City Council

February 4, 2019 Regular City Council Meeting MINOT CITY COUNCIL – SCHEDULED MEETING – FEBRUARY 4, 2018 AT 5:30 P.M. ROLL CALL Members Present: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky Members Absent: None PLEDGE OF ALLEGIANCE Mayor Sipma presiding and led the City Council in the Pledge of Allegiance. PERSONAL APPEARANCES None MAYOR’S REPORT Mayor Sipma began by welcoming Boy Scout Troop 433 to the City Council meeting. He then read aloud a proclamation for Giving Hearts Day. The Mayor listed the following meetings and events he attended over the past month: January 8 - Ribbon Cutting Minot VA Clinic January 9 - Blighted Home Closing January 10 - Committee on Addiction January 14 - Honorary Commander Ceremony at MAFB January 15 - Testified at ND Legislature on Bill regarding HB 1066 Prairie Dog Bill and SCR 4005 Revolving Loan from part of the principal from the Legacy Fund for Flood Control January 16 - Met with the New Director at Minot Burdick Job Corps January16 - Stakeholders Report at Auditorium January21 - Minot Minotian Podcast Interview January 22 - Testified at ND Legislature on SB 2275 Bill regarding a Legacy Fund — Revolving Loan & met with local legislators January23 - YP Lunch with speaker Medal of Honor recipient Clint Romeshe January23 - Stakeholders Report at Auditorium January 24 - MADC Board Meeting January 25 - American Legion State Conference at Minot Grand - Opening remarks and greeting January26 - Legislative Forum January29 - Sources of Strength Table Host at Minot Auditorium January31 - State of the City February 1 - Blight Home Closing CITY MANAGER’S REPORT The City Manager began by listing upcoming meeting dates including February 5th IEDC Interagency Stakeholders Group, February 13th Library Merger Committee, February 19th City Council and February 25th Planning Commission. Mr. Barry spoke about the State of the City Address where nearly 200 residents attended. He said, there is a video of the event on the City website which has been viewed nearly 2,000 times. The Annual Report, which was also provided at the State of the City, is available on the City website. He then discussed the Legislative Session. He said, almost 1,000 bills have been introduced and staff is tracking about 200 that may impact the City. Public Officials and staff are testifying on various bills throughout the session. He also provided some resources for the public to stay informed on the issues. The City website has information on official testimony, position papers, and quick contact information. He also shared the Legislative Session timeline.  February 4, 2019 Regular City Council Meeting The City Manager discussed the staff’s 2018 goals, and said that on average, 77% have been completed. They are now working on setting goals for 2019 in the areas of financial, customers, strategy, operations, and employees. He then focused on some of the achievements taking place in the areas of operations and finance. Staff is working on an Enterprise-Wide Software Platform that will integrate many of the processes the City handles and provide a robust data driven approach. The RFP will go out in February. He spoke about sales tax projections, which could see a 6% increase year over year with $2.8 million more collected than what was projected. We also hope to see continued growth as sales tax is collected from online sales. The Flood Control project will continue this year with the reallocation of sales tax and a focus on maintenance and operations. The Finance Department implemented the use of purchasing cards with the intention of saving about $100,000 annually. The program also tightens controls and improves accountability for purchases. Lastly, he mentioned the overhaul of the five-year Capital Improvements Plan which will give staff and contractors the opportunity to prepare for upcoming projects. Mr. Barry discussed the Community Rating System (CRS) Recertification by saying, the City has recertified its class 8 rating. He said, each level offers a 5% discount on flood insurance. As progress continues on flood control, the rating will likely improve. He concluded by talking about the IEDC Stakeholders Group. All of the Technical Teams compiled white papers and have presented their findings to the group. They will meet again the following night to discuss the next steps. All of the white papers can be found on the City website. CITY ATTORNEY’S REPORT The City Attorney submitted a written report. ORDINANCE NO. 5346 – REZONE BRIDGEVIEW PARK ADDITION, LOT 1 - FIRST READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5346 on first reading to change the zone from C2 (General Commercial) to M1 (Light Industrial) on Bridgeview Park Addition, Lot 1. This property is located at 5000 7th Avenue SW. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5346 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. RESOLUTION NO. 3607 – AMEND THE COMPREHENSIVE PLAN/ FUTURE LAND USE MAP – APPROVED Alderman Jantzer moved the City Council adopt resolution no. 3607 amending the Comprehensive Plan/Future Land Use Map designation for Bridgeview Park Addition, Lot 1 from “Commercial” to “Industrial.” Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. SUBDIVISION OF TERRACE HEIGHTS 15TH ADDITION, LOTS 1 & 2 – APPROVED Alderman Jantzer moved the City Council subdivide an existing one lot plat known as Terrace Heights 14th Addition, Lot 1 into two lots known as Terrace Heights 15th Addition, Lots 1 & 2 to allow an existing house to remain on one lot and existing outbuilding to be remodeled into a house on the other lot. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. SUBDIVISION OF FAMILY RECREATION ADDITION, LOT 1 – APPROVED Alderman Jantzer moved the City Council subdivide the unplatted NW ¼ and N ½ SW ¼ Section 16-155-83 into 1 lot to be known as Family Recreation Addition, Lot 1. Motion seconded by Alderman Olson. Alderman Wolsky said, he supports the Park District’s decision to build a new golf course rather than invest in rebuilding the Souris Valley Golf Course which could be in danger of future flooding. He raised concerns about the effect the proposed  February 4, 2019 Regular City Council Meeting expansion would have on the city. He said to be cautious of the likelihood of development outward after the golf course is built. It would expand the city’s footprint and would increase the need to build a fire station in the north area of town. Whereupon a vote was taken on the above motion by Alderman Jantzer, seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5347 – REZONE FAMILY RECREATION ADDITION, LOT 1 – FIRST READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5347 on first reading to change the zone from AG (Agriculture) District to P (Public) District for the purpose of developing a day use park and a golf course on Family Recreation Addition, Lot 1. Motion seconded by Alderman Olson and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5347 on first reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5348 – ANNEX INTO CITY LIMITS FAMILY ADDITION, LOT 1 – FIRST READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5348 on first reading to annex into city limits Family Recreation Addition, Lot 1. Motion seconded by Alderman Olson and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5348 on first reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. RESOLUTION NO. 3608 – AMEND THE FUTURE LAND USE MAP - FAMILY RECREATION ADDITION, LOT 1 – APPROVED Alderman Jantzer moved the City Council adopt resolution no. 3608 to amend the Future Land Use Map to change from Low Density and Medium Density Residential to Parks and Open Space. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5349 – REZONE LAFARGE ADDITION, BLOCK 2 – FIRST READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5349 on first reading to rezone LaFarge Addition, Block 2 from C2 (General Commercial District) to M1 (Light Industrial District) to accommodate a small trucking operation. Motion seconded by Alderman Pitner and carried unanimously. Alderman Wolsky asked the Principal Planner to explain the different zoning in the neighborhood and how it fits into the plan for that area. Mr. Lang responded by saying, the area contains several different zoning classifications. Some are designated as commercial but have been occupied by Industrial uses for many years. The property in question was a concrete company, a frac sand business and the new owner plans to have a small trucking company. He said, given the context of the site and the mixed uses in the area, staff is in favor of the zone change. Mr. Lang also mentioned, there are several areas around the city that have mixed uses that will be addressed in the comprehensive plan update. Whereupon a vote was taken on the above motion by Alderman Olson, seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. RESOLUTION NO. 3609 – AMENDING THE COMPREHENSIVE PLAN/ FUTURE LAND USE MAP – APPROVED Alderman Olson moved the City Council adopt resolution no. 3609 to amend the Comprehensive Plan/Future Land Use Map from “Commercial” to “Industrial” on LaFarge Addition, Block 2.  February 4, 2019 Regular City Council Meeting Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. APPROVAL OF MINUTES- JANUARY 22, 2019 – APPROVED Alderman Jantzer moved the City Council approve the minutes from the January 22, 2018, Regular City Council meeting. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. APPROVAL OF BILLS – JANUARY 2019 – APPROVED Alderman Jantzer moved the City Council approve the bills and transfers as listed for January in the amount of $3,782,717.81 as follows: AAAE 275.00 BAKER & TAYLOR BOOKS 498.60 275661 275671 ACKERMAN ESTVOLD 700.00 BAKER & TAYLOR BOOKS 558.73 275406 275849 ACME TOOLS 15407.04 BAKKE GRINOLDS WIEDERHOLT 5025.70 275407 275672 ACME TOOLS 94.47 BATTERIES PLUS BULBS #639 73.90 275625 275422 ACME TOOLS 3261.12 BAUER, KATHERINE 39.24 275663 275423 ACUITYBRANDS 6000.00 BERG, MONDA 282.00 275408 275424 ADVANCED BUSINESS METHODS 9107.79 BEST BUY BUSINESS ADVANTAGE ACCOUNT 2504.35 275409 275425 ADVANCED BUSINESS METHODS 427.04 BILL BARTH FORD INC 28800.00 275842 275673 ADVANCED FIRST AID INC 143.44 BLUETARP FINANCIAL, INC 1133.13 275664 275426 ALL AMERICAN TROPHIES 111.25 BLUETARP FINANCIAL, INC 41.04 275410 275674 ALL AMERICAN TROPHIES 6.50 BMI 358.00 275626 275675 ALL AMERICAN TROPHIES 40.00 BOLTON, EDWARD T 225.00 275843 275427 ALL SEASON ARENA 13774.40 BORDER STATES ELECTRIC SUPPLY 54.05 275411 275428 AMAZON/GECRB 493.86 BOUCHER, ROBBIE 126.50 275665 275429 AMERICAN PUBLIC WORKS ASSN. 2677.00 BOWLES, AARON B 115.50 275412 275850 AMERICAN WATER WORKS ASSN. 3548.00 BOYKO, CARLI NICOL 80.00 275413 275676 AMERICAN WELDING & GAS, INC. 56.68 BROADWAY PRINTING COMPANY 690.00 275627 275630 AMERIPRIDE 122.38 BROADWAY PRINTING COMPANY 960.00 275414 275677 AMERIPRIDE 122.38 BROCK WHITE CO LLC 406.97 275666 275430 AMERIPRIDE 61.19 BUREAU OF MOTOR VEHICLES 4.00 275844 275431 AMERITAS LIFE INSURANCE CORP 2667.90 BURLINGTON ELECTRIC 18685.81 275415 275851 APEX ENGINEERING GROUP 49879.41 BUTLER MACHINERY CO. 285.72 275628 275433 APEX ENGINEERING GROUP 270.00 BUTLER MACHINERY CO. 1786.36 275667 275631 APH/AUTO VALUE 440.74 BUTLER MACHINERY CO. 8043.76 275668 275678 APOLLO VIDEO TECHNOLOGY 673.44 CAROLINA SOFTWARE 250.00 275416 275679 AQUA-PURE INC 4808.08 CARSWELL, PAMELA 19.95 275417 275632 AQUA-PURE INC 1549.78 CARTIVA OF MINOT 9634.50 275669 275405 ARROWHEAD ACE HARDWARE 33.27 CCI SOLUTIONS 205.65 275418 275681 ASCAP 357.00 CDM SMITH 244845.50 275419 275852 AT&T 4840.52 CDW GOVERNMENT INC 4220.73 275848 275434 ATLANTIC DIVING SUPPLING, INC 661.56 CDW GOVERNMENT INC 636.51 275420 275633 ATTIC, THE 12740.00 CENGAGE LEARNING/GALE 362.17 275670 275682 BAKER & TAYLOR BOOKS 2397.71 CENTER FOR TECHNOLOGY & BUSINESS 395.00 275421 275683 BAKER & TAYLOR BOOKS 750.21 CENTRAL CAB 87.50 275629 275684  February 4, 2019 Regular City Council Meeting CHIEF SUPPLY CORPORATION 370.30 275435 HACH 1314.89 275497 CHIEF/LAW ENFORCEMENT SUPPLY .00 275436 HACH 67.63 275739 CHIEF/LAW ENFORCEMENT SUPPLY 931.40 275685 HARLEYS 13.98 275740 CHRISTOPHER A. CARLSON 610.27 275634 HAWKINS, INC 1400.00 275741 CHRISTOPHER A. CARLSON 538.05 275853 HAWKINS, INC 6216.00 275865 CIRCLE SANITATION 234.00 275437 HEIMAN FIRE EQUIPMENT INC. 109.70 275499 CIRCLE SANITATION 156.00 275854 HIGH POINT NETWORKS, LLC 7497.00 275500 CITY OF MINOT 100.00 275686 HIGHT CONSTRUCTION 117661.76 275501 CIVICPLUS 5466.25 275438 HIGHT CONSTRUCTION 10000.00 275743 COLLINS, SCOTT 224.70 275687 HOLIDAY GAS STATION 50.00 275502 COLONIAL LIFE PREMIUM PROCESSING 2598.52 275439 HOME DEPOT CREDIT SERVICES 535.93 275503 COMMERCIAL GLASS SYSTEMS, LLC .00 275440 HOME OF ECONOMY 16.98 275504 COMPUTER INTELLIGENCE ASSOCIA 225.91 275441 HOME OF ECONOMY 73.90 275641 COOKIES FOR YOU 900.00 275442 HOUSTON ENGINEERING, INC 86120.65 275744 CORE & MAIN 159.92 275443 IDEAL MANAGEMENT, INC 146.00 275505 CORE & MAIN 1014.34 275688 INDIGO SIGNWORKS, INC 9097.50 275745 CPS, LTD 5482.00 275689 INTERSTATE BATTERY SYSTEM 57.95 275746 CPS, LTD 9465.00 275855 JERRY'S REPAIR & ALIGNMENT 85.00 275506 CREATIVE PRINTING 69.45 275690 JH MEDICAL SUPPLY 146.78 275747 CROWE, PATRICK S 100.00 275691 JOHNSON CONTROLS 4995.29 275748 CUMMINS POWER, LLC 58.54 275692 JONASSON, DAN 27.50 275749 DACOTAH PAPER CO. 3619.84 275444 KADRMAS, LEE & JACKSON (BISMARCK) 625.00 275751 DACOTAH PAPER CO. 1443.55 275693 KEG TECHNOLOGIES, INC 3124.41 275752 DACOTAH PAPER CO. 1805.66 275856 KELLER PAVING AND LANDSCAPING 69389.17 275507 DAKOTA BUSINESS SOLUTIONS 2190.00 275445 KIWANIS CLUB OF MINOT 150.00 275508 DAKOTA FIRE EXTINGUISHER 6418.00 275446 KLIMPEL EXCAVATING, INC. 186.62 275509 DAKOTA FIRE EXTINGUISHER 70.95 275635 KLIMPEL EXCAVATING, INC. 140.00 275753 DAKOTA OUTDOOR ADVERTISING LLC 450.00 275447 KLIMPEL, DARCY 300.00 275510 DAKOTA OUTERWEAR CO. 274.72 275448 KNATTERUD, DENA 28.33 275754 DARLEY 112.85 275694 LANG, LANCE 445.00 275511 DELL FINANCIAL SERVICES 13354.97 275857 LARSON, LEIF 150.00 275755 DELL MARKETING L.P. 1402.51 275449 LEXISNEXIS MATTHEW BENDER 77.81 275512 DELL MARKETING L.P. 12695.69 275695 LHOIST NORTH AMERICA OF MISSOURI 23695.36 275642 DELTA DENTAL OF MINNESOTA 16639.50 275450 LOCK DOCTOR 40.00 275756 DIG IT UP BACKHOE SERVICE 39443.28 275451 LOWES PRINTING, INC. 365.87 275513 DOMESTIC VIOLENCE CRISIS CENTE 1235.65 275452 M&T FIRE AND SAFETY INC 27223.00 275514 DOMESTIC VIOLENCE CRISIS CENTE 10000.00 275696 M&T FIRE AND SAFETY INC 61254.00 275757 DOMESTIC VIOLENCE CRISIS CENTE 4800.00 275858 MACA 150.00 275758 DPC INDUSTRIES, INC. 3320.00 275453 MADC 27375.00 275515 DPC INDUSTRIES, INC. 1328.00 275636 MAGIC CITY GARAGE DOOR COMPANY 1525.00 275516 DR TRANSPORT, INC 11320.27 275454 MAILFINANCE 1296.00 275517 DR TRANSPORT, INC 9205.04 275859 MAIN ELECTRIC CONSTRUCTION 3720.17 275518 DYKE, MIRANDA 4.76 275697 MAIN ELECTRIC CONSTRUCTION 338.23 275759 EAPC ARCHITECTS 1105.68 275698 MARCO, INC 371.50 275519 ECOLAB 367.43 275455 MARSHALL, MATTHEW 310.65 275643 ELDORADO NATIONAL - CALIFORNIA 1011.74 275699 MARTISEN, DELLA & OLIVIA CHRISTMAS 10.00 275760 EMERGENCY AUTOMOTIVE TECHNOLOGIES 1082.08 275456 MASIMO AMERICAS, INC 7909.00 275520 EMERGENCY AUTOMOTIVE TECHNOLOGIES 2457.40 275700 MASIMO AMERICAS, INC 16.32 275761 ENERBASE 31269.95 275475 MATERIAL TESTING 454.00 275521 ENERBASE 4335.01 275637 MDU 4056.37 275762 ENERBASE 31710.42 275724 MEI TECHNOLOGIES 250.00 275523 ENVIRONMENTAL PRODUCTS & ACCESS 2077.95 275476 MENARDS 87.64 275524 ESRI, INC 1150.00 275477 MENARDS 272.71 275763 ESRI, INC 35000.00 275725 MICROSOFT CORPORATION 1666.00 275525 ETHANOL PRODUCTS 3655.89 275478 MID-STATES ORGANIZED CRIME INFO CTR 250.00 275526 EXERCISE EQUIPMENT CENTER 3700.00 275479 MIDCONTINENT COMMUNICATIONS 133.88 275527 EXPLORER POST #9472 5000.00 275726 MIDSTATES WIRELESS, INC 62.50 275528 FACTORY MOTOR PARTS 583.77 275480 MIDSTATES WIRELESS, INC 62.50 275764 FACTORY MOTOR PARTS 688.65 275727 MINOT AUTO 1145.82 275530 FACTORY MOTOR PARTS 72.00 275860 MINOT AUTO 53.80 275644 FARSTAD OIL CO 1976.65 275638 MINOT AUTO 917.62 275767 FASTENAL COMPANY 391.18 275481 MINOT AUTOMOTIVE CENTER 4.60 275531 FEDERAL EXPRESS 51.48 275482 MINOT CHAMBER OF COMMERCE 850.00 275532 FEDERAL EXPRESS 13.47 275639 MINOT CHAMBER OF COMMERCE 50.00 275768 FEDERAL EXPRESS 18.24 275728 MINOT COMMISSION ON AGING 7083.33 275533 FEIST, MICHAEL R 20.00 275729 MINOT CONVENTION&VISITORS BUR. 20341.08 275534 FERGUSON WATERWORKS #2516 8191.04 275861 MINOT CONVENTION&VISITORS BUR. 21002.72 275867 FIDELITY SECURTIY LIFE 2724.60 275730 MINOT DAILY NEWS 690.48 275535 FIRST DISTRICT HEALTH UNIT 8333.33 275483 MINOT ELECTRIC 4023.03 275536 FIRST INTERNATIONAL BANK & TRUST 1040.00 275862 MINOT ELECTRIC 405.20 275769 FIRST WESTERN INSURANCE 79.00 275484 MINOT ELECTRIC 4440.64 275868 FIRST WESTERN INSURANCE 308.00 275731 MINOT EMPLOYEE DONATIONS 1398.57 275869 G & P COMMERCIAL SALES 184.63 275485 MINOT MULTIPLE LISTING SERVICE 1000.00 275870 G & P COMMERCIAL SALES 349.50 275732 MINOT PARK DISTRICT 19089.05 275537 G & P COMMERCIAL SALES 184.80 275863 MINOT PARK DISTRICT 1740.00 275770 GAFFANEYS 3473.95 275486 MINOT PARK DISTRICT 158954.13 275871 GEFROH ELECTRIC 240.00 275487 MINOT PAVING 14323.87 275539 GENERAL TRADING 113.62 275488 MINOT VETERINARY CLINIC 5808.00 275540 GENERAL TRADING 173.97 275733 MINOT WELDING COMPANY 890.26 275541 GERDAU AMERISTEEL 106.39 275734 MN CHILD SUPPORT PAYMENT CENTER 164.74 275645 GFOA 150.00 275489 MN CHILD SUPPORT PAYMENT CENTER 164.74 275872 GILLIG LLC 257.38 275735 MONTANA-DAKOTA UTILITIES CO 4565.00 275542 GOETTLE, SHANE C 7500.00 275490 MOORE, MELANIE 223.00 275543 GOODMAN ELECTRIC 1865.00 275491 MORELLI'S DISTRIBUTING INC. 1047.30 275771 GOODMAN, DAVID 20.97 275736 MOWBRAY & SONS 2698.48 275544 GRAND FORKS FIRE EQUIPMENT 7500.00 275737 MOWBRAY & SONS 11760.00 275772 GRAND HOTEL 84.60 275864 NAGEL, THOMAS 1571.00 275873 GRAVEL PRODUCTS, INC. 353.76 275492 NAPA AUTO PARTS 1602.70 275547 GRAVEL PRODUCTS, INC. 239.91 275640 NAPA AUTO PARTS 610.04 275774 GRAVEL PRODUCTS, INC. 195.16 275738 NARDINI FIRE EQUIPMENT 3188.10 275548 GRAYBAR 248.88 275494 NATIONAL PAYMENT CORPORATION 153.92 275549 GREAT LAKES CHAPTER 70.00 275495 ND CHILD SUPPORT 100.00 275874  February 4, 2019 Regular City Council Meeting ND DEPT OF HEALTH 16.48 275775 STAPLES 202.11 275589 ND DEPT OF TRANSPORTATION 91435.64 275550 STAPLES 14.66 275815 ND DEPT OF TRANSPORTATION 364.74 275776 STATE HISTORICAL SOCIETY 21.00 275590 ND DEPT OF TRANSPORTATION 11.50 275777 STEIN'S INC. 115.25 275591 ND LEAGUE OF CITIES 21935.00 275551 STEVICK BUSINESS SPECIALTIES & WEAR 1946.25 275592 ND MUNICIPAL JUDGE'S ASSOCIATION 75.00 275778 STEVICK BUSINESS SPECIALTIES & WEAR 1943.00 275817 ND ONE CALL, INC 252.70 275552 STOP AND SHOP 50.00 275818 ND RECREATION & PARKS ASSN. 165.00 275553 STREICHER'S 700.00 275593 ND STATE RADIO COMM. 3000.00 275554 SUBWAY OF MINOT 72.98 275594 ND WATER COALITION 1000.00 275555 SUNDRE SAND & GRAVEL, INC. 12638.13 275595 ND 911 ASSOCIATION 25.00 275556 SUNDRE SAND & GRAVEL, INC. 998.69 275819 NDSC 843.77 275557 SVL SERVICE CORPORATION 575.92 275820 NDSU EXTENSION SERVICE 20.00 275779 SWANSON & WARCUP, LTD 8708.59 275821 NDWPCC 60.00 275558 SWANSTON EQUIPMENT 291.33 275596 NDWPCC 40.00 275780 SWANSTON EQUIPMENT 17.15 275822 NET TRANSCRIPTS 254.72 275559 SWANSTON EQUIPMENT COMPANIES 15.34 275597 NEW HORIZONS CLC OF SOUTH DAKOTA 6500.00 275560 TARGET 25.00 275823 NEW JERSEY MOTOR VEHICLE COMMISSION 15.00 275561 TAXI 9000 163.05 275824 NEWMAN TRAFFIC SIGNS 6482.20 275782 TEAM ELECTRONICS INC 740.00 275598 NEXTREQUEST CO 12500.00 275562 TEAMSIDELINE.COM 1099.00 275599 NICOLAISEN, CLEO 79.57 275646 THEIS, ERIC 50.00 275825 NORTH CENTRAL RENTAL & LEASING 29070.00 275783 THOMSON REUTERS-WEST PAYMENT CENTER 252.00 275826 NORTH COUNTRY SPORTSWEAR 2701.00 275563 TITAN MACHINERY 2537.39 275600 NORTH COUNTRY SPORTSWEAR 700.00 275784 TITAN MACHINERY 710.61 275653 NORTH PRAIRIE RURAL WATER 73.81 275564 TITAN MACHINERY 415.78 275827 NORTHERN BRAKE 283.88 275565 TOO DARK MOTORSPORTS 663.00 275601 NORTHERN LAKE SERVICE, INC 1270.50 275785 TOTALFUNDS 259.28 275654 NORTHERN TESTING 792.00 275786 TRACTOR SUPPLY CREDIT PLAN 26.99 275882 NORTHWEST TIRE AND RETREAD 5849.89 275567 TRAFFIC CONTROL CORPORATION 8488.00 275602 NORTHWEST TIRE AND RETREAD 1260.76 275787 TRANSOURCE TRUCK & EQUIPMENT, INC 414.81 275828 O'DAY EQUIP. INC. 285.21 275788 TRANSUNION 151.80 275603 OCLC 1309.30 275568 TRANSUNION 25.00 275604 OFFICE DEPOT 47.95 275569 TRILLION AVIATION 2000.00 275605 OFFICE DEPOT 34.01 275789 TRINITY HEALTH 10.00 275655 OFFICE FURNITURE RESOURCES 3295.00 275570 TRINITY MEDICAL GROUP 288.75 275829 OFFICE FURNITURE RESOURCES 1398.00 275647 TURTLE MOUNTAIN STAR 36.00 275830 OK AUTOMOTIVE 33.16 275790 TX CHILD SUPPORT SDU 318.46 275656 OLSON'S TOWING 1661.67 275571 TX CHILD SUPPORT SDU 318.46 275883 ONLINE DAKOTA INFORMATION NETWORK 2367.00 275791 U.S. FOODSERVICE 685.39 275831 OTIS ELEVATOR COMPANY 21980.64 275875 ULTEIG 106865.00 275606 OVERHEAD DOOR CO. OF MINOT 247.00 275572 UNIFORM CENTER 1242.79 275657 PARK CONSTRUCTION 28672.00 275648 UNIFORM CENTER 118.00 275832 PEPSI-COLA BOTTLING COMPANY 1827.60 275792 UNITED MAILING SERVICE 313.00 275607 PEREZ JR., ISRAEL 150.00 275793 UNITED MAILING SERVICE 502.03 275833 PESKEY, TODD & ROXANNE 2023.80 275876 UNUM LIFE INSURANCE COMPANY OF AMER 11575.80 275608 PFM FINANCIAL ADVISORS LLC 1500.00 275573 UPS STORE #1423 13.99 275834 PKG CONTRACTING, INC. 31465.45 275794 USA SOFTBALL OF ND 2982.00 275609 POSSEN, LACEY 56.08 275574 USPS - FEE PAYMENTS 225.00 275610 PRAIRIE SUPPLY 27.00 275575 VANTAGEPOINT TRANSFER - 30##### 124.19 275658 PRAIRIE SUPPLY 267.50 275649 VANTAGEPOINT TRANSFER - 30##### 124.19 275884 PRAIRIE SUPPLY 86.44 275795 VERIZON 2413.41 275611 PRAXAIR DISTRIBUTION, INC. 41.28 275576 VILLAGE FAMILY SERVICE CENTER 3075.00 275612 PRAXAIR DISTRIBUTION, INC. 22.48 275796 WAL MART 20.00 275614 PREFERRED CONTROLS CORP 223.38 275797 WANTZ, MACEY 189.72 275615 PRINGLE & HERIGSTAD, P.C. .05 275798 WARD COUNTY AUDITOR 20.00 275616 PRINGLE & HERIGSTAD, P.C. 1043.70 275877 WARD COUNTY AUDITOR 13410.00 275617 PRO CELLULAR 89.98 275577 WARD COUNTY AUDITOR 17761.46 275835 PROCOLLECT 746.62 275799 WARD COUNTY AUDITOR 13455.00 275836 R & R INDUSTRIES, INC 217.56 275578 WARD COUNTY RECORDER 20.00 275618 RDO EQUIPMENT 858.99 275579 WASTE NOT RECYCLING LLC 14095.80 275837 RDO EQUIPMENT 255.41 275800 WATER ACCOUNT REFUNDS 6.43 275432 REALTIME TRANSLATIONS, INC 40.00 275801 WATER ACCOUNT REFUNDS 7.97 275493 RECORDED BOOKS 82.20 275802 WATER ACCOUNT REFUNDS 4.20 275496 REPORTING SYSTEMS, INC 10477.00 275580 WATER ACCOUNT REFUNDS 15.43 275498 REPUBLIC PARKING SYSTEM 33526.32 275803 WATER ACCOUNT REFUNDS 28.23 275522 RHI SUPPLY 199.98 275804 WATER ACCOUNT REFUNDS 364.50 275538 ROLAC CONTRACTING 46797.00 275805 WATER ACCOUNT REFUNDS 65.29 275545 ROTARY CLUB OF MINOT 211.00 275806 WATER ACCOUNT REFUNDS 10.00 275613 RYAN GMC 1134.20 275807 WATER ACCOUNT REFUNDS 136.12 275651 SAMMY'S 79.35 275808 WATER ACCOUNT REFUNDS 19.22 275662 SANITATION PRODUCTS 2371.52 275809 WATER ACCOUNT REFUNDS 18.46 275680 SCHLECHT, DUSTY 55.00 275581 WATER ACCOUNT REFUNDS 65.17 275742 SCHOCKS SAFE AND LOCK SERVICE 137.50 275582 WATER ACCOUNT REFUNDS 7.19 275750 SCHOCKS SAFE AND LOCK SERVICE 154.95 275810 WATER ACCOUNT REFUNDS 13.19 275781 SCHWALBE, ANTHONY 126.50 275583 WATER ACCOUNT REFUNDS 29.22 275816 SECURITY PLUS 113.00 275584 WATER ACCOUNT REFUNDS 46.05 275866 SERTOMA CLUB OF MINOT 600.00 275811 WEST DAKOTA UTILITY SERVICES 2395.11 275659 SERTOMA CLUB OF MINOT 100.00 275878 WESTLIE FORD 444.11 275838 SHERWIN WILLIAMS 349.60 275585 WESTLIE TRUCK CENTER 312.65 275619 SHERWIN WILLIAMS 240.00 275650 WESTLIE TRUCK CENTER 70.56 275660 SHOWCASES 54.37 275812 WESTLIE TRUCK CENTER 102.62 275839 SIGEL, SCOTT 135.99 275879 WHEELER, MARY 84.50 275620 SINCLAIR 25.59 275880 WHITESELL, STEVE 20.97 275621 SOURIS RIVER JOINT WATER RESOURCE 1539035.45 275587 WHITESELL, STEVE 20.97 275840 SOUTH DAKOTA CHILD SUPPORT 187.85 275652 WOODS, PATRINA 20.00 275622 SOUTH DAKOTA CHILD SUPPORT 175.87 275881 WORLEY, SAMANTHA 20.00 275841 SPENCER, DAVID 260.00 275588 XEROX CORPORATION 1862.67 275623 SPENCER, DAVID 525.99 275813 ZUCK, DARREN 126.50 275624 STANTEC CONSULTING SERVICES INC 26646.18 275814 TOTAL: $3,782,717.81  February 4, 2019 Regular City Council Meeting CHARGE THESE FUNDS: Airport $ 26,131.42 Cemetery 3,539.58 Parking Authority 376.25 Garbage Collection 21,274.42 Landfill 30,171.00 Water/Sewer Storm Sewer Maintenance 11,885.75 Water Supply 61,993.66 Water Distribution 37,655.42 Sewer 23,643.58 Utility Billing 6,772.42 Replacement 9,013.75 Public Transportation 5,679.33 Library 6,693.83 Auditorium/Recreation 16,821.34 Total Transferred $ 261,651.75 ELECTRONIC PAYMENTS AFLAC 12,717.89 BCBS 160,534.68 Federal Tax Withholding 321,047.39 State Income Tax 74,945.02 Sales and Use Tax 0 ND State Disbursement 7,804.74 Deferred Comp 16,935.94 Verendrye Electric 56,716.52 Xcel 116,170.73 MDU 33,596.70 Wells Fargo Credit Cards 106,619.04 Verizon 0 Credit Card Payments 12,826.56 Mass Mutual 115,593.05 Credit Card Fees 387.90 Job Service of ND 3,467.14 Discovery Benefits 11,777.30 Total $1,051,140.60 Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. APPROVAL OF PAYROLL – DECEMBER 23, 2018 TO JANUARY 19, 2019 – APPROVED  February 4, 2019 Regular City Council Meeting Alderman Jantzer moved the City Council approve the payroll for the period of December 23, 2018 to January 19, 2019 in the amount of $2,092,198.64. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ADMINISTRATIVE APPROVALS – APPROVED Alderman Jantzer moved the City Council ratify the following administratively approved requests. 1. Lewis & Clark Elementary School PTA to conduct a raffle January 25, 2019 at Lewis & Clark Elementary School (2215 8th St NW) 2. Minot High Dance to conduct raffles through January 31, 2019 at Minot Auditorium (420 3rd Ave SW) 3. American Cancer Society Relay For Life to conduct a raffle February 3, 2019 at Arny’s 2.0 Lounge & Bottleshop (12 3rd St SE) 4. The Starving Rooster for a special event permit January 17, 2019 at SRT Communications (3615 North Broadway) 5. Ebeneezer’s for a special event permit January 26, 2019 at 6 2nd St NE 6. MSU Biogeography Club to conduct a calendar raffle throughout the month of February 7. Souris River Basin Longbeards to conduct a raffle February 9, 2019 at the Grand Hotel (1505 North Broadway) 8. Magic City Figure Skating Club to conduct a raffle February 24, 2019 at MAYSA Arena (2501 Burdick Expy West) 9. Bishop Ryan Catholic School to conduct bingo January 25-27, 2019 at Bishop Ryan Catholic School (316 11th Ave NW) 10. Boy Scout Troop 425 to conduct a raffle February 21, 2019 at Congregational United Church of Christ (430 North Broadway) 11. The Tap Room for a special event permit January 24, 2019 at the Taube Museum of Art (2 Main Street North) 12. Northern Plains Children’s Advocacy Center to conduct a raffle February 23, 2019 at the Grand Hotel (1505 North Broadway) 13. Rambler’s Motorcycle Club to conduct a raffle January 26, 2019 at Sleep Inn & Suites (2400 10th St SW) 14. Perkett Elementary PTA to conduct a raffle March 22, 2019 at Perkett Elementary (2000 5th Ave SW) 15. ASK US, Inc. to conduct a raffle April 5, 2019 at MAYSA Arena (2501 Burdick Expy W) 16. Independence Inc. to conduct a raffle March 2, 2019 at MAYSA Arena (2501 Burdick Expy W) Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5342- AMEND THE 2019 ANNUAL BUDGET- TRAFFIC SIGNAL POLE/MAST ARM REPLACEMENT FUNDS (4429) – SECOND READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5342 on second reading to amend the 2019 annual budget allocating the unused 2018 Traffic Signal Pole/Mast Arm Replacement funds into the 2019 Traffic Signal Pole/Mast Arm Replacement funds. Motion seconded by Alderman Olson and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5342 on second reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5343- AMEND THE 2019 ANNUAL BUDGET- TRAFFIC SIGNAL CABINET REPLACEMENT FUNDS (4428) – SECOND READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5343 on second reading amending the 2019 annual budget allocating the unused 2018 Traffic Signal Cabinet Replacement funds into the 2019 Traffic Signal Cabinet Replacement funds. Motion seconded by Alderman Olson and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5343 on second reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5344- AMEND THE 2018 ANNUAL BUDGET – SIDEWALK CURB & GUTTER – SECOND READING – APPROVED  February 4, 2019 Regular City Council Meeting Alderman Jantzer moved the City Council place ordinance no. 5344 on second reading to amend the 2018 annual budget to increase the sidewalk, curb & gutter project expenditures and decrease the highway capital project expenditures. Motion seconded by Alderman Olson and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5344 on second reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5345- AMEND THE CODE OF ORDINANCES RELATING TO ALCOHOLIC BEVERAGES, CHAPTER 5, ARTICLE II, SECTION 5-17(13) – SECOND READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5345 on second reading to amend the Code of Ordinances Relating to Alcoholic Beverages (Chapter 5, Article II, Section 5-17(13) relating to the Airport Terminal Restaurant). Motion seconded by Alderman Olson and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5345 on second reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. FINAL PAYMENT - LIB033 – APPROVED Alderman Jantzer moved the City Council approve the final payment in the amount of $23,290 to Rolac Contracting, Inc. and $9,097.50 to Indigo Signworks for the completion of project LIB033 (Library Digital Sign). Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. US 2 AND BURDICK EXPY. MICROSURFACING FINAL PAYMENT (4362) – APPROVED Alderman Jantzer moved the City Council approve the final payment of $364.74 to be paid to NDDOT for US 2 and Burdick Expressway microsurfacing project and authorize the Mayor to sign the Certification of Local Match. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. GAMING SITE AUTHORIZATION- FOUNDATION FOR ORTHODOXY – APPROVED Alderman Jantzer moved the City Council approve the gaming site authorization for Foundation for Orthodoxy to conduct games of chance at Clarion Hotel & Convention Center. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. CITY COUNCIL APPROVAL FOR AUCTION OF A COMMERCIAL STRUCTURE – APPROVED Alderman Jantzer moved the City Council authorize auction of the commercial structure at 435 4th Avenue NE with execution of sale to the highest responsible bidder. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5350 – AMEND THE 2019 ANNUAL BUDGET - CUSTOMER SERVICE TRAINING – FIRST READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5350 on first reading to amend the 2019 annual budget to increase the vehicle maintenance training expenditures. Motion seconded by Alderman Olson and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5350 on first reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none.  February 4, 2019 Regular City Council Meeting PERMISSION TO USE GOVDEALS ONLINE AUCTION FOR DISPOSAL OF EXCESS EQUIPMENT – APPROVED Alderman Wolsky moved the City Council approve the option of using the GovDeals online auction website for the purpose of disposing of excess city vehicles/equipment. Motion seconded by Alderman Pitner. Alderman Wolsky requested that staff publicize when items are for sale on GovDeals using social media and the City website. Whereupon a vote was taken on the above motion by Alderman Wolsky, seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. PURCHASE OF SKID STEER LOADERS (PROJECT NUMBER 4414) – APPROVED Alderman Jantzer moved the City Council award the bid to Swanston Equipment for the purchase of two new Bobcat skid steer loaders at the bid price of $43,890 including the trade-in of two Case skid steer loaders. Motion seconded by Alderman Straight. Alderman Wolsky asked if the entire fleet of skid steer loaders are now included in the exchange program. Mr. Sorenson responded by saying, all of them except one department that doesn’t put a lot of hours on the equipment. He followed up by explaining that the cost to exchange is based on a tiered rate schedule and depends on the number of hours logged on the equipment. Whereupon a vote was taken on the above motion by Alderman Jantzer, seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. RIGHT OF WAY ENCROACHMENT APPLICATION – MONITORING WELLS – 1700 AND 1704 23RD AVE NW – APPROVED Alderman Jantzer moved the City Council approve the Right of Way Encroachment Agreement Application submitted by Pace Development Inc. for the installation of groundwater monitoring wells in the right-of-way at 1700 and 1704 23rd Ave NW. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. P# 3529.3A MREFPP PHASE BU-1A – COLTON AVENUE BRIDGE – APPROVED Alderman Olson moved the City Council approve plans and specifications and recommend approval to the SRJB for bidding of the Colton Avenue Bridge Replacement, Phase BU-1A of the MREFPP. Motion seconded by Alderman Straight. Alderman Wolsky expressed his support for the basin-wide project but shared concerns that Minot businesses are assessing customers to pay for the local share when the rest of the outlying communities do not have to make those contributions. Other Council members shared the opinion that there should be a greater basin-wide contribution but overall, they are supportive of the project. Whereupon a vote was taken on the above motion by Alderman Olson, seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. APPROVE MINOT AREA COMMUNITY LAND TRUST SUB-RECIPIENT AGREEMENT – APPROVED Alderman Straight moved the City Council approve the Minot Area Community Land Trust Sub-Recipient Agreement for LMI Single Family Homes for an amount up to $2,069,845 in CDBG-NDR funds. Motion seconded by Alderman Jantzer. Alderman Wolsky said, he does not believe the city should be adding more housing when the market cannot sustain it. Mr. Zakian explained, the agreement is designed to give the City control of whether or not houses are built and funding is available on a house by house basis. Construction will not proceed unless a building is necessary and funds are not distributed unless milestones are achieved.  February 4, 2019 Regular City Council Meeting Alderman Straight mentioned the local presence to oversee the project and he said he is concerned about paying a group in Grand Forks to oversee a project in Minot. He also asked about the longevity of this program after NDR funding is no longer available. Mr. Zakian said, the subrecipient agreement outlines the staff requirement and ensures there is a presence in Minot. He also explained that this program would be ideal, should Minot become an entitlement city after the 2020 census as funding would be available for future projects. Alderman Wolsky asked what could trigger the project to move forward since he does not believe there currently is demand in the market for more housing. Mr. Zakian said, the agreement outlines the construction of ten houses outside the flood plain but only four of the ten must be new. The others can be rehabilitated houses. He assured the Council that they are monitoring the market regularly but he does not believe four additional LMI houses will cause harm to the housing market. Willie Sutterhome, of 1705 Terrace Court, said he has been a part of Minot Area Community Land Trust since it was created. He said, there is a local presence in Minot in Community Action. Grand Forks offers expertise and support services but the control is in Minot. George Withus, a Board member, explained that when someone buys a home from Minot Area Community Land Trust, they only pay what they can afford based on their income. The average market is not affordable for their clients. Whereupon a vote was taken on the above motion by Alderman Straight, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. CITY COUNCIL APPROVAL FOR EXTENSION OF BEYOND SHELTER, INC. DEVELOPER AGREEMENT – APPROVED Alderman Straight moved the City Council approve an amendment to the Developer Agreement with 501(c)3 non-profit Beyond Shelter, Inc. extending the term subject to added conditions to complete Low-Income Multi-Family Housing. Motion seconded by Alderman Olson. Alderman Wolsky brought up concerns the Magic City Apartment Association mentioned during the previous meeting. He asked what would happen if the amended agreement were not approved. Mr. Zakian responded by saying, HUD would not be happy with that outcome. The Department of Housing and Urban Development authorized the use of funds to build a combination of new and rehabilitated housing so, the City needs to demonstrate that we are making all reasonable attempts to accomplish that goal. The City could legally go after Beyond Shelter for not performing the duties outlined in the agreement but because Beyond Shelter is a well-established non-profit in the Minot Community, he does not recommend pursuing it. He further explained, Beyond Shelter made an agreement to build 39 units of multi-family rental housing but they need more time. The project has value to the community and does not adversely impact the market of 8,700 multi-unit family rentals. He also said, the City has to establish a market before proceeding with the project. HUD will not allow the City to spend the money until the market requires it so, it is being monitored and there are quarterly meetings designed into the agreement to discuss market conditions. Upon questioning by Alderman Jantzer, Mr. Zakian said, there is no reliable data to determine how many LMI apartments are available in Minot. He said, the Park South project, which rehabilitated 35 units currently has only one vacancy. Beyond Shelter has about a 7-8% vacancy rate and there is a waiting list for Minot Housing Authority. He responded to further questioning by saying, they need to maintain the LMI rental rates for 20 years, regardless of the market. Alderman Pitner asked if there is an option to rehab existing apartments rather than build new, to which Mr. Zakian stated, the project is for new construction only. He continued by saying, if there is no demand after another three years, that would build a strong case to HUD that we not move forward with the project. Mr. Zakian said, advancement of the project would come before the Council for authorization before moving forward. Alderman Olson shared her experience working with single mothers during the time when rental rates were nearly doubling month over month. She said, there were 37 children affected in one complex but Beyond Shelter was able to step in and find housing for those families.  February 4, 2019 Regular City Council Meeting Mr. Barry commented that the agreement with Beyond Shelter was already approved and since they failed to come into compliance with that agreement, they have requested an extension. The NDR application scored so highly because of the focus on LMI housing. Changing the basis of the obligation jeopardizes the rest of the agreement. Alderman Jantzer mentioned the study that was done by CDM Smith. He said, it confirmed the need for LMI housing even though apartments were being built. Alderman Wolsky said, he understands the concerns from the Apartment Association but does not believe this project will negatively affect the market. He commented however, that the location is not served by public transit, which may be useful in that area. He then said, he is concerned by the amount of properties that are not paying property taxes and he would like to see a report. The City Assessor explained, the properties are not tax exempt but they are included in a PILOT program, Payment In Lieu Of Taxes. They still pay 50%-60% of what would be owed for the property. Alderman Straight raised concerns about relocating residents in phase 5 of the flood control project. He said, just because there are apartments available does not mean there are apartments for the people who need them. He brought up the work being done by the Mayor’s Committee On Addiction and how there needs to be more housing for those who cannot pass a background check or afford housing. Whereupon a vote was taken on the above motion by Alderman Straight, seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5351 – AMEND THE 2018 ANNUAL BUDGET - LINE ITEMS OVER BUDGET – FIRST READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5351 on first reading to amend the 2018 annual budget to adjust department budgets for funds approved by the City Council for Sales Tax Flood Control, CDBG Relocations, Various Grants, Library Memorial, NAWS Project, and Interest Distribution. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5351 on first reading. Motion seconded by Alderman Pitner, seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. DEPARTMENT PRESENTATION – NDR John Zakian, Disaster Resiliency Grant Program Manager, gave a presentation on the three grants that his office oversees. MISCELLANEOUS AND DISCUSSION Mayor Sipma acknowledged the Street Department for all of the work they have done to clear the snow after the recent snow storm. Alderman Wolsky mentioned a call that he received about safety issues at Hoeven school. He said he would follow up with the City Engineer. Alderman Wolsky also brought up the Legislative Forums that are organized by the Chamber of Commerce. He suggested there be more discussion between the elected officials at those forums. EXECUTIVE SESSION Mayor Sipma stated the next item on the agenda would be an executive session. This executive session will be held for First Western Bank & Trust v. North Dakota Port Services and City of Minot: Attorney Consultation and Discussion of Potential Litigation Strategy and/or Guidance for Negotiation Strategy/Instructions, Pursuant to N.D.C.C. 44-04-17.1, 19.1, and 19.2. The Mayor stated, at this time, a motion would be needed in order to discuss the next topic in executive session rather than in an open meeting.  February 4, 2019 Regular City Council Meeting Whereupon, Alderman Jantzer moved the City Council move to an executive session. Motion seconded by Alderman Olson, and carried by the following roll call vote: ayes: Jantzer, Olson, Podrygula, Pitner, Sipma, Straight, Wolsky; nays: none The Mayor then stated the executive session will be recorded and all members of the governing body are reminded to limit their discussion during the executive session to the announced topic. Any collective decision, collective commitment, or other final action by the governing body must occur after it reconvenes in an open meeting, unless final action is specifically required by law to be taken during the executive session. The prohibition on taking final action during the executive session did not apply to providing guidance or instructions to our attorney or counsel. Mayor Sipma asked the members of the public attending the meeting to leave the room. He stated, the Council anticipated adjourning the executive session, and reconvening the open portion of the meeting at approximately 8:00 pm. The executive session began at 7:33 pm and was attended by all members of the City Council, including the Mayor, City Manager, City Clerk, City Attorney, Assistant City Attorney, Public Information Officer, and Finance Director, via phone Attorney Shawn Grinolds. At 8:26 pm, Alderman Jantzer moved the City Council adjourn the executive session and return to the regular City Council meeting. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Podrygula, Pitner, Sipma, Straight, Wolsky; nays: none. The public was invited to return to the meeting room with the City Council and the Mayor. ADJOURNMENT There being no further business, Alderman Jantzer moved the City Council meeting be adjourned. Motion seconded by Alderman Pitner and carried unanimously. Meeting adjourned at 8:27 pm. ATTEST: ______________________________ APPROVED: _______________________________ Kelly Matalka, City Clerk Shaun Sipma, Mayor