City Council

October 7, 2019 Regular City Council Meeting MINOT CITY COUNCIL – SCHEDULED MEETING – OCTOBER 7, 2019 AT 5:30 P.M. ROLL CALL Members Present: Jantzer (via phone), Olson, Pitner, Podrygula, Sipma, Straight (via phone), Wolsky Members Absent: None PLEDGE OF ALLEGIANCE Mayor Sipma presiding and led the City Council in the Pledge of Allegiance. MAYOR’S REPORT Mayor Sipma described some of his meetings and activities over the past month. Sept 4 – CTE Committee Meeting​ ​Sept 4 – City Hall Committee Meeting​ ​Sept 5 – Military Affairs Committee Meeting​ ​Sept 9 – Zombie Home Acquisition Closing​ ​Sept 9 – Trinity Health Foundation Focus Group ​ ​Sept 11 – North Plains Elementary 2nd Grade ​Presentation Sept 12 – MADC Board Meeting​ ​Sept 12– Presented at MSU Futurepalooza ​Sept 12 – Economic Development Specialist Recruitment​ ​Sept 12 – Attended Herbology Open House​ ​Sept 13 – Meeting with First District Health Unit ​ ​Sept 13 – Minot Central Campus – Real Word Class​ Presentation Sept 16 – Ward County Weed Board Meeting​ ​Sept 16 – City Council Meeting​ ​Sept 17 – John Hoeven Elementary 2nd Grade ​Presentation​ ​Sept 17 – Minot Youth Robotics Team Program​ ​Sept 18– Army Corps of Engineers Col. Jensen (St. Paul ​District) Flood Control Discussion & Tour ​ ​Sept 19 & 20 - ND League of Cities Conference in ​Bismarck Sept 22 – Norwegian Delegation Welcome Dinner​ ​Sept 23 – Special City Council Meeting​ ​Sept 23 – Mayor’s Hostfest Social & Dinner (Norwegian ​Delegation) ​ ​Sept 24– Joint Service Club Lunch (Hostfest)​ ​Sept 24 – Sister City (Skien, Norway) Business Mtg​ ​Sept 24 – Hostfest Governor’s Reception​ Sept 24 – Hostfest Hall of Fame Banquet Sept 25 – Sunnyside Elementary 2nd Grade Student ​Presentation​ ​Sept 26 – MADC Board Meeting​ ​Sept 26 – Interview with Prairie Public Radio​ Sept 26 – Sister City (Skien, Norway) Business Meeting​Continued​ Sept 27 – Presentation to Clint Romesha, ​Congressional Medal of Honor Recipient Mortgage Free Home Sept 30 – IEDC Steering Committee Meeting​ ​Sept 30 – MADC Board Meeting​ ​Sept 30 – Sertoma 60th Anniversary Dinner & Social​ ​October 3 – Minot Y’s Men’s Rodeo Showcase Business ​After Hours Social He also said, there were numerous meetings, phone calls, e-mails, and individual contact concerning City business​. APPOINTMENTS & REAPPOINTMENTS – APPROVED Alderman Olson moved the City Council approve the following Mayoral appointments:  October 7, 2019 Regular City Council Meeting Heating and Air Conditioning Board Floyd Hanson reappointed with a term to expire June 2021. Martin Wolf reappointed with a term to expire June 2021. MAGIC Fund Committee Jarid Lundeen reappointed with a term to expire July 2022. Motion seconded by Alderman Podrygula and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. CITY MANAGER REPORT The City Manager Report was delayed due to technical difficulties. Wolsky mentioned that he wanted to bring up an issue during the City Manager Report. He said, the community is on alert for flooding so he wants the City to stay in front of how we anticipate responding to a flood emergency should one arise. He emailed the Council a Flood Management Plan from Fargo’s website as an example the City of Minot should follow. He said, Minot has a very similar plan but he would like to see more publicity around it and have it more easily accessible on the website. ATTORNEY REPORT The City Attorney provided a written report. SUBDIVISION OF OUTLOT 22 AND OUTLOT 23 IN SECTION 34-155-82W – APPROVED Alderman Wolsky moved the City Council approve a request by Bradley Weber, Owner, to subdivide unplatted portions of the SE1/4NE1/4SE1/4 of Section 34-155-82W to create outlot plats for proposed Outlots 22 and 23. This property is located at 3120 72nd Street SE. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. RESOLUTION NO. 3636 - LAVIOLETTE ADDITION, LOTS 1 & 3- CUP OUTDOOR STORAGE – APPROVED Alderman Wolsky moved the City Council adopt resolution no. 3636 for a Conditional Use Permit (CUP) for indoor self- service storage and outdoor storage of RVs, boats, automobiles, and related recreational vehicles/items on property zoned M1 (Light Industrial District) located at 3100 County Road 19S. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. PUBLIC HEARING: ORDINANCE NO. 5420 - REZONE MCHENRY ADDITION, LOT 1 – FIRST READING – APPROVED The City Council held a public hearing to consider a request by FMI, Inc. to pass an ordinance to rezone a portion of Outlot 7 in Section 14-155-83 from R3B (Multiple Residential Medium Density) to C2 (General Commercial District). This property is located at 304 4th Avenue NW. Chad Thompson, of 525 Hilltop Street NW, came forward in favor of the zone change. He said, they plan to develop the corner into a commercial property, multi-tenant building around 6,500-7,000 square feet. Alderman Olson moved the City Council close the public hearing and place ordinance no. 5420 on first reading to rezone a portion of Outlot 7 in Section 14-155-83 from R3B (Multiple Residential Medium Density) to C2 (General Commercial District). Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5420 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none.  October 7, 2019 Regular City Council Meeting SUBDIVISION OF MCHENRY ADDITION, LOT 1 – APPROVED Alderman Olson moved the City Council approve a request by FMI, Inc., to subdivide Lot 1, Boyce’s Addition, together with a portion of Outlot 7 in Section 14-155-83 to create McHenry Addition, Lot 1. This property is located at 304 4th Avenue NW. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. PUBLIC HEARING: ORDINANCE NO. 5421 - EASTSIDE ESTATES, LOT 7, BLOCK 2 – FIRST READING – APPROVED The City Council held a public hearing to consider a request by Eugene Kraft to pass an ordinance for a zone change from R1 (Single-Family Residential District) to MH (Manufactured Home District) to locate a manufactured home on property located at 3465 47th Street, SE. The Planning Commission recommends that the City Council deny the application. Al Fisher, of 3235 48th Street SE, came forward in support of the zone change. He said, in 1977, the planned development consisted of stick-built homes but at some point, the zoning allowed manufactured homes. Many of the homes in the area are manufactured, similar to what Gene Kraft wants to place but now he is not allowed. Mr. Fisher said he does not understand the logic behind denying manufactured homes now. Gary Kramlich, a former realtor, spoke in support of the zone change. He explained that when the subdivision was created, it was difficult to sell the lots without allowing MH zoning. He believes the entire area should permit manufactured homes and he requested the City Council approve the zone change. He said, it would increase the value of vacant lots without affecting the value of properties with stick-built homes. William Erdman said, he owns 14 lots in Eastside Estates, 10 of which have been sold and now have manufactured homes placed on them. He would not object to a manufactured home on the proposed lot. Michael Power, of 3450 47th Street SE, said he lives in a manufactured home that was placed on his mother’s lot in January and supports the zone change for Mr. Kraft. Paul Wilkins, 124 Bluejay Avenue, Bismarck, spoke on behalf of the applicant, his father in law. He said he is grateful to the neighbors speaking in favor of the zone change and requests approval from the Council. He provided a map of Eastside Estates, identifying 50 lots with manufactured homes and about 20 single family homes. He said, his in laws are in desperate need of a single level home if they wish to stay there and this is how they can accomplish that. Pete Hoffart, 3410 47th Street SE, said he has been a resident for 26 years. He stated, Mr. Kraft has enhanced the community with every project he does and is supportive of the zone change. At the request of Mayor Sipma, Mr. Lang gave a summary of the Planning Department’s findings. He said, the current ordinance does not allow manufactured homes in R1 zoning. At one time, they were allowed but currently are not. In 1962, the area was under the jurisdiction of the County which permitted manufactured homes in R3, single-family zoning. In about 1975, it was included in the ETA under City jurisdiction and was classified single-family zoning under the City Code which does not allow manufactured homes. Several homes were allowed by Special Use Permit or after the flood. The recent addition of a manufactured home was permitted under Chapter 25 of the Zoning Ordinance under non-conforming uses. As long as the old unit which was a legal non-conforming use, was moved out, a new one can replace it. There is a history of a mixture of uses but for staff to make a recommendation, the Comprehensive Plan is usually used as a reference. This area is not addressed in the Comprehensive Plan however so there is no recommendation for a highest and best use for this area. The neighbors seem to be supportive; a petition was included in the Council’s information. Mayor Sipma asked about restrictions for construction in the newly revised flood plain, to which Mr. Lang said, if anything is moved in, it will have to comply with the new rules whether it is stick built or a manufactured home. Alderman Wolsky asked about the use of spot zoning and whether it is an issue in this case. Mr. Lang replied by saying, spot zoning is not necessarily illegal but the argument is that it would be treating a single parcel differently than the area around it and is not in conformance with the Comprehensive Plan. In this case, there is no reference in the Comprehensive Plan and there are quite a few lots with manufactured homes. One option that was discussed with the applicant, was to talk with others  October 7, 2019 Regular City Council Meeting who have manufactured homes and see if they wanted to be included on the application for rezoning as well. Since Mr. Wilkins lives in Bismarck, he decided not to do it. Mr. Fisher added, there are very few lots left for development and it’s not likely stick built homes will be constructed. Alderman Wolsky moved the City Council close the public hearing and place and pass ordinance no. 5421 on first reading to change the zone from R1 (Single-Family Residential District) to MH (Manufactured Home District) to locate a manufactured home on Eastside Estates, Lot 7, Block 2. Motion seconded by Alderman Olson. Alderman Podrygula stated, he drove around the area and did not see anything that would change or negatively affect the character of the neighborhood with this zone change. Alderman Wolsky added, if this was a request for a variance, the logic could be used that it is “property right enjoyed by others.” He said, the overwhelming support from the neighborhood leads him to the conclusion it should be approved. Whereupon a vote was taken on the above motion by Alderman Wolsky, seconded by Alderman Olson and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. APPROVAL OF THE MINUTES – APPROVED Alderman Olson moved the City Council approve the minutes of the September 16, 2019 regular City Council meeting and the September 23, 2019 special City Council meeting. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. APPROVAL OF BILLS & TRANSFERS – APPROVED Alderman Olson moved the City Council approve the bills and transfers as listed for September in the amount of $8,035,384.43. AAAE 275.00 AMERITAS LIFE INSURANCE CORP 2313.82 278782 278790 AAAE-GREAT LAKES CHAPTER 650.00 ANDERSON, JANET 119.96 1001122 278944 ACKERMAN ESTVOLD 30572.38 ANDERSON, PHILIP 16.50 278783 278791 ACME RENTS 141.00 ARAMARK 638.45 1001123 1001133 ACME TOOLS 1860.45 ARROWHEAD ACE HARDWARE 140.54 278784 1001134 ACME TOOLS 612.40 ASHAM, CARMEN 264.00 278954 278959 ACME TOOLS 3109.84 ASTECH 904817.07 1001124 278792 ACUITYBRANDS 169.04 AT&T 3709.90 278785 1001136 ADOBE SYSTEMS INC. 223.36 ATTIC, THE 16.48 1001125 1001137 ADVANCED BUSINESS METHODS 275.92 BADLANDS RESTAURANTS 1140.00 278786 279135 ADVENTURE DIVERS 2442.00 BAKER & TAYLOR BOOKS 6442.64 278955 1001139 AHMANN, JENNIFER 155.00 BAKER TILLY VIRCHOW KRAUSE, LLP 7950.00 278956 278961 AICPA 285.00 BAKKE GRINOLDS WIEDERHOLT 1322.80 1001126 278962 ALERT-ALL CORPORATION 4170.00 BALCO UNIFORM COMPANY, INC. 9696.30 1001127 278963 ALL AMERICA CITY GLASS 381.00 BATTERIES PLUS BULBS #639 232.85 1001128 278964 AMAZON.COM 4387.25 BATTERIES PLUS BULBS #639 28.95 1001131 1001140 AMAZON/GECRB 1644.71 BAUER, KATHERINE 55.68 278788 278793 AMERICAN WELDING & GAS, INC. 169.80 BCBS 40.00 278789 278794 AMERICAN WELDING & GAS, INC. 4751.04 BDS LAUNDRY SYSTEMS 9874.00 278957 1001141 AMERICAN WELDING & GAS, INC. 653.88 BEAN, EILEEN 21.92 1001132 278795 AMERIPRIDE 153.28 BECHTOLD PAVING 137942.62 278958 278796  October 7, 2019 Regular City Council Meeting BECHTOLD PAVING 24681.75 278965 FIRST DISTRICT HEALTH UNIT 8333.34 278844 BEST BUY BUSINESS ADVANTAGE ACCOUNT 159.98 1001142 FIRST DISTRICT HEALTH UNIT 347.76 279012 BISHOP RYAN HIGH SCHOOL 25.00 278797 FIRST INTERNATIONAL BANK & TRUST 1080.00 279138 BLUETARP FINANCIAL, INC 37.36 278799 FLAGSTAD, SANDY 10.00 279013 BLUETARP FINANCIAL, INC 459.07 1001143 FLANAGAN, MITCHELL 55.00 279014 BOOT BARN INC 23.96 1001144 FLANAGAN, MITCHELL 126.50 279139 BORDER STATES INDUSTRIES INC 198.99 278800 FLEETMIND SOLUTIONS INC 1987.50 279015 BORDER STATES INDUSTRIES INC 259.58 278966 FLEETMIND SOLUTIONS INC 4.62 1001175 BORDER STATES INDUSTRIES INC 88.15 1001145 FLEXIBLE PIPE TOOL COMPANY 1001.60 278845 BOUND TREE MEDICAL 1973.22 1001146 FORTERRA PIPE & PRECAST 1741.60 279016 BRAATEN, KEVIN 352.60 278967 FRED PRYOR SEMINARS 199.00 1001176 BREVIK, DAX 32.95 278968 FRENCH, JOHN 126.50 278846 BROCK WHITE CO LLC 130.88 1001147 FROEHLICH, JORDAN 45.50 279018 BUNK, MATTHEW 44.00 278801 FRONTIER PRECISION 204.00 1001177 BUNK, MATTHEW 2808.00 278969 G & P COMMERCIAL SALES 62.68 279019 BURGESS, JUSTIN 39.85 279136 G & P COMMERCIAL SALES 971.21 1001178 BURNS, PAUL 44.00 279137 GAFFANEYS 22.95 278847 BUTLER MACHINERY CO. 796.21 278802 GAFFANEYS 98.12 279020 BUTLER MACHINERY CO. 2383.02 1001148 GAFFANEYS 36.00 1001179 C&C PLUMBING AND HEATING 46.33 1001149 GALE 180.68 278848 CANAD INNS 338.40 1001150 GALE 1153.79 279021 CARAHSOFT TECHNOLOGY CORPORATION 24874.91 278970 GENERAL EQUIPMENT 40.98 1001180 CARSWELL, PAMELA 59.99 278804 GENERAL TRADING 145.73 278849 CDW GOVERNMENT INC 18.54 278971 GENERAL TRADING 418.23 279022 CDW GOVERNMENT INC 768.43 1001151 GENERAL TRADING 153.08 1001181 CENTRAL MACHINING&PUMP REPAIR 625.61 278805 GEOLOGIC COMPUTER SYSTEMS 2957.50 278850 CENTRAL TRENCHING INC 665.10 278972 GERDAU RECYCLING 466.39 278851 CITIES AREA TRANSIT 3649.80 278806 GERDAU RECYCLING 331.54 279023 CITY OF MAX 3000.00 278807 GERDAU RECYCLING 1033.38 1001182 CITY OF MINOT 203.00 278973 GFOA 375.00 1001183 COLONIAL LIFE PREMIUM PROCESSING 2695.98 278809 GILLIG LLC 272.00 278852 COMMUNITY AMBULANCE SERVICE 54.00 278810 GILLISS, SHANE 16.50 278853 COMPUTER STORE 169.99 1001152 GLASS DOCTOR 54.95 279024 CORE & MAIN 2985.24 1001153 GOETTLE, SHANE C 3500.00 278854 CORRPRO COMPANIES 670.00 278975 GOLDSTAR PRODUCTS INC 534.00 1001184 CORY, KEVIN 189.89 278976 GRAINGER 3084.85 1001185 CPS, LTD 14216.25 278977 GRAND FORKS FIRE EQUIPMENT 370.57 1001186 CRAFT BUILDERS, INC 159991.00 278811 GRAND HOTEL 10.00 279026 CROSS COUNTRY DELIVERY 88.20 278978 GRANITE SPRINGS CO. 76.00 1001187 CULLIGAN WATER CONDITIONING 114.00 278812 GRAVEL PRODUCTS, INC. 6945.19 278855 DACOTAH PAPER CO. 118.05 278813 GRAVEL PRODUCTS, INC. 2124.16 1001188 DACOTAH PAPER CO. 1289.84 278979 GRAYBAR 69.90 1001189 DACOTAH PAPER CO. 42.32 1001154 GREAT PLAINS FIRE 11998.00 279027 DAIFUKU LOGAN TELEFLEX 250.00 1001155 HALE, KELLY 15.00 279028 DAKOTA AGRONOMY PARTNERS, LLC 200.00 1001156 HARLEYS 13.98 278856 DAKOTA FIRE EXTINGUISHER 133.96 278980 HAWKINS, INC 5845.20 279029 DAKOTA FIRE EXTINGUISHER 3144.80 1001157 HEARTSMART 5985.00 278857 DAKOTA FLUID POWER, INC 249.07 278814 HEIZELMAN, GRANT 62.00 279030 DAKOTA FLUID POWER, INC 31.89 1001158 HENDERSHOT, KELLY 89.99 278858 DAKOTA OUTERWEAR CO. 533.50 1001159 HERC-U-LIFT INC MINOT .00 278859 DAKOTA SUPPLY GROUP 210.68 1001160 HOME DEPOT CREDIT SERVICES 137.81 1001190 DAKOTA TRUCK & FARM 677.38 278815 HOME OF ECONOMY 1.39 278860 DAKOTA TRUCK & FARM 5863.07 278981 HOME OF ECONOMY 397.82 1001191 DAVIDSON CONSTRUCTION 14750.00 278817 HORINKA, BRIAN 300.00 279031 DAVIS, LAURIE 795.00 278982 HOUSTON ENGINEERING, INC 46510.34 278861 DELL MARKETING L.P. 8399.00 278818 HUDSON, KASEY 10.00 279032 DELTA AIR LINES 2555.00 1001162 HYDRO KLEAN 40859.50 278862 DELTA DENTAL OF MINNESOTA 16186.38 278819 I/O SOLUTIONS, LLC 1948.00 1001192 DIG IT UP BACKHOE SERVICE 213538.95 278821 IAAI 400.00 1001193 DIRECTV 262.97 1001163 IMSA 40.00 1001194 DOLAN CONSULTING GROUP 95.00 1001164 INDEPENDENCE INC. 150.00 278863 DOMESTIC VIOLENCE CRISIS CENTE 1676.88 278983 INFORMATION TECHNOLOGY DEPARTMENT 2383.36 279035 DORSEY & WHITNEY 11226.85 278822 INNOVATIVE OFFICE SOLUTIONS LLC 37.21 1001195 DYNAMIC SAWING & CORING, LLC 612.00 278823 INTERNATIONAL ECONOMIC DEVEL COUNCI 775.00 1001196 ECOLAB 122.24 278824 INTERNATIONAL MUNICIPAL LAWYERS AS 615.00 1001197 ECOLAB 524.88 278984 INTERSTATE BATTERY SYSTEM 852.65 279036 ELDORADO NATIONAL - CALIFORNIA 853.36 278825 IPMA-HR 448.40 1001198 ELEMENT - FARGO 311.61 1001165 JAMESTOWN COMMUNICATIONS 870.00 279037 EMERGENCY APPARATUS MAINTENANCE 461.50 1001166 JERRY'S REPAIR & ALIGNMENT 170.00 278864 EMERGENCY AUTOMOTIVE TECHNOLOGIES 4123.80 278826 JERRY'S REPAIR & ALIGNMENT 85.00 279038 EMERGENCY AUTOMOTIVE TECHNOLOGIES 1941.39 278985 JONASSON, DAN 352.60 279040 ENERBASE 3419.43 278838 K MART 525.16 1001199 ENERBASE 35263.12 279003 KADRMAS, LEE & JACKSON (BISMARCK) 10591.51 278865 ENERBASE 131.33 1001167 KALIX 15.91 1001200 ENVIRONMENTAL TOXICITY CONTROL INC 900.00 279004 KARL'S TV & APPLIANCE 1253.90 1001201 EVIDENT, INC 170.62 1001168 KELLER PAVING AND LANDSCAPING 449321.15 278866 EXPLORER POST #9472 100.00 278839 KELLER PAVING AND LANDSCAPING 7712.00 279141 EXPRESSWAY SUITES 169.20 1001169 KIWANIS CLUB OF MINOT 125.00 278867 FACTORY MOTOR PARTS 614.28 278840 KNATTERUD, DENA 31.36 278868 FACTORY MOTOR PARTS 790.25 279007 KYLE'S KATERING 293.14 279042 FACTORY MOTOR PARTS 640.00 1001170 LACKEY, SHANNON 44.00 278869 FARSTAD OIL CO 3915.00 278841 LANDRUM AND BROWN, INC 2000.00 279043 FARSTAD OIL CO 1872.60 279008 LAVERDURE, SHANE 109.00 278870 FASTENAL COMPANY 12.37 278842 LAVERDURE, SHANE .00 279044 FASTENAL COMPANY 13.29 279009 LAVERDURE, SHANE 100.00 279142 FASTENAL COMPANY 218.63 1001171 LAWSON PRODUCTS, INC. 340.80 1001202 FBI-NAA NORTHWEST CHAPTER 105.00 1001172 LEXISNEXIS MATTHEW BENDER 80.10 279045 FEDERAL EXPRESS 79.14 1001173 LEXISNEXIS MATTHEW BENDER 23.94 1001203 FEDERAL RESOURCES 15850.00 279010 LHOIST NORTH AMERICA OF MISSOURI 26378.70 278872 FERGUSON WATERWORKS #2516 8536.91 1001174 LHOIST NORTH AMERICA OF MISSOURI 10679.82 279046 FIDELITY SECURTIY LIFE 2741.62 278843 LOAF N JUG 5.97 279143 FIRE EQUIPMENT CO. 920.00 279011 LOWES PRINTING, INC. 320.70 279047  October 7, 2019 Regular City Council Meeting LOWES PRINTING, INC. 473.50 1001204 NORTHWEST TIRE AND RETREAD 12874.03 279084 LTP 25609.50 278873 NOVA FIRE PROTECTION CO. 1145.00 1001241 M & S SHEET METAL, INC. 218.40 279048 O'DAY EQUIP. INC. 207.30 279085 M&T FIRE AND SAFETY INC 951.00 1001205 OCLC 1359.48 1001242 MACQUEEN EMERGENCY GROUP 115.05 1001206 OFFICE DEPOT 1832.91 1001244 MADC 27375.00 278874 OK AUTOMOTIVE 16.65 279086 MAGIC CITY GARAGE DOOR COMPANY 117.50 1001207 OK AUTOMOTIVE 132.62 1001245 MAIN ELECTRIC CONSTRUCTION 10405.36 278875 OLSON'S TOWING 2982.00 279088 MAIN ELECTRIC CONSTRUCTION 38591.06 279050 OVERHEAD DOOR CO. OF MINOT 1366.30 1001246 MARCO, INC 232.54 278876 PARK CONSTRUCTION 359892.51 279089 MARCO, INC 371.50 278877 PARSONS ELECTRIC LLC 2854.07 278904 MARKETPLACE FOODS 11.89 1001208 PEREZ JR., ISRAEL 150.00 279091 MARQUEZ, GABRIELLA MARIE 100.00 279051 PETCO 166.42 1001247 MARSH PROPERTIES LLC 3369.50 279052 PIERSON, CAITLYN 6000.00 278803 MARTELL, JUNE 500.00 279053 POST CONSTRUCTION COMPANY 344154.86 278905 MARTISEN, DELLA & OLIVIA CHRISTMAS 10.00 279145 POSTMEDIA PAYMENT CENTRE 918.40 279151 MATERIAL TESTING 3024.50 278878 POWER PROCESS EQUIPMENT 367.05 1001248 MATERIAL TESTING 8122.50 279054 PRAIRIE SUPPLY 83.50 278906 MATERIAL TESTING 153.00 1001209 PRAIRIE SUPPLY 120.00 279092 MENARDS 38.95 278880 PRAIRIE SUPPLY 66.50 1001249 MENARDS 11.59 279055 PREFERRED CONTROLS CORP 460.64 278907 MENARDS 4989.82 1001214 PRINGLE & HERIGSTAD, P.C. 1805.95 278908 MEYER, LANCE 360.29 279056 PRINGLE & HERIGSTAD, P.C. 532.00 279093 MICKELSON, TODD 16.80 278881 PROCOLLECT 958.99 279094 MICROSOFT CORPORATION 1688.00 1001215 PROTECH INTEGRATIONS LLC 44.97 278909 MINOT AUTO 1154.80 278885 PROVIDENT LIFE & ACC INS CO 538.92 278910 MINOT AUTO 2679.98 279061 RAILROAD MANAGEMENT COMPANY 235.41 279095 MINOT AUTO 83.40 1001216 RANDASH, BRIAN 11.00 279096 MINOT AUTOMOTIVE CENTER 12.79 278886 RAZOR TRACKING INC 287.00 278911 MINOT AUTOMOTIVE CENTER 77.39 279062 RDO EQUIPMENT 704.21 278912 MINOT CHAMBER OF COMMERCE 150.00 1001217 RDO EQUIPMENT 1003.92 279097 MINOT CITY AUDITOR 13.00 279063 RDO EQUIPMENT 430.93 1001250 MINOT COMMISSION ON AGING 7083.34 278887 REALTIME TRANSLATIONS, INC 65.00 279152 MINOT CONVENTION&VISITORS BUR. 40342.32 278946 RECORDED BOOKS 62.20 1001251 MINOT CONVENTION&VISITORS BUR. 21540.00 279146 REDDING, SCOTT 6.99 278913 MINOT DAILY NEWS 1144.56 278888 REGENT BOOK COMPANY 57.53 278914 MINOT DAILY NEWS 394.37 279064 REPUBLIC PARKING SYSTEM 27187.03 279098 MINOT ELECTRIC 556.79 1001218 REPUBLIC PARKING SYSTEM 38.00 1001252 MINOT EMPLOYEE DONATIONS 1347.18 279147 RHI SUPPLY 151.65 1001253 MINOT LUMBER 85.73 1001219 ROBISON, CARI 250.00 278915 MINOT PARK DISTRICT 1000000.00 279065 ROCKY MOUNTAIN SNOW GUARDS INC 127.34 1001254 MINOT PAVING 975.00 279066 ROTELIUK, RONDEL 51.04 278916 MINOT VETERINARY CLINIC 3633.00 1001220 RYAN GMC 158.96 278917 MINOT WELDING COMPANY 4350.31 1001221 SANDUSKY, CAISEE 384.58 278918 MISC P CARD VENDOR 15826.05 1001230 SANITATION PRODUCTS 2345.82 278919 MISCELLANEOUS A/R 50.00 278798 SANITATION PRODUCTS 1094.78 279099 MISCELLANEOUS A/R 100.00 278808 SCHEELS 23.00 279100 MISCELLANEOUS A/R 7.36 278816 SCHNEIDER, LISA 100.00 278920 MISCELLANEOUS A/R 37.50 278900 SCHOCKS SAFE AND LOCK SERVICE 50.00 279101 MISCELLANEOUS A/R 621.42 278945 SCHOCKS SAFE AND LOCK SERVICE 291.65 1001255 MISCELLANEOUS A/R 1000.00 279006 SCREENCLOUD 40.00 1001256 MISCELLANEOUS A/R 600.00 279120 SHAW, JARED 25.00 279102 MN CHILD SUPPORT PAYMENT CENTER 172.12 278947 SIMENSEN, KADEE 2250.00 279103 MN CHILD SUPPORT PAYMENT CENTER 172.12 279148 SNAP ON TOOLS 708.01 1001257 MOORE, MELANIE 48.00 278889 SOLTIS BUSINESS FORMS CO. 156.50 279104 MOORE, MELANIE 23.00 279067 SORENSON, JASON 352.60 279105 MOSS, AARON 200.00 278953 SOURIS BASIN PLANNING COUNCIL 4208.33 278921 MOWBRAY & SONS 622.59 1001231 SOURIS RIVER JOINT WATER RESOURCE 2876787.65 279107 MOYA, ZHAINA 139.00 278890 SOURIS VALLEY READY MIX, LLD 276.75 278922 MUUS LUMBER 61.06 1001232 SOUTH DAKOTA CHILD SUPPORT 175.87 278948 MYERS, GLEN 831.00 279068 SOUTH DAKOTA CHILD SUPPORT 175.87 279153 NAGEL, THOMAS 1375.00 279149 SOUTHEAST MUFFLER 45.00 278923 NAPA AUTO PARTS 1009.94 278893 SPEE-DEE DELIVERY SERVICE 64.94 279108 NAPA AUTO PARTS 2107.70 279071 SPENCER, DAVID 525.00 279109 NAPA AUTO PARTS 518.25 1001233 SRF CONSULTING GROUP 9184.55 278924 NATIONAL PAYMENT CORPORATION 144.44 279072 SRT COMMUNICATIONS 18614.36 1001262 ND APWA 105.00 278894 STALLER, DOUG 20.00 279110 ND CHILD SUPPORT 25.00 278895 STANDARD SIGNS INC. 537.39 1001263 ND CHILD SUPPORT 25.00 279073 STAPLES 1621.41 1001264 ND DEPT OF HEALTH 894.52 279074 STATE WATER COMMISSION 14137.84 278925 ND DEPT OF TRANSPORTATION 14736.57 279075 STATE WATER COMMISSION 243904.64 279111 ND LEAGUE OF CITIES 250.00 278896 STEVENS EQUIPMENT SUPPLY 723.77 1001265 ND LEAGUE OF CITIES 1000.00 1001234 STEVER, RONALD 60.00 278926 ND ONE CALL, INC 873.75 279076 STEVICK BUSINESS SPECIALTIES & WEAR 151.48 1001266 ND SAFETY COUNCIL, INC. 964.25 278897 STICKY CONSTRUCTION INC 38750.00 279112 ND STATE BOARD OF LAW EXAMINERS 90.00 1001235 SUN LIFE FINANCIAL 46.50 278927 ND WATER & POLLUTION CONTROL 600.00 1001236 SWANA 2036.00 1001267 NDPA 85.00 1001237 SWANSON & WARCUP, LTD 8976.30 1001268 NDPOA 530.00 1001238 SWANSTON EQUIPMENT 810.52 278928 NDSU EXTENSION PESTICIDE PROGRAM 270.00 279077 SWANSTON EQUIPMENT 1061.12 279113 NET TRANSCRIPTS .00 279078 SWANSTON EQUIPMENT 457.50 1001269 NET TRANSCRIPTS 117.00 279150 TANCABEL, ANDREW 462.80 278929 NEWMAN TRAFFIC SIGNS 550.00 278898 TARGET 49.98 278930 NIESS IMPRESSIONS 724.60 278899 TARGET 93.77 1001270 NIESS IMPRESSIONS 21.31 1001239 TARGETS ONLINE 8.00 1001271 NORTH COUNTRY SPORTSWEAR 320.00 279079 TEAM ELECTRONICS INC 380.00 279114 NORTH PRAIRIE RURAL WATER 163.48 1001240 TEST VENDOR 2 25.00 5 NORTH WINDS TRUCK ACCESSORIES 609.90 279080 TEST VENDOR 3 75.00 8 NORTHERN PLAINS EQUIPMENT CO., INC. 220.94 279081 THIRD WATCH COMMUNICATIONS 450.00 279115 NORTHERN TESTING 400.00 279082 THOMSON REUTERS-WEST PAYMENT CENTER 324.00 279116 NORTHERN TRUCK EQUIPMENT CORP 3447.60 278901 THOMSON REUTERS-WEST PAYMENT CENTER 264.00 1001272 NORTHWEST TIRE AND RETREAD 4878.30 278903 TILLEMA, LUKE 126.50 279154  October 7, 2019 Regular City Council Meeting TOTALFUNDS 384.11 278949 WARD COUNTY RECORDER 20.00 279129 TRACTOR SUPPLY CREDIT PLAN 90.38 279117 WATER ACCOUNT REFUNDS 43.06 278820 TRACTOR SUPPLY CREDIT PLAN 717.81 1001273 WATER ACCOUNT REFUNDS 19.99 278871 TRI-N PROPANE 535.69 278932 WATER ACCOUNT REFUNDS 33.66 278879 TRINITY MEDICAL GROUP 2567.00 1001274 WATER ACCOUNT REFUNDS 15.43 278931 TRUE VALUE MINOT 27.99 1001275 WATER ACCOUNT REFUNDS 2.85 278941 TYLER TECHNOLOGIES, INC 525.00 1001276 WATER ACCOUNT REFUNDS 14.71 278943 U.S. POST OFFICE 5000.00 279118 WATER ACCOUNT REFUNDS 18.49 278960 U.S. POST OFFICE 233.65 1001277 WATER ACCOUNT REFUNDS 36.46 279005 ULTEIG 65702.00 278933 WATER ACCOUNT REFUNDS 45.07 279017 ULTEIG 30276.50 279119 WATER ACCOUNT REFUNDS 28.97 279025 UNIFORM CENTER 333.96 278934 WATER ACCOUNT REFUNDS 19.99 279039 UNIFORM CENTER 640.99 279121 WATER ACCOUNT REFUNDS 4.47 279041 UNITED ACCOUNTS, INC 154.37 278950 WATER ACCOUNT REFUNDS 170.46 279057 UNITED AIRLINES 468.00 1001278 WATER ACCOUNT REFUNDS 65.29 279090 UNITED MAILING SERVICE 260.18 278935 WATER ACCOUNT REFUNDS 1.65 279140 UNITED MAILING SERVICE 5344.76 279122 WATER ACCOUNT REFUNDS 1.51 279144 UNITED RENTALS 1840.11 279123 WEST OAKS ANIMAL HOSPITAL 112.40 1001282 UNUM LIFE INSURANCE COMPANY OF AMER 11737.06 278936 WESTERN STEEL AND PLUMBING 9.20 1001283 UPS STORE #1423 19.49 279124 WESTLIE FORD 45.54 278939 UPS STORE #1423 115.29 1001279 WESTLIE FORD 158.15 279130 US DEPARTMENT OF EDUCATION AWG 247.04 278951 WESTLIE TRUCK CENTER 741.90 278940 US DEPARTMENT OF EDUCATION AWG 263.75 279155 WESTLIE TRUCK CENTER 1793.77 279131 USA BLUE BOOK 322.17 1001280 WILBUR-ELLIS CO LLC 164.85 1001284 VANTAGEPOINT TRANSFER - 30##### 124.19 278952 WILK, KEVIN 159.50 278942 VANTAGEPOINT TRANSFER - 30##### 124.19 279156 WILLIAM P. NUGENT CO. INC 51.34 1001285 VERIZON 20.02 279125 WILLIAMS, THADDIS M 2475.00 278974 VERIZON 3220.47 1001281 WORKFORCE SAFETY & INSURANCE 250.00 279132 VESSCO, INC 2076.77 278937 XEROX CORPORATION 1870.18 279133 VILLAGE FAMILY SERVICE CENTER 500.00 279126 3D SPECIALTIES INC. 4742.00 279134 VISU SEWER, INC. 177679.44 279127 3M COMPANY 1609.09 1001286 WALKER, RICK 126.50 279157 WANTZ, MACEY 69.60 278938 TOTAL: $8,035,384.43 WARD COUNTY AUDITOR 20.00 279128 CHARGE THESE FUNDS: Airport $ 26,131.42 Cemetery 3,539.58 Parking Authority 376.25 Garbage Collection 21,274.42 Landfill 30,171.00 Water/Sewer Storm Sewer Maintenance 11,885.75 Water Supply 61,993.66 Water Distribution 37,655.42 Sewer 23,643.58 Utility Billing 6,772.42 Replacement 9,013.75 Public Transportation 5,679.33 Library 6,693.83 Auditorium/Recreation 16,821.34 Total Transferred $ 261,651.75 ELECTRONIC PAYMENTS AFLAC $ 13,881.77 BCBS 437,458.99 Federal Tax Withholding 306,478.66 State Income Tax Sales and Use Tax ND State Disbursement 7,394.12  October 7, 2019 Regular City Council Meeting Deferred Comp 20,080.40 Verendrye Electric 80,727.64 Xcel 140,480.01 MDU 3,190.53 Mass Mutual 122,564.54 Discovery Benefits 5,212.68 NDPERS Pension 36,760.27 Total $1,174,229.61 Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. APPROVAL OF PAYROLL – AUGUST 18, 2019 THROUGH SEPTEMBER 14, 2019 – APPROVED Alderman Olson moved the City Council approve payroll for the period of August 18, 2019 through September 14, 2019 in the amount of $2,000,438.69. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. ORDINANCE NO. 5418 – AMEND THE 2019 ANNUAL BUDGET - FIRE COMMAND VEHICLE (FD0087) – SECOND READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5418 on second reading amending the 2019 annual budget to increase the fire control vehicle maintenance and operations supplies revenues and expenditures and decrease the fire equipment purchase revenues and expenditures to purchase non-capital equipment for the Fire command vehicle. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5418 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. ADMINISTRATIVE APPROVALS – APPROVED Alderman Olson moved the City Council ratify the following administratively approved requests. 1. Elevation for a special event permit September 20, 2019-October 4, 2019 at 15 North Main Street 2. Atypical Brewery & Barrelworks for a special event permit September 14-21, 2019 outside 510 Central Ave East 3. The Spot for a special event permit September 19, 2019 at Dakota Territory Air Museum (110 34th Ave NE) 4. Lamplighter Lounge for a special event permit September 27-29, 2019 outside 200 16th Street SW 5. Dakota College Bottineau Nursing to conduct a calendar raffle at DCB 5th Avenue Medical Building (307 5th Ave SE) 6. The Tap Room for a special event permit September 21- 29, 2019 at 1st & 1st Event Center (104 1st Ave SE) 7. The Tap Room for a special event permit October 4, 2019 outside 23 Main Street South 8. Minot Swim Club to conduct raffles, raffle board, calendar raffle, and sports pools from October 1, 2019- March 31, 2020 at Magic City Campus High School (1100 11th Ave SW) 9. Pour Farm for a special event permit September 28, 2019 outside 201 37th Ave SW 10. The Starving Rooster for a special event permit September 26, 2019 at Town & Country Credit Union (1525 24th Street SW) 11. The Original Bar & Nightclub for a special event permit October 5, 2019 outside 720 North Broadway 12. The Original Bar & Nightclub for a special event permit October 5, 2019 at Minot Municipal Auditorium (420 3rd Ave SW) 13. Atypical Brewery & Barrelworks for a special event permit October 5, 2019 and October 12, 2019 outside 510 Central Avenue E 14. Ranger Lounge for a special event permit October 5, 2019 outside 1218 South Broadway 15. Grand Hotel for a special event permit October 3, 2019 at MSU Student Center (500 University Ave West)  October 7, 2019 Regular City Council Meeting 16. St. Therese Church of the Little Flower to conduct a raffle November 10, 2019 at Little Flower Church (800 University Ave W) 17. Prairie Federal Credit Union to conduct a raffle October 14, 2019 at Prairie Federal Credit union (1430 South Broadway) 18. Town & Country Credit Union to conduct a raffle October 4, 2019 at Town & Country Credit Union (615 South Broadway) Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. 2018 STORM SEWER REHAB – FINAL PAYMENT (PROJECT NUMBER 4314) – APPROVED Alderman Olson moved the City Council approve the final payment in the amount of $2,580.80 to be paid to Wesslen Construction, Inc. for the 2018 Storm Sewer Rehab Project. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. AWARD OF BID- 2019 ROUND 4 DEMOLITION/SITE RESTORE CONTRACT – APPROVED Alderman Olson moved the City Council award the Round 4 Demolition and Site Restoration project to the lowest responsible bidder which is Hight Construction, LLC at $342,675. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. SAND AWARD OF BID (PROJECT NUMBER 4229) – APPROVED Alderman Olson moved the City Council award the bid to Sundre Sand and Gravel in the amount of $12.45 per ton for washed sand for the upcoming winter season. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. DEICING SALT AWARD OF BID (PROJECT NUMBER 4230) – APPROVED Alderman Olson moved the City Council award the bid to H & H Trucking in the amount of $74.45 per ton for deicing salt for the upcoming winter season. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. WATER AND WASTEWATER CHEMICALS AWARD OF BID (PROJECT NUMBER 4232) – APPROVED Alderman Olson moved the City Council award the bid to the following suppliers for water and wastewater treatment chemicals: Carbon dioxide awarded to American Welding and Gas for $240.00/ton Chlorine awarded to Hawkins for $625.00/ton Ammonium Sulfate to Hawkins for $0.306/lb Calcium Nitrate awarded to Hawkins for $2.82/gallon Per the agreement when water and wastewater chemicals were bid in 2018, Lhoist North America exercised the option to extend for an additional year with a 2.9% increase. Lhoist will provide quicklime for 2020 at a rate of $142/ton. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. STATION #2 GENERATOR REPLACEMENT (PROJECT NUMBER 4463) – APPROVED  October 7, 2019 Regular City Council Meeting Alderman Olson moved the City Council award the bid to Gefroh Electric in the amount of $41,250.00 for the back-up generator replacement project at Station #2. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. APPROVE ADDING 3 SPOT BLIGHT PROPERTIES FOR AUCTION – APPROVED Alderman Olson moved the City Council approve adding 326 7th St. NW, 215 6th St. NW, and 301 7th St. NW to the list of City acquired Spot Blight properties for Auction sale under approved rules. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. CUTTING EDGES AWARD OF BID (PROJECT NUMBER 4231) – APPROVED Alderman Wolsky moved the City Council award the bid to Butler Machinery in the amount of $37.09 per edge for cutting edges for the upcoming winter season. Motion seconded by Alderman Pitner. Alderman Wolsky said he would like to see a database comparing the quantities of supplies used for snow removal on a year to year basis, including the number of blades used, tons of sand and salt used etc. He said it would help to have a comparison when considering budgeting each year. The Public Works Director stated, the information was included in the department report that was presented to the Council last year but he can send the information again. Alderman Wolsky suggested it be available on the City website. Alderman Podrygula said, he is the representative on a committee that is evaluating programs exactly like Alderman Wolsky is requesting, which will make information easily available to the public. The program should be brought before the Council in the next few months. Whereupon a vote was taken on the above motion by Alderman Wolsky, seconded by Alderman Pitner and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. AUCTION OF FLOOD BUYOUT ACQUIRED STRUCTURES – APPROVED Alderman Wolsky moved the City Council authorize auction of property structures at 314 8th Street NE and 1030 6th Avenue SW acquired through the Involuntary Acquisition program for flood control projects. Motion seconded by Alderman Olson. Alderman Wolsky stated, Alderman Straight requested the item be pulled in order to bring up an issue about demolition. He raised concerns about a home that was demolished but the open basement was left in place. The City Manager responded by saying, it is the attempt of staff to close safety hazards and he will follow up on the issue to ensure it does not happen again. Whereupon a vote was taken on the above motion by Alderman Wolsky, seconded by Alderman Olson and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Wolsky; nays: none. CITY MANAGER REPORT The City Manager presented his report since the network was back online. He began by listing the dates of upcoming meetings. October 15th is the Chamber monthly meeting, followed by the Chamber Annual Meeting October 16th. The next City Council meeting is October 21st, MAGIC Fund meeting October 25th, and Planning Commission October 28th. There will be a Main Street Summit in Bismarck October 29th -31st.  October 7, 2019 Regular City Council Meeting He continued with construction updates which have all been affected by the poor weather. Flood Control project MI-1 is currently 2-3 weeks behind but 3rd Street should be open at the end of the month. The contractor has begun a series of soil correction measures to pass required standards. MI-2/3 is continuing with the flood walls and pump station and crews are working on underground utilities. Due to delays as a result of the weather, 16th will likely continue with head-to-head traffic through October. The contractor on the Broadway maintenance project has worked odd hours to try and catch up after the rain caused delays. The goal is to reach 20th Avenue but anything unfinished will pick up in the spring. Mr. Barry discussed the Sister City Visit that took place during Hostfest. There were representatives from Skien including, Jan Terje Olsen, Current Council Member and former Mayor of Skien​, Rolf Haugen, former City Manager of Skien, and Honorary Ambassador for North Dakota and Honorary Citizen of Minot​, Ole Geir Hoppestad, leader of school and cultural board, Ken Erik Lien, trade & industry department head for city of Skien​, Line Heibø Knudsen, advisor school administration, Bjørg Monsen, Håvard Monsen, and Olav Kydland. There were six full days of activities including an Economic Development Tour of Downtown​, Official Sister City Reception and Dinner​, Official Sister City Business Meeting, Governor’s Dinner/Reception​, Annual Sondre Norheim Commemoration​, a 5-Hour Business Meeting​, School Tours & Meetings​, Tour of MAFB​, Local Agricultural/Ranch Tour​, and of course, Norsk Hostfest Festivities. The City Manager gave an update on the Census 2020 Complete Count Committee. He said, they are establishing a marketing and outreach plan for Minot. The goal is to have every citizen counted so engaging all citizens is a priority. He said, the Census Bureau is currently hiring enumerators and other positions on their website. The census will also be available online in 2020. An update on NDR activities explained that Minot Housing Authority is reviewing the engineering RFP for Milton Young Tower improvements and is hoping to make a final selection later this month. The Resilient Homebuyer Program anticipates a total of 7 Gap Financing closings by mid-October. They continue to use creative marketing to find first-time, qualifying buyers. Staff is reviewing engineering, environmental and technical documents on existing buildings as potential sites for City Hall relocation. General Information Notices are being sent to residents in Buyout Areas 6 and 6a and a neighborhood meeting will follow. MSU and Dakota College are looking at a few Trinity properties that may be available when the hospital moves, to be used as the Center for Technical Education. The Downtown Gathering Space, which will be discussed later in the meeting, had a deadline of September 30th for property negotiations on Site #2. There were nine total properties on the site, two owned by the City and seven privately owned. Of the seven properties, there are four owners who do not want to sell, two were price driven and two did not want to sell. He explained the cost reasonableness issue which has been a concern for the City. The initial assessed value of Site #2 was $890,000 but the value of all private properties requested is $1.78 million. The cost of demolition, relocation and site preparation not included. Cost reasonableness is one of the requirements under HUD rules, which will be further explained by Mr. Zakian. He said, the Technical Review Committee met October 1st to review the entire negotiation timeline, audit the process, and evaluate cost reasonableness concerns. He emphasized that CDM Smith assured the City that every effort has been made to reach agreement with all property owners. The committee unanimously recommended to move forward with the next location. Mr. Barry moved on to discuss the Buy Local Task Force which has been formed to discuss buy local preference opportunities. The task force is evaluating the Chamber’s Proposal and comparing State and Federal procurement laws to develop a viable recommendation by December. They have held their first of four meetings and have had excellent dialog toward mutual understanding. There are some limitations however, developing a Buy Local ordinance that works within all procurement guidelines. He explained, the 2020 City budget contains $275 million and only about $80 million is from local sources. As well as any local funding leveraged for a State or Federal project as matching funds must follow State and Federal policies. The Nuisance Properties Task Force, now called Problem Properties Unit, is working to identify properties in the city that are out of compliance costing the City’s resources, time, and money. They are developing an action plan to resolve issues on properties that require ongoing attention from health and public safety agencies. Representatives from Fire Department, Planning, Code Enforcement Officer, Building Inspections, Police Department, First District Health, and the City Attorney are working on a recommendation on how to bring properties into compliance and keep them in compliance. The City Manager then provided updates from each of the Performance Improvement Teams. The Community Engagement Focus Group is nearly complete. They have discussed their revisions to the Community Engagement Strategy and the final draft will be reviewed by Department Heads before a recommendation is brought to the City Council. The Employee Improvements Team is working on recruitment; however, the task force has been on hold while the budget process and Sister City visit took place. They are also researching the onboarding process for new employees. He explained that studies have  October 7, 2019 Regular City Council Meeting shown an employee decides within six months whether to stay in an organization. It is important that once we hire someone, we do everything possible to keep them here by setting them up for success early. The Finance Improvements Team is working to implement the new ERP software system which includes three major software initiatives; Financial, Asset Management, and Building Permitting & Land Development. The process will take at least 12 months before some portions of the program are ready to bring online. The Operational Improvements Team is focusing on streamlining the permitting process and assuring that permit fees cover actual costs. The group has identified all permits and is determining a centralized location where permits can be made available on city website. Moving forward, the team will research the possibility of centralized purchasing operations. The Customer Improvements Team is focusing on the Community Engagement Strategy as well as reviewing an internal customer service strategy conducted by HR. Mr. Barry then reviewed Key Performance Indicators and listed the goals of the management team. He said they intend to improve knowledge and understanding of operational systems and move to become a more data driven organization. It will enable the City to make better decisions and adaptively manage for results. He then described how the City is preparing to handle the upcoming snow in the forecast for later this week. He explained the snow plan by saying, crews are dispatched prior to a large event to ‘pretreat’ streets​. A mixture of sand is used as a preventative measure for light accumulation up to three inches​. Graders are dispatched at 3-4 inches​ and crews will run 24 hours during storms or high wind events​. Snow gates will be used to limit snow drifts but cannot eliminate them and snow gates will not work in instances above ten inches. He listed the equipment the City has in inventory and the staff available to operate it. He also outlined the plan which begins with emergency snow routes, then school areas and hillside streets, followed by residential areas and the central business district, and concludes with sidewalks. He said, the process typically completes one pass in 72 hours. In regards to the upcoming storm, the Street Department is watching for “sand events” and has three sanders ready to go. Two City owned graders are ready and leased machines are being prepared. Public Works has the sand/salt mix ready. The Public Information Office has prepared social media posts reminding the community of the snow plan. There are also informational videos, alerts, and razor tracking available. The City Manager then congratulated staff for winning the American Public Works Association Project of the Year award for the Downtown Revitalization project. He said, it is the 5th award presented to the project. The Library was awarded the Library Association’s Library Champion Award. The Library has also been celebrating their volunteers who have served hundreds of hours and hold remarkable value for the service of the Library. There were two volunteers honored during a ceremony at the Library. Donald Tank and Carol Stolt “retired” after serving thousands of hours over a couple decades, to the Minot Public Library. Mr. Barry announced the Main Street Summit which will take place October 29-31 in Bismarck and concluded by reminding the public that a conversation on recycling will take place at the October 21st City Council meeting. Alderman Jantzer and Alderman Straight joined the meeting via teleconference at 6:48 pm. Alderman Podrygula said, he is impressed by the management team. He also said, he is pleased with the snow plan but suggested the width of main thoroughfares have more consideration during snow events. In the past, some major arterials became too narrow for two lanes. Alderman Pitner reminded the public that it is fall clean up week and items should be placed on the curb and not in the alley. CENTRAL RAMP LEASE AGREEEMENT – APPROVED Alderman Podrygula moved the City Council grant approval of a lease agreement with the Downtown Business and Professional Association for lease of storage space in the Central Parking Ramp. Motion seconded by Alderman Pitner. Alderman Podrygula said, it is good to see income being generated at the parking ramps. He also requested an update in the near future regarding signage and security issues as well as usage percentages. The City Manager provided a brief update by saying, the temporary roof projects should be completed by year’s end. The security cameras have been identified and specifications completed and staff has been directed to review signage options. Whereupon a vote was taken on the above motion by Alderman Podrygula, seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. LEASE RENEWAL - LAVERNE MIKKELSON – APPROVED  October 7, 2019 Regular City Council Meeting Alderman Olson moved the City Council approve the land rent extension with Laverne Mikkelson and authorize the Mayor to sign the agreement on behalf of the City. Motion seconded by Alderman Podrygula. Alderman Wolsky said, he is glad to hear that staff is evaluating the appropriateness of this agreement. Whereupon a vote was taken on the above motion by Alderman Olson, seconded by Alderman Podrygula and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. GATHERING SPACE PROJECT COMMENCE ACQUISITION OF SITE #1 – APPROVED Alderman Pitner moved the City Council commence the acquisition process for Site #1 to locate the Gathering Space. Motion seconded by Alderman Olson. Alderman Pitner said, the Gathering Space Technical Review Committee met last week with CDM Smith, John Zakian and others to discuss the next steps for the project. They have reached a road block on Site #2 relating to the discrepancy in price between the City and property owners and the cost reasonableness calculation. The original offers from the City were about $890,000 but the counteroffers totaled $1.78 million. It was advised that HUD would have an issue moving forward with the site even if the City agreed on the counteroffers. HUD would prefer if the City used another, less costly site for the project, even if agreements were made for Site #2. He brought up the September 2022 deadline and said they will lose negotiating power and cut down on design time if they do not start moving forward. Alderman Straight said, at the Technical Committee meeting, Mr. Barry asked the City Assessor what the assessment for the property at Site #1 might be. He asked if the City Assessor had a figure, to which Mr. Ternes responded by saying, the best estimate at this point is $830,000. Alderman Straight continued by asking if 10 percent would be added to the amount as it was in the previous offers. Mr. Zakian came forward and said, this offer would not factor in the additional 10 percent because the previous offers reflected previous year’s assessed values. This property would use a current assessed value to calculate the offer. Alderman Straight asked if there have been discussions with Trinity on the feasibility of using this site in a timely manner since Trinity is working on constructing the new hospital. Mr. Zakian said, under HUD rules, we cannot formally approach the new property owners until negotiations have officially concluded with the current site. If this is approved, the next step would be a formal inquiry to Trinity. Alderman Wolsky asked a series of questions to which Mr. Zakian responded. First, he asked about the environmental review since, he said, he believes the site was the location of a former laundromat and dry cleaner which may provide complications for environmental reviews. Mr. Zakian stated, the first step when initiating the environmental review will be historical analysis on the uses of the site. If any issues arise, they will be caught early on and assess if any mitigation occurred. If there are any red flags, it will be dealt with during the environmental review process. He wondered if cost reasonableness would cause the same issue for Site #1, since Site #3 may be less costly. Mr. Zakian said, cost reasonableness takes into account all aspects, not only acquisition. There is a potential disparity between the current assessed value of Site #3 and the estimated value of Site #1, however there are no relocation costs and minimal demolition costs for Site #1. He said, he is comfortable based on current analysis that it will be acceptable to HUD. Alderman Wolsky asked if the total budget would be adequate to complete the project and how that issue would be addressed if it is not. Mr. Zakian said, the budget was developed during the application process and when HUD gave the City the option to downsize projects after reducing the grant amount, it was believed $6 million was sufficient. Until the site is determined and the design can take place, we do not know what the actual cost will be. There will be public input meetings to get a sense of what the community is looking for and can work within the available budget. He said, there are similar sized spaces that have been built for $6-$8 million and others that cost $10-$12 million but it depends what is included. He stated, he is not uncomfortable with the amount budgeted at this point. He then asked if the alternative approach, which was proposed in August, to swap funding sources with sales tax revenue collected for Flood Control, has been considered. Sales tax revenue would not be subject to the same constraints as HUD funding and the NDR funds could be used for acquisitions. Mr. Zakian stated, a swap could be done but it could trigger a substantial amendment depending where funds are moved from and to where.  October 7, 2019 Regular City Council Meeting Mayor Sipma commented that if they looked at sales tax as a potential revenue source, it could cause political damage. He strongly cautioned against removing Flood Control funding, which we do not currently have enough funding for. He said, they are working toward a significant piece of legislation in the upcoming session regarding a long-term low interest loan through the Legacy Fund. If Minot was to divert funding away from Flood Control it would be a significant demonstration of our need for State and Federal funding. Future allocations from the State could be affected and it would set a bad precedence politically. Alderman Wolsky said, he is not supportive of the motion and he mentioned the opportunity cost of various sites. He said, in his opinion, Site #1 is the most developable property since it is located on Broadway. Tying it up as a non-revenue generating parcel would be a mistake. He compared it to a similar parcel on Broadway to calculate potential revenue to the City. A similarly sized block is assessed at $6.6 million and returns approximately $116,000 annually in tax revenue to the City. Right now, Site #1 does not contribute any revenue to the City because it is parking support for Trinity’s non-profit mission but in the future, there is potential for development. He said, Site #2 can be developed within the existing buildings, taking less off of the tax rolls. He emphasized the entrepreneurial spirit flourishing downtown since the revitalization project was completed and discussions about the gathering space began. He raised concerns that moving the location will have unintended consequences and he suggested they honor the investments made at Site #2. He proposed that they reevaluate the project footprint to ultimately keep the project at Site #2 and make it work within HUD guidelines to honor the public input that chose the site. Alderman Olson said, they appear to be overthinking this decision. They put a good effort into Site #2 and it didn’t work by the timeline so they need to see if the next site will work. Site #1 could be a gateway to downtown but if it too doesn’t work, we will move on. Alderman Straight raised concerns about negotiating with Trinity when there is still a question of whether or not the site will pass the cost reasonableness test. He asked if they could discuss a substantial amendment to reduce the size of the gathering space to 1.5 acres before moving forward with other options. He said, he is not supportive of Site #1 and said the public isn’t either. He wants to protect the City’s image from embarrassment in case the project goes poorly. Mayor Sipma said, the process was approved in 2016 and if not followed, a substantial amendment would be rejected on premise prior to be submitted because the adopted process was not completed. Cost reasonableness can be assessed within the initial discussion with Trinity determining whether or not they would consider the acquisition. He agreed with Alderman Olson and said that too much investment has been made emotionally but the process was agreed upon. The issues brought up will be closely considered as we move forward. Alderman Podrygula said, they have made a good faith effort to make Site #2 work but it simply is not working. Now they need to follow through on their commitment and move to Site #1. The City doesn’t need to be embarrassed and if there is egg on anyone’s face it should be on HUD and the complexity of the process. The City is acting on good faith but working with HUD is challenging. Alderman Pitner reminded what process has taken place; they identified sites, gathered input from the public, negotiated on the preferred site, and then move on to the next site and the next site and if necessary, come back to the table. At no point in the process does it say to change the rules if we don’t like the answer. He agreed that Site #1 could be a gateway to downtown. It is next to a parking ramp that will one day have retail and commercial space. He encouraged the Council to follow through with the process they agreed to. Whereupon a vote was taken on the above motion by Alderman Pitner, seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma; nays: Straight, Wolsky. PERSONAL APPEARANCES John Coughlin, of 605 37th Ave SE, came forward to state, this is the best City Council he has seen in 40 plus years. REVIEW OF CONSTRUCTION ACTIVITY NUISANCES – APPROVED Alderman Wolsky brought up issues regarding construction nuisances, specifically construction noise. He said, he received three complaints this summer from citizens whose lives were disrupted due to construction noise at unreasonable hours. He said, he understands the construction season is short but believes the City can tighten the ordinance, which currently has an exception for construction, to prohibit construction during certain hours. He mentioned a heated confrontation that took place at City Hall with a citizen upset by construction noise throughout the night.  October 7, 2019 Regular City Council Meeting Alderman Podrygula agreed and said, he appreciated the survey of other cities that was conducted to see how they operate. He also brought up the fine of only $150 for violating the noise ordinance and said it is not a deterrence. He raised the suggestion that if the City Engineer grants permits, maybe he could set up limits for construction activities administratively rather than by ordinance. He also mentioned generators causing issues and asked if they could be hooked up to an electric line to run power instead. He stated, the short construction season is not an excuse to drive people crazy. Mayor Sipma questioned how much of a concern it should raise since it was only three complaints. He said, sometimes construction needs to take place outside regular hours to avoid other disruptions to citizens. There are also instances of loud snow removal that needs to take place during early morning hours but it needs to be done by certain times. In the instance of Flood Control, the project needs to move forward as fast as we can and he mentioned that it is not as disruptive as the 2011 flood was. He said that reasonable processes can be reviewed but he is not comfortable with a blanket policy to control all construction. He also emphasized the need to be business friendly for private construction taking place within the city. Alderman Wolsky said, in his opinion a generator running 24/7 is not reasonable and he would like to see specifications included in residential projects that include temporary electricity service. There can be more constraints added. Alderman Wolsky moved the City Council direct staff to look into potential remedies or ordinance changes and bring proposals back to City Council early next year. Motion seconded by Alderman Podrygula. Alderman Podrygula commented that just because people don’t complain does not mean it isn’t an issue. He would like to be respectful of the people who live here. Whereupon a vote was taken on the above motion by Alderman Wolsky, seconded by Alderman Podrygula and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. HISTORICALLY LOW TREASURY BOND RATES & TERMS Alderman Wolsky explained that a constituent brought him an article from the Wall Street Journal describing historically low bond rates, and he asked if it is something the City should consider. The Finance Director stated, the City continues to monitor markets but at this time is not issuing any new debt. The City recently retired some higher interest debt that was callable and able to be retired early. There are additional complications that come into play if they decide to issue new debt before they anticipate the need to use it. He mentioned Flood Control as the next major factor to go to the market but there is a delay until the next phase. If the City borrowed money in anticipation of that need, there are potential arbitrage issues to consider. He then said, the article mentions a rate of 3.3% but doesn’t say if those bond issues sold at face value or at a discount or what the rating was for the issuing agency. There is not enough information to make an accurate comparison. Mr. Lakefield further stated, he reached out to the City’s advisor who said, a 20-year term is about the maximum we would see in the marketplace. The cost of carrying the debt, for example using $100 million financed at 3.3% for 50 years, as described in the article, would carry an additional $90 million in interest if compared to the potential Legacy Fund loan which is being discussed at a rate of 1.5% for 45 years. Alderman Wolsky commented that he would rather see the Legacy Fund used as well, especially to put North Dakota dollars back into North Dakota. He then asked about refinancing any existing debt. Mr. Lakefield explained that the City has already retired some bond issues early with some of our higher rate debt. The next callable issue is several years away. Most of the City’s debt is in the higher 2% or low 3% range. They would have to analyze what is left on the term of those bonds, the delta in the interest rates, and the issuance cost to refinance. He said, right now, we don’t have that option for any of our current debt. ADJOURNMENT There being no further business, Alderman Pitner moved the City Council meeting be adjourned. Motion seconded by Alderman Wolsky and carried unanimously. Meeting adjourned at 7:58 pm. ATTEST: ______________________________ APPROVED: _______________________________ Kelly Matalka, City Clerk Shaun Sipma, Mayor