of government who should handle specific concerns as well. Alderman Lehner was concerned over the multitude of other committees the Aldermen serve on throughout the year. The City Attorney explained, those other committees are required by ordinance or State Law but the ordinance at hand is deciding on the four standing committees, Finance & Improvements, Airport, Public Works & Safety, and Liquor & Gambling. Whereupon a vote was taken on the motion by Mr. Knudsvig, seconded by Alderman Lehner and carried by the following roll call vote: ayes: Jantzer, Knudsvig, Lehner, Straight, Zeltinger. nays: none Committee Member Knudsvig moved the committee direct the City Attorney to compose a resolution stating the Committee of the Whole will meet the second and third Monday in July 2017 and August 2017. Motion seconded by Alderman Lehner. The committee discussed which day of the week would work best and Mr. Knudsvig amended his motion to say the second and third Tuesday of July 2017 and August 2017. Alderman Lehner amended his second. Whereupon a vote was taken on the motion by Mr. Knudsvig, seconded by Alderman Lehner, as amended and carried by the following roll call vote: ayes: Jantzer, Knudsvig, Lehner, Straight, Zeltinger. nays: none Adjournment There being no further business, the meeting was adjourned at 12:59 p.m. Respectfully Submitted, Kelly Matalka City Clerk