City Council

May 4, 2020 Regular City Council Meeting MINOT CITY COUNCIL – SCHEDULED MEETING – MAY 4, 2020 AT 5:30 P.M. ROLL CALL Members Present: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky Members Absent: None PLEDGE OF ALLEGIANCE Mayor Sipma presiding and led the City Council in the Pledge of Allegiance. MAYOR'S REPORT Mayor Sipma described some of his meetings and activities over the past month. April 7th – Joint Information Press Briefing ​ April 8th – CTE NDR Program Meeting​ April 8th – NDR Update Meeting​ April 8th – Governor Burgum Conference Call​ April 8th – COVID-19 Task Force Meeting​ April 9th – MADC Board Meeting​ April 9th – Western Dakota Energy Association Conference Call​ April 9th – IEDC Steering Committee Meeting​ April 13th – City Hall Technical Team Meeting​ April 13th – MAFB Conference Call​ April 14th – Joint Information Press Briefing​ April 14th – Board of Equalization Meeting​ April 15th – Governor Burgum Conference Call​ April 15th – COVID-19 Task Force Meeting​ April 20th – Conference Call with Attorney Patricia Monson​ April 20th – Special City Council Meeting​ April 20th – Regular City Council Meeting​ April 21st – Joint Information Press Briefing​ April 22nd – HESS Joint Conference Call City/County/Schools​ April 22nd – COVID-19 Task Force Meeting​ April 27th – MAFB COVID-19 Update​ April 28th – Governor Burgum Conference Call​ April 28th – Joint Information Press Briefing​ April 30th – COVID-19 Task Force meeting​ April 30th – SVAS EOP Zoom Meeting​ April 30th – Special City Council Meeting​ May 1st – Governor Burgum Budgets ​ May 1st – Minot Sabre Dogs Update​ May 4th – Regular City Council Meeting​ He also said, there were numerous phone calls, e-mails, and individual contact concerning City business. CITY MANAGER REPORT Acting City Manager, David Lakefield, began his report by listing upcoming meeting dates. Planning Commission May 5th, COVID-19 Press Briefing May 12th, MAGIC Fund May 15th, City Council May 18th, Chamber Board Virtual Meeting May 19th, and City Offices are closed for Memorial Day, May 25th.  May 4, 2020 Regular City Council Meeting Mr. Lakefield continued by discussing the City’s Enterprise Resource Planning software, nicknamed JARVIS through an employee competition. The budget module will be the first implemented and will be used in the upcoming budget cycle. Staff is participating in training May 5th & 6th and the system should provide swift projections to reflect budget changes. He then listed the budget priorities that were submitted by department heads but said, there is a later agenda item to discuss budget priorities and offer additional guidance and recommendations.  Maintain compliance with all regulatory and safety requirements.​  Responsive, transparent, and responsible City government.​  Invest in Human Capital by retaining current workforce and attracting committed long-term employees.​  Well-planned and well-maintained City infrastructure.​ o Prioritize the maintenance of existing assets before investing in additional assets.​  Leverage the investment in technology to improve the availability of information and improve transparency.​  Reward the conservation of resources and effective budget management.​  Continue to advance long term projects critical to our community – NAWS, Flood Control, Landfill.​  Continue to expand long term planning efforts. Mr. Lakefield provided an update on 2020 projects that are taking place including Broadway Panel Replacement, 31st Avenue SE Reconstruction, 10th Street SW Storm Sewer District, and Flood Control. He also briefly mentioned the work being done on 30th Avenue NE Sanitary Sewer, Water Main Replacements on 23rd Street NE from 7th Avenue to Crescent Drive, Street Improvements throughout the city and the HSIP Project. He then mentioned cleanup week, which was postponed and relabeled as “Free Dump” week. Residents who receive City garbage collection were able to utilize the free dumping service from April 27-May 1. The amount of waste brought to the landfill during that time amounted to about 80% of typical collections during cleanup weeks, so the fee service has been extended. The Acting City Manager then addressed City staff’s gradual return to work. Public buildings will remain closed for now but the City will follow State guidance when it comes to protocols regarding COVID-19. The Library is also working on a plan to reopen but is not ready yet. Once policies are in place, there will be limited capacity, additional sanitizing procedures, and programs and services will be limited. Mr. Lakefield distributed an update from the Souris Basin Planning Council on the Business Accelerator Fund. He said, the total leveraged private investment is $7,365,502.21 which equal $35 for every $1 in BAF funds. They have helped create 77 jobs and five of the six projects are located in Minot. He continued with a revenue update but said it may be months before an accurate projection is available. The Hub City models look less drastic that first anticipated. Airport revenue loss is covered by the CARES Act. He said, staff is actively monitoring the workload and remaining projects are continuing as planned. He explained that moving forward, the current structure, with some modifications to improve communication, is most logical at this time. He concluded his report by announcing some upcoming items to look for in the future. He mentioned the election, which will be conducted entirely through mailed ballots. He also brought up the second penny sales tax ordinance, which is being drafted for a future agenda. A portion of the second penny funds flood control and is essential to the financing of the project so the appropriate bond language will be included in the proposed ordinance. CITY ATTORNEY REPORT The City Attorney submitted a written report. APPROVAL OF THE MINUTES – APPROVED Alderman Pitner moved the City Council approve the minutes of the April 20, 2020 special City Council meeting and the April 20, 2020 regular City Council meeting. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none.  May 4, 2020 Regular City Council Meeting BILLS, TRANSFERS AND PAYROLL Alderman Pitner moved the City Council approve bills and transfers for April in the amount of $2,756,590.95 and payroll for the period of March 15, 2020 through April 11, 2020 in the amount of $2,076,618.46. AAAE 985.00 BORDER STATES INDUSTRIES INC 105.12 1002323 1002349 ACKERMAN ESTVOLD 23670.00 BRAYS SADDLERY 50.00 281862 1002350 ACME TOOLS 1611.22 BROADWAY PRINTING COMPANY 188.00 281992 1002351 ACME TOOLS 1132.87 BUDGET MUSIC & VIDEO 591.35 1002324 1002352 ADOBE SYSTEMS INC. 29.99 BUTLER MACHINERY CO. 2785.73 1002325 281874 ADVANCED BUSINESS METHODS 337.07 BUTLER MACHINERY CO. 500.00 281863 282004 ADVANCED BUSINESS METHODS 2395.00 BUTLER MACHINERY CO. 2414.69 1002326 1002353 ADVNT BIOTECHNOLOGIES, LLC 745.03 CAPFIRST EQUIPMENT FINANCE 48025.00 1002327 282005 AGC NETWORKS INC 16395.00 CAROLINA SOFTWARE 250.00 281993 282006 AGENCY360 1197.00 CASHWISE 13.92 281864 1002354 ALL AMERICA CITY GLASS 363.84 CDM SMITH 203856.75 1002328 281875 ALL AMERICAN TROPHIES 6.50 CDW GOVERNMENT INC 461.12 281994 282007 AMAZON.COM 4595.46 CDW GOVERNMENT INC 1283.05 1002332 1002355 AMAZON/GECRB 1363.33 CENTRAL MACHINING&PUMP REPAIR 325.00 281866 282008 AMERICAN WELDING & GAS, INC. 17444.64 CET FIRE PUMP MFG 3079.00 281995 282009 AMERICAN WELDING & GAS, INC. 368.20 CHRISTIANSON, JOANNE 1164.00 1002333 282010 AMERIPRIDE 81.64 CHRISTMAS, OLIVIA 6.00 281867 281876 AMERIPRIDE 81.64 CITY LAUNDRY 20.97 281996 1002356 AMERITAS LIFE INSURANCE CORP 1808.31 COLONIAL LIFE PREMIUM PROCESSING 2630.42 281868 282011 APEX ENGINEERING GROUP 10796.32 COMFORT SUITES-BISMARCK 172.80 281997 1002357 APH/AUTO VALUE 99.97 COMPUTECH 378.00 281869 1002358 APPLE BOOKS 548.41 COMPUTER STORE 399.99 1002334 282012 AQUA-PURE INC 12947.02 COMPUTER STORE 3199.00 281998 1002359 ARROWHEAD ACE HARDWARE 95.05 COOKIES FOR YOU 900.00 1002335 282013 ASSETWORKS LLC 42360.00 CORE & MAIN 2063.55 281999 1002360 ASSOCIATION OF STATE FLOODPLAIN 60.00 CPS, LTD 3405.15 1002336 282014 AT&T 7523.94 CREDIT COLLECTIONS BUREAU 66.47 1002339 282153 AUTO ZONE 6843 16.44 CUMMINS POWER, LLC 310.35 1002340 282015 BADGE AND WALLET 48.00 DACOTAH PAPER CO. 944.23 1002341 281877 BAKER & TAYLOR BOOKS 1381.96 DACOTAH PAPER CO. 78.00 281871 282016 BAKER & TAYLOR BOOKS 1676.99 DACOTAH PAPER CO. 2324.36 282000 1002361 BAKER & TAYLOR BOOKS 10270.41 DAKOTA AGRONOMY PARTNERS, LLC 1485.00 1002342 282017 BAKKE GRINOLDS WIEDERHOLT 1613.76 DAKOTA FIRE EXTINGUISHER 450.00 282001 1002362 BATTERIES PLUS BULBS #639 27.84 DAKOTA FLUID POWER, INC 3106.30 1002343 281878 BEAN, EILEEN 57.96 DAKOTA FLUID POWER, INC 16.14 282002 282018 BERRY DUNN MCNEIL & PARKER LLC 22969.15 DAKOTA OUTERWEAR CO. 82.10 1002344 282019 BEST BUY BUSINESS ADVANTAGE ACCOUNT 481.98 DAKOTA SUPPLY GROUP 27.55 1002345 1002363 BLUETARP FINANCIAL, INC 28.73 DAKOTA TRUCK & FARM 50.39 282003 1002364 BLUETARP FINANCIAL, INC 530.33 DAKOTALAND AUTOGLASS 225.00 1002347 282020 BOOT BARN INC 127.49 DAKOTALAND AUTOGLASS 253.27 1002348 1002365 BOPPRE LAW FIRM, PLLC 6000.00 DELL MARKETING L.P. 8159.90 281872 282021 BORDER STATES INDUSTRIES INC 676.50 DELTA AIR LINES 3020.00 281873 1002366  May 4, 2020 Regular City Council Meeting DIRECTV 266.97 1002367 KALIX 74.74 1002406 DISCOUNT CLEANING EQPT & SUPPLY,LLC 8774.50 1002368 KARL'S TV & APPLIANCE 899.99 1002407 DOC 195.00 1002369 KLIMPEL EXCAVATING, INC. 315.00 282069 DOLAN CONSULTING GROUP 95.00 1002370 KLJ ENGINEERING LLC (BISMARCK) 27725.04 281924 DOMESTIC VIOLENCE CRISIS CENTE 1072.16 282022 LANDRUM AND BROWN, INC 2990.00 282070 DORSEY & WHITNEY 1922.40 281879 LAWSON PRODUCTS, INC. 554.88 1002408 DXP ENTERPRISES, INC 2956.50 1002371 LEMERE, CHARITY 39.10 282072 EAPC ARCHITECTS 48829.70 281880 LEXISNEXIS MATTHEW BENDER 492.92 282074 EAPC ARCHITECTS 2062.50 282023 LEXISNEXIS MATTHEW BENDER 143.26 1002409 ECOLAB 380.29 281881 LHOIST NORTH AMERICA OF MISSOURI 21145.22 281925 ECOLAB 111.67 282024 LHOIST NORTH AMERICA OF MISSOURI 22724.26 282075 ECOLAB 238.63 1002372 LOCATORS & SUPPLIES 398.60 1002410 EGGERS ELECTRIC MOTOR CO 976.45 1002373 LOWES PRINTING, INC. 268.15 282076 EIDE BAILLY LLP 37000.00 282025 LOWES PRINTING, INC. 775.00 1002411 ELDORADO NATIONAL - CALIFORNIA 20.24 281882 LTP 17535.64 281926 EMERGENCY AUTOMOTIVE TECHNOLOGIES 1841.56 281883 MACQUEEN EMERGENCY GROUP 4430.11 1002412 EMERGENCY AUTOMOTIVE TECHNOLOGIES 501.12 282026 MADC 30416.67 282078 ENERBASE 20972.66 281904 MAGIC CITY GARAGE DOOR COMPANY 1151.50 281927 ENERBASE 16278.52 282045 MAGIC CITY GARAGE DOOR COMPANY 284.00 1002413 ENERBASE 1556.75 1002374 MAIN ELECTRIC CONSTRUCTION 27257.08 281928 ENGAGED PATRONS 345.00 1002375 MAIN ELECTRIC CONSTRUCTION 68898.00 282079 ENTERPRISE RENT-A-CAR (2144) 6085.64 282046 MARCO, INC 232.54 281929 ENVIRONMENTAL PRODUCTS & ACCESS 845.93 1002376 MARCO, INC 368.80 281930 FACTORY MOTOR PARTS 395.35 281905 MARKETPLACE FOODS 74.73 1002414 FACTORY MOTOR PARTS 691.50 281985 MARKETPLACE FOODS SOUTH BROADWAY 254.71 1002415 FACTORY MOTOR PARTS 546.43 282047 MCCROMETER, INC 944.04 1002416 FACTORY MOTOR PARTS 112.77 1002377 MENARDS 2248.11 1002421 FASTENAL COMPANY 256.09 282048 MICROSOFT CORPORATION 537.55 1002423 FASTENAL COMPANY 337.78 1002378 MIDSTATES WIRELESS, INC 125.00 282081 FEDERAL EXPRESS 40.81 281906 MIKKELSON, LAVERNE 5000.00 281931 FEDERAL EXPRESS 94.87 1002379 MINNESOTA HISTORICAL SOCIETY 28.00 1002424 FERGUSON WATERWORKS #2516 19465.94 1002380 MINOT AUTO 1781.10 281934 FERRELLGAS, L.P. 5.00 282049 MINOT AUTO 1366.04 282085 FIRE EQUIPMENT CO. 19.50 282050 MINOT AUTO 63.11 1002425 FIRE SAFETY USA, INC 10745.00 1002381 MINOT COMMISSION ON AGING 8750.00 281935 FIRST DISTRICT HEALTH UNIT 20833.33 281907 MINOT CONVENTION&VISITORS BUR. 11593.28 281936 FIRST INTERNATIONAL BANK & TRUST 630.00 282051 MINOT CONVENTION&VISITORS BUR. 18246.53 282086 FIRST INTERNATIONAL BANK & TRUST 630.00 282155 MINOT DAILY NEWS 542.64 281937 FIRST WESTERN INSURANCE 883.00 282052 MINOT DAILY NEWS 1529.88 282087 FLEETMIND SOLUTIONS INC 1987.50 281908 MINOT DAILY NEWS 333.64 1002426 FLEETMIND SOLUTIONS INC 1987.50 282053 MINOT ELECTRIC 875.00 282088 FLEETMIND SOLUTIONS INC .40 1002382 MINOT ELECTRIC 6762.06 1002427 FLOW MEASUREMENT AND CONTROL 1110.00 281909 MINOT EMPLOYEE DONATIONS 734.06 282089 G & P COMMERCIAL SALES 785.31 281910 MINOT EMPLOYEE DONATIONS 731.40 282158 G & P COMMERCIAL SALES 1872.00 282055 MINOT LUMBER 91.72 1002428 G & P COMMERCIAL SALES 923.97 1002383 MINOT PARK DISTRICT 2000.00 281938 GALE 1688.21 282056 MINOT RESTAURANT SUPPLY 166.35 1002429 GALLAGHER BENEFIT SERVICES, INC 13200.00 281911 MINOT SASH & DOOR, INC. 1545.00 1002430 GATEKEEPER SYSTEMS 5200.00 282057 MINOT VETERINARY CLINIC 1734.00 1002431 GEMAR PHOTOGRAPHY 140.00 1002384 MISC P CARD VENDOR 15801.51 1002437 GENERAL TRADING 44.73 281912 MISCELLANEOUS A/R 1933.50 282077 GENERAL TRADING 239.62 282058 MISCELLANEOUS A/R 941.50 282080 GENERAL TRADING 830.42 1002385 MISCELLANEOUS A/R 857.00 282119 GERDAU RECYCLING 438.03 281913 MN CHILD SUPPORT PAYMENT CENTER 172.12 281986 GERDAU RECYCLING 55.03 282059 MN CHILD SUPPORT PAYMENT CENTER 172.12 282159 GERDAU RECYCLING 995.60 1002386 MOORE, MELANIE 124.50 281939 GLOBAL ASSETS INTEGRATED 227.43 1002387 MOWBRAY & SONS 3043.00 1002438 GLOBAL EQUIPMENT COMPANY 286.15 1002388 MUUS LUMBER 174.82 1002439 GOETTLE, SHANE C 3500.00 281914 MVTL LABORATORIES 263.00 1002440 GRAINGER 1756.50 1002389 NAPA AUTO PARTS 1411.55 281942 GRAND FORKS FIRE EQUIPMENT 4499.10 281915 NAPA AUTO PARTS 362.75 282090 GRAND FORKS FIRE EQUIPMENT 459.69 1002390 NAPA AUTO PARTS 792.97 1002441 GRAYBAR 152.58 282060 NATIONAL PAYMENT CORPORATION 141.15 282091 GRAYBAR 998.20 1002391 ND APPRAISAL BOARD 390.00 282092 GREAT PLAINS TECHNICAL SERVICES 171.40 1002392 ND DEPT OF HEALTH 31.78 282093 H & H TRUCKING 4613.67 281916 ND DEPT OF TRANSPORTATION 11.50 282094 H & H TRUCKING 2344.43 282061 ND DEPT OF TRANSPORTATION 11.50 282095 HACH 1052.29 1002393 ND DEPT OF TRANSPORTATION 11.50 282096 HARLEYS 15.98 281917 ND DEPT OF TRANSPORTATION 11.50 282097 HARLEYS 13.98 282062 ND DEPT OF TRANSPORTATION 11.50 282098 HASBY, MARY HELEN 55.00 281918 ND FRATERNAL ORDER OF POLICE 762.50 282099 HAWKINS, INC 16199.54 281919 ND FRATERNAL ORDER OF POLICE 750.00 282160 HIEB CONSTRUCTION INC 5878.95 282063 ND ONE CALL, INC 432.40 282100 HIGH POINT NETWORKS, LLC 1067.25 1002394 ND PLANNING ASSOCIATION 200.00 282101 HIGHT CONSTRUCTION 127134.00 282156 ND SAFETY COUNCIL, INC. 1113.45 281943 HOME DEPOT CREDIT SERVICES 776.15 1002395 ND STATE PLUMBING BOARD 247.48 1002442 HOME OF ECONOMY 752.56 1002396 ND STATE RADIO COMM. 3900.00 282102 HOMETOWN ELEGANCE EVENT CATERING 250.00 1002397 ND SURPLUS PROPERTY 250.00 1002443 HONEYWELL ANALYTICS INC 772.00 1002398 ND WATER & POLLUTION CONTROL CONF 20.00 281944 HOUSTON ENGINEERING, INC 29520.75 282064 NDEMSA 260.00 1002444 I. KEATINGS FURNITURE INC. 1619.00 1002399 NEBRASKA CHILD SUPPORT PAYMENT 563.08 281987 INFORMATION TECHNOLOGY DEPARTMENT 3122.98 282067 NEBRASKA CHILD SUPPORT PAYMENT 563.08 282161 INNOVATIVE OFFICE SOLUTIONS LLC 47.79 1002400 NET TRANSCRIPTS 235.98 281945 INTERNATIONAL ASSOC OF ELEC INSP 16.00 1002401 NET TRANSCRIPTS 113.43 282103 INTERNATIONAL CODE COUNCIL, INC 1506.75 1002402 NEWMAN TRAFFIC SIGNS 299.33 1002445 INTERNATIONAL MUNICIPAL LAWYERS AS 480.00 1002403 NORTH COUNTRY MERCANTILE 135.00 1002446 INTERSTATE BATTERY SYSTEM 74.55 281921 NORTH DAKOTA FIREFIGHTER'S MUSEUM 25.00 281946 INTERSTATE BATTERY SYSTEM 188.90 282068 NORTH PRAIRIE RURAL WATER 129.64 1002447 INTOXIMETERS, INC 1830.00 1002404 NORTH WINDS TRUCK ACCESSORIES 460.00 281947 ISUZU DIESEL MIDWEST 424.69 281922 NORTH WINDS TRUCK ACCESSORIES 3384.70 282104 JLG ARCHITECTS 2350.00 281923 NORTHERN TESTING 293.00 282105 JOHN E. REID AND ASSOCIATES INC. 525.00 1002405 NORTHERN TOOL & EQUIPMENT 104.99 1002448  May 4, 2020 Regular City Council Meeting NORTHWEST TIRE AND RETREAD 3590.49 281949 TEAM ELECTRONICS INC 550.00 281971 NORTHWEST TIRE AND RETREAD 700.58 282106 TEAM ELECTRONICS INC 25.00 1002483 NORTHWEST TIRE AND RETREAD 40.00 1002449 THE ATTIC 14170.00 281870 NOVASPECT, INC. 2235.22 1002450 THE PUBLIC SAFETY STORE, LLC 279.80 1002484 OCLC 1359.48 281950 THERMO SCIENTIFIC PORTABLE 299.58 1002485 OFFICE DEPOT 2289.91 1002452 THERN, INC. 607.20 1002486 OLSON'S TOWING 1845.00 282107 THOMSON REUTERS-WEST PAYMENT CENTER 668.00 281972 OLYMPIC SALES INC 725.00 281952 THOMSON REUTERS-WEST PAYMENT CENTER 264.00 1002487 OVERHEAD DOOR CO. OF MINOT 539.25 1002453 THORSRUD SUPPLY CO., INC. 367.50 1002488 P & C ELECTIRC MOTOR REPAIR, INC. 90.00 1002454 TIMMONS GROUP 1500.00 282131 PARSONS ELECTRIC LLC 1437.50 281953 TITAN MACHINERY 244.60 282132 PARSONS ELECTRIC LLC 1053.18 282108 TITAN MACHINERY 244.60 1002489 PARTY CITY 5.96 1002455 TRACE ANALYTICS, LLC 14.98 1002490 PEREZ JR., ISRAEL 20.00 281954 TRACTOR SUPPLY CREDIT PLAN 91.89 1002491 PERISCOPE INTERMEDIATE CORPORATION 8162.00 281988 TRANSOURCE TRUCK & EQUIPMENT, INC 1742.14 282133 PETCO 223.96 1002456 TRI-TECH FORENSICS, INC. 753.95 1002492 PRAIRIE SUPPLY 7.99 281955 TRINITY EVANGELICAL FREE CHURCH 300.00 281973 PRAIRIE SUPPLY 35.00 282109 TRINITY HEALTH 50.00 282134 PRAIRIE SUPPLY 434.04 1002457 TRINITY MEDICAL GROUP 78.00 282135 PRAXAIR DISTRIBUTION, INC. 43.46 1002458 TRINITY MEDICAL GROUP 1231.00 1002493 PREFERRED CONTROLS CORP 5775.00 282110 TUMBLEWEED PRESS INC 1074.00 281974 PREFERRED CONTROLS CORP 305.00 1002459 TYLER TECHNOLOGIES, INC 6300.00 282136 PREMIER HOLDINGS LLP 6596.04 282111 U.S. POST OFFICE 5000.00 281975 PRINGLE & HERIGSTAD, P.C. 745.50 281956 U.S. POST OFFICE 5000.00 282137 PRINGLE & HERIGSTAD, P.C. 1276.10 282112 U.S. POST OFFICE 721.80 1002494 PROCOLLECT 601.11 282113 ULTEIG 44650.00 282138 PROTECH INTEGRATIONS LLC 44.97 281957 UNIFORM CENTER 493.98 282139 PROTECH INTEGRATIONS LLC 44.97 282114 UNITED MAILING SERVICE 273.78 281976 PROVIDENT LIFE & ACC INS CO 525.92 281958 UNITED MAILING SERVICE 553.14 282140 PURE POWERSPORTS 40.26 1002460 UNITED RENTALS 17.70 1002495 QUALITY INN-BISMARCK 345.60 1002461 UNUM LIFE INSURANCE COMPANY OF AMER 12241.25 281977 RALPH'S PLUMBING 4358.35 282115 UPS STORE #1423 506.52 1002496 RALPH'S PLUMBING 10731.88 1002462 US DEPARTMENT OF EDUCATION AWG 283.62 281990 RDO EQUIPMENT 693.58 281959 US DEPARTMENT OF EDUCATION AWG 318.25 282164 RDO EQUIPMENT 5175.40 282116 USA BLUE BOOK 244.89 1002497 RDO EQUIPMENT 167.48 1002463 VALS CYCLERY 24.00 1002498 RECORDED BOOKS 181.20 282117 VANTAGEPOINT TRANSFER - 30##### 139.71 281991 RED WING STORE 179.99 1002464 VANTAGEPOINT TRANSFER - 30##### 139.71 282165 REDVECTOR.COM LLC 2155.79 281960 VERIZON WIRELESS 20.02 282141 RHI SUPPLY 473.35 281961 VERIZON WIRELESS 3970.64 1002499 RHI SUPPLY 558.10 1002465 VERIZON WIRELESS - VSAT 388.00 281978 ROBISON, CARI 50.00 282118 VESSCO, INC 165.19 282142 RYAN CHEVROLET INC. 62810.00 281962 VISIT MINOT 10000.00 282143 SANITATION PRODUCTS 12472.93 281963 WAL MART 88.81 1002500 SANITATION PRODUCTS 372.37 282120 WANTZ, MACEY 80.50 282144 SCHATZ CROSSROADS TRUCKSTOP 20.00 282121 WARD COUNTY AUDITOR 9160.00 281979 SCHEELS 99.98 1002466 WARD COUNTY RECORDER 20.00 281980 SCHOCKS SAFE AND LOCK SERVICE 133.84 282122 WARD COUNTY RECORDER 20.00 282145 SCHOCKS SAFE AND LOCK SERVICE 87.37 1002467 WATER ACCOUNT REFUNDS 7.24 281920 SCHONSTEDT INSTRUMENT COMPANY 326.35 1002468 WATER ACCOUNT REFUNDS 4.93 281951 SCREENCLOUD 40.00 1002469 WATER ACCOUNT REFUNDS 45.07 281964 SECURITY PLUS 55.00 281965 WATER ACCOUNT REFUNDS 10.94 281983 SECURITY PLUS 58.00 282123 WATER ACCOUNT REFUNDS 16.24 281984 SHERWIN WILLIAMS 584.80 1002470 WATER ACCOUNT REFUNDS 32.41 282054 SIGNS TODAY, INC 191.00 282124 WATER ACCOUNT REFUNDS 120.07 282071 SNAP ON TOOLS 549.00 281966 WATER ACCOUNT REFUNDS 1.94 282073 SOLTIS BUSINESS FORMS CO. 46.14 282125 WATER ACCOUNT REFUNDS 30.45 282148 SOURIS RIVER JOINT WATER RESOURCE 389182.17 282127 WATER ACCOUNT REFUNDS 1.14 282150 SOUTH DAKOTA CHILD SUPPORT 175.87 281989 WATER ACCOUNT REFUNDS 45.07 282152 SOUTH DAKOTA CHILD SUPPORT 175.87 282163 WATER ACCOUNT REFUNDS 75.13 282154 SPOT LIGHTING SUPPLIES 1016.87 1002471 WATER ACCOUNT REFUNDS 50.00 282157 SRF CONSULTING GROUP 7193.05 282128 WATER ACCOUNT REFUNDS 50.00 282162 SRT COMMUNICATIONS 198.00 281967 WATER PUMPS DIRECT 20219.95 1002501 SRT COMMUNICATIONS 9202.63 1002474 WESTERN STEEL AND PLUMBING 106.23 1002502 STAPLES 1131.25 1002475 WESTLIE FORD 1397.36 281981 STATE WATER COMMISSION 8560.55 281968 WESTLIE FORD 62325.59 282146 STATE WATER COMMISSION 456974.46 282129 WESTLIE TRUCK CENTER 478.36 281982 STEIN, JEANNE 29.79 1002476 WESTLIE TRUCK CENTER 1615.81 282147 STEIN'S INC. 88.43 1002477 WESTLIE TRUCK CENTER 589.02 1002503 STRYKER 408.45 1002478 WINNELSON 151.06 1002504 SUBWAY OF MINOT 109.47 1002479 XEROX CORPORATION 2397.46 282149 SUN LIFE FINANCIAL 46.50 281969 1ST MINOT MANAGEMENT 950.00 282151 SWANSON & WARCUP, LTD 9128.50 1002480 3M COMPANY 1520.18 1002505 SWANSTON EQUIPMENT 214700.01 281970 4 IMPRINT 301.18 1002506 SWANSTON EQUIPMENT 9357.08 282130 SWENSON RV & MARINE 24.99 1002481 TOTAL: $2,756,590.95 TARGET 147.96 1002482 Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5491- AMEND THE 2020 ANNUAL BUDGET – DIRECT LINK CRISIS RESPONSE SYSTEM (PD0150) – SECOND READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5491 on second reading amending the 2020 annual budget to increase Police capital equipment purchases expenditures and revenues and decrease the general fund supplies expenditures  May 4, 2020 Regular City Council Meeting and revenues for the purchase of a Crisis Response System funded by the 2018 JAG Grant. Motion seconded by Alderman Olson and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5491 on second reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5492- MODIFYING STOP CONTROL AT THE INTERSECTION OF MULBERRY LOOP AND 34TH AVENUE NE (WEST INTERSECTION) – SECOND READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5492 on second reading adding to the list of City Council created traffic restrictions provided for in Section 20-2 (a) (2-a) Stop Signs, the Mulberry Loop (West Intersection) at the intersection with 34th Avenue NE (West Intersection). Motion seconded by Alderman Olson and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5492 on second reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5493 – AMEND THE 2020 ANNUAL BUDGET- STORM SEWER DISTRICT 123 – SECOND READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5493 on second reading amending the 2020 annual budget to increase the Water Distribution and Sewage Collection watermain replacement expenditure and decrease the Storm Sewer capital purchases expenditure for the award of the Storm Sewer District #123 watermain replacement portion. Motion seconded by Alderman Olson and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5493 on second reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5494- AMEND THE 2020 ANNUAL BUDGET- CHANGE ORDER TO INSTALL HEAT TAPES TO PREVENT FREEZING IN ROOF DRAINS ON PARKING RAMPS – SECOND READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5494 on second reading amending the 2020 annual budget to increase the Parking Ramps Capital Project expenditures for the parking ramps pipe insulation and heat trace. Motion seconded by Alderman Olson and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5494 on second reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5495- AMEND THE 2020 ANNUAL BUDGET- EXTENSION OF DAYCARE SERVICES – SECOND READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5495 on second reading amending the 2020 annual budget to increase the Emergency Fund Professional Service Contracts expenditures for the Emergency Personnel Childcare Services and approve the use of Emergency Fund cash reserves. Motion seconded by Alderman Olson and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5495 on second reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5496 - CITY HALL TECHNICAL TEAM RECOMMENDATION (4466) – SECOND READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5496 on second reading amending the 2020 annual budget to increase the engineer professional service contracts expenditure and revenue for the City Hall building analysis which will be funded with budgeted Capital Purchases for the new City Hall. Motion seconded by Alderman Olson and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5496 on second reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Sipma; nays: Podrygula, Straight, Wolsky.  May 4, 2020 Regular City Council Meeting ORDINANCE NO. 5497- AMEND THE 2020 ANNUAL BUDGET- MATCHING FUNDS FOR FEDERAL CRISI GRANT – SECOND READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5497 on second reading amending the 2020 annual budget to move $400,000 from Sales Tax Economic Development to Contract Services line item in Engineering’s budget to be used as matching funds to conduct an engineering study for the Minot Intermodal Facility. Motion seconded by Alderman Olson and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5497 on second reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight; nays: Wolsky. BURDICK EXPRESSWAY RECONSTRUCTION 9TH TO 15TH ST FINAL PAYMENT (4179) Alderman Pitner moved the City Council approve the final payment to the NDDOT in the amount of $15,473.35 for the reconstruction of Burdick Expressway from 9th Street to 15th Street. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. WASHINGTON ELEMENTARY SRTS - FINAL PAYMENT (4367) Alderman Pitner moved the City Council approve the final payment to the NDDOT in the amount of $429.45 for the Washington Elementary School Safe Routes to School project. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. 42ND ST INTERSECTION FINAL PAYMENT (4181) Alderman Pitner moved the City Council approve the final payment to the NDDOT in the amount of $10,225.22 for the 42nd Street Intersection project Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. GAMING SITE AUTHORIZATION RENEWALS Alderman Pitner moved the City Council approve the gaming site authorizations for the license year of July 1, 2020 through June 30, 2021. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. BID AWARD P# 3529.3 MREFPP PHASE BU-1B – BURLINGTON LEVEES PHASE B Alderman Pitner moved the City Council approve the lowest qualified bid for, Phase BU-1B of the MREFPP and recommend award of this phase by the SRJB to Wagner Construction. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. FAA 2020 AIRPORT IMPROVEMENT PROGRAM (AIP) GRANT OFFER Alderman Pitner moved the City Council accept the 2020 AIP Grant Offer from the FAA, once received; and authorize the Mayor and the City Attorney to sign any necessary documentation. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none.  May 4, 2020 Regular City Council Meeting MINOT INTERNATIONAL AIRPORT CARES FUNDING GRANT ACCEPTANCE Alderman Pitner moved the City Council accept the CARES Act grant as described in the Application for Federal Assistance SF-424; and authorize the Mayor to sign any applicable documentation. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. LANDRUM & BROWN CARES ACT FUNDING BUSINESS SERVICES Alderman Pitner moved the City Council approve the proposed Landrum & Brown CARES Act Funding Business Services project; and authorize the Airport Director to sign any applicable documentation. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. CONCLUDE RELATIONSHIP WITH LESSEE FRED ANDERSEN MAY 31, 2020 Alderman Pitner moved the City Council authorize City Staff to proceed with marketing of property vacated by Aviation Services and direct City Staff to publish Request for Proposals (RFP) and new lease terms. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. CONFIRMATION OF INITIAL CDBG-NDR 2015/16 BINDING COMMITMENTS Alderman Pitner moved the City Council approve NDRC Phase 1 and 2 Applications with SF 424 Federal Form and Certifications, CDBG-NDR 2016 Action Plan, and 2016 CDBG-NDR Grant Agreement affirming Mayor and Finance Director signing the commitments. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. AWARD OF BID- ELECTRONIC DOOR LOCKS IN CITY HALL AND POLICE DEPARTMENT BUILDINGS Alderman Olson moved the City Council approve awarding the bid to The Computer Store in the amount of $64,815.00. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none; abstain: Jantzer NEW LEASE TERMS AND CONDITIONS FOR SCOTT AVIATION/WILSON SCOTT Alderman Pitner moved the City Council approve the proposed Ground Lease and Hangar Development Agreement between the City of Minot and Scott Aviation, and authorize the Mayor to enter into the agreement. Motion seconded by Alderman Jantzer. Alderman Wolsky mentioned the issues that require improvements and asked the Airport Director to explain the assurances for making the improvements. Mr. Feltner said, the agreement was entered 20 years ago with the option to renew when offered new terms by the City. The City proposed new terms and conditions which ensure the building is structurally sound and ensure an aeronautical purpose. The new lease is now very specific in what that entails. They have expectations that the lessee will live up to their obligations and if that does not happen, it can be remedied rather quickly by terminating the lease. Alderman Jantzer asked if the 20-year term was mandatory to which Mr. Feltner responded by saying, yes. The building requires so much structural refurbishment that it would be difficult to ask someone to make the investment to fix the building and then only offer a one-year lease. Under this agreement they know the building will be used for its intended purpose for the next 20 years.  May 4, 2020 Regular City Council Meeting Alderman Pitner said, he attended a walkthrough and believes the improvements will result in a win-win for the leaseholder as well as for the City. He commended staff for the collaborative effort that took place to come to a solution. Alderman Wolsky then asked if the rate per square foot was addressed and if it would work on an escalating scale over time. Mr. Feltner responded by saying, the rate is up to date with the current land lease rate and will be reviewed regularly. Whereupon a vote was taken on the above motion by Alderman Pitner, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. SETTLEMENT AGREEMENT APPROVAL Alderman Jantzer moved the City Council approve the Settlement agreement, release, and covenant not to sue between the City and J & C Rentals and authorize the Mayor to sign the agreement. Motion seconded by Alderman Wolsky and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. DEVELOPERS AGREEMENT - ESSENTIAL TOWNHOMES (4532) Alderman Olson moved the City Council approve the Essential Townhomes Developers Agreement with Essential Living, Inc. and authorize the Mayor to sign. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. INCLUSION OF DISCLAIMER TO 2019 EVALUATIONS COMPLETED BY THE FORMER CITY MANAGER Alderman Pitner moved the City Council include a disclaimer to the 2019 evaluations of all subordinates of former City Manager, Tom Barry due to the reliability and objectivity of the evaluations. Included with the disclaimer will be a copy of the full final investigation report by independent counsel, Patricia Monson, and meeting minutes from the April 20, 2020 Special City Council meeting which terminated Mr. Barry’s employment. Motion seconded by Alderman Jantzer. Alderman Olson asked if the disclaimer would be included in all files or if it would be at the request of the employee. The HR Director stated, their intention is to place it in all of the affected employee’s files to maintain consistency. Alderman Olson recommended employees be given the option whether to include the disclaimer in their file. Alderman Olson moved to amend the motion to include the disclaimer at the request of the employee. Motion seconded by Alderman Pitner. Upon clarification, Alderman Pitner amended his motion to reflect Alderman Olson’s recommendation to allow employees the option to include the disclaimer in their personnel file. Alderman Jantzer, as the second, agreed. Alderman Olson withdrew her motion to amend. Alderman Pitner withdrew his second. Alderman Pitner then asked if a 360 review from the subordinates of a department head would be appropriate, to which Ms. Jundt replied by saying, some already have a review in place. She added, it would not be a problem going forward and that it would be a good idea. Alderman Podrygula said he does not believe employees should have to request the disclaimer and prefers consistency among all employee files. Alderman Olson explained that her recommendation was to avoid having a good evaluation blemished by the disclaimer. The Mayor assured the Council, the HR department would be capable of addressing the situation appropriately. Whereupon a vote was taken on the above motion by Alderman Pitner seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none.  May 4, 2020 Regular City Council Meeting PUBLIC HEARING: RESOLUTION NO. 3663 TAX INCREMENT FINANCING DISTRICT #2020-1 (BLU ON BROADWAY) The City Council held a public hearing to consider the development or renewal plan submitted by Blu on Broadway, LLC and to consider the development agreement between the City of Minot and Blu on Broadway, LLC. Blu on Broadway, LLC is requesting approval of a TIF District that will partially finance the construction of 1st Street SW between 16th Avenue and 17th Avenue. Blu on Broadway, LLC is the developer of the Blu on Broadway mixed use project that is located on a vacant parcel of land located at 1629 S. Broadway. The Planning Commission and City Council approved this project as a planned unit development in the Fall of 2019. Blu on Broadway, LLC will build a five-story building, with commercial units on the first floor and LMI housing on the upper floors. Mayor Sipma reminded that since meetings are closed to the public, an online submission portal is being used to collect comments for the public hearing. He directed the City Clerk to read the comments that were received. “Mayor Sipma and Members of City Council, We, at EPIC Companies, take great pride in what we have accomplished in my home town of Minot. EPIC and our sister food and beverage companies, employee approximately 50 people on a year round basis in the Magic City. We ask for your support in what is the final piece of rounding out three affordable housing projects: Park South phase I, Park South phase II, and the nicest affordable housing complex in the state, Blu On Broadway. The final piece is really how leveraged money works. Blu On Broadway is using over $5 million of private money, $4 million of NDR funds, and an interest buy down from the Bank of North Dakota. From the beginning of planning for this project, it was discussed among City of Minot staff and ourselves, how can we use this project to leverage finishing 1st Street SW between 16th and 17th Ave. We collectively came up with a solution that will put the burden on the project and not any other adjacent land owners or taxpayers, even though dozens of area land owners adjacent to it and otherwise will benefit from the new road. We are basically building a public road with city specifications at no cost to any other taxpayer other than Blu On Broadway. A win win for the community of Minot. We ask for your support on the TIF process that will make the construction of what used to be referred to as “the alley behind the Pepsi plant” to a normal community paved street to be enjoyed by all. Sincerely on behalf of the EPIC Companies team, Todd Berning President” “Thank you for hearing this matter of the proposed property tax abatement in conjunction with the Blu on Broadway affordable housing mixed-use development. As a condition of the approval this project has already received, a requirement was placed on us to reconstruct 1st Street from 16th to 17th Ave. Approving this abatement will allow us to amortize a portion of the cost associated with these Public Right-of-Way improvements over the 5-year abatement period. This means that Blu on Broadway will pay for the entire cost of the 1st Street project up front, at no cost to any adjacent property owner, and there will be no special assessments levied. The City will not be responsible for any of the costs, but the improvements are being designed to city specifications and it will be constructed following city standards. The current property taxes will continue to be paid during the abatement period, and upon the expiration, taxes collected on this property are expected to increase by a multiple of 4-5 times. This abatement is absolutely critical for our affordable housing development to support the reconstruction of 1st Street. Without it, the economics don’t work and we will be looking for other possible solutions, which could impact the adjacent properties, and delay the project, which we don’t want to happen. Thank you for your consideration and we look forward to the next step of making this project a reality. Sincerely, Blake Nybakken  May 4, 2020 Regular City Council Meeting VP of Development – EPIC Companies” Alderman Jantzer moved the City Council close the public hearing and approve the TIF District 2020-1, adopt resolution no. 3663; and authorize the Mayor to sign the development agreement with Blu on Broadway, LLC. Motion seconded by Alderman Olson. Alderman Straight asked if the City would maintain the road after it is reconstructed, to which Mayor Sipma stated, yes, the City maintains the road now. It would just be an improved road from what is currently in place. Alderman Jantzer said he was involved in establishing the possibility of a TIF and is glad to see the vehicle finally being utilized. The road will be upgraded at no immediate cost to the City. Alderman Pitner asked what happens to the difference of what would have been paid in taxes after the abatement. Finance Director Lakefield said, the five-year abatement means the County will not collect taxes on the improvements until the abatement period is over. The money would be used to finance the cost of the improvements up front. He explained that the developer is taking a risk because if property values don’t appreciate as much as they anticipate, they may not recover as much as they thought. He said, it is unlikely that the increment in the tax, with the value, would ever exceed the public improvement costs. Alderman Wolsky asked if there is a cap in which the valuation cannot exceed the valuation of the public improvements, to which Mr. Lakefield said, yes, there is language in the agreement to that effect. Alderman Wolsky then shared his favorable opinion on the overall project but his lack of support for the TIF. He said, he believed the increase in property value would benefit the taxpayers but he does not like the process in which it was handled. He said he would still describe this as the public paying for the improvements rather than the developer. Alderman Pitner said, he cannot get on board with subsidizing this investment and he believes this is a band-aid on an existing problem. He said, the LMI housing requirements are only in place for 20 years. He does not agree with the development’s location among Broadway traffic and disagrees with the lack of parking for the property. Alderman Straight said he is curious to see how the property develops. He understands the benefits of having amenities in a close proximity. Whereupon a vote was taken on the above motion by Alderman Jantzer, seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Podrygula, Sipma, Straight; nays: Pitner, Wolsky. PERSONAL APPEARANCES Mayor Sipma mentioned the online portal for public comments. He stated, there was a submission for personal appearances regarding property acquisitions and it was taken care of earlier that day by Mr. Zakian. OUTLINE 2021 BUDGET PRIORITIES Mr. Lakefield mentioned the following Budget priorities during the City Manager’s report:  Maintain compliance with all regulatory and safety requirements.  Responsive, transparent, and responsible City government.  Invest in Human Capital by retaining current workforce and attracting committed long-term employees.  Well-planned and well-maintained City infrastructure. o Prioritize the maintenance of existing assets before investing in additional assets.  Leverage the investment in technology to improve the availability of information and improve transparency.  Reward the conservation of resources and effective budget management.  Continue to advance long term projects critical to our community – NAWS, Flood Control, Landfill.  Continue to expand long term planning efforts. He mentioned that they are similar to the past year or two. He assured staff is aware of the existing environment and the general consensus is to provide a lean budget while being efficient and effective.  May 4, 2020 Regular City Council Meeting Mayor Sipma mentioned the potential cuts and cost-savings efforts taking place at the State level. He said, this may be an opportunity to see streamlining of certain processes. He also suggested there are positions that may not be filled, such as the Economic Resilience Director, who declined the offer of employment. Mr. Lakefield said, the City is well-positioned for the next few years and he does not want to give the impression of a dire situation. He assured, staff is already looking at ways to be leaner. He also mentioned some savings due to the fact that trainings and conferences have been cancelled as well as the travel associated. Alderman Podrygula emphasized the need for conservative spending and the need for the Council as a whole to set the priorities. He said, the economic climate changes day by day and they need to focus on maintaining City staff and deferring any new expenditures. He is not as optimistic as the Finance Director and said, some experts are predicting 18 months before the economy recovers. Alderman Wolsky commented that during his time on the Council, they have encountered three very difficult budget cycles. He stated, everyone should be prepared for a more conservative Council going forward. They need to define the terms of a lowest cost government. They have seen the repercussions of deferred maintenance and the result of increased employee turnover. They need to control costs and save cash because there is too much uncertainty for the future. Alderman Pitner said, he is of the more optimistic perspective and suggested we get the most bang for our buck. He also encouraged staff to take advantage of the availability of leveraged funds through grants and Federal programs. He also emphasized the need to maintain current assets because deterioration increases costs. Alderman Straight said that he is likely to lose his entire summer business and in comparison, believes the City should hold the line on employee step increases. He also mentioned the recycling discussion and said that if the transfer facility does not move forward, the money allocated from the Community Facilities fund should go toward other facilities. Alderman Jantzer stated, the most critical priority is that essential City services continue without disruption. Alderman Olson stated, she works best when provided with data. She is comfortable with their five-year plan as projected, and it has enabled them to make smart decisions. She requested staff provide data regarding what it would cost the average homeowner to continue the pay plan. Mayor Sipma then clarified for those in the community that although the current budget is about $274 million, only $25.3 million of the budget is leveraged by property tax. He said, he understands it is tough to grasp but most of the budget is generated through funds leveraged by NDR, as well as other Federal and State grants. INTERIM GOVERNMENT AND LEADERSHIP DISCUSSION AND ACTIONS Alderman Jantzer provided the following recommendations for consideration through an email distributed earlier in the day: 1. Extend Acting City Manager designation of David Lakefield to September 30, or until a new City manager is in place if sooner. To be reviewed by the Council and extended as needed. 2. Begin the search for a new City Manager. 3. Change the organizational structure to have the Finance Director, City Attorney, and Human Resources Director all report directly to the City Council, as does the City Manager. 4. Adopt a “360 degree” review process for the City Manager and all department heads. 5. Define the role of the Executive Committee of the Council to be strictly one of continuity of government, so that if the Mayor is gone or unable to perform the duties of his office, the Council President takes over temporarily, and if the Mayor and Council President are gone or unable to perform the mayoral duties, the Council Vice President takes over temporarily. (Advice and counsel, as well as any decision or action require the action of the entire City Council.) 6. The regular supervision of the City Manager through regular weekly meetings shall be the job of the Mayor, plus one additional alderman on a two month rotating schedule for the year, with random order to be determined by drawing names at the beginning of the calendar year. Newly elected Council Members will take the place of those they replace by the same method. Note: The City Manager will continue to report to the full council no less than monthly on the operations of all departments of the City.  May 4, 2020 Regular City Council Meeting 7. Two aldermen will be appointed by the City Council for each direct report Department Head (Attorney, HR, Finance) to meet monthly to discuss current work in progress and challenges, future plans, opportunities, and needs, or help that might be required from the City Council. 8. Require the City Manager to submit his/her monthly report to the Council with the agenda for the meeting during which it will be presented. 9. Institute an annual employee satisfaction survey of all employees. 10. Pass the HR Director recommended action to annotate the 2019 Department Head performance reviews identified in the investigation. He then elaborated on some of the suggestions. He said, #5 is an attempt to get rid of the “Executive Committee” name. He stated, if the Mayor is unavailable, the Council President would fill in, followed by the Council Vice-President. He mentioned that appointing two Council members to each direct report department, as described in #7, is defined as a committee and would be subject to open meeting requirements. Mayor Sipma agreed that they need to begin the search for a new City Manager. He said, he cannot support appointing former City Manager Staab because of misunderstandings with HUD compliance. Staab had some great momentum but moving forward, they should find a permanent replacement. Alderman Jantzer said, it is important to consider input from staff. He agreed, there needs to be someone in charge and they can maintain the current structure while improving communication. Alderman Pitner stated, he would reach out to department heads and that he appreciated the communication from Acting City Manager Lakefield from their department head meeting. He said they don’t need to reinvent the wheel but they can make some improvements. The Mayor said he had been reviewing an ICMA guide on Council Management relations. Former Alderman Seymour also provided a helpful email. Upon questioning by Mayor Sipma, the HR Director said she could reach out to recruitment firms for proposals and compile them for a committee to review at no cost. Alderman Wolsky said, he does not want to diminish the role of the Council. He cautioned against rushing into decisions and said it might not be the best time to recruit considering the current reputation. He also recommended they take time to develop a job description for the City Manager position. Mayor Sipma asked the HR Director how long it has typically taken to fill a City Manager vacancy, to which Ms. Jundt responded by saying, there is an approximate 16-week recruitment process. Alderman Olson brought up a recent letter to the editor recommending a local candidate for the position. She asked if the City could recruit locally. Ms. Jundt said, it is the Council’s prerogative and they can begin the process simultaneously. They can look locally until signing a contract with a recruitment firm at which time, they would take over the process. The Council agreed that they need time to draft a City Manager job description and list of priorities as well as define the role of a City Manager. He also recommended a Council Retreat be planned for shortly after the reorganization meeting in June. Mayor Sipma reminded the Council that although they have final authority to make decisions, they should not to get lost in the day-to-day operations. He said, they could sacrifice efficiency the process gets too deep. Alderman Straight asked Mr. Lakefield if he is comfortable as the Interim City Manager. Mr. Lakefield said, the department heads had an open, candid discussion on next steps and there have been concerns about stability, which is why former City Manager Staab’s offer was appealing. Staff has been working diligently to continue operations but some direction would be preferred sooner rather than later. The Mayor asked if Mr. Lakefield was comfortable in the role for at least another 30 days, to which he responded by saying, yes, he is agreeable. Mr. Lakefield also said, staff began discussions on workload, specifically the software project, and have discovered some untapped potential among the staff.  May 4, 2020 Regular City Council Meeting Alderman Pitner requested there be an item on the next agenda, potentially, a special Council meeting, to discuss the issue again. The Council encouraged staff to share their opinions on workload. Alderman Wolsky also mentioned the need to evaluate salary adjustments as additional duties are distributed. MISCELLANEOUS & DISCUSSION Alderman Wolsky mentioned that he does not feel an urgency to pursuing issues on the Legislative Session as a result of the pandemic. He believes the pressure is off regarding the low interest buydown loan given the circumstances. He said there are other financing options in the works including the USACE water infrastructure program. He then encouraged the Mayor to reach out to other significant partners to help shepherd the low-interest buydown program through the Legislature while they focus on the city of Minot. Mayor Sipma responded by saying, he has spoken with the City’s special attorney, Mr. Goettl, who works on the City’s behalf at the legislature. He said, there will be a reassessment on the State’s side on what to expect for the next Legislative Session. It will be brought to the Council for evaluation as soon as possible. He has had preliminary talks with the Red River Valley but they have undergone some recent flooding. There will also be additional conversations with the League of Cities but he emphasized, it is not just about flood control, it is about infrastructure projects around the state. A lot of small communities around North Dakota that don’t have other borrowing capacities because of bond limitations. He then mentioned how much of the budget is dependent on sales tax revenues. There will be a better picture of how things will play out in the next 30 days, however he said he is hesitant to rely on the federal level. Mr. Lakefield pointed out that Mr. Goettl’s contract is up for renewal and there will be an item on the next agenda. He has agreed to the same terms. Alderman Pitner announced a reminder to fill out the census. He said, Mr. Billingsley had a robust plan in place but because of COVID-19, those plans have been on hold. Minot is currently trailing other large cities in participation and he encouraged everyone to take the census. ADJOURNMENT There being no further business, Alderman Pitner moved the City Council meeting be adjourned. Motion seconded by Alderman Olson and carried unanimously. Meeting adjourned at 7:36 pm. ATTEST: ______________________________ APPROVED: _______________________________ Kelly Matalka, City Clerk Shaun Sipma, Mayor