City Council

June 27, 2017 MINOT CITY COUNCIL - SPECIAL MEETING ROLL CALL Members Present: Berg, Frantsvog, Hedberg, Jantzer, Kossan, Lehner, Pankow, Schuler, Shomento, Sipma, Straight, Withus Members Absent: Olson, Podrygula Mayor Chuck Barney presiding. PLEDGE OF ALLEGIANCE Mayor Barney led the City Council in the Pledge of Allegiance. PRESENTATION BY MAYOR, CHUCK BARNEY AND COMMENTS BY OUTGOING ALDERMEN Mayor Barney thanked everyone on the Council for their public service. He said it is not an easy job, but they volunteer because they love their community and want to help make improvements even though it is not always perceived that way. He recognized the challenges they face and he said he always respected the discussion, the civility and the debates that took place. He then made individual comments to each outgoing Council Member and presented them with the Mayor’s coin and a plaque to commemorate their service. ADJOURNMENT Alderman Withus moved the City Council adjourn. Motion seconded by Alderman Lehner and carried unanimously. The meeting adjourned at 6:47 pm ********************************************************************************************* REORGANIZATIONAL MEETING OF MINOT CITY COUNCIL ROLL CALL: Members Present: Jantzer, Olson, Sipma, Straight, Wolsky Members Absent: Olson, Podrygula Mayor Chuck Barney presiding. OATHS OF OFFICE The newly elected Aldermen filed their oaths of office with the City Clerk. ELECTION OF CITY COUNCIL PRESIDENT Alderman Wolsky nominated Alderman Jantzer for the office of City Council President. Alderman Straight seconded the nomination. Alderman Straight said Alderman Jantzer has history on the Council which comes to bear as they make a significant transition. They are supportive of the tough road ahead and the work that has to get done and he supports Alderman Jantzer in helping to move forward.  June 27, 2017 The Mayor stated, he also received a message from Alderman Olson who wrote, “As the new City Council enters into the 2018 budget planning season, I believe it is important to have an experienced Alderman serve as Council President. With that in mind I will support any action necessary to have Mark Jantzer continue as Council President.” Alderman Sipma echoed Alderman Olson’s comments and said having tenured leadership is important to the Council and to the Community as they make this transition. There being no further nominations, a vote was taken on the motion by Alderman Wolsky, seconded by Alderman Straight and carried by the following roll call vote: ayes: Barney, Jantzer, Sipma, Straight, Wolsky. nays: none. ELECTION OF CITY COUNCIL VICE-PRESIDENT Alderman Straight nominated Alderman Sipma for the office of City Council Vice President. Motion seconded by Alderman Jantzer. Alderman Straight commented, he has enjoyed working with Alderman Sipma and looks forward to the next few years to come. There being no further nominations, a vote was taken on the motion by Alderman Straight, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Barney, Jantzer, Sipma, Straight, Wolsky. nays: none. APPOINTMENT OF COMMITTEES The Mayor made the following committee appointments: ALL SEASONS ARENA RECREATION 1. Josh Wolsky 1. Shaun Sipma 2. Shaun Sipma COUNTY PLANNING LIAISON (CITY/COUNTY/PARK/SCHOOL) 1. Josh Wolsky 1. Shannon Straight 2. Shaun Sipma 2. Mark Jantzer FRANCHISE COMMUNITY DEVELOPMENT 1. Lisa Olson 1. Lisa Olson 2. Mark Jantzer 2. Mark Jantzer 3. Shannon Straight 3. Shannon Straight 4. Stephan Podrygula 4. Stephan Podrygula 5. Josh Wolsky 5. Josh Wolsky CVB COMMITTEE COMMISSION ON AGING 1. Shaun Sipma 1. Josh Wolsky EMERGENCY RESOURCE COUNCIL SOURIS BASIN PLANNING STEERING COMMITTEE 1. Shaun Sipma 1. Josh Wolsky 2. Mark Jantzer 3. Josh Wolsky EUREKA TOWNSHIP PC 1. Shannon Straight LIBRARY 2. Stephan Podrygula 1. Lisa Olson AFTON TOWNSHIP PC MADC 1. Shaun Sipma 1. Shannon Straight 2. Lisa Olson 2. Mark Jantzer  June 27, 2017 PENSION BOARD 1. Mark Jantzer FAMILY SHELTER (NDR) 2. Shaun Sipma 1. Stephan Podrygula BUYOUT OFFER APPEAL COMMITTEE CENTER FOR TECHNICAL EDUCATION 1. Lisa Olson (NDR) 2. Shaun Sipma 1. Lisa Olson BUYOUT RELOCATION APPEAL CITY HALL (NDR) COMMITTEE 1. Mark Jantzer 1. Shaun Sipma ECONOMICAL DEVELOPMENT STRATEGIC ZONING ORDINANCE STEERING PLAN (NDR) COMMITTEE 1. Shaun Sipma 1. Shaun Sipma VULNERABLE POPULATION ACTION PLAN BUYOUT PROGRAM (NDR) (NDR) 1. Josh Wolsky 1. Stephan Podrygula ECOLOGICAL RESTORATION PLAN (NDR) AFFORDABLE HOUSING MASTER PLAN 1. Shannon Straight (NDR) 1. Shaun Sipma BUILD AFFORDABLE HOUSING (NDR) 1. Lisa Olson FUNDING & FINANCING STRATEGY FOR TARGET NDR PROJECTS (NDR) DOWNTOWN GATHERING SPACE (NDR) 1. Josh Wolsky 1. Shannon Straight MAYORAL APPOINTMENTS – APPROVED Alderman Jantzer moved the City Council approve the following Mayoral appointments: Planning Commission Charles DeMakis appointed to replace John Zimmerman with a term to expire July 2019. Mayor’s Committee on Addiction Paul Stroklund - Parent Dennis Lindahl - Parent Patti Eisenzimmer – Parent Dr. Sather – Trinity ER Alderman Shannon Straight Alderman Stephen Podrygula Jason Olson – Minot Police Department Robert Barnard – Sherriff’s Office Chris Ray – Ward County Corrections Mark Schaefer – Community Medical Services Laurie Gotvaslee – North Central Human Services Val Potter – Drug Court Lisa Tankersley – Community Resource Coordinator Mark Vollmer – Minot Public Schools Motion seconded by Alderman Sipma. Mayor Barney explained, he assembled the Committee on Addiction in response to the growing drug epidemic, not only in North Dakota but across the country. He compiled a list that is representative of the community and organizations that are involved with the issue. His goal was to get a cross section to talk about services provided  June 27, 2017 and identify missing pieces to figure out solutions. He said he was contacted by numerous people in the community interested in joining the committee and apologized he did not include everyone. However, there will be many more specific committees to come. He also said there may be additional members added because one counselor declined the invitation. Mayor Barney stated, he will chair the committee because the issue deserves to have the Mayor in the position. Alderman Straight said he appreciates that he was appointed to the committee but he is willing to recuse his spot if someone more knowledgeable is available. Mayor Barney stated, he was deliberate in his appointments and selected Alderman Straight because he wanted representation from the Council and believes he can represent the youthful age group. He continued by saying, he included Alderman Podrygula because of his experience as a clinical Psychologist. Alderman Wolsky commended the Mayor on his appointments to the committee but requested that committee appointments be provided with the agendas going forward. Alderman Sipma stated, there has been a significant amount of community input on this issue and reminded everyone, the appointments will not be the only voice on the problem. He encouraged the community to be actively involved in the committee meetings. Whereupon a vote was taken on the above motion by Alderman Jantzer, seconded by Alderman Sipma and carried by the following roll call vote: ayes: Barney, Jantzer, Sipma, Straight, Wolsky. nays: none SPECIAL COUNSEL FOR CENTRAL AND RENAISSANCE PARKING STRUCTURE ISSUES – APPROVED Alderman Sipma moved the City Council approve the appointment of the Dorsey & Whitney attorneys as special counsel for the City of Minot to (1) review any and all parking structures/development project documents and determine the City’s legal position; (2) provide legal assistance/advice on all matters pertaining to the parking structures/development and aid the City in developing legal strategies; and (3) if necessary, take legal action and represent the City in the event these matters go to litigation; and authorize the Mayor to sign any necessary retainer agreement relating to the approval of Dorsey & Whitney as special counsel for the City of Minot. Motion seconded by Alderman Jantzer. Mayor Barney stated, he met with Steve Larson earlier that day regarding the parking structures and Cypress’s residential/commercial development. While the agenda item relating to retaining legal counsel was added to the agenda prior to the meeting and is not a result of the meeting, he thought it appropriate to share some comments on their conversation. He said, they had a frank discussion on several outstanding issues relating to the parking structures and Cypress’s residential/commercial development. They discussed some proposals that have been previously presented to City staff by Cypress and also addressed some new proposals that may be options to consider. If this item is approved, he said, he presumes the attorneys at Dorsey and Whitney will weigh in on the proposals as well. City staff will be researching the viability of the different options proposed and he said, he will share more information at the July 10th Regular City Council meeting. Alderman Straight asked if the firm has been hired by the City before, to which the City Attorney stated, the firm was previously hired to work on performance bond issues with Cypress and has longstanding been the firm the City uses for bonding issues. Alderman Wolsky asked what precipitated this action or if it is preemptive planning. The Mayor said it is in the City’s best interest to be prepared. Legal staffing at the City is not adequate to handle a case of this magnitude. He said, it is the City’s intention to pursue every avenue necessary.  June 27, 2017 Upon questioning by Alderman Wolsky, the City Attorney stated, a notice of nonpayment was sent to Cypress and they have 120 days to respond which gives them until September. If the attorneys are appointed, they will provide legal advice on how to proceed. Whereupon a vote was taken on the above motion by Alderman Sipma, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Barney, Jantzer, Sipma, Straight, Wolsky. nays: none ADJOURNMENT There being no further business, Alderman Jantzer moved the meeting be adjourned. Motion seconded by Alderman Sipma and carried unanimously. The meeting was adjourned at 7:09 p.m. ATTEST: APPROVED: _________________________________ Kelly Matalka, City Clerk Chuck Barney, Mayor