City Council

March 2, 2020 Regular City Council Meeting MINOT CITY COUNCIL – SCHEDULED MEETING – MARCH 2, 2020 AT 5:30 P.M. ROLL CALL Members Present: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky Members Absent: None PLEDGE OF ALLEGIANCE Mayor Sipma presiding and led the City Council in the Pledge of Allegiance. MAYOR'S REPORT Mayor Sipma described some of his meetings and activities over the past month. February 6th – State of the City​ February 7th – IEDC Steering Committee​ February 7th – Committee Interview of Economic Development Specialist​ February 8th – Game Changer Event at The Depot​ February 18th – Zombie Home Acquisition Closing ​ February 18th – CTE Committee Meeting​ February 19th – Assiniboine River Basic Initiative (ARBI) Conference​ February 20th – Prairie Public Radio Interview February 21st – Indonesia Visitors at City Hall​ February 21st – CTE Committee Follow-up Meeting​ February 21st – Emcee Delta Water Banquet​ ​February 22nd – Emcee NDCAC Champagne & Ice Banquet​ ​February 24th – MADC Special Meeting​ ​February 24th – Special City Council Meeting​ February 25th – MADC Annual Banquet​ February 26th – John Hoeven Student 2011 Flood Interview​ February 27th – League of Cities – Mayors Meeting​ in Bismarck​ February 28th – Special Olympics State Basketball Welcome​ March 2nd – Upper Midwest Aviation Symposium Welcome​ He also said, there were numerous meetings, phone calls, e-mails, and individual contact concerning City business. PROCLAMATION – GENERAL AVIATION APPRECIATION MONTH The Mayor Proclaimed March as General Aviation Appreciation Month. WHEREAS, the City of Minot in the state of North Dakota has a significant interest in the continued vitality of general aviation, aircraft manufacturing, aviation educational institutions and community airports; and WHEREAS, general aviation and the Minot International Airport have an immense economic impact on the City of Minot; and WHEREAS, general aviation airports in North Dakota support more than $121 million in total economic output; and WHEREAS, general aviation not only supports North Dakota’s economy, it improves overall quality of life by supporting emergency medical and healthcare services, law enforcement, firefighting and disaster relief, investments in sustainable fuels and technologies, and by transporting business travelers to their destinations quickly and safely; and WHEREAS, these aircraft and a network of airports represent a national public benefit, and congressional oversight should be in place of this system to ensure that it remains a public system that serves communities of all sizes; and  March 2, 2020 Regular City Council Meeting WHEREAS, leaders should invest in this critical infrastructure to ensure future economic growth and our next generation of aviation professionals and pilots; NOW, THEREFORE, DO I, Shaun Sipma, Mayor of the City of Minot, hereby proclaim March as General Aviation Appreciation Month in Minot and encourage local residents and organizations to continue supporting this thriving sector of our business community. CITY MANAGER REPORT The City Manager began by listing important upcoming dates. The Planning Commission meets March 3rd, a special Council meeting in conjunction with the Census Complete Count Committee will be March 6th, a special Council meeting to tour potential sites for City Hall will take place March 9th, a regular Council meeting March 16th, Chamber Business After Hours at the Airport March 26th, and a MAGIC Fund meeting March 27th. He pointed out that there have been eight Council meetings scheduled over the past six weeks which puts a lot of strain on City staff. Mr. Barry described the results of the 2019 goal setting exercise. There was an 86% completion rate compared to a 76% completion rate in 2018. Directors have set 92 goals for 2020 and a document outlining those goals was submitted to Council. The goals may influence strategic planning efforts. He provided an update on NDR projects. He reminded the Council there will be a special meeting on March 9th to tour the potential sites for relocating City Hall. Staff continues marketing efforts for the Resilient Homebuyer activity. The Gathering Space is moving forward and there will be another meeting to discuss the future of the NDR program tentatively, in early April. The 2020 Census is approaching and the City Manager played a short video that will be used on social media to publicize it. He explained that residents will count in the city they have lived for six months and one day. If a resident splits their time among multiple locations, they are counted where they reside on April 1st. He emphasized that census counts do not impact residency or tax information. Mr. Barry mentioned the 2020 Citizens Academies for both Police and Fire Departments. Those attending the Police Academy on Tuesdays, May 5-26 will learn basics in the areas of patrol, crime scene response, special operations, and use of force. The Fire Academy, on April 25th will focus on search and rescue, rappelling, auto extrication, and aerial operations. The City Manager announced that the Broadway Bridge project won the 2019 Gold Star Award from Ready Mix & Concrete Products Association. The City has won twice before for the Downtown Infrastructure project and for the Hazard Mitigation Water Treatment Plant. He provided details of all of the upcoming construction projects including continuation of the concrete panel replacement on South Broadway, Flood Control Phase 1, Flood Control Phase 2/3, and the Water Treatment Plant Expansion. Work will also begin on 31st Avenue SE Reconstruction, 10th Street SW Storm Sewer District, City Hall Retaining Wall, 30th Avenue NE Sanitary Sewer project, Watermain and Street Reconstruction on 23rd Street NW, SWIF D and E work, as well as Street Improvements, Patching/Chip Seal, Sidewalk, Curb and Gutter. Mr. Barry went into detail regarding street conditions. He said, the leading causes of potholes are water and temperatures and this season has not been kind to road conditions. A recent pavement study shows the overall pavement condition in Minot is “satisfactory” at a 79 Pavement Condition Index. The City currently has a 15-year backlog of general maintenance which could be completed at a cost of $11 million a year over five years. The current budget for street maintenance is about $4.5 million. At that rate the PCI will likely start to fall. He provided an update on the ERP system by saying that staff has begun importing and testing historical budget data. The first milestone will go live on budgeting in May. The Human Capital Management implementation will begin in March. The State of the City Address took place in February and he thanked the community and members on the Air Force Base for attending. He said, the Annual Report is available in digital format on the City website. He announced that the City of Fargo is looking for volunteers to fight seasonal flooding. A bus will leave the Auditorium on March 11th at 7:00 am and volunteers will spend the day in Fargo to assist in sandbagging. Lunch will be provided and the  March 2, 2020 Regular City Council Meeting bus will return to Minot around 6:30 pm. He requested that anyone interested in volunteering contact the Executive Secretary Tami Stroklund. He concluded his report by congratulating Kevin Ternes on his retirement from the City. Mr. Ternes was hired in 1991 and was promoted to City Assessor in 2004. Following the City Manager’s report, Alderman Wolsky requested clarification on what qualifies a resident in the Census. Mr. Billingsley responded by saying, for people who have multiple homes, they should use whichever location they spend a majority of their time, six months and one day. The Mayor mentioned the NDLC tournament bracket being used to improve participation in the Census by encouraging competition between cities in North Dakota. The first city that Minot faces in the bracket is Grafton. Alderman Wolsky then brought up the City’s emergency action plan and requested a report from First District Health Unit regarding public health in the midst of COVID-19. He also requested the Council Chambers be made available for public outreach and announcements in the event it is necessary. Alderman Straight asked about using Hub City dollars toward road maintenance. Mr. Barry said, Hub City dollars are all accounted for in the CIP. The Council can choose different funding sources for each project. He noted that out of the overall budget, property tax only accounts for $26 million. The rest of the budget is covered by grants, Hub City funding and other sources. The Mayor said, during the Mayors meeting in Bismarck, analysis of oil revenue was presented. They are paying close attention to the price per barrel since it affects the amount of HUB City funding cities receive. Alderman Pitner mentioned that Hub City dollars are accounted for and reported to the Legislative Council. CITY ATTORNEY REPORT The City Attorney submitted a written report. Alderman Wolsky pointed out, there was an update to the Cypress Development matter, scheduling a trial for November 9- 20, 2020. APPROVAL OF THE MINUTES – APPROVED Alderman Jantzer moved the City Council approve the minutes of the February 18, 2020 regular City Council meeting. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. BILLS AND TRANSFERS – APPROVED Alderman Jantzer moved the City Council approve the bills and transfers as listed for February in the amount of $3,236,650.69 as follows: AAAE 1775.00 ALL SEASON ARENA 14954.10 281077 281080 AAAE 1270.00 AMAZON.COM 6194.11 1001974 1001982 ACKERMAN ESTVOLD 15376.25 AMAZON/GECRB 292.58 281078 281081 ACKERMAN ESTVOLD 720.00 AMERICAN WELDING & GAS, INC. 8985.96 281254 281082 ACME TOOLS 1256.33 AMERICAN WELDING & GAS, INC. 167.95 1001975 281256 ADOBE SYSTEMS INC. 29.99 AMERIPRIDE 76.64 1001976 281083 ADVANCED BUSINESS METHODS 392.45 AMERITAS LIFE INSURANCE CORP 1808.31 281079 281084 ALL AMERICAN TROPHIES 99.40 ANDERSON, MITCHELL 500.00 281255 281257 ALL AMERICAN TROPHIES 699.25 ANDES, HUNTER L. 40.00 1001977 281426  March 2, 2020 Regular City Council Meeting APEX ENGINEERING GROUP 3947.50 281258 ENERBASE 48656.91 281134 APPLE BOOKS 40.88 1001983 ENERBASE 7467.26 281300 APPLIED CONCEPTS, INC/STALKER RADAR 740.00 281259 ENERBASE 4030.50 1002021 AQUA-PURE INC 8865.00 281085 ENFORCEMENT TECHNOLOGY GROUP, INC. 19999.95 281135 ARROWHEAD ACE HARDWARE 538.37 1001984 ENVIRONMENTAL PRODUCTS & ACCESS 140.87 1002022 ATSSA TRAFFIC EXPO REGISTRATION CTR 435.00 1001985 ESRI, INC 2472.00 1002023 AUTO ZONE 6843 65.77 1001986 EXPLORER POST #9472 5000.00 281136 AUTO-OWNERS INSURANCE COMPANY 46130.00 281086 FACTORY MOTOR PARTS 479.06 281137 AUTO-OWNERS INSURANCE COMPANY 1671.00 281260 FACTORY MOTOR PARTS 675.25 281301 AXON ENTERPRISE, INC 5670.00 281087 FACTORY MOTOR PARTS 72.00 1002024 AXON ENTERPRISE, INC 58039.00 281261 FARGO GLASS & PAINT COMPANY 1812.51 1002025 AZTECA SYSTEMS, LLC 50000.00 281427 FARSTAD OIL CO 1134.10 281138 BACH, JAYDEE 318.60 281088 FARSTAD OIL CO 96.25 281302 BAG LLC 390.00 281262 FARSTAD OIL CO 807.79 1002026 BAKER & TAYLOR BOOKS 7563.45 1001987 FASTENAL COMPANY 42.50 281303 BAKKE GRINOLDS WIEDERHOLT 2509.00 281263 FASTENAL COMPANY 68.81 1002027 BALDT, KENDRA 350.00 281428 FBI-NAA NORTHWEST CHAPTER 110.00 1002028 BANK OF NORTH DAKOTA 114163.40 281089 FEDERAL EXPRESS 264.79 1002029 BCBS 40.00 281264 FERGUSON ENTERPRISES, INC 43.24 1002030 BECKER, KRYSTA 60.50 281265 FERGUSON WATERWORKS #2516 1859.01 281304 BERRY DUNN MCNEIL & PARKER LLC 20716.04 1001988 FERGUSON WATERWORKS #2516 48497.02 1002031 BEST BUY BUSINESS ADVANTAGE ACCOUNT 1022.92 1001989 FINDAWAY WORLD, LLC 1541.47 1002032 BILGER, BRIAN 1167.27 281429 FIRE EQUIPMENT CO. 18.00 281139 BILLINGSLEY, BRIAN 131.10 281266 FIRE EQUIPMENT CO. 372.50 281305 BLUETARP FINANCIAL, INC 4.02 281090 FIRST DISTRICT HEALTH UNIT 20833.33 281238 BLUETARP FINANCIAL, INC 428.20 281267 FIRST INTERNATIONAL BANK & TRUST 1260.00 281432 BLUETARP FINANCIAL, INC 115.85 1001990 FIRST WESTERN INSURANCE 526905.00 281306 BNSF RAILWAY COMPANY 25.00 281268 FLEETMIND SOLUTIONS INC 1.55 1002033 BOOT BARN INC 884.67 1001991 FRED PRYOR SEMINARS 149.00 1002034 BOPPRE LAW FIRM, PLLC 6000.00 281091 G & P COMMERCIAL SALES 469.85 281307 BORDER STATES INDUSTRIES INC 579.68 281092 G & P COMMERCIAL SALES 1931.09 1002035 BORDER STATES INDUSTRIES INC 90.37 1001992 G-TEC EQUIPMENT SERVICES, LLC 2675.00 281308 BOUND TREE MEDICAL 90.90 1001993 GAFFANEYS 67.89 1002036 BROADWAY PRINTING COMPANY 318.88 1001994 GALE 211.42 281309 BUTLER MACHINERY CO. 1092.83 281093 GAS STOP 83.01 281140 BUTLER MACHINERY CO. 7000.83 281269 GEFROH ELECTRIC 1885.00 1002037 BUTLER MACHINERY CO. 6655.79 1001995 GENERAL TRADING 144.89 281141 C&C PLUMBING AND HEATING 127.50 281094 GENERAL TRADING 73.65 281310 CDM SMITH 175108.50 281095 GENERAL TRADING 262.66 1002038 CDW GOVERNMENT INC 719.41 1001996 GERDAU RECYCLING 6.93 281311 CENTRAL CAB 15.55 281096 GERDAU RECYCLING 181.15 1002039 CITY LAUNDRY 27.96 1001997 GLOBAL EQUIPMENT COMPANY 431.38 1002040 CITY OF MINOT 45.00 281097 GOETTLE, SHANE C 3500.00 281142 CITY OF MINOT 512.00 281270 GRAINGER 224.46 1002041 COLE PAPERS INC. 1210.75 1001998 GRAND FORKS FIRE EQUIPMENT 261.44 1002042 COLONIAL LIFE PREMIUM PROCESSING 2630.42 281098 GRAND HOTEL 86.40 281144 COMMUNITY AMBULANCE SERVICE 14.00 281271 GRANITE SPRINGS CO. 66.00 1002043 COMPUTECH 4.99 1001999 GREAT PLAINS FIRE 7606.00 281312 COMPUTER INTELLIGENCE ASSOCIA 961.36 1002000 GREAT PLAINS TECHNICAL SERVICES 1789.65 281313 COMPUTER STORE 114.97 1002001 GUERTON, KRISTIN 69.26 281314 CORE & MAIN 4142.98 1002002 H & H TRUCKING 7868.96 281147 CPS, LTD 1043.50 281272 H & H TRUCKING 5315.73 281315 CREDIT COLLECTIONS BUREAU 335.85 281236 H.A. THOMPSON & SONS, INC. 1300.00 1002044 CREDIT COLLECTIONS BUREAU 335.85 281430 HACH 442.56 1002045 CROSS COUNTRY DELIVERY 376.14 281273 HANSON, JONATHAN 104.50 281148 CTAA 775.00 1002003 HARLOW'S BUS SALES INC. 1001.48 281316 CUMMINS POWER, LLC 214.67 1002004 HAWKINS, INC 10420.13 281150 CURT'S STARTER & ALT. SERVICE 72.28 281099 HAWKINS, INC 1950.50 281317 DACOTAH PAPER CO. 2623.50 281100 HEIT, RICK 150.00 281239 DACOTAH PAPER CO. 11428.78 1002007 HIGH POINT NETWORKS, LLC 175.00 281151 DAKOTA FIRE EXTINGUISHER 123.36 1002008 HOLIDAY INN 774.00 1002046 DAKOTA FLUID POWER, INC 55.00 281101 HOME DEPOT CREDIT SERVICES 476.75 1002047 DAKOTA FLUID POWER, INC 772.29 281274 HOME OF ECONOMY 1509.47 1002048 DAKOTA SUPPLY GROUP 626.83 1002009 HOWARD, DAVID 50.00 281319 DAKOTA TRUCK & FARM 368.27 281275 HP INC 2693.56 281152 DAKOTA TRUCK & FARM 49.99 1002010 HUGG, ANTHONY 60.50 281320 DECOTEAU, WILLIAM 104.50 281103 IAAI 70.00 1002049 DECOTEAU, WILLIAM 275.00 281276 IAPE 100.00 1002050 DEGROOT, GAGE 264.00 281277 IMSA 510.00 1002051 DELL MARKETING L.P. 6985.00 281105 INFAX, INC 3000.00 281321 DELTA AIR LINES 546.40 1002011 INFOGROUP/INFO-USA MARKETING 1995.00 281322 DIRECTV 262.97 1002012 INFORMATION TECHNOLOGY DEPARTMENT 2714.58 281324 DIVE RIGHT IN SCUBA, INC 297.19 1002013 INNOVATIVE OFFICE SOLUTIONS LLC 138.92 281153 DOC 1260.96 1002014 INNOVATIVE OFFICE SOLUTIONS LLC 55.52 281325 DODDGER SERVICES 44173.68 281278 INSPECTION REFUNDS 30.00 281411 DOLAN CONSULTING GROUP 190.00 1002015 INTERNATIONAL ASSN. OF 35.00 1002052 DOMESTIC VIOLENCE CRISIS CENTE 3001.59 281106 INTERNATIONAL ASSOC OF ELEC INSP 120.00 1002053 DORSEY & WHITNEY 3787.96 281237 INTERNATIONAL CODE COUNCIL, INC 1700.75 1002054 DRIVER RECORDS, DEPT OF LICENSING 13.00 281107 INTERSTATE BATTERY SYSTEM 113.95 281154 DRUSE, DAMON 44.00 281279 J C PENNEY CO 359.38 1002055 DUDE SOLUTIONS INC 1512.00 1002016 J.D. POWER 160.00 281155 DYKE, DARREN 60.50 281280 JH MEDICAL SUPPLY 135.30 281156 EAPC ARCHITECTS 74262.72 281281 JLG ARCHITECTS 3940.00 281326 EBSCO INFORMATION SERVICES 4175.11 281431 JOHNSON CONTROLS 148.40 1002056 ECOLAB 380.29 281108 K MART 155.80 1002057 ELDORADO NATIONAL - CALIFORNIA 729.48 281109 KALIX 32.56 1002058 ELDORADO NATIONAL - CALIFORNIA 193.98 281282 KELLER, ROBYN 2291.97 281327 ELECTRIC PUMP 9128.64 1002017 KEVINS AUTO BODY 8073.08 281157 ELICH, TRAVIS 104.50 1002018 KEVINS AUTO BODY 1371.35 281328 EMERGENCY APPARATUS MAINTENANCE 549.13 1002019 KLIMPEL EXCAVATING, INC. 280.00 281158 EMERGENCY AUTOMOTIVE TECHNOLOGIES 563.37 281110 LA BODDA, SETH 174.40 281159 EMS ASSOCIATION - ND 200.00 1002020 LANDSIEDEL'S HEATING & AIR CONDITIO 498.00 281160  March 2, 2020 Regular City Council Meeting LAVERDURE, SHANE 100.00 281161 ND 911 ASSOCIATION 25.00 281187 LAWSON, DAN 40.00 281330 NDBOA 795.00 281367 LEARNING OPPORTUNITIES, INC 2659.15 281331 NDIRF 398.00 281368 LEIER, MARIE 30.00 281332 NEBRASKA CHILD SUPPORT PAYMENT 563.08 281244 LEVEL UP BUILDER'S CONSTRUCTION 415.00 281162 NEBRASKA CHILD SUPPORT PAYMENT 563.08 281440 LHOIST NORTH AMERICA OF MISSOURI 34304.36 281163 NET TRANSCRIPTS 165.17 281188 LHOIST NORTH AMERICA OF MISSOURI 7707.76 281333 NET TRANSCRIPTS 1026.84 281369 LION 221.81 1002059 NETT, PATRICK 500.00 281441 LOCATORS & SUPPLIES 731.69 1002060 NEUHALFEN, RODNEY BRIAN 50.00 281370 LOVELACE, DAN 44.00 281334 NEW PIG 154.75 1002096 LOWES PRINTING, INC. 261.40 281164 NEWMAN TRAFFIC SIGNS 6423.68 281189 LOWES PRINTING, INC. 218.35 281335 NEWMAN TRAFFIC SIGNS 8338.49 281371 LUDLUM MEASUREMENTS, INC 239.00 1002061 NEWMAN TRAFFIC SIGNS 193.47 281442 MADC 30416.67 281165 NIESS IMPRESSIONS 91.50 1002097 MADC 60.00 281336 NORTH COUNTRY SPORTSWEAR 131.50 1002098 MAGIC CITY GARAGE DOOR COMPANY 160.00 1002062 NORTH DAKOTA CPA SOCIETY 145.00 1002099 MAGIC CITY MANAGEMENT .00 281166 NORTH PRAIRIE RURAL WATER 134.68 1002100 MAILFINANCE 1296.00 1002063 NORTHERN BRAKE 381.00 281190 MAIN ELECTRIC CONSTRUCTION 289.00 281167 NORTHERN BRAKE 40.00 281372 MAIN ELECTRIC CONSTRUCTION 35719.12 281337 NORTHERN TESTING 250.00 281191 MAIN ELECTRIC CONSTRUCTION 637.00 281434 NORTHERN TESTING 338.00 281373 MARAGOS, SHEILA 44.00 281338 NORTHERN TOOL & EQUIPMENT 204.99 1002101 MARCO, INC 243.67 281168 NORTHWEST TIRE AND RETREAD 1239.40 281192 MARCO, INC 371.50 281169 NORTHWEST TIRE AND RETREAD 621.08 281245 MARCO, INC 232.54 281435 NORTHWEST TIRE AND RETREAD 1987.35 281374 MARKETPLACE FOODS 106.03 1002064 NOVA FIRE PROTECTION CO. 1313.00 1002102 MARKETPLACE FOODS SOUTH BROADWAY 23.39 1002065 NOYES, JOSHUA 60.50 281375 MARSHALL & SWIFT 1028.15 1002066 OFFICE DEPOT 2311.56 1002104 MARTISEN, DELLA & OLIVIA CHRISTMAS 20.00 281339 OK AUTOMOTIVE 35.32 281193 MARYSVILLE MARINE DISTRIBUTORS 92.47 281340 OK AUTOMOTIVE 35.32 281376 MENARDS 257.81 281341 OK AUTOMOTIVE 502.02 1002105 MENARDS 20.00 281342 OLSON'S TOWING 65.00 281194 MENARDS 9410.67 1002073 OLSON'S TOWING 2988.33 281378 MICROSOFT CORPORATION 1879.46 1002074 ONLINE DAKOTA INFORMATION NETWORK 708.00 281195 MIDSTATES WIRELESS, INC 1880.00 281343 ORR, JEREMIAH 137.50 281379 MILLER LAW OFFICE, P.C. 645.00 281436 OTIS ELEVATOR COMPANY 22524.48 281196 MILLER, JESSE 318.60 281170 PARSONS ELECTRIC LLC 625.00 281197 MINOT ADULT LEARNING CENTER 750.00 281171 PETCO 167.97 1002106 MINOT AUTO 1516.88 281174 PETERSON, AARON 275.00 281380 MINOT AUTO 1116.82 281347 PITNEY BOWES INC. 272.38 1002107 MINOT AUTO 112.70 1002075 PITNEY BOWES RESERVE ACCOUNT 800.00 281381 MINOT AUTOMOTIVE CENTER 51.52 281175 PRAIRIE SUPPLY 15.98 281198 MINOT AUTOMOTIVE CENTER 35.62 281348 PRAIRIE SUPPLY 660.11 1002108 MINOT CHAMBER OF COMMERCE 874.00 1002076 PREFERRED CONTROLS CORP 671.00 1002109 MINOT CITY AUDITOR 15.00 281176 PRINGLE & HERIGSTAD, P.C. 1290.60 281199 MINOT COMMISSION ON AGING 8750.00 281240 PRINGLE & HERIGSTAD, P.C. 2029.10 281443 MINOT CONVENTION&VISITORS BUR. 29908.16 281177 PRIORITY DISPATCH 365.00 1002110 MINOT DAILY NEWS 1264.64 281178 PROCOLLECT 844.82 281382 MINOT DAILY NEWS 780.52 281349 PROLAWN 676.80 281383 MINOT ELECTRIC 1987.51 281179 PROVIDENT LIFE & ACC INS CO 525.92 281200 MINOT ELECTRIC 120.00 281241 RALPH'S PLUMBING 840.94 1002111 MINOT ELECTRIC 2864.61 1002077 RDO EQUIPMENT 450.81 281201 MINOT EMPLOYEE DONATIONS 1476.25 281437 RDO EQUIPMENT 911.86 281385 MINOT LUMBER 231.05 281242 RDO EQUIPMENT 1940.19 1002112 MINOT LUMBER 162.39 1002078 REALTIME TRANSLATIONS, INC 46.00 281386 MINOT MULTIPLE LISTING SERVICE 1000.00 281180 RECORDED BOOKS 284.40 1002113 MINOT PARK DISTRICT 93470.58 281181 RED WING STORE 3064.91 1002115 MINOT PARK DISTRICT 10309.74 281350 REPUBLIC PARKING SYSTEM 47563.47 281387 MINOT RESTAURANT SUPPLY 191.15 1002079 RHI SUPPLY 4025.39 1002116 MINOT SASH & DOOR, INC. 6200.00 281351 ROBISON, CARI 50.00 281202 MINOT VETERINARY CLINIC 2877.00 1002080 RODMAN, DAVID 355.00 281389 MINOT WELDING COMPANY 157.50 281352 ROLAC CONTRACTING 309975.30 281390 MIRION TECHNOLOGIES (CANBERRA), INC 345.80 1002081 ROUTEMATCH 330.00 281391 MISC P CARD VENDOR 16502.16 1002088 SAND, BILL 91.00 281392 MISCELLANEOUS A/R 640.00 281145 SANITATION PRODUCTS 2809.30 281203 MISCELLANEOUS A/R 948.00 281403 SANITATION PRODUCTS 2079.42 281393 MISCELLANEOUS A/R 7510.30 281424 SCHATZ CROSSROADS TRUCKSTOP 19.99 281394 MISCELLANEOUS A/R 6310.00 281433 SCHEELS 49.99 1002117 MITCHELL 1 4349.16 281353 SCHLECHT, DUSTY 44.00 281395 MN CHILD SUPPORT PAYMENT CENTER 172.12 281243 SCHOCKS SAFE AND LOCK SERVICE 174.95 281396 MN CHILD SUPPORT PAYMENT CENTER 172.12 281438 SCHOCKS SAFE AND LOCK SERVICE 291.81 1002118 MOORE, MELANIE 86.00 281182 SCHOEN, MOLLY 2300.00 281204 MOORE, MELANIE 159.00 281354 SCHULTZ, ANDREW 1800.00 281205 MOTION SAVERS INC. 1803.60 1002089 SCHULTZ, ANDREW 3600.00 281397 MOWBRAY & SONS 661.87 281356 SCHULTZ, PHIL 200.00 281398 MUNICIPAL JUDGES ASSOCIATION 75.00 281357 SCREENCLOUD 40.00 1002119 MUUS LUMBER 60.00 281358 SECURITY FENCE, INC. 3552.55 281246 MUUS LUMBER 146.51 1002090 SECURITY PLUS 55.00 281206 MVTL LABORATORIES 815.00 1002091 SHERWIN WILLIAMS 1651.65 1002120 NAPA AUTO PARTS 726.60 281184 SIMTECH INC 360.00 281209 NAPA AUTO PARTS 1384.22 281361 SKILL PATH, INC. 597.00 1002121 NAPA AUTO PARTS 1101.80 1002093 SOARING EAGLE OUTERWEAR LLC 102.50 281399 NATIONAL PAYMENT CORPORATION 587.59 281362 SOURIS RIVER JOINT WATER RESOURCE 145835.56 281400 ND AVIATION COUNCIL 3085.00 1002094 SOUTH CAROLINA DMV 6.00 281401 ND CHILD SUPPORT 250.00 281363 SOUTH DAKOTA CHILD SUPPORT 175.87 281247 ND DEPT OF HEALTH 18.54 281364 SOUTH DAKOTA CHILD SUPPORT 175.87 281444 ND DEPT OF TRANSPORTATION 5.00 281365 SPOT LIGHTING SUPPLIES 4052.62 1002122 ND FIRE CHIEFS ASSOCIATION 100.00 281185 SRT COMMUNICATIONS 130.41 281402 ND FRATERNAL ORDER OF POLICE 1525.00 281439 SRT COMMUNICATIONS 9451.27 1002125 ND ONE CALL, INC 1.20 281186 STALLION AIR INCORPORATED 402.05 1002126 ND ONE CALL, INC 148.85 281366 STAPLES 1197.56 1002127 ND SAFETY COUNCIL, INC. 880.00 1002095 STAR TRIBUNE 527.80 1002128  March 2, 2020 Regular City Council Meeting STATE HISTORICAL SOCIETY 35.00 1002129 VERIZON 2454.30 281416 STATE WATER COMMISSION 494423.48 281210 VERIZON 3065.97 1002144 STATE WATER COMMISSION 39395.01 281404 VILLAGE FAMILY SERVICE CENTER 2791.92 281222 STEVER, RONALD 50.00 281211 VISIT MINOT 2838.62 281223 STEVICK BUSINESS SPECIALTIES & WEAR 9797.63 1002130 WAL MART 194.87 1002145 STREICHER'S 806.52 1002131 WALLWORK TRUCK CENTER 926.16 281225 SUN LIFE FINANCIAL 46.50 281212 WALLWORK TRUCK CENTER 463.08 281417 SUNDRE SAND & GRAVEL, INC. 3651.34 281248 WANTZ, MACEY 101.20 281226 SUNDRE SAND & GRAVEL, INC. 15195.72 281405 WARD COUNTY AUDITOR 11470.00 281227 SUPERPUMPER 35.25 281445 WARD COUNTY RECORDER 20.00 281418 SWANSON & WARCUP, LTD 8553.00 1002132 WARD COUNTY RECORDER 20.00 281419 SWANSTON EQUIPMENT 2019.10 281213 WARD COUNTY TREASURER 25893.43 281230 SWANSTON EQUIPMENT 49281.28 281406 WATER ACCOUNT REFUNDS 15.39 281102 TARGETS ONLINE 124.04 1002133 WATER ACCOUNT REFUNDS 50.00 281104 TEAM ELECTRONICS INC 22.00 1002134 WATER ACCOUNT REFUNDS 2.60 281143 TEEGARDEN, SEAN 500.00 281249 WATER ACCOUNT REFUNDS 1.95 281146 TERNES, KEVIN 44.00 281407 WATER ACCOUNT REFUNDS 1.91 281149 THOMSON REUTERS-WEST PAYMENT CENTER 264.00 1002135 WATER ACCOUNT REFUNDS 36.46 281207 TILLEMA, LUKE 264.00 281408 WATER ACCOUNT REFUNDS 10.55 281208 TITAN MACHINERY 2093.45 281409 WATER ACCOUNT REFUNDS 15.43 281224 TITAN MACHINERY 2046.45 1002136 WATER ACCOUNT REFUNDS 10.00 281283 TODD FERM CONSTRUCTION LLC 525.00 281410 WATER ACCOUNT REFUNDS 18.26 281318 TRINITY HEALTH 1183.65 281412 WATER ACCOUNT REFUNDS 10.94 281329 TRINITY MEDICAL GROUP 798.00 281214 WATER ACCOUNT REFUNDS 14.28 281355 TRINITY MEDICAL GROUP 281.25 1002137 WATER ACCOUNT REFUNDS 10.29 281384 TRUE VALUE MINOT 13.52 1002138 WATER ACCOUNT REFUNDS 121.18 281388 TYLER TECHNOLOGIES, INC 8500.00 281215 WATER ACCOUNT REFUNDS 50.00 281423 TYLER TECHNOLOGIES, INC 7076.98 281413 WEST OAKS ANIMAL HOSPITAL 177.91 1002146 U.S. POST OFFICE 20.21 1002139 WEST, JASON 318.60 281231 ULTEIG 3304.00 281216 WESTERN STEEL AND PLUMBING 200.35 1002147 UNIFORM CENTER 384.93 281217 WESTLIE FORD 3138.15 281232 UNIFORM CENTER 103.98 281414 WESTLIE FORD 229.03 281420 UNIFORM CENTER 279.95 1002140 WESTLIE TRUCK CENTER 531.65 281233 UNITED AIRLINES 1305.40 1002141 WESTLIE TRUCK CENTER 97.77 281253 UNITED MAILING SERVICE 359.44 281218 WESTLIE TRUCK CENTER 1680.59 281421 UNITED MAILING SERVICE 366.70 281415 WESTLIE TRUCK CENTER 1521.58 1002148 UNUM LIFE INSURANCE COMPANY OF AMER 12604.67 281219 WINNELSON 417.90 1002149 UPS STORE #1423 38.97 1002142 WORLD BOOK INC. 1514.00 1002150 URBAN, AUGUSTUS 318.60 281220 XEROX CORPORATION 1253.79 281422 US AIR FORCE CLAIMS 435.75 281250 YOURMEMBERSHIP.COM, INC 274.00 1002151 US DEPARTMENT OF EDUCATION AWG 269.71 281251 ZAKIAN, JOHN 77.00 281234 US DEPARTMENT OF EDUCATION AWG 284.57 281446 ZIFCHOCK, STEPHANIE 400.00 281235 USA BLUE BOOK 437.63 1002143 1ST MINOT MANAGEMENT 950.00 281425 VANTAGEPOINT TRANSFER - 30##### 139.71 281252 3D SPECIALTIES INC. 150.00 1002152 VANTAGEPOINT TRANSFER - 30##### 139.71 281447 VERIZON 359.88 281221 TOTAL: $3,236,650.69 CHARGE THESE FUNDS: Airport $ 26,131.42 Cemetery 3,539.58 Parking Authority 376.25 Garbage Collection 21,274.42 Landfill 30,171.00 Water/Sewer Storm Sewer Maintenance 11,885.75 Water Supply 61,993.66 Water Distribution 42,873.92 Sewer 27,438.83 Utility Billing 6,772.42 Renaissance Parking Ramp 381.42 Central Parking Ramp 381.42 Public Transportation 6,759.83 Library 6,693.83 Total Transferred $ 246,673.75 ELECTRONIC PAYMENTS AFLAC 14,085.73  March 2, 2020 Regular City Council Meeting BCBS 382,835.42 Federal Tax Withholding 326,506.99 State Income Tax Sales and Use Tax ND State Disbursement 7,165.37 Deferred Comp 21.201.47 NDPERS 88,167.57 NDPERS Service Credit 200.00 Verendrye Electric 64,118.72 Xcel 137,645.46 MDU 28,007.44 Mass Mutual 105,952.99 SRT 9,607.00 Discovery Benefits 8,592.40 Stop Payment Fee 25.00 Total $1,194,111.56 Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. PAYROLL FOR THE PERIOD OF JANUARY 19, 2020 THROUGH FEBRUARY 15, 2020 – APPROVED Alderman Jantzer moved the City Council approve payroll from January 19, 2020 through February 15, 2020 in the amount of $2,095,349.10. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5424 -ANNEXATION OF THE BLUFFS 11TH ADDITION – SECOND READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5424 on second reading to annex into the city limits of Minot an unplatted portion of SW1/4NE1/4 of Section 6, Township 154 North, Range 82 West to the Country Club lot. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5424 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5459 – AMEND THE ZONING CODE CITY COUNCIL PUBLIC HEARING TEXT AMENDMENTS - CHAPTER 30 – SECOND READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5459 on second reading amending Chapter 30 of the Zoning Supplement of the City of Minot Code of Ordinances. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5459 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5460 – BUDGET AMENDMENT- TRAILER MOUNTED PUMP (3992) – SECOND READING – APPROVED  March 2, 2020 Regular City Council Meeting Alderman Jantzer moved the City Council place ordinance no. 5460 on second reading amending the 2020 annual budget to increase the Storm Sewer Department Capital Equipment Purchases revenue and expenditures for the purchase of two trailer mounted pumps. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5460 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5462 - WIRELESS TELECOMMUNICATION FACILITIES AND ACCOMPANYING “SMALL CELL” AGREEMENTS – SECOND READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5462 on second reading Repealing Section 28-3 And 28-3.1 of Article I of Chapter 28 and Enacting Article VII, Divisions 1, 2, and 3 of Chapter 28 of the Code of Ordinances, City of Minot, North Dakota Relating to Encroachments on Public Right-of-Ways. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5462 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5464- FEMA RISKMAP FIRM APPEAL (3888) – SECOND READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5464 on second reading amending the 2020 annual budget to increase the engineer professional service contracts expenditure and revenue for the FEMA Riskmap Firm Appeal. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5464 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ADMINISTRATIVE APPROVALS – APPROVED Alderman Jantzer moved the City Council ratify the following administratively approved requests: 1. Omicron Tau Honor Society for Nursing to conduct a raffle May 5, 2020at Taube Museum of Art (2 North Main Street) 2. Atypical Brewery & Barrelworks for a special event permit February 22, 2020 outside 510 Central Ave East. 3. Broadway Liquor for a special event permit on March 28, 2020at Roosevelt Park Zoo (1219 Burdick Expy East) 4. Elevation for a special event permit February 7, 2020 at the Depot (15 N Main Street) 5. The Tap Room for a special event permit February 4, 2020 at Aspire Credit Union (1430 S Broadway) 6. Northern Plains Children’s Advocacy Center to conduct a raffle February 22, 2020 at the Grand Hotel (1505 N Broadway) 7. Mule Deer Foundation to conduct a raffle March 7, 2020 at Sleep Inn (2400 10th Street SW) 8. Minot State University Athletics to conduct a raffle October 17, 2020 at Minot State University (500 University Ave West) 9. 705 MUNS Rising Five Booster Club to conduct a raffle March 31, 2020 at Buffalo Wild Wings (3820 South Broadway) 10. Sleep Inn & Suites for a special event permit February 19, 2020 at Verizon BeMobile 305 20th Ave SW) 11. Ice Cold Riders Motorcycle Club to conduct a raffle July 11, 2020 at The Spot (6 2nd Street NE) 12. Minot Masonic Lodge, Star In the West #33 to conduct a raffle June 30, 2020 at MAYSA Arena (2501 W Burdick Expy) 13. American Cancer Society Relay for Life to conduct a raffle June 3, 2020 at Oak Park (1300 4th Ave NW 14. The Spot for a special event permit February 8th at 1051st Ave SE 15. The Starving Rooster for a special event permit February 29, 2020 at Mouse River Players (115 1st St SE) 16. The Starving Rooster for a special event permit April 18, 2020 at Mouse River Players (115 1st St SE) 17. MSU Beaver Boosters to conduct a raffle April 1, 2020 at Clarion Hotel (2200 E Burdick Expy) Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5465 – AMEND THE 2020 ANNUAL BUDGET- CITY HALL HVAC CONTROL UPGRADE – FIRST READING – APPROVED  March 2, 2020 Regular City Council Meeting Alderman Jantzer moved the City Council place ordinance no. 5465 on first reading to amend the 2020 annual budget to move 2019 Budgeted funds to the 2020 Budget of Property Maintenance for City Hall Complex HVAC Control System Repair/Upgrade. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5465 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5466 – AMEND THE 2020 ANNUAL BUDGET - NETWORK SWITCH UPGRADE (IT0018) – FIRST READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5466 on first reading to amend the 2020 annual budget to increase the Information Technology Department’s operation supplies revenues and expenditures and decrease the Information Technology capital equipment purchases expenditures for the Network Switch Upgrade Project. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5466 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5467 – AMEND THE 2020 ANNUAL BUDGET- ENBRIDGE EQUIPMENT GRANT FREIGHT CHARGES – FIRST READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5467 on first reading to amend the 2020 annual budget to increase equipment expenditures and revenues for the freight charges on an extrication tool purchased with funding from the Safe Community Grant awarded by Enbridge. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5468 – AMEND THE 2020 ANNUAL BUDGET- 2020 WCNTF JAG & LOTTERY GRANT AWARD (PD0172) – FIRST READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5468 on first reading to amend the 2020 annual budget to increase the Narcotics Task Force revenues and expenditures to match the total funds awarded for the 2020 JAG and Lottery Grant from the ND Bureau of Criminal Investigation. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5468 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5469 – AMEND THE 2019 ANNUAL BUDGET - LIB034 END OF YEAR PURCHASE – FIRST READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5469 on first reading amending the 2019 annual budget to increase the Library Books and Materials capital and general fund revenues and expenditures utilizing Library cash reserves for books purchased in 2019. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5469 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5470 – AMEND THE 2019 ANNUAL BUDGET - CAPITAL LEASE AND DEPARTMENT EXPENDITURES – FIRST READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5470 on first reading to amend the 2019 annual budget for capital equipment for the governmental lease capital expenditures and for department expenditures that were higher than anticipated. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5470 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. AUTHORIZE LETTER OF UNDERSTANDING WITH U.S. FISH & WILDLIFE – APPROVED  March 2, 2020 Regular City Council Meeting Alderman Jantzer moved the City Council authorize execution of a Letter of Understanding between the City of Minot and the U.S. Fish and Wildlife Service to expedite CDBG-NDR Environmental Reviews. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. AWARD OF BID FOR LIBRARY EXTERIOR WORK – APPROVED Alderman Jantzer moved the City Council award the bid to Rolac Contracting in the amount of $384,700 for Library Exterior Work and authorize the Library Director to sign the agreement. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5471 – AMEND THE 2020 ANNUAL BUDGET- LIBRARY EXTERIOR WORK – FIRST READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5471 on first reading to amend the 2020 annual budget to increase the Library building and grounds expenditure for the exterior improvements. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5471 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5461 – 16TH STREET NW SPEED REDUCTION (4469) – SECOND READING – APPROVED Alderman Wolsky moved the City Council place ordinance no. 5461 on second reading modifying the posted speed limit on 16th Street NW between 21st Avenue NW and 36th Avenue NW from 40 mph to 30 mph. Motion seconded by Alderman Straight and carried. Alderman Podrygula said he is concerned by the issue and wants to vote against it. He stated, the wide sidewalks on that street which are hardly ever used. He also commented on the typical speed of traffic in the area and said, reducing the speed does not seem like it would make much of an improvement. He said, he would not feel safe as a biker with cars speeding past. Alderman Wolsky said, any effort to slow down traffic is appreciated. As a frequent bike rider, he supports bike lanes even if they cannot physically protect a rider, they may offer a calming effect. Alderman Olson moved the City Council pass ordinance no. 5461 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Sipma, Straight, Wolsky; nays: Podrygula. ORDINANCE NO. 5463 – AMEND THE 2020 BUDGET- SPECIAL ASSIGNMENT: ASSISTANCE FOR THE CITY MANAGER – SECOND READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5463 on second reading amending the 2020 annual budget to increase the City Manager Department Salaries and Benefits expenditures for the Assistance for the City Manager Special Assignment and approve the use of General Fund cash reserves. Motion seconded by Alderman Jantzer and carried. Alderman Podrygula said that he has mixed feelings about the proposal. He was unable to attend for the previous meeting’s discussion and said he appreciates the City Manager’s explanation but is still opposed to the idea. He then listed several reasons for his decision. He said, the City desperately needs more assistance for the City Manager to handle some of the complicated projects the City is facing, however he believes this is not the appropriate solution. He said that he watched the debate from the previous Council meeting and it validated some of his concerns. He described examples from his experience with consulting and family services in which separate duties should belong to different individuals. He does not believe a department head should oversee other department heads. From an organizational standpoint, crossing lines of authority creates problems. He brought up the issue with staff being overwhelmed and the general workload of Department Heads. He discouraged overtime due to the connection to high stress levels and increased costs. He offered alternative solutions such as hiring a Department Head in charge of Special Projects to provide expertise in systems analysis. They could also create an  March 2, 2020 Regular City Council Meeting Assistant City Manager position or split duties among staff without assigning them all to one person. He then suggested the Council meet with the City Manager informally on a more regular basis to set priorities and give direction for what to focus on. He recognized there is a problem but said, he was not convinced this is the solution. Alderman Wolsky said, this is a low-risk, short-term solution to an immediate problem. He emphasized the importance of having the City Manager participate in the legislative process in Bismarck, specifically relating to the potential low interest loan program. He stated, this is not the perfect solution but it is temporary and they can move forward with it and then evaluate its effectiveness. Alderman Straight commented that Mr. Goettle was hired to handle legislative issues so the City didn’t have to put as much focus there. He supported the idea of hiring an Assistant City Manager position but is opposed to this process. He said, he does not think this assignment would be a benefit and wants to look for a long-term solution. Alderman Pitner raised concerns about who would be doing the additional work the Department Head can no longer do with their additional duties. He agreed that the City Manager needs help and he emphasized the City Manager’s successes. He said he would also prefer to see an Assistant Manager position discussed during the budget cycle. Alderman Olson stated, they can do both; they can adopt the temporary program to see how it works and use those several months of data as they go into the budget process. Mayor Sipma emphasized the temporary nature of the position to test how it would work out. He said, he understands the concerns about workload but that would be discussed internally within the departments first. He explained the need to get a strategic plan started which would alleviate some of the ongoing workload issues. Alderman Jantzer compared the concept to other professions who hire extenders such as teaching assistants and nurse practitioners, who allow managers to accomplish their overall goals. He agreed that it is a fairly low-risk solution they can test out to see if it works. He added that they still have an opportunity to address the selection process if approved. Tim Greenheck came forward from the public to address the Council. The Mayor reminded him, this is not a public hearing and is not open for public comment. Upon request for clarification, the City Attorney stated, there are Attorney General’s opinions from the North Dakota Attorney General on when citizens are allowed to speak. All citizens are allowed to be present at any public meeting however, they are only specifically permitted to speak under public hearings. It can be opened up at the discretion of the governing body. Whereupon Alderman Olson moved the City Council pass ordinance no. 5463 on second reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Sipma, Wolsky; nays: Pitner, Podrygula, Straight. ORDINANCE NO. 5472 - NDDOT FFY 2020 TRAFFIC SAFETY GRANT - SPEED ENFORCEMENT (PD0191) – FIRST READING – APPROVED Alderman Jantzer moved the City Council grant authorization to apply for and, if awarded, accept the North Dakota Department of Transportation (NDDOT) FY 2020 Traffic Safety Enforcement Grant for the Minot Police Department; and place ordinance no. 5472 on first reading to amend the 2020 annual budget to increase the Police department overtime salary and benefit revenues and expenditures for the FY19-20 NDDOT Speed Enforcement Traffic Safety Grant. Motion seconded by Alderman Olson and carried. Alderman Wolsky said, although this is a fairly insignificant dollar amount, it is an example of a State program that influences decisions by providing funding. He said, if the City needs $6,000 to pay for overtime then we should pay for it. He continued by saying, if we develop a relationship with the State Legislature, his hope would be to point out programs that are not needed. He mentioned mixing state business with local business and said this is a program that could be eliminated to either use the funds for a different purpose or take them out of the State budget. Alderman Podrygula said, speeding and traffic violations are a leading complaint in the community. He supports the help this grants provides but agrees with some of Alderman Wolsky’s thoughts.  March 2, 2020 Regular City Council Meeting Alderman Jantzer moved the City Council pass ordinance no. 5472 on first reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight; nays: Wolsky ORDINANCE NO. 5473 - TENNANT SWEEPER FOR PARKING STRUCTURES – PROJECT #4518 – APPROVED Alderman Olson moved the City Council approve the purchase of a Reconditioned Tennant Floor Sweeper for maintaining the Renaissance and Central parking structures and place ordinance no. 5473 on first reading amending the 2020 annual budget to increase the Parking Ramps capital expenses and decrease the building and grounds maintenance for the purchase of the sweeper. Motion seconded by Alderman Jantzer and carried unanimously. Alderman Wolsky asked if there was an existing street sweeper that could be used to complete the work. Mr. Lakefield said, due to the clearance of the structures, existing equipment does not fit and does not have the maneuverability to properly clean around pillars. Staff has been renting equipment to clean the ramps but the equipment is small and there is no cab to protect the employees from dust. Another issue he mentioned with the rented sweeper is that it is not able to dump into a dumpster or truck without the use of additional equipment which has proven inefficient. This reconditioned sweeper can sufficiently clean the ramps and is significantly cheaper than brand new equipment. Upon further questioning by Alderman Wolsky, Mr. Lakefield said that Mr. Sickler, Property Maintenance Supervisor, has done research to find a machine that meets their specifications. Alderman Podrygula asked if the City would be able to sell the equipment if we no longer need to maintain the parking structures. Mr. Lakefield replied by saying, they cannot predict how things will play out with the parking ramps. The refurbished equipment should work better than some cheaper machines but it may depend on the market at the time. Alderman Olson moved the City Council pass ordinance no. 5473 on first reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. CITY HALL RETAINING WALL – AWARD OF BIDS (4398) – APPROVED Alderman Olson moved the City Council award the low bid to Strata Corporation in the amount of $4,802,361.00 for the City Hall Retaining Wall and authorize the Mayor to sign the contact. Motion seconded by Alderman Podrygula. Alderman Wolsky pointed out that the City Manager’s report mentioned the significant demand for street maintenance. He then commented on the increasing cost of this project. He said he does not believe the problem should be solved by replacing the wall with another wall. He also said, the additional 100 parking spaces, the project will provide is not necessary without substantial growth. Alderman Pitner stated, this is an example of deferred maintenance that is overdue. He then said the additional parking will be welcome when events like state tournaments are held at the Auditorium. It may not be the purpose for the project, but additional parking is a welcome improvement. Whereupon a vote was taken on the above motion by Alderman Olson, seconded by Alderman Podrygula and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma; nays: Straight, Wolsky ORDINANCE NO. 5474 – AMEND THE 2020 ANNUAL BUDGET - CITY HALL RETAINING WALL (4398) – FIRST READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5474 on first reading amending the 2020 annual budget to increase the capital purchases expenditures and revenues for the completion of the City Hall retaining wall using capital purchases and sales tax infrastructure cash reserves. Motion seconded by Alderman Podrygula and carried. Alderman Olson moved the City Council pass ordinance no. 5474 on first reading. seconded by Alderman Podrygula and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma; nays: Straight, Wolsky AGREEMENT FOR TRANSIT ADVERTISING FOR THE 2020 CENSUS – APPROVED  March 2, 2020 Regular City Council Meeting Alderman Jantzer moved the City Council approve the agreement for transit advertising between the City of Minot Transit Department and the City of Minot Planning Department for advertising the 2020 United States Census on one (1) city transit bus and seven (7) sanitation vehicles; and authorize the Mayor to sign the agreement. Motion seconded by Alderman Pitner. Mr. Billingsley came forward to explain that staff recommends a modification to change the document to a Memorandum of Understanding (MOU). He said, all other agreements for this type of advertising have been from private sector business and as this is the first time an agreement has been made between two parties within the City, there are some adjustments that must be made. Staff will modify the MOU and forward it to the City Attorney to review but they are requesting Council grant authorization to move forward with the advertisements. The City Attorney clarified, the MOU will have slightly different language but has the same intent which is providing funding for advertising on City transit. The motion maker and the second agreed to the modification. Alderman Wolsky wondered if there is a current policy regarding bus wrapping and brought up the practice of wrapping the entire bus, including windows. Alderman Wolsky moved to amend the motion to direct staff not to wrap the windows of buses for this or future advertising contracts. Mr. Jonasson explained that it may cause issues with new and existing advertisers since the windows make up a large portion of the advertising capability. It would be much less desirable to advertise which would impact a valuable revenue source for the department. He said, the wrap still allows passengers to see out of the bus through the perforations. The Mayor asked Mr. Jonasson to explain if there are any DOT issues with the wrapping, to which Mr. Jonasson responded by saying, it does not pose any problems with the DOT. The driver windows are not covered and there are no visibility issues. Mr. Jonasson also said, they offer options other than a full wrap at a reduced rate. Motion seconded by Alderman Podrygula. Alderman Podrygula asked about the revenue bus advertising receives. Mr. Jonasson said, a full wrap is about $600-$650 per month which generates about $7,200-$8,000 each year. There are currently four buses fully wrapped. Mr. Jonasson said, the advertising income is used as match funding for new buses when we need them. Alderman Wolsky explained his motion and said he understands the market may want to reconsider the rate they pay for advertising on the buses. He said, he doesn’t often ride public transportation in Minot but believes a passenger would like to look out the window. It would also be helpful to be able to see how many people are on the buses. He said, he would prefer the Council set a policy not to wrap windows. The City Attorney said, it would be more appropriate for the amendment to be limited to the item in the original motion and if the Council wants to separately bring up the policy issue for future wraps, they can. The motion maker and the second agreed. Whereupon a vote was taken on the amendment by Alderman Wolsky, seconded by Alderman Podrygula and failed by the following roll call vote: ayes: Wolsky; nays: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight. A vote was taken on the original motion by Alderman Jantzer, seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight; nays: Wolsky DEVELOPERS AGREEMENT - RETRIEVER RIDGE SUBDIVISION (4516) – APPROVED Alderman Olson moved the City Council approve the Retriever Ridge Subdivision Developers Agreement with Terry Davis and Anne Davis and authorize the Mayor to sign. Motion seconded by Alderman Pitner. Alderman Wolsky asked about the Storm Sewer requirement and what it would attach to. Mr. Meyer explained that it would probably tie into an approach culvert that would go underneath the road. He then said, it is mentioned in the agreement  March 2, 2020 Regular City Council Meeting because it is not in the City of Minot’s jurisdiction so someone has to maintain those pipes. Upon further questioning, Mr. Meyer said, maintenance would be the responsibility of the Township and if they refuse, it would fall upon the developer. Whereupon a vote was taken on the above motion by Alderman Olson, seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: None RESOLUTION NO. 3652 - APPROVE EMINENT DOMAIN FOR 308 4TH AVE NE & VACANT LOT & 306 4TH AVE NE & 400 4TH AVE NE & 1107 6TH AVE SW & 1100 EDWARD AVE SW – APPROVED Alderman Pitner moved the City Council approve resolution no. 3652 authorizing commencing Eminent Domain Proceedings for 308 4th Avenue NE & Vacant Lot & 306 4th Avenue NE & 400 4th Avenue NE, and 1107 6th Avenue SW & 1100 Edward Avenue SW, Minot, ND. Motion seconded by Alderman Olson. Alderman Wolsky commented on the increasingly difficult situations surrounding eminent domain proceedings but said, they unfortunately need to move forward. Whereupon a vote was taken on the above motion by Alderman Pitner, seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: None RESOLUTION NO. 3653 - APPROVE EMINENT DOMAIN FOR 720 2nd AVE NE AND 19 8th ST NE, MINOT – APPROVED Alderman Jantzer moved the City Council approve resolution no. 3653 authorizing commencing Eminent Domain Proceedings for 720 2nd Avenue NE and 19 8th Street NE Minot, ND 58703. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: None CONFIRM CDBG RECAPTURE & DUPLICATION OF BENEFITS POLICIES – APPROVED Alderman Jantzer moved the City Council confirm the CDBG-DR/NDR Recapture Plan and Duplication of Benefits Policy administratively established since 2013 but not previously approved by the City Council. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: None REQUEST FOR COMMUNITY OWNED ICE ARENA FUNDS – APPROVED Alderman Straight moved the City Council approve the request by the Minot Park District for $270,000 from the Community Owned Ice Arena Fund to pay for repairs to the facilities at MAYSA Arena. Motion seconded by Alderman Pitner. At the request of Alderman Straight, the Finance Director described the history and intent of the account. Mr. Lakefield said, the intent behind setting up this fund was for the MAYSA and All Seasons Arena’s to have a funding vehicle through sales tax dollars in case of emergencies. The allocation of funds into the account was discontinued in 2017-2018 because it had a significant balance. The funds remain available in case they are needed for a large repair but the remaining amount of $21,000 won’t get very far. If the Council decides to eliminate the account or fund it in the future, they can do so during the budget cycle. Alderman Pitner said, the issue is worthy of discussion. The ice promotes tourism and generates sales tax revenue so it seems like a good use of sales tax dollars to put back into the facilities. Alderman Jantzer pointed out that the fund is working as planned. He recalled an incident that took place before the fund was established in which there was a catastrophic event that occurred at the All-Seasons Arena. MAYSA had not been built yet and there was a massive fundraising campaign to repair the ice rink. Funding the account in the future remains a question but can be discussed during the budget cycle. Alderman Podrygula questioned whether the City should continue to collect funds for another taxing entity. The remaining $21,000 can be absorbed elsewhere since it won’t go far to make repairs to the arenas.  March 2, 2020 Regular City Council Meeting Alderman Straight moved to amend the motion to include the remaining balance from the Community Owned Ice Arena Fund in the Park District request. Motion seconded by Alderman Podrygula. Alderman Straight stated, he is a supporter of the Community Facilities fund and is grateful for the dividends those facilities provide. He said he would love to hear from the Hockey Boosters on how to get more tournaments in Minot. Alderman Pitner suggested, for the sake of later discussion on the Community Owned Ice Arena Fund, that they keep the remaining balance in the fund. Alderman Wolsky spoke in favor of eliminating the account after taking action on the remaining funds. He said the City does not need to play a role in ice management since it belongs to the Park District. Alderman Jantzer spoke about the original intent of the fund to support community owned ice arenas and take care of issues regardless of where it’s located. He said, if they are planning on changing a longstanding policy and decide the Park District will be the solely responsible organization, then it warrants more discussion. Alderman Pitner said to be mindful of the funding source. Sales tax is generated by the arenas and there should be a deeper discussion on whether or not to continue the fund. Whereupon a vote was taken on the amendment by Alderman Straight, seconded by Alderman Podrygula and failed by the following roll call vote: ayes: Sipma, Straight, Wolsky; nays: Jantzer, Olson, Pitner, Podrygula Alderman Straight commented that the City is not collecting funds into this account and has discontinued the allocation of funds into the community facilities fund. He questioned the rationale for keeping the remaining balance in the account. Whereupon a vote was taken on the above motion by Alderman Straight seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: None REVISED ALIGNMENT FOR MREFPP – PHASE MI-5 – APPROVED Mr. Jonasson introduced Jerry Bents, of Houston Engineering to present an update on the revised alignment. Mr. Bents recapped the information that was presented during a previous meeting. He then described the public outreach that took place since that Council meeting. The public meeting resulted in nine written comments as well as several visits with affected residents. There were minor adjustments made to the design in order to address their concerns. He said, they are requesting approval from the Council so the recommendation could then be forwarded to the Souris River Joint Board on Thursday. Mayor Sipma thanked Mr. Bents for his work and for the public input. He asked what kind of delay there would be if the Council did not approve the revised alignment. Mr. Bents responded by saying, they would have to fall back on the previous design which is at a stalemate with BNSF. The concept the railroad provided would cost much more money. Alderman Pitner asked if an earthen dike was considered. Mr. Bents said, they looked at a levee but it becomes a lot wider and would have a greater social impact. The additional homes that would be required would cancel out any savings in construction. Alderman Wolsky said, although the process is improving, he would like to see the responses to the public comments in writing. He then asked why Railway Avenue would remain open during a flood event and if it could be split in two with the wall through the middle. Mr. Bents used illustrations to describe the 30’-40’ wide footings underneath the wall’s design. He said, there are also utilities housed underground adjacent to the wall that need to fit in the corridor. If the floodwall went through the middle of the street, the footings would take up a lot of that room for the utility corridor which would cause issues and would ultimately require moving the utility corridor. The result would be the same, in which the houses still need to be acquired. Alderman Straight asked why eminent domain could not be used on the railroad. Mr. Ackerman, Administrator for SRJB explained that outside of an executive session he cannot share the opinions of an attorney regarding negotiations with BNSF  March 2, 2020 Regular City Council Meeting nevertheless, he provided a high-level overview of the situation. He said, the public has the authority to condemn property for public uses however, the railroad also serves a public use as interstate commerce. The railroad has vast authority regarding condemnation rights as well, so if the City goes to court to condemn the railroad, the railroad could then condemn the City. Alderman Straight then asked if BNSF was clear about their intentions from the beginning. Mr. Ackerman said, if they were not going to put forward a good faith effort, they would not have invested in the conversation. The railroad believes $2 million is an adequate investment from their standpoint. Alderman Straight pointed out the additional costs associated with all of the time, delays, and engineering going into redesigning this portion of the project. Alderman Pitner said, the railroad is its own entity as well as a community partner. Minot may not even exist if it weren’t for the railroad so it seems unfair to put so much blame on them. They are exercising their right as a public entity and although it is unfortunate how the situation is playing out, he does not want to bash an entity that shows so much support for our community. He said, they should accept the results because the City and the railroad will have to work together in the future. Alderman Jantzer moved the City Council approve the revised alignment for Phase MI-5 of the Mouse River Enhanced Flood Protection Project. Motion seconded by Alderman Olson. Alderman Wolsky said he does not blame BNSF for their position and hopes to continue the partnership on this project. He would however, like the design team to keep the wall in the existing Railway Avenue limiting access to Railway Avenue during a flood event. He said, he wants to explore an easement on the south side to accommodate some of the underground footprint. There would be a disruption to the railroad during construction but he believes the footing underneath the tracks should not be an issue. Mr. Ackerman said, they can look into it. Alderman Wolsky then brought up the economic benefit the flood wall provides to BNSF and said they should keep that in mind during future phases. Whereupon a vote was taken on the above motion by Alderman Jantzer, seconded by Alderman Olson and carried by the following roll call vote: Jantzer, Olson, Podrygula, Sipma; nays: Pitner, Straight, Wolsky. PERSONAL APPEARANCES None MISCELLANEOUS & OTHER BUSINESS Alderman Straight commended Jazmine Schultz for coordinating “Fight February” events to help those who struggle during the winter months. Alderman Jantzer commented that Minot is a good and generous community as exemplified in the YWCA’s efforts to help the victims of the recent apartment fire. He called attention to all of those helping with donations and thanked the Fire Department for their work. Alderman Wolsky requested Public Works find a way to gather data on whether additional trash is being collected since Kalix discontinued recycling operations. Mayor Sipma took a moment to acknowledge the public comment earlier in the evening. He said, when it comes to issues that impact the public and have a direct effect on the lives of individuals in the community, public input is welcome. When it comes to administration, especially subordination and management of City employees, it is the job of the Council to maintain a level of management within the dais. They do not want to create a situation of trying to undermine all management positions with all levels of staff. ADJOURNMENT There being no further business, Alderman Jantzer moved the City Council meeting be adjourned. Motion seconded by Alderman Pitner and carried unanimously. Meeting adjourned at 8:04 pm.  March 2, 2020 Regular City Council Meeting ATTEST: ______________________________ APPROVED: _______________________________ Kelly Matalka, City Clerk Shaun Sipma, Mayor