City Council

January 6, 2020 Regular City Council Meeting MINOT CITY COUNCIL – SCHEDULED MEETING – JANUARY 6, 2020 AT 5:30 P.M. ROLL CALL Members Present: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky Members Absent: None PLEDGE OF ALLEGIANCE Mayor Sipma presiding and led the City Council in the Pledge of Allegiance. MAYOR’S REPORT Mayor Sipma described some of his meetings and activities over the past month. Dec. 3rd – KMOT Interview​ Dec. 5th – KXMC Interview​ Dec. 5th – Military Affairs Committee​ Dec. 5th – Edgewood Vista Senior Visit​ Dec. 5th – Minot Association of Builders emcee ​Christmas Event​ Dec. 6th - Team Minot Holiday Social at MAFB​ Dec. 9th – IEDC Stakeholder Presentation​ Dec. 9th – Task Force 21 Committee Meeting Dec. 10th– City Hall Technical Team Committee​ Dec.10th – NDSF Christmas Event​ Dec. 11th - City Employee Awards​ Dec. 12th – KXMC Interview regarding City Hall Security​ Dec. 15th – CP Rail Holiday Train Greeting​ Dec. 16th – Ward County Weed Board Meeting​ Dec. 17th – City Council Meeting​ Dec. 18th – Flood Protection Home Acquisition​ Dec. 19th – MADC Board Meeting​ Dec. 19th – MSU Holiday Social​ Dec. 23rd – KXMC Interview regarding State of the City​ Dec. 31st – KMOT Interview regarding Employee Training​ Jan. 2nd – KXMC Interview regarding Employee Training He also said, there were numerous meetings, phone calls, e-mails, and individual contact concerning City business​. The Mayor then brought attention to the “Minot Through Your Eyes” Community challenge. He said, it is an opportunity for members of the community to provide the City with their artistic vision of Minot. Entries can be submitted online or through Instagram using #myminot or #oneminot. The deadline for submissions is January 27th and the winners will be announced at the State of the City Address February 6th. He added, they expect the submissions to illustrate the diverse views of our community. MAYORAL APPOINTMENTS – APPROVED Alderman Jantzer moved the City Council confirm the following Mayoral appointments: Visit Minot Amanda Shappell appointed to replace Vance Castleman with a term to expire December 2020. Renaissance Zone Board Michael King reappointed with a term to expire January 2023 Pete Hugret reappointed with a term to expire January 2023  January 6, 2020 Regular City Council Meeting Jen Cook reappointed with a term to expire January 2023 Pat Bailey appointed to replace Denise Lindbo with a term to expire January 2022 Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. CITY MANAGER REPORT The City Manager began by listing important dates. The Planning Commission began a new schedule with meetings taking place the first Tuesday of each month so January 7th will be the first meeting of the year. City offices will be closed January 20th in observance of Martin Luther King Day. City Council will take place Tuesday, January 21st because of the holiday. The State of the City Address is February 6th. Mr. Barry then announced that election packets are available for anyone interested in running for City Council. There are three seats available and potential candidates need to collect 300 signatures for their name to be placed on the ballot. The deadline to submit the packets in April 6th at 4:00 pm and the election will be held June 9th at the Minot Auditorium. He presented information on 2019 in review. Some accomplishments include, a financial correction which restored $13 million per year and reduced operation costs by $8 million per year. He mentioned the stabilized workforce, which he described in detail during his last presentation, explaining the reduced turnover and workforce improvement package. He said, they tirelessly lobbied State Representatives on behalf of Minot to increase our share of Hub City funding by 250%. They changed the legislative priority setting process and successfully lobbied for NAWS and Flood Control funding to receive one of the largest funding appropriations in state history for water projects. He also mentioned their success in increasing allowable traffic fines in the state although City ordinances haven’t been changed yet, and they should discuss the topic soon. There were two dozen ordinance changes that took place to improve processes, modernize policy making and be more business-friendly. Processes have also been adjusted to focus on more data-driven decision making to fix problems instead of symptoms. He also elaborated on the activities planned for 2020. He said, they are going through executive team building exercises throughout the year to work on team dynamics and relationships. They will be reporting on the goals of 2019 to present a goal report in the next couple months. The Recruitment Task Force is working to bring a recommendation to the Council in the first quarter. The executive team is working on Key Performance Indicators and developing 2020 goals. Mr. Barry discussed future activities in the areas of customers, operations, strategy, employees, and finances. He acknowledged the Building and Inspections Department for holding a New Code Workshop to educate members of the community on the newly adopted building codes. There were about 40 industry professionals in attendance. The City Manager brought attention to the Minot Airport boarding growth for November which was the highest year over year growth of any North Dakota commercial service airport. A graph demonstrated the comparison between other cities and showed the upward trend for boarding at Minot International Airport. Mr. Barry reminded the Council to review the Community Engagement Strategy that was distributed at the last meeting. He welcomed any feedback and said he is anticipating general adoption of the strategy during the next Council meeting. The City Manager took a moment to congratulate two employees on their retirement. Barb McPeak, PSAP Manager is retiring after 32 years with the City and Landi Funke, Finance Administrative Assistant, retired after 24 years with the City. He also mentioned the promotion of Luke Tillema from Mechanical Inspector to Building Official and Gage DeGroot from Plumbing Inspector to Senior Mechanical Inspector. He concluded his report by inviting Police Chief Jason Olson to present the NDPOA Bravery Award. Captain Klug, President of North Dakota Peace Officer’s Association, presented Officer Krysta Becker with the NDPOA Bravery Award for her involvement in a call on July 20th. The call involved a suspect with a handgun and Becker convinced the suspect to drop the firearm while officers extracted a young girl from the home. ATTORNEY REPORT The City Attorney submitted a written report. APPROVAL OF THE MINUTES – APPROVED  January 6, 2020 Regular City Council Meeting Alderman Pitner moved the City Council approve the minutes of the December 16, 2019 regular City Council meeting. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. BILLS AND TRANSFERS – APPROVED Alderman Pitner moved the City Council approve the bills and transfers as listed for December in the amount of $5,030,925.98. AAAE-GREAT LAKES CHAPTER 35.00 BAKER & TAYLOR BOOKS 10916.30 1001606 1001623 ABRAHAMSON TRUCKING 750.00 BAKER TILLY VIRCHOW KRAUSE, LLP 7950.00 280464 280484 ACKERMAN ESTVOLD 8395.00 BAKKE GRINOLDS WIEDERHOLT 480.00 280465 280282 ACME TOOLS 1960.81 BAKKE GRINOLDS WIEDERHOLT 353.40 1001607 280421 ADELMAN, SHANE 220.00 BALLANTYNE, SCOTT D 300.00 280466 280485 ADOBE SYSTEMS INC. 29.99 BARRY, TOM 300.00 1001608 280486 AE2S CONSTRUCTION LLC 7415.50 BATTERIES PLUS BULBS #639 8.99 280467 280283 AIRPORT LIGHTING COMPANY 1149.60 BATTERIES PLUS BULBS #639 315.93 280276 1001624 AIRS 75.00 BAUER, KATHERINE 41.76 1001609 280284 AIRSIDE SOLUTIONS 563.70 BEAN, EILEEN 40.14 280468 280285 ALL AMERICAN TROPHIES 34.00 BEAN, EILEEN .00 280419 280487 ALL AMERICAN TROPHIES 703.00 BEAN, EILEEN 20.53 1001610 280676 ALL SEASON ARENA 13437.95 BERRY DUNN MCNEIL & PARKER LLC 53636.39 280420 1001625 ALL SEASON ARENA 4645.99 BERT'S TRUCK EQUIPMENT 461.00 280469 280488 ALLEGIANT AIR 215.00 BEST BUY BUSINESS ADVANTAGE ACCOUNT 875.20 1001611 1001626 AMAZON.COM 4283.26 BLANCHARD, BRYCE 576.00 1001616 280489 AMAZON/GECRB 2525.16 BLUE TO GOLD, LLC 149.00 280472 280490 AMERCO REAL ESTATE 1037.50 BLUE 360 MEDIA 3863.22 280473 1001627 AMERICAN PLANNING ASSOC 531.00 BLUETARP FINANCIAL, INC 3546.16 1001617 1001628 AMERICAN PUBLIC WORKS ASSN. 2975.00 BOLTON, EDWARD T 543.02 280277 280286 AMERIPRIDE 153.28 BORDER STATES INDUSTRIES INC 47.96 280278 1001629 AMERIPRIDE 76.64 BOUND TREE MEDICAL 406.41 280474 1001630 ANDERSON, JANET 20.16 BOYKO, CARLI NICOL 40.00 280475 280422 APEX ENGINEERING GROUP 8501.47 BRAYS SADDLERY 150.00 280279 1001631 APEX ENGINEERING GROUP 183648.54 BUDGET MUSIC & VIDEO 532.64 280476 1001632 APH/AUTO VALUE 10.00 BUTLER MACHINERY CO. 249.61 280280 280287 APPLE BOOKS 559.12 BUTLER MACHINERY CO. 1173.74 1001618 1001633 AQUA-PURE INC 1760.76 CALLYO 2009 CORP 2040.00 280281 1001634 AQUA-PURE INC 17348.08 CASTLEMAN, BRENT 87.10 280477 280493 ARROWHEAD ACE HARDWARE 59.88 CDM SMITH 234265.50 280479 280494 ARROWHEAD ACE HARDWARE 550.17 CDW GOVERNMENT INC 663.00 1001619 280288 ASHAM, CARMEN 98.88 CDW GOVERNMENT INC 7115.53 280480 1001635 ASSOCIATION OF STATE FLOODPLAIN 410.00 CITY LAUNDRY 62.91 1001620 1001636 AT & T 1355.00 CITY OF MINOT 110.00 280481 280289 AT&T 3712.71 CITY OF SAINT PAUL 275.00 1001622 280495 ATTIC, THE 1340.00 CLAREY'S SAFETY EQUIPMENT INC. 1016.04 280482 1001637 BAG LLC 150.00 CLEAN HARBORS ENV. SERVICES 20624.16 280483 1001638  January 6, 2020 Regular City Council Meeting CMT CONCRETE & CONSTRUCTION 46591.52 280496 GERDAU RECYCLING 23.14 1001665 COLLECTION SERVICES CENTER 563.08 280423 GILBERTSON, DANIEL 932.80 280555 COLLECTION SERVICES CENTER 563.08 280677 GILLISS, SHANE 319.60 280556 COLONIAL LIFE PREMIUM PROCESSING 2626.64 280290 GILLISS, SHANE 123.60 280680 COMPUTER INTELLIGENCE ASSOCIA 399.95 280291 GLASS DOCTOR 769.92 280330 CONE, PATRICIA 1640.16 280497 GLENNIS BEREUBE LIFE ESTATE 1044.00 280557 CORE & MAIN 2581.10 1001639 GOETTLE, SHANE C 3500.00 280331 CORTEC GLOBAL SERVICES INC 268.26 280498 GRAINGER 678.72 1001666 CPS, LTD 1740.00 280292 GRAND FORKS FIRE EQUIPMENT 282.06 1001667 CREATIVE CONCRETE 65874.44 280293 GRANITE SPRINGS CO. .00 280332 CREDIT COLLECTIONS BUREAU 824.99 280424 GRANITE SPRINGS CO. 40.25 280441 CREDIT COLLECTIONS BUREAU 316.66 280678 GRAVEL PRODUCTS, INC. 286.35 280333 CURT'S STARTER & ALT. SERVICE 244.85 1001640 GRAYBAR 465.18 1001668 DACOTAH PAPER CO. 249.50 280294 GREAT LAKES CHAPTER AAAE 35.00 280681 DACOTAH PAPER CO. 2123.76 280499 GRESS, MARK 341.76 280559 DACOTAH PAPER CO. 131.22 1001641 GULBRANSON, RONALD 1418.40 280560 DAKOTA FIRE EXTINGUISHER 426.40 1001642 GULKE, ASHLEY 240.00 280682 DAKOTA FLUID POWER, INC 568.29 280295 HAALAND, JAY 49.50 280334 DAKOTA FLUID POWER, INC 9.90 280500 HACH 1223.80 1001669 DAKOTA OUTERWEAR CO. 105.80 280501 HAMPTON INN & SUITES--BISMARCK 96.00 1001670 DAKOTA SUPPLY GROUP 415.63 1001643 HANSON, JONATHAN 319.60 280562 DAKOTA TRUCK & FARM 356.61 280296 HANSON, JONATHAN 123.60 280683 DAKOTALAND AUTOGLASS 490.00 280502 HARLEYS 30.96 280335 DAVIDSON CONSTRUCTION 4725.00 280297 HARLEYS 20.97 280563 DAVIS, JAMES R 720.48 280504 HARTWIG, KENT 504.00 280565 DAVIS, LAURIE 795.00 280298 HAWKINS, INC 14428.70 280336 DE LEON, AMADO 484.32 280505 HAWKINS, INC 1826.00 280566 DELL MARKETING L.P. 7952.20 280299 HEIDE PROPERTIES 1, LLP 500.00 280337 DELL MARKETING L.P. 20082.44 280507 HIGH POINT NETWORKS, LLC 2725.00 280567 DELTA AIR LINES 70.00 1001644 HIVIS SUPPLY 105.59 1001671 DIG IT UP BACKHOE SERVICE 434429.46 280509 HOBBY LOBBY 61.74 1001672 DIRECTV 262.97 1001645 HOLOPHANE 14500.00 280338 DOMESTIC VIOLENCE CRISIS CENTE .00 280300 HOLTE, KRISTEN 15.00 280339 DOMESTIC VIOLENCE CRISIS CENTE 1573.23 280425 HOME DEPOT CREDIT SERVICES 844.88 1001673 DXP ENTERPRISES, INC 4564.50 1001646 HOME OF ECONOMY 490.58 1001674 DYNAMIC SAWING & CORING, LLC 1200.00 280510 HOMETOWN ELEGANCE EVENT CATERING 4067.84 1001675 DYNAMISM 4765.15 1001647 HOUSTON ENGINEERING, INC 31795.44 280569 EAPC ARCHITECTS 2062.50 280511 HOUSTON ENGINEERING, INC 966.00 280684 ECOLAB 144.59 280426 HOWARD, CHAD B 1170.24 280570 ECOLAB 111.67 280512 HP INC 1601.18 280340 ELDORADO NATIONAL - CALIFORNIA 57.58 280301 HUGHES, HARRY 7523.17 280564 EMERGENCY AUTOMOTIVE TECHNOLOGIES 41.61 280302 I. KEATINGS FURNITURE INC. 41263.55 280571 EMERGENCY REPORTING 8497.00 280303 IAAI 125.00 1001676 ENERBASE 36504.94 280317 INFORMATION TECHNOLOGY DEPARTMENT 2678.73 280342 ENERBASE 2857.85 280436 INNOVATIVE OFFICE SOLUTIONS LLC 108.12 1001677 ENERBASE 33504.61 280540 INTELLIMODUS LLC 7698.00 280572 ENERBASE 1588.43 1001648 INTERNATIONAL ASSN. OF 865.00 1001678 ENGLE, MICHAEL 300.00 280541 INTERNATIONAL ASSOC OF ELEC INSP 288.13 1001679 ENTERPRISE RENT-A-CAR (2144) 465.39 1001649 INTERNATIONAL CODE COUNCIL, INC 1927.90 1001680 ENVIRONMENTAL PRODUCTS & ACCESS 1762.30 1001650 INTERNATIONAL MUNICIPAL LAWYERS AS 350.00 1001681 EUNICE M LOHSE LIVING TRUST 325.92 280542 J C PENNEY CO 112.47 1001682 EVANS, PATRICK 932.80 280543 JAMESTOWN COMMUNICATIONS 572.85 1001683 EVIDENT, INC 85.00 1001651 JEROMES COLLISION CENTER 3864.02 280443 FACTORY MOTOR PARTS 812.79 280319 JH MEDICAL SUPPLY 157.70 280573 FACTORY MOTOR PARTS 700.93 280544 JIMS WELDING,INC. 1049.00 280574 FACTORY MOTOR PARTS 72.00 1001652 JOHNSON CONTROLS 168.40 1001684 FARSTAD OIL CO 1490.60 280320 JOHNSON, CHAD 23337.12 280575 FARSTAD OIL CO 1056.25 280545 KADRMAS, LEE & JACKSON (BISMARCK) 55152.34 280576 FASTENAL COMPANY 15.75 280321 KALIX 26.27 1001685 FASTENAL COMPANY 106.45 1001653 KELLER PAVING AND LANDSCAPING 474808.10 280577 FBI-NAA NORTHWEST CHAPTER 250.00 1001654 KELLER, KASSIDEE 10.00 280685 FEDERAL EXPRESS 44.63 1001655 KIMMEL JR., DAVID 696.00 280578 FELTNER, RICHARD 335.50 1001656 KLABUNDE, JAY 15222.40 280579 FERGUSON ENTERPRISES, INC 1102.27 1001657 KLIMPEL EXCAVATING, INC. 140.00 280343 FERGUSON WATERWORKS #2516 860.17 1001658 KLIMPEL EXCAVATING, INC. 140.00 280580 FERRELLGAS, L.P. 5.00 280322 KRANZ, EDGAR 465.12 280582 FIDELITY SECURTIY LIFE 2755.40 280546 L-TRON CORPORATION 329.00 1001686 FIRE EQUIPMENT CO. 227.50 280323 LAKESHORE 796.91 1001687 FIRE SAFETY USA, INC 243.50 1001659 LANDRUM AND BROWN, INC 2000.00 280445 FIRST DISTRICT HEALTH UNIT 30.00 280324 LAVERDURE, SHANE 100.00 280344 FIRST DISTRICT HEALTH UNIT 8333.34 280547 LAVERDURE, SHANE 100.00 280583 FIRST INTERNATIONAL BANK & TRUST 1200.00 280679 LEXISNEXIS MATTHEW BENDER 249.61 280345 FIRST WESTERN INSURANCE 66.00 280325 LHOIST NORTH AMERICA OF MISSOURI 20062.44 280446 FLAGSTAD, SANDY 5.00 280437 LHOIST NORTH AMERICA OF MISSOURI 10503.18 280584 FLAIL-MASTER 353.31 280548 LINNELL, MICHAEL 341.76 280585 FLEETMIND SOLUTIONS INC 1987.50 280438 LOWES GARDEN CENTER 1070.00 280346 FLEETMIND SOLUTIONS INC .40 1001660 LOWES PRINTING, INC. 1923.42 280347 FLEXIBLE PIPE TOOL COMPANY 3699.25 280549 M & S SHEET METAL, INC. 93.00 280586 FORTERRA PIPE & PRECAST 10940.08 280326 M&T FIRE AND SAFETY INC 50.00 1001688 FRED PRYOR SEMINARS 128.00 1001661 M-B COMPANY 6607.54 280587 FUNKE, LANDI 76.50 280550 MADC 27375.00 280348 G & P COMMERCIAL SALES 1108.91 280551 MADRY, BOBBY 776.64 280588 G & P COMMERCIAL SALES 93.19 1001662 MAGIC CITY GARAGE DOOR COMPANY 218.80 1001689 GALE 1445.04 280327 MAIN ELECTRIC CONSTRUCTION 97.00 280447 GALE 79.82 280552 MARKETPLACE FOODS 86.63 1001690 GALLS LLC 1071.86 1001663 MARYSVILLE MARINE DISTRIBUTORS 1772.50 280589 GAME STOP 100.00 280328 MASIMO AMERICAS, INC 4256.00 1001691 GENERAL TRADING 65.25 280329 MATERIAL TESTING 9084.50 1001693 GENERAL TRADING 231.50 280553 MATHIESON, MARK 264.00 280590 GENERAL TRADING 521.27 1001664 MCMASTER-CARR 206.77 1001694 GEOLOGIC COMPUTER SYSTEMS 2957.50 280439 MCWILLIAMS, MIKAYLA 63.80 1001695 GERDAU RECYCLING 36.00 280554 MED-TECH RESOURCE, INC. 65.00 1001696  January 6, 2020 Regular City Council Meeting MENARDS 19.96 280349 OVERDRIVE 5106.77 280376 MENARDS 15.49 280591 OVERDRIVE 3226.60 280625 MENARDS 4061.47 1001702 OVERHEAD DOOR CO. OF MINOT 120.00 280377 MICROSOFT CORPORATION 1778.00 1001703 OVERHEAD DOOR CO. OF MINOT 280.00 280626 MIDSTATES WIRELESS, INC 56.25 280350 PAPPENFUS, MATTHEW 2484.48 280627 MIDSTATES WIRELESS, INC 5337.50 280592 PEREZ JR., ISRAEL 150.00 280378 MILITARY NAMES 27.00 1001704 PETCO 223.96 1001734 MILLER, JESSE 264.00 280593 PIERSON, CAITLYN 4500.00 280379 MINOT AUTO 707.98 280353 PITNEY BOWES INC. 114.45 1001735 MINOT AUTO 1729.12 280597 PITNEY BOWES RESERVE ACCOUNT 800.00 280628 MINOT AUTO 284.59 1001705 POSSEN, LACEY 4.87 1001736 MINOT BURGER, LLC 4613.76 280598 PRAIRIE SCALE SYSTEMS, INC 1137.40 1001737 MINOT CHAMBER OF COMMERCE 5386.34 280354 PRAIRIE SUPPLY 345.98 280380 MINOT CHAMBER OF COMMERCE 2279.80 280686 PRAIRIE SUPPLY 191.50 1001738 MINOT CHAMBER OF COMMERCE 882.00 1001707 PREMIER DEVELOPMENT 2, LLC 2496.96 280629 MINOT COMMISSION ON AGING 7083.34 280599 PREMIERE HOSPITALITY, LLC 3676.32 280630 MINOT CONVENTION&VISITORS BUR. 28417.13 280448 PRINGLE & HERIGSTAD, P.C. 1217.55 280631 MINOT CONVENTION&VISITORS BUR. 14688.05 280600 PROCOLLECT 1038.05 280632 MINOT DAILY NEWS 401.28 280355 PROTECH INTEGRATIONS LLC 44.97 280381 MINOT DAILY NEWS 48.64 280449 PUPPY DOG PROPERTIES, LLC 2420.16 280633 MINOT DAILY NEWS 1979.04 280601 RADISSON HOTEL BISMARCK 1226.88 1001739 MINOT DAILY NEWS 59.28 1001708 RALPH'S PLUMBING 9801.77 280382 MINOT ELECTRIC 584.04 1001709 RAYMOND, DANNY 264.00 280634 MINOT EMPLOYEE DONATIONS 1418.00 280687 RAZOR TRACKING INC 319.00 280383 MINOT LUMBER 9901.34 280356 RDO EQUIPMENT 248.99 280696 MINOT LUMBER 43.45 280602 RDO EQUIPMENT 628.20 1001740 MINOT LUMBER 17.46 1001710 RECORDED BOOKS 297.00 1001741 MINOT PARK DISTRICT 101350.63 280357 RED WING STORE 1692.68 1001742 MINOT PARK DISTRICT 1000.00 280603 REISENAUER, RICK 5.00 280635 MINOT PLUMBING&HEATING CO INC 514.62 1001711 RENZ, CECIL LIFE ESTATE 695.04 280636 MINOT SASH & DOOR, INC. 1975.00 1001712 REPUBLIC PARKING SYSTEM 35471.45 280637 MINOT VETERINARY CLINIC 3930.00 1001713 RHI SUPPLY 602.98 1001743 MINOT, CITY OF 3.94 280604 RIETVELD, TIMOTHY 424.80 280638 MINOT'S FINEST COLLISION CENTER 262.20 280688 ROACH, ANDREW 30.38 280639 MISC P CARD VENDOR 16757.80 1001719 ROBISON, CARI 50.00 280697 MN CHILD SUPPORT PAYMENT CENTER 172.12 280450 ROLAC CONTRACTING 170299.80 280453 MN CHILD SUPPORT PAYMENT CENTER 172.12 280689 ROTELIUK, RONDEL 81.78 280641 MOBOTREX 708.00 280605 RYAN GMC 86.04 280385 MOORE, MELANIE 88.00 280606 SANDIFER, JAMES 696.00 280642 MOORE, MELANIE 87.50 280690 SANITATION PRODUCTS 1202.16 280643 MOTZ ENTERPRISES, INC 11000.00 280358 SAYRE, RAY 384.00 280644 MOWBRAY & SONS 7716.00 280359 SCHMIDT, BRANDON 341.76 280645 MOWBRAY & SONS 11546.00 280607 SCHOCKS SAFE AND LOCK SERVICE 50.00 280386 MOWBRAY & SONS 3325.50 1001720 SCHOCKS SAFE AND LOCK SERVICE 190.95 280646 MUNICODE 450.00 280360 SCHOCKS SAFE AND LOCK SERVICE 150.85 1001744 MUUS LUMBER 20.99 1001721 SCREENCLOUD 40.00 1001745 MVTL LABORATORIES 1009.00 1001722 SEARS HOLDINGS 100.00 280387 NAPA AUTO PARTS 752.88 280362 SHARPLOGIXX, LLC 89900.00 280647 NAPA AUTO PARTS 934.30 280609 SHELKEY, MELODY 5.04 1001746 NAPA AUTO PARTS 1009.16 1001723 SIDENER, MICHAEL 10.00 280388 NARDINI FIRE EQUIPMENT 350.00 1001724 SOURIS BASIN PLANNING COUNCIL 4208.33 280390 NATIONAL PAYMENT CORPORATION 143.93 280363 SOURIS BASIN TRANSPORTATION 40000.00 280454 ND CHILD SUPPORT 25.00 280610 SOURIS RIVER JOINT WATER RESOURCE 1525898.64 280392 ND DEPT OF HEALTH 1024.86 280451 SOUTH DAKOTA CHILD SUPPORT 175.87 280455 ND DEPT OF TRANSPORTATION 15081.12 280364 SOUTH DAKOTA CHILD SUPPORT 175.87 280698 ND DEPT OF TRANSPORTATION 2205.73 280611 SOUTHEAST MUFFLER 33.00 280393 ND FRATERNAL ORDER OF POLICE 1450.00 280691 SPENCER, DAVID 675.00 280394 ND ONE CALL, INC 434.65 280365 SRF CONSULTING GROUP 6945.88 280648 ND RURAL WATER SYSTEMS ASSN 245.00 280692 SRT COMMUNICATIONS 9120.72 1001749 ND SAFETY COUNCIL, INC. 390.00 280366 STAPLES 129.35 1001750 ND STATE PLUMBING BOARD 108.44 1001725 STATE BOARD OF LAW EXAMINERS 405.00 280396 ND WATER COALITION 1000.00 280693 STATE WATER COMMISSION 31333.79 280649 ND WATER USERS ASSN. 1200.00 280694 STEBBINS, ERIC 1188.00 280650 NDDOT - MINOT 1448.00 280612 STEVENS EQUIPMENT SUPPLY 355.46 1001751 NELSON, ALEX 220.00 280613 STEVICK BUSINESS SPECIALTIES & WEAR 446.00 1001752 NELSON, PAUL 696.00 280614 STODDARD, DEANNA 82.50 1001753 NET TRANSCRIPTS 461.68 280367 STRAUSS, ALEC 435.75 280397 NET TRANSCRIPTS 337.50 280615 STREICHER'S 297.75 280456 NEWMAN TRAFFIC SIGNS 323.64 280368 STREICHER'S 13428.80 280651 NIELSEN, LANCE 676.80 280616 STREICHER'S 2986.45 1001754 NORMONT EQUIPMENT CO 1987.86 280617 SUND, STUART J 300.00 280652 NORTH COUNTRY SPORTSWEAR 1629.04 280618 SUNDRE SAND & GRAVEL, INC. 22099.84 280653 NORTH COUNTRY SPORTSWEAR 285.00 1001726 SUPERION, LLC 556.40 280398 NORTH PRAIRIE RURAL WATER 213.01 1001727 SWANSON & WARCUP, LTD 8638.40 1001755 NORTH WINDS TRUCK ACCESSORIES 805.00 280619 SWANSTON EQUIPMENT 135.77 280399 NORTHERN BRAKE 38.95 280369 SWANSTON EQUIPMENT 30.86 280654 NORTHERN TESTING 293.00 280370 TARGETS ONLINE 28.64 1001756 NORTHERN TESTING 355.00 280620 TEAM ELECTRONICS INC 555.25 1001757 NORTHERN TRUCK EQUIPMENT CORP 2448.55 280371 THATCHER COMPANY, INC 10460.72 280655 NORTHWEST PROJECTOR 1200.00 280372 THATCHER COMPANY, INC 13244.00 280700 NORTHWEST TIRE AND RETREAD 7343.09 280374 THE GOOD TALK, LLC 850.00 280400 NORTHWEST TIRE AND RETREAD 7177.15 280621 THE TAP ROOM 744.00 1001758 NORTHWEST TIRE AND RETREAD 6536.98 1001728 THOMSON REUTERS-WEST PAYMENT CENTER 528.00 1001759 NOVA FIRE PROTECTION CO. 1905.00 1001729 THORSRUD SUPPLY CO., INC. 468.00 1001760 NOYES, JOSHUA 220.00 280622 TITAN MACHINERY 520.33 280401 OBERGFELL, JASON 393.60 280623 TRACTOR SUPPLY CREDIT PLAN 292.96 1001761 OCLC 1359.48 1001730 TRANSOURCE TRUCK & EQUIPMENT, INC 456.28 280402 OFF BROADWAY LAUNDROMAT 20.00 280695 TRANSPORTATION SECURITY CLEARINGHOU 995.00 1001762 OFFICE DEPOT 1514.49 1001732 TRINITY MEDICAL GROUP 1111.00 280403 OK AUTOMOTIVE 118.81 1001733 TRINITY MEDICAL GROUP 3951.75 1001763 OLSON, JOSHUA 264.00 280624 TRUE VALUE MINOT 25.16 1001764 OLSON'S TOWING 1355.00 280375 TYLER TECHNOLOGIES, INC 8400.00 280405  January 6, 2020 Regular City Council Meeting TYLER TECHNOLOGIES, INC 10311.46 280656 WATER ACCOUNT REFUNDS 4.20 280404 TYLER, KATHERINE 300.00 280657 WATER ACCOUNT REFUNDS 12.43 280415 U.S. POST OFFICE 259.84 1001765 WATER ACCOUNT REFUNDS 13.22 280417 ULTEIG 6809.00 280658 WATER ACCOUNT REFUNDS 29.72 280440 UNIFORM CENTER 2218.80 280406 WATER ACCOUNT REFUNDS 45.07 280442 UNIFORM CENTER 1037.58 280659 WATER ACCOUNT REFUNDS 70.27 280444 UNIFORM CENTER 108.97 1001766 WATER ACCOUNT REFUNDS 50.00 280452 UNITED MAILING SERVICE 508.23 280407 WATER ACCOUNT REFUNDS 18.42 280478 UNITED MAILING SERVICE 5317.98 280660 WATER ACCOUNT REFUNDS 333.35 280491 UPS STORE #1423 31.64 280661 WATER ACCOUNT REFUNDS 60.90 280492 UPS STORE #1423 88.30 1001767 WATER ACCOUNT REFUNDS 25.96 280503 URBAN, KIMBERLY A. 341.76 280662 WATER ACCOUNT REFUNDS 30.00 280558 US DEPARTMENT OF EDUCATION AWG 277.50 280457 WATER ACCOUNT REFUNDS 186.31 280561 US DEPARTMENT OF EDUCATION AWG 339.83 280701 WATER ACCOUNT REFUNDS 11.68 280568 US WELLNESS, INC 1547.00 280663 WATER ACCOUNT REFUNDS 31.97 280581 USA BLUE BOOK 1002.60 1001768 WATER ACCOUNT REFUNDS 5.74 280640 USPS - FEE PAYMENTS 500.00 280664 WATER ACCOUNT REFUNDS 92.40 280699 VACUUM & SEWING CENTER 79.95 1001769 WATER ACCOUNT REFUNDS 46.40 280703 VANTAGEPOINT TRANSFER - 30##### 124.19 280458 WEATHER TAP 89.95 1001774 VANTAGEPOINT TRANSFER - 30##### 124.19 280702 WELTZIN, DOUGLAS 672.00 280667 VERIZON 20.02 280408 WEST RIVER STRIPING COMPANY 15568.66 280668 VERIZON 3760.85 1001770 WESTLIE FORD 141.46 280413 VESSCO, INC 891.79 1001771 WESTLIE FORD 1066.99 280669 VFW 150.00 280409 WESTLIE TRUCK CENTER 1452.48 280414 VISIT MINOT 1680.00 280410 WESTLIE TRUCK CENTER 989.37 280670 VOGEL, RICHARD 2992.00 280665 WILLIAMS, BRIAN 220.00 280671 VOICE PRODUCTS SERVICE, LLC 7358.00 280411 WOODRIDGE FUND 7 MHP, LLC 21182.88 280672 VOLLMER, JENNA 33.96 1001772 WSI CLAIM 327.08 280462 WAGNER CONSTRUCTION 355397.32 280459 XEROX CORPORATION 1451.42 280416 WAL MART 285.10 1001773 XEROX CORPORATION 131.42 280463 WANTZ, MACEY 74.24 280412 XEROX CORPORATION 131.42 280673 WARD COUNTY AUDITOR 10090.00 280666 1ST MINOT MANAGEMENT 950.00 280674 WARD COUNTY RECORDER 20.00 280460 3D SPECIALTIES INC. 4342.85 280418 WARD COUNTY RECORDER 20.00 280461 3D SPECIALTIES INC. 2300.00 280675 WATER ACCOUNT REFUNDS 6.43 280318 3D SPECIALTIES INC. 983.66 1001775 WATER ACCOUNT REFUNDS 36.46 280384 WATER ACCOUNT REFUNDS 68.47 280389 TOTAL: $5,030,925.98 WATER ACCOUNT REFUNDS 125.00 280395 CHARGE THESE FUNDS: Airport $ 26,131.42 Cemetery 3,539.58 Parking Authority 376.25 Garbage Collection 21,274.42 Landfill 30,171.00 Water/Sewer Storm Sewer Maintenance 11,885.75 Water Supply 61,993.66 Water Distribution 37,655.42 Sewer 23,643.58 Utility Billing 6,772.42 Replacement 9,013.75 Public Transportation 5,679.33 Library 6,693.83 Auditorium/Recreation 16,821.34 Total Transferred $ 261,651.75 ELECTRONIC PAYMENTS AFLAC BCBS 373,470.66 Federal Tax Withholding 508,818.65 State Income Tax Sales and Use Tax  January 6, 2020 Regular City Council Meeting ND State Disbursement 7,394.12 Deferred Comp 19,876.36 Verendrye Electric 60,804.29 Xcel 156,906.92 MDU 23,413.67 Mass Mutual 100,041.02 Discovery Benefits 14,446.62 NDPERS Pension 78,200.65 Stop Payment Fee 25.00 NDPERS Service Credits 200.00 Total $1,343,597.96 Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. PAYROLL FOR THE PERIOD OF NOVEMBER 24, 2019 THROUGH DECEMBER 21, 2019 – APPROVED Alderman Pitner moved the City Council approve payroll for the period of November 24, 2019 through December 21, 2019 in the amount of $2,036,682.12. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ADMINISTRATIVE APPROVALS – APPROVED Alderman Pitner moved the City Council ratify the following administratively approved requests: 1. 5 MXS Unit Advisory Counsel to conduct a raffle January 17, 2020 at Scheels (2400 10th St SW) 2. Multi-Club Christmas Party to conduct a raffle January 18, 2020 at the Sleep Inn (2400 10th St SW) 3. Souris River Basin Longbeards to conduct a raffle February 8, 2020 at the Grand Hotel (1505 N Broadway) 4. Annual Awards Committee Organization to conduct a raffle January 20, 2020 at Dakota Square Mall (2400 10th St SW) 5. Lewis & Clark Elementary PTA to conduct a raffle and bingo January 31, 2020 at Lewis & Clark Elementary School (2215 8th Street NW) 6. International Inn for a special event permit December 19, 2019 at MSU Beaver Dam (500 University Ave West) 7. Sports On Tap for a special event permit December 31, 2019 at 220 South Broadway 8. Magic City Figure Skating to conduct a raffle March 29, 2020 at MAYSA Arena (2501 Burdick Expressway West) Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5437 – AMEND THE 2019 ANNUAL BUDGET- FY 2019 STATE HOMELAND SECURITY GRANT (FD0105) – FIRST READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5437 on first reading to amend the 2019 annual budget to increase equipment and training expenditures and revenues for the award of the FY2019 State Homeland Security Grant. Motion seconded by Alderman Jantzer and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5437 on first reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5438 – AMEND THE 2019 ANNUAL BUDGET- NDDES FY2019 STATE HOMELAND SECURITY PROGRAM GRANT (PD0187) – FIRST READING – APPROVED  January 6, 2020 Regular City Council Meeting Alderman Pitner moved the City Council place ordinance no. 5438 on first reading amending the 2019 annual budget to increase the Police department travel and capital equipment revenues and expenditures for the award of the North Dakota Department of Emergency Services (NDDES) FY2019 State Homeland Security Program Grant. Motion seconded by Alderman Jantzer and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5438 on first reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5439 – AMEND THE 2019 ANNUAL BUDGET- ENBRIDGE EQUIPMENT GRANT (FD0107) – FIRST READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5439 on first reading to amend the 2019 annual budget to increase equipment expenditures and revenues for the purchase of an extrication tool funded by the Safe Community Grant awarded by Enbridge. Motion seconded by Alderman Jantzer and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5439 on first reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5440 – AMEND THE 2019 ANNUAL BUDGET- BRAZOS ELECTRONIC TICKETING PROJECT (PD0159) – FIRST READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5440 on first reading amending the 2019 annual budget to increase the Police software agreements revenues and expenditures and decrease Police capital equipment purchases revenues and expenditures for the Brazos Electronic Ticketing project. Motion seconded by Alderman Jantzer and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5440 on first reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. OVERTIME REIMBURSEMENT FOR ATF NORTH BORDER VIOLENT CRIMES TASK FORCE (PD0189) – APPROVED Alderman Pitner moved the City Council grant approval for the Minot Police Department to receive overtime and other related costs reimbursement regarding participation with the Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF) North Border Violent Crimes Task Force and authorize the Chief of Police and City Finance Director to finalize State and Local Overtime Funding (SLOT) and Unified Financial Management System (UFMS) with the US Department of Justice (DOJ). Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5441 – AMEND THE 2020 ANNUAL BUDGET- ATF JOINT LAW ENFORCEMENT OPERATIONS PROGRAM (PD0189) – FIRST READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5441 on first reading amending the 2020 annual budget to increase the Police department salary and benefit revenues and expenditures for Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) Joint Law Enforcement Operations Program. Motion seconded by Alderman Jantzer and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5441 on first reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. FLOOD MITIGATION BUYOUT STRUCTURE SALVAGE AUCTION SALE – APPROVED Alderman Pitner moved the City Council grant approval to include the contents of 1220 28th Street SW in the salvage auction as part of CDBG-NDR Program Income efforts. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none.  January 6, 2020 Regular City Council Meeting USGS WATER MONITORING AGREEMENT 2020 – APPROVED Alderman Pitner moved the City Council grant approval of the standard joint funding agreement with the USGS for operation of two (2) water quality gauges on the Souris River and authorize the Mayor and Public Works Director to sign the agreement. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5434 – BUDGET AMENDMENT- SKIDSTEER LOADER (FD0102) – SECOND READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5434 on second reading to amend the 2020 annual budget to increase the Fire capital equipment expenditures and revenues and decrease the Fire maintenance buildings and grounds expenditures and revenues for the purchase of a skid steer loader. Motion seconded by Alderman Jantzer and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5434 on second reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5435 – AMEND THE 2019 ANNUAL BUDGET- FIRE STATION 5 AE2S CONTRACT (FD0024) – SECOND READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5435 on second reading amending the 2019 annual budget to increase Capital Purchases and decrease fire operation supplies for the survey engineering for Fire Station #5 and transfer the revenue accordingly. Motion seconded by Alderman Jantzer and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5435 on second reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. AWARD OF BID- WATER/SEWER CRANE TRUCK (4324) – APPROVED Alderman Olson moved the City Council award the Storm Water/Sewer Department crane truck bid to Westlie Truck Center in the amount of $143,157.20. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight; nays: Wolsky. ORDINANCE NO. 5442 – AMEND THE 2020 ANNUAL BUDGET- WATER/SEWER CRANE TRUCK (4324) – FIRST READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5442 on first reading amending the 2020 annual budget to increase the Sewage Pumping and Treatment Capital Equipment Purchases expenditures for the purchase of a crane truck. Motion seconded by Alderman Jantzer and carried. Alderman Olson moved the City Council pass ordinance no. 5442 on first reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight; nays: Wolsky. 2022 SAFE ROUTES TO SCHOOL - EDISON ELEMENTARY (4505) – APPROVED Alderman Olson moved the City Council approve the cost participation with the North Dakota Department of Transportation (NDDOT) for the Edison Elementary Safe Routes to School project, contingent upon project selection from the NDDOT. Motion seconded by Alderman Pitner. Alderman Wolsky raised concerns about the project not being included in the CIP. He said, it is a significant number of dollars to spend when it was not included in any plans. He gave an example of other infrastructure that should take priority, such as the Anne Street Bridge, which is not advancing yet. He suggested they review the Safe Routes to School larger plan to ensure projects align with our current CIP, comprehensive plan, and River Front and Center Plan.  January 6, 2020 Regular City Council Meeting The City Engineer explained that projects are not placed in the CIP until we are awarded the grants. Last year, the NDDOT denied a project for replacement of a shared use path on 16th Street so staff went back to the Safe Routes to School Study that was already in place. He said, the DOT seems to like to fund the Safe Routes to School projects and not necessarily rehab projects so those might need other funding sources. The 16th Street path will be done in pieces as funds are available. Because the Safe Routes to School grants are so successful, staff wanted to address this area since it was the last large project in the report. Additional projects that qualify for the program could be added once this is complete. If this project is approved by City Council, staff will submit the application to the state, and if it is picked will go into the following years CIP. After discussing with Finance, it was decided Hub City funding could be used for the cost share match so even though it is not included in the CIP, a funding source is identified for future use. He then explained that the Anne Street Bridge is included in the CIP which will be presented to Council in the next week or two. Design for that project should start in 2022 with a 2023 construction start. Staff isn’t looking at using Safe Routes to School funding for it because those awards are capped at $290,000 and the project is $1.8 million. The administrative burden to apply those funds to a project that size would probably equal the award. He concluded by saying, the project around Edison School will tie in nicely with the investment the School has put in around the facility to improve pedestrian circulation. Alderman Straight asked about Hub City funding and how it was decided that would be the source for local match rather than something like reserves. The Finance Director stated, Hub City funding is typically allocated toward infrastructure and long-life assets. Last year, the City received more Hub City funding than anticipated so a portion was allocated to fund this project. He continued by saying, they could use reserves but it is essentially the same effect. Whereupon a vote was taken on the above motion by Alderman Olson, seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight; nays: Wolsky. ORDINANCE NO. 5436- AMEND THE CMCO SECTION 2-133 PURCHASING – SECOND READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5436 on second reading to amend the City of Minot Code of Ordinances, Section 2-133 (Purchasing Procedures) to reflect the existence and authority of the Purchasing Policy. Motion seconded by Alderman Pitner and carried. Alderman Olson moved the City Council pass ordinance no. 5436 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight; nays: Wolsky. RESOLUTION NO. 3650- ADOPTION OF THE UPDATED PURCHASING POLICY – APPROVED Alderman Jantzer moved the City Council approve resolution no. 3650 adopting the Purchasing Policy which includes the Buy Local Task Force’s recommendation to include the definition of “Local Vendor” and the section relating to “Local Vendor” in the proposed Purchasing Policy. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight; nays: Wolsky. GENERAL AVIATION APRON PH. II (AIR069) AND PH. III (AIR073) RE-BID – APPROVED Alderman Jantzer moved the City Council grant authorization to the Airport Director to commence the Request for Proposal process for the General Aviation Apron Reconstruction Ph. II and III, authorize the Airport Director to award the project to the lowest qualified bidder; and authorize the Mayor to sign any applicable documentation. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5443 – AMEND THE 2019 ANNUAL BUDGET- GENERAL AVIATION APRON PH. II (AIR069) AND PH. III (AIR073) – FIRST READING – APPROVED  January 6, 2020 Regular City Council Meeting Alderman Jantzer moved the City Council place ordinance no. 5443 on first reading amending the budget to decrease 2019 Airport capital expenses, Federal, and State revenue and increase 2020 Airport capital expenses, Federal, and State revenue. Motion seconded by Alderman Olson and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5443 on first reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. CDBG-NDR DEVELOPER AGREEMENT WITH BLU ON BROADWAY – APPROVED Alderman Olson moved the City Council approve the developer's agreement with Blu On Broadway, LLC for CDBG-NDR multi-purpose commercial/LMI residential rental project. Motion seconded by Alderman Straight. Upon questioning by Alderman Wolsky to combine approvals with the following item regarding the Developer’s Agreement between City of Minot and Blu on Broadway, LLC, Mr. Zakian requested the items stay separate as they are different agreements and HUD requires specific processes. Alderman Straight asked about the tax increment financing (TIF) that is included in the agreement and whether adjacent owners would need to participate. Mr. Zakian responded by saying, the developer will assume responsibility for the TIF and an agreement will be brought before Council in the future for approval. A TIF District can be a single parcel and will not require investment from any other property owners. As long as the TIF agreement is approved, there will be no other City financing other than abating taxes over a period of time. Alderman Straight asked when the TIF was entered into the agreement since there was no mention at the beginning of the project discussions. Mr. Zakian said, during the course of negotiations and while identifying infrastructure needs, the TIF became part of the process. Mr. Zakian also described how the project aligns with best practices of economic, housing, and infrastructure development and is an exciting precedent for the City of Minot. He said, it leverages funding with a community match which HUD encourages. This is a precedent for a project using a TIF district but is at one of the highest levels as a positive constructive use of a TIF. The developer has been an extremely constructive partner throughout this process and this TIF is the least intrusive to the City because the developer will front the money and construct the improvements under the direction of the City Engineer. It is also the first time the Bank of North Dakota is acknowledging that CDBG money can be counted as community commitment in order to generate the PACE Flex interest buydown. Alderman Wolsky requested clarification on the TIF, to which Mr. Zakian explained, the developer has agreed that there are necessary public improvements and are going to absorb the initial costs and do the work according to the City’s specifications for $600,000. For whatever time is necessary, the taxes will be abated between $100,000 to $1 million until the improvements are fully paid off at which time the taxes will be in full. Alderman Wolsky asked if the other taxing entities receive any value back from the project during that time. Mr. Zakian stated, the other entities will have the same value as the City. The assessed value of the property before the project will still be paid to all parties including the City. It is only abatement in terms of the improvement value added to the property. He referred to the situation as a “but for.” He explained, but for incentives like the TIF, this project would not exist in which case there would be no increased value and would not generate additional tax revenue for any taxing entities. Alderman Pitner listed his concerns over the project including the housing saturation and lack of parking, whether this is the highest and best use for the property. He said, he does not support the project. Alderman Wolsky commented that he would like to be made aware when a TIF is proposed. He said, when the project was proposed to Planning, it was stated the developer would absorb the cost of the improvements and now it is the taxpayers in a sense that will absorb the costs. He expressed concerns about the process going forward for this project. Whereupon a vote was taken on the above motion by Alderman Olson, seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Podrygula, Sipma, Straight, Wolsky; nays: Pitner. DEVELOPERS AGREEMENT - BLU ON BROADWAY (4472) – APPROVED  January 6, 2020 Regular City Council Meeting Alderman Olson moved the City Council approve the Blu on Broadway Developers Agreement between the City of Minot and Blu on Broadway, LLC and authorize the Mayor to sign. Motion seconded by Alderman Jantzer. Alderman Straight asked the City Manager what they learned during their tour of the properties in Fargo. Mr. Barry responded by saying, after viewing the properties and speaking with those involved, they are comfortable moving forward with this project. He mentioned how the Council has been pushing for these types of incentive projects and said the visit bolstered the ability to learn from and talk to representatives on how they approached projects, what concerns they had, what issues were involved and how they overcame them. Staff is ensuring they do not repeat mistakes of the past when it comes to developer agreements particularly with Federal funds where we may have to recoup money. He said, this agreement sets a precedent on behalf of the City as one of the most protective agreements in the utilization of Federal funds. They have experience to move forward and he is proud of where we are on this project and the community will benefit greatly from it. Todd Berning, President of Epic, the developer of the project, said their goal is to create as much value on the parcel as they could within the guidelines of the resiliency fund. He described how it could be considered two different projects. Resiliency funds are being used to buy down the apartments to keep them affordable and the other component is to build a public road. The TIF component will put the burden of rebuilding infrastructure on the developer in exchange for a tax break over time. In this case, the developer will go to the bank and put personal guarantees on the project. The City and contractors came up with a cost estimate based upon City engineering guidelines of what it would cost to build 1st Street from 16th Avenue to 17th Avenue. As they do valuations and abatements, the taxes will come back in the next several years. Cindy Sessions, of 800 Harmony Street NW, spoke in opposition to the project. She said she agrees with Alderman Pitner that this isn’t the highest and best use for the property. She questioned what the impact would be to have 42 families living on Broadway. She then asked how much taxpayer dollars would be used for the project. Mr. Zakian stated, there will be zero City tax dollars invested in the project. He continued by saying, there is the potential to use up to $4.75 million in NDR funds but the developer is also investing at least $5 million dollars. He also pointed out that the development agreement has gone through extreme due diligence to avoid mistakes. Everything that needed to be done to build accountability to make sure the project is successful and minimizes the need for litigation is reflected in the agreement. Mayor Sipma said, he supports the developer’s agreement and the project itself because it is precisely what they talked about to capitalize on resilient project development. It is the type of project the community decided to support back in 2016 with the National Disaster Resiliency competition application. There has been substantial success with the Beaver Ridge project within our community and this is the same type of project that has seen success in eastern ND and we’ve been trying to attract this type of investment. Ms. Sessions asked for clarification on the loss of tax dollars through abatement to which Mayor Sipma responded by saying, the City is only abating the increased value of improvements for a period of time at which point it will be taxed at its true and full value. They are not abating any of its current value. Ms. Sessions then commented that the developer is from Fargo and he will not be here to see the effect this development has on Minot. The Mayor stated, Mr. Berning is from Minot and is looking to reinvest into his hometown. He also said, outside investment is not bad for our community. Mr. Zakian added, a key to economic growth around the country is to attract outside developers and new investment. This is a significant step forward that our community can attract fresh new commitment to its future. Alderman Wolsky thanked Ms. Sessions for her comments and said, although NDR funds are not local they are essentially taxpayer dollars. He also said, the incremental financing portion of the project, but for the project, we would not have the improvements, it is still going to come out of local jurisdictions. He then pointed out that if we are willing to subsidize the cost of low to moderate income housing they should also be willing to look at internal regulations associated with planning and zoning in terms of ordinance impacts for accessory dwellings and apartments. He mentioned minimum lot sizes regulating housing and restricting unique housing units. Whereupon a vote was taken on the above motion by Alderman Olson, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Podrygula, Sipma, Straight, Wolsky; nays: Pitner. CITY HALL TECHNICAL TEAM RECOMMENDATION (4466) – TABLED  January 6, 2020 Regular City Council Meeting Alderman Olson moved the City Council discontinue the site selection process for the former Midwest Federal Savings and Loan Building (M Building) and enter into due diligence and purchase negotiations for the former Wells Fargo Building. Motion seconded by Alderman Jantzer. Alderman Pitner provided a document calculating square footage needed for a new City Hall and the square footage available at the Big “M” Building. He said, before moving forward, they should take a step back to vet out both options. An EPA study should be conducted on the Wells Fargo Building which could also contain hazardous materials. He said he would like to get more detailed and up to date renovation costs for both buildings. There should be other factors considered such as the amount of space needed and whether the Council Chambers should be relocated. The report for the Big “M” building does not factor in the lower levels of the building which provides an additional 17,956 square feet. He said, floors 1-5 would provide enough space for City offices if the Council Chambers remained in its current location. There would also be 21,015 square feet available on floors 6-8 for future expansion or possible rental income. He mentioned the benefits of renovating and bringing traffic downtown through improvements to a building currently referred to as a “zombie” property. He also emphasized the importance of personally touring the buildings before making any decisions. Alderman Straight asked Alderman Pitner if he was suggesting the City lease the space from the current owner keeping the property on the tax roll. Alderman Pitner responded by saying, he is not sure how that would work but he believes there is potential for the City to house the buildout and utilize space that was not considered. Mayor Sipma said, as a member of the task force for the project, he has toured the Wells Fargo Building and spoke to the City staff who have toured the Big “M” Building. He said the Big “M” Building provides challenges specifically for City use. The columns provide obstacles in terms of open space. The top two floors are unusable right now as they house the HVAC system. He addressed the issue regarding relocating Council Chambers by saying, we are trying to be as efficient as possible and separating Council Chambers from City Hall for the next 50 years would be as inefficient as he could imagine. It also puts into question the location of Municipal Court. He mentioned egress issues and ADA requirements that would be necessary improvements for either building. He also brought up concerns about parking at the Big “M” Building. The parking ramp could be utilized but would hinder future development of the parking ramp. He said the expansion possibilities for the Wells Fargo building exceed those of the Big “M” Building since it could be expanded across the road to the parking ramp. He invited Mr. Meyer, the City Engineer, to describe some of the challenges and explain how the committee came to its recommendation. Mr. Meyer gave some context to his reports by saying, they took the available data to make the best assumptions they could. As a civil engineer and not an architect, he had to look at the buildings and make judgment calls. The cost values they came up with were based on ranges provided by local architects. Either building would require a major renovation but because of the age of the “M” Building, there would be more challenges. The building is not energy efficient and the mechanical system is in need of replacement whereas the Wells Fargo Building has a more portable system. There are also asbestos issues that need to be addressed. He said he tried to address the basement costs by putting in a lower value based on conversations with architects. He mentioned the column layout being a challenge particularly if they discuss moving them. New foundations would need to follow the column lines which is expensive and probably not feasible. The building is load rated for a certain weight so we could not build on top of it. His numbers are reflective of tearing the building down to the steel frame and rebuilding. It includes new glazing on the outside to gain energy efficiency because there is another major expense to heat and cool the building. Mayor Sipma addressed the issue of renting the space by saying, the space needs are too great and the costs to build out were too high, the idea was abandoned. He also mentioned, the NDR grant requires a purchase agreement at the end of the lease process. Mr. Zakian added, there is a mechanism that would allow the use of HUD funds for a long-term lease, however, HUD requires that if at the end of the lease if it were not to be renewed, the City could recover all of the investment of HUD funds used. The Mayor said, he understands it is an iconic building and many people want to see the property redeveloped but it is not the mission of the City to redevelop property. The City needs to move forward in a fiscally responsible way. There is a use for the “M” Building for private investment but it does not suit the City’s needs. He said, there is no perfect answer but there are two structures under consideration and the Wells Fargo Building has more flexibility, more parking and adjacent properties are beneficial. He said he believes Wells Fargo is the fiscally responsible route to go. Alderman Pitner asked about the possibility of connecting Wells Fargo with the parking garages if needed. Mr. Meyer said it is certainly possible.  January 6, 2020 Regular City Council Meeting Alderman Podrygula asked for clarification if it would cost $1.5 million per floor to renovate the Midwest Federal Building. Mr. Meyer said, they haven’t hired anyone to go floor by floor to find estimates. They used ranges provided by architects to make assumptions. The cost of demolition for a project of this magnitude is expensive. He believes the estimated cost of $190 per square foot is not unreasonable. Mr. Meyer then explained, to fit the interior to what the City needs would require them to gut either building down to steel frames. The Wells Fargo Building is a pre-cast concrete building which costs significantly less to rehab. The heating and cooling could be moved around fairly easily whereas in the Midwest Federal Building, there is a central system and would require new ductwork as well as updated electrical lines. The plumbing is in decent shape but the rest is outdated. Alderman Pitner asked about the feasibility of a new heating and cooling system if the “M” Building was gutted. Mr. Meyer said, the air exchangers could be reconfigured. We could design a much more efficient system but until it is designed could not tell how big or where it would be. Alderman Straight wondered why there were public engagement meetings for a project like the Gathering Space but not for this project. He said there are too many unanswered questions and the Council disagrees about needs particularly whether to relocate Council Chambers. He wondered if the issue should be put to a public vote. Mayor Sipma stated, the Gathering Space is a community project but City Hall is municipal office space with one area that is for the community, the Council Chambers. Micromanaging the process through the public would essentially disavow all the technical aspects that staff and the NDR program have outlined. He said, taking outside input to determine the needs of City staff would convolute to the point they should just scrap the project. The people who work in the building have the technical knowledge of what is needed to operate functionally as a City. Mr. Zakian pointed out that voluntary acquisition, as is used for this project, requires any offer for purchase be the current value. He then reminded the Council that the clock is ticking and the NDR funds need to be spent by 2022. He explained that there will be points in the project that could take significant time. In reference to Alderman Straight’s concerns, he said, we followed the prescribed process as outline by HUD for the Gathering Space which is a public infrastructure project. In the case of this project, as far as HUD is concerned, that process is not necessary because it is a City operating function and public input, although valuable, is not required. Alderman Straight said he is concerned about spending money on City Hall while also asking the state for money for flood control. He said the optics of using dollars on this project is concerning and we need the community’s support. Mayor Sipma said there are space issues at City Hall as well as security issues and we have NDR funds available for a portion of this project. We will have to address these issues in the near future and the longer we wait the more expensive it will get. He said, they should also consider the optics of turning down the NDR funding because they are unable to make a decision. He said they need to acknowledge what they are protecting with flood control and the purpose of resiliency and revitalizing downtown. He admitted that it is a fundamental piece that will never be popular no matter when it takes place. The City Manager expressed understanding for the difficult decision and he said, citizens will never support a project like this because they do not personally see the benefit. He responded to Alderman Straight’s concerns about optics by saying, Minot is not just a flood control district. We are a City of many needs and we have to provide services to the community. He mentioned that Fargo recently finished a new City Hall while taking on an even larger flood project. He believes the legislature will understand we are a City of many needs, not just one. He said it is possible one of the buildings could be purchased by someone else or leased to the point we can’t use it so time is of the essence. Alderman Pitner said he supports the project and the opportunity to invest downtown but doesn’t believe there was enough information presented. He gave examples of the other task force committees that were formed to discuss issues but then conducted presentations to communicate their findings. He raised concerns that this project only provided a memo with a recommendation. He said, he feels they need more information and more accurate cost estimates before making a decision. Alderman Podrygula shared his comments by saying, City Hall clearly needs more space and he agreed with Mr. Barry when he said there will always be opposition. He said, it would be foolish to give the NDR grant money back especially since we have made efforts to improve employee operations, be more efficient, support downtown and be more accessible to the public. He agreed that it is an internal decision that does not need as much public discussion but it does need more careful deliberation. He addressed the concerns about looking bad in front of the legislature. He said, in comparison to $400 million local share for flood control, $4 million is nothing. He said he respects the other Council members concerns and believes they deserve a response. The technical team was not adequate and there are significant policy and operations issues involved. He would feel more comfortable with a quick review from an architect with a formal quote before making a decision.  January 6, 2020 Regular City Council Meeting Alderman Pitner asked about the cost and timeframe for an accurate estimate. Mr. Meyer said, it depends on the scope and it sounds like the Council is looking for quite a bit of detail, so it could take a couple months. At some point the City will make a decision on how to move ahead and someone is going to want that work. In order to be fair, they should conduct an RFQ to complete the work. Alderman Wolsky said he met with engineers, architects and contractors who have worked on the buildings and he provided a memo to the Council with about 80 additional questions on the issue. He also mentioned a recent article from Pasadena, Texas, in which a building was abandoned and responsibility to demolish the building went to the taxpayers. He cautioned against that happening with the Big “M” Building if the City doesn’t renovate it. Mr. Zakian said, an environmental review will be conducted on either building they decide to move forward with. He also said, from a HUD standpoint, if a property owner wants to partner with the City, there is a non-binding purchase agreement that says the owner understands the City will do a full environmental review. If issues are found, the City could walk away. He also reminded, HUD funds cannot be used to fund architectural or engineering assessments. They can be done but must use other funding. No project can commit to a specific design or project prior to environmental review. Alderman Pitner asked if Hub City funding could be used for the architectural studies. Mr. Lakefield said, it is a possibility. The City Manager stated, there are several million dollars budgeted in 2020 for the City Hall project and those funds could be used. He then invited Mr. Meyer to confirm an estimate for this type of study. Mr. Meyer said, it depends how deep the assessment goes but to develop a scope, do an RFQ and work through costs, $200,000 would be in the ballpark. Alderman Wolsky shared that he got a very different opinion on the cost to conduct a study. Mayor Sipma expressed frustration that he does not want to see a tactical effort from Council in order to delay and discredit the information brought forward for the project in an effort to make it fall apart. Alderman Straight said, he is supportive of moving City Hall and of locating downtown but he does not like the way the process has been conducted. Alderman Jantzer asked what kind of information they need to make a decision. He said he is not interested in spending $200,000 or six months to find answers but would prefer fundamental information that could be done in 30-60 days. We have already done a space study whether they agree on what was included. Mr. Meyer said he could put a narrow scope together. Alderman Jantzer moved to table the discussion and direct staff to conduct a narrow scope of work not to exceed 30 days to provide the Council with a recommendation. Motion seconded by Alderman Podrygula. Mr. Meyer requested a budget to conduct the study. Alderman Wolsky shared that he was told by an architect that a space analysis could be done for $2,000-$3,000, code and architectural of ADA review, mechanical, electrical, plumbing and cost assessment $5,000-$10,000. Alderman Jantzer amended his motion to include a budget not to exceed $20,000. The second agreed. Mr. Barry requested clarification whether the Council wanted a space analysis done. He said, the staff, as well as our consultants, CDM Smith have already presented a space analysis to the Council during their retreat. Alderman Jantzer clarified that the motion does not include a space analysis. The second agreed. A vote was taken on the above motion by Alderman Jantzer, seconded by Alderman Podrygula and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none Mr. Lakefield came forward for further clarification on the timeframe. He said, there would not be time for an RFQ process to take place in 30 days and asked if the City Engineer could negotiate the scope of work and move forward with the agreement.  January 6, 2020 Regular City Council Meeting Mayor Sipma confirmed. PERSONAL APPEARANCES Tim Knudson, realtor for the Big “M” Building, said, it does appear to the community that the project is being rushed. He said the Council was elected to make decisions and he appreciates that the issue was tabled to gather more information. Ricky Belgarde approached the Council to discuss his fight for disadvantaged citizens. He said, the Council has a responsibility to get people off the streets and we need more shelters. Mayor Sipma told him, he would be happy to know there is a project moving forward soon for a family homeless shelter. Mr. Belgarde continued to describe issues he is having with his current management company and their reluctance to improve living conditions. Alderman Straight offered to speak with him regarding the issue after the Council meeting. Cindy Sessions brought up the new City Hall building and said it is insulting the Council is not looking for more public input. She asked if the potential building will cost more than the County building. She also said the process should be similar to someone buying a house and should include inspections and on-site review. She said the Council has the responsibility to find the best use for taxpayer dollars and should take their time to make a decision. GATHERING SPACE UPDATE AND DISCUSSION Mr. Zakian stated, the Council requested staff inquire further with Trinity regarding their denial to move forward with the site for the Gathering Space. Trinity has confirmed through a letter provided to the City Manager and Council they are unable to accommodate the request due to future expansion. He then said the owner of Site #3 is an eager seller and they have commenced environmental review of the property. Upon questioning by Alderman Pitner regarding a timeline, Mr. Zakian said, if everything goes smoothly and there are no public comments, it will be done before the end of February and can be followed by an offer to the property owner. ADJOURNMENT There being no further business, Alderman Wolsky moved the City Council meeting be adjourned. Motion seconded by Alderman Olson and carried unanimously. Meeting adjourned at 8:18 pm. ATTEST: ______________________________ APPROVED: _______________________________ Kelly Matalka, City Clerk Shaun Sipma, Mayor