City Council

June 1, 2020 Regular City Council Meeting MINOT CITY COUNCIL – SCHEDULED MEETING – JUNE 1, 2020 AT 5:30 P.M. ROLL CALL Members Present: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky Members Absent: None PLEDGE OF ALLEGIANCE Mayor Sipma presiding and led the City Council in the Pledge of Allegiance. MAYOR’S REPORT Mayor Sipma described some of his meetings and activities over the past month. May 5th – Sign Closing Papers for Flood Home Acquisition​ May 5th – Joint Information Press Briefing​ May 6th – CTE-NDR Planning Meeting​ May 6th – Legislative Conference Call​ May 7th – ND Department of Commerce Briefing​ May 7th – Souris River Joint Board Meeting​ May 8th – COVID-19 Task Force Meeting​ May 8th – CTE-NDR Follow-up Meeting May 11th – Task Force 21 Meeting​ May 12th – Joint Information Press Briefing​ May 13th – Briefing from Minot Air Force Base Commander​ May 14th – MADC Board Meeting​ May 14th – Chief of Staff USAF – Gen. David L Goldfein Meeting at MAFB​ May 15th – COVID-19 Task Force Meeting​ May 17th – Nedrose Senior Graduation Parade​ May 18th – Special City Council Meeting​ May 18th – B-52 Flyover Honoring Healthcare & Essential Workers​ May 19th – Joint Information Press Briefing​ May 20th – Interim Water Topics Committee Planning Meeting​ May 20th – Organizational Structure Conference Call​ May 21st – WDEA Gross Production Oil Forecast Conference Call​ May 21st – Governor’s Office Conference Call COVID-19​ May 21st – Emergency Operation Plan Meeting​ May 21st – COVID-19 Task Force Meeting​ May 22nd – State Economic Outlook Forecast Webinar – NDSU Economist​ May 26th – Joint Information Press Briefing​ May 27th – CTE Follow-up Meeting​ May 29th – IEDC Steering Committee Meeting​ May 30th & 31st – Planning Discussions George Floyd Vigil/BLM Rally in ​Oak Park ​ He also said, there were numerous phone calls, e-mails, and individual contact concerning City business. MAYORAL APPOINTMENT – APPROVED Alderman Jantzer moved the City Council affirm the Mayor's appointment of Tammy Zietz Nesdahl to the Planning Commission with a term to expire June 2025. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none.  June 1, 2020 Regular City Council Meeting CITY MANAGER REPORT Interim City Manager, David Lakefield, began the report by listing upcoming meeting dates. He then described the 2021 budget priorities and the timeframe for producing and approving the 2021 budget. He provided a quick view of sales tax collections but acknowledged that sales tax collections are volatile throughout the year so it is difficult to provide a definitive projection. He mentioned that they are confident in the effect of Hub City collections for the City of Minot due to the structure of how collections are distributed. Mr. Lakefield then provided construction updates on 31st Avenue Reconstruction, which is on schedule, the 10th Street Storm Sewer which is underway, and Flood Control Phases MI-1, MI-2/3 and MI-4 /maple Diversion. He also described the traffic signal cabinet switchovers which will replace equipment throughout the City and enable traffic engineers to communicate with intersections. He announced that City buildings will reopen in time for the next Council meeting June 15th. Pending any drastic changes in the situation, staff will return to work and will continue normal operations. Mr. Lakefield began his NDR update by announcing John Zakian’s resignation. He was hired in 2017 and has helped align the City with compliance regulations with CDBG-DR and NDR funds. He is moving on to a position in Texas later this month. Mr. Lakefield continued his update by saying, the NDR Grantees are requesting a time extension from Congress due to the COVID-19 pandemic. The request for support is later in the agenda. The relocation of City Hall project is currently undergoing environmental review and the Family Homeless Shelter is accepting bids this month. He concluded his report by saying the Hazardous Waste Collection has been scheduled for June 19-20 at Public Works. Residents can drop off hazardous materials and electronics for proper disposal during that time. Alderman Wolsky asked for an update regarding the search for a new City Manager. The HR Director stated, they are still looking for firms and will bring them to Council once collected. CITY ATTORNEY REPORT The City Attorney provided a written report. APPROVAL OF THE MINUTES – APPROVED Alderman Pitner moved the City Council approve the minutes of the May 18, 2020 special City Council meeting and the May 18, 2020 regular City Council meeting. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. APPROVAL OF BILLS & TRANSFERS – APPROVED Alderman Pitner moved the City Council approve the bills and transfers as listed for May in the amount of $3,676,874.86. A-1 EVANS SEPTIC TANK SERVICE 750.00 ALL AMERICAN TROPHIES 168.00 282166 1002509 ACKERMAN ESTVOLD 32738.75 AMAZON.COM 2853.88 282167 1002513 ACME TOOLS 1895.50 AMAZON/GECRB 1168.03 282168 282475 ACME TOOLS 558.59 AMERICAN PLANNING ASSOC 407.00 282472 282329 ACME TOOLS 817.15 AMERICAN TRUCK & TRAILER, LLC 104.50 1002507 282330 ADAPCO, INC 1485.00 AMERICAN WELDING & GAS, INC. 4267.20 282328 282171 ADOBE SYSTEMS INC. 29.99 AMERICAN WELDING & GAS, INC. 6278.04 1002508 282331 ADVANCED BUSINESS METHODS 281.83 AMERICAN WELDING & GAS, INC. 4545.84 282169 282476 AIRSIDE SOLUTIONS .00 AMERIPRIDE 81.64 282170 282172 ALL AMERICAN TROPHIES 108.00 AMERIPRIDE 81.64 282473 282332  June 1, 2020 Regular City Council Meeting AMERIPRIDE 81.64 282477 ECOLAB 502.53 282196 AMERITAS LIFE INSURANCE CORP 1808.31 282173 EIDE BAILLY LLP 5950.00 282352 APEX ENGINEERING GROUP 1170.00 282453 ELDORADO NATIONAL - CALIFORNIA 1270.14 282197 APEX ENGINEERING GROUP 60813.96 282478 ELDORADO NATIONAL - CALIFORNIA 771.99 282498 APH/AUTO VALUE 1742.23 282479 EMERGENCY APPARATUS MAINTENANCE 1501.60 1002542 APPLIED CONCEPTS, INC/STALKER RADAR 435.75 282480 EMERGENCY AUTOMOTIVE TECHNOLOGIES 374.58 282198 AQUA-PURE INC 5400.00 282174 EMERGENCY AUTOMOTIVE TECHNOLOGIES 4583.78 282353 ARAMARK 342.72 1002514 EMERGENCY AUTOMOTIVE TECHNOLOGIES 1626.08 282499 ARROWHEAD ACE HARDWARE 34.97 282333 ENERBASE 20962.84 282222 ARROWHEAD ACE HARDWARE 59.20 1002515 ENERBASE 17753.84 282370 ASSOCIATION OF STATE FLOODPLAIN 30.00 1002516 ENERBASE 20572.80 282513 AT&T 4086.13 1002518 ENERBASE 1851.78 1002543 ATSI 633.04 282175 ENVIRONMENTAL TOXICITY CONTROL INC 525.00 282223 AUMA ACTUATORS, INC 662.51 1002519 FACTORY MOTOR PARTS 1146.46 282224 AUTO ZONE 6843 29.67 1002520 FACTORY MOTOR PARTS 258.32 282371 B & H PHOTO-VIDEO 292.95 1002521 FACTORY MOTOR PARTS 1355.63 282514 BAG LLC 350.00 282334 FACTORY MOTOR PARTS 607.17 1002544 BAKER & TAYLOR BOOKS 1266.21 1002522 FARSTAD OIL CO 163.00 282372 BAKKE GRINOLDS WIEDERHOLT 3044.04 282335 FASTENAL COMPANY 958.80 282225 BALCO UNIFORM COMPANY, INC. .00 282176 FASTENAL COMPANY 107.15 1002545 BATTERIES PLUS BULBS #639 80.85 1002523 FEDERAL EXPRESS 27.79 282226 BEAN, EILEEN 103.16 282336 FEDERAL EXPRESS 22.56 1002546 BECHTOLD PAVING 3180.00 282177 FERGUSON ENTERPRISES, INC 88.82 1002547 BECHTOLD PAVING 8164.96 282481 FERGUSON WATERWORKS #2516 929.21 1002548 BERRY DUNN MCNEIL & PARKER LLC 20710.00 1002524 FIRE EQUIPMENT CO. 42.50 282227 BEST BUY BUSINESS ADVANTAGE ACCOUNT 39.99 1002525 FIRE EQUIPMENT CO. .00 282373 BLUE CROSS BLUE SHIELD OF ND 40.00 282178 FIRE EQUIPMENT CO. 33.00 282515 BLUETARP FINANCIAL, INC 228.14 1002526 FIRE SAFETY USA, INC 856.00 1002549 BNSF RAILWAY COMPANY 25.00 282482 FIRST DISTRICT HEALTH UNIT 20833.33 282516 BOPPRE LAW FIRM, PLLC 6000.00 282179 FIRST INTERNATIONAL BANK & TRUST 1260.00 282517 BOPPRE LAW FIRM, PLLC 6000.00 282483 FIRST WESTERN INSURANCE 993.00 282374 BORDER STATES INDUSTRIES INC 3092.37 282181 FIRST WESTERN INSURANCE 394.00 282518 BORDER STATES INDUSTRIES INC 34.32 282484 FLEETMIND SOLUTIONS INC 1987.50 282375 BOUND TREE MEDICAL 167.14 1002527 FLEETMIND SOLUTIONS INC 111.75 282519 BROCK WHITE CO LLC 1620.00 282182 FLEETMIND SOLUTIONS INC 9.94 1002550 BRUNSELL, TANGEE 20.00 282485 FLEXIBLE PIPE TOOL COMPANY 518.70 282228 BURTON, LAVAWN 10.00 282337 FLEXIBLE PIPE TOOL COMPANY 110.20 282376 BUTLER MACHINERY CO. 43.12 282183 FREDRICKSON GLASS 275.00 282229 BUTLER MACHINERY CO. 4.60 282486 FUELMASTER SYN-TECH SYSTEMS, INC 73.00 282378 BUTLER MACHINERY CO. 83.16 1002528 G & P COMMERCIAL SALES 875.96 1002551 CAPFIRST EQUIPMENT FINANCE 66916.00 282454 GALE 75.72 282231 CASHWISE 6.88 1002529 GALE 861.28 282379 CATERPILLAR FINANCIAL SERVICES 118399.33 282184 GALE 137.20 282521 CDM SMITH 213097.50 282338 GALLS LLC 506.89 282232 CDW GOVERNMENT INC 1836.01 1002530 GEFROH ELECTRIC 5920.00 282233 CENTER FOR MEDIATION & CNSLT, PLLC .00 282339 GENERAL EQUIPMENT 578.70 1002552 CENTER FOR MEDIATION & CNSLT, PLLC 27021.00 282455 GENERAL TRADING 43.27 282234 CENTRAL MACHINING&PUMP REPAIR 1766.11 1002531 GENERAL TRADING 109.90 282380 CHRISTOPHER A. CARLSON 335.85 282185 GENERAL TRADING 90.44 282522 CHRISTOPHER A. CARLSON 335.85 282456 GENERAL TRADING 137.91 1002553 CITY OF MINOT 40.00 282487 GERDAU RECYCLING 1504.40 282235 CLAREY'S SAFETY EQUIPMENT INC. 41171.72 282186 GERDAU RECYCLING 193.14 282381 CLAREY'S SAFETY EQUIPMENT INC. 9075.90 282488 GERDAU RECYCLING 175.29 282523 CLEAN TECH 425.00 282340 GLASS DOCTOR 296.46 282236 CLEAN TECH 275.00 282489 GOETTLE, SHANE C 3500.00 282237 COLONIAL LIFE PREMIUM PROCESSING 2630.42 282341 GOOSENECK IMPLEMENT 679.89 282238 COMPUTER INTELLIGENCE ASSOCIA 2470.30 1002532 GOOSENECK IMPLEMENT 88.76 282382 CORE & MAIN 632.09 1002533 GOOSENECK IMPLEMENT 561.00 282524 CORMYLO, DIANE 395.00 282490 GOOSENECK IMPLEMENT COMPANY 6549.00 282525 CREATIVE PRINTING 217.50 282342 GRAND FORKS FIRE EQUIPMENT 5847.73 282383 CROSSCOUNTRY FREIGHT SOLUTIONS, INC 90.27 282188 GRAND FORKS FIRE EQUIPMENT 3153.80 282458 CUMMINS POWER, LLC 1540.00 282343 GRAND FORKS FIRE EQUIPMENT 1071.64 1002554 CUMMINS POWER, LLC 30.88 282491 GRANITE SPRINGS CO. 88.00 1002555 DACOTAH PAPER CO. 483.90 282189 GRAVEL PRODUCTS, INC. 4674.13 282239 DACOTAH PAPER CO. 343.48 282344 GRAVEL PRODUCTS, INC. 184.24 1002556 DACOTAH PAPER CO. 491.53 282492 GRAYBAR 515.79 282240 DACOTAH PAPER CO. 1567.96 1002534 GRAYBAR 63.00 1002557 DAILEY, KIHLEY 20.00 282493 H & H TRUCKING 4623.35 282241 DAKOTA EQUIPMENT RENTALS, INC. 57.10 1002535 H&S ROW CROP EQUIPMENT 38000.00 282384 DAKOTA FENCE 138.35 282345 HALI BRITE, INC 275.86 1002558 DAKOTA FIRE EXTINGUISHER 14.99 282190 HALVORSON, KATHY J. 30.00 282526 DAKOTA FLUID POWER, INC 229.72 1002536 HAWKINS, INC 12310.85 282242 DAKOTA OUTERWEAR CO. 31.40 282346 HAWKINS, INC 4375.00 282385 DAKOTA SAFETY STRATEGIES 250.00 1002537 HAWKINS, INC 10628.16 282527 DAKOTALAND AUTOGLASS 90.00 282494 HEIZELMAN, GRANT 19.96 282528 DELL MARKETING L.P. 8501.60 282191 HOLM CONSTRUCTION 439.00 282386 DELL MARKETING L.P. 4079.95 282347 HOLM CONSTRUCTION 1400.00 282529 DELL MARKETING L.P. 49363.34 282495 HOME DEPOT CREDIT SERVICES 492.62 1002559 DELL MARKETING L.P. 615.00 1002538 HOME OF ECONOMY 273.35 1002560 DEMCO 587.44 1002539 HOUSTON ENGINEERING, INC 3252.50 282243 DIG IT UP BACKHOE SERVICE 5300.00 282496 HOUSTON ENGINEERING, INC .00 282387 DIRECTV 266.97 1002540 HOUSTON ENGINEERING, INC 66011.00 282459 DOMESTIC VIOLENCE CRISIS CENTE 791.00 282348 HYDRO KLEAN 9884.00 282244 DOMESTIC VIOLENCE CRISIS CENTE 1764.90 282457 HYDRO PRODUCTS CORP. 17200.00 282245 DORSEY & WHITNEY 275.40 282192 I. KEATINGS FURNITURE INC. 5807.05 1002561 DRIVERS LICENSE GUIDE COMPANY 23.95 282349 IHEARTMEDIA 1200.00 282246 DTE, INC. 2364.00 282193 INDEPENDENCE INC. 185614.33 282247 DUKE UNIVERSITY LIBRARIES 15.00 282497 INFORMATION TECHNOLOGY DEPARTMENT 3231.32 282391 DXP ENTERPRISES, INC 157.99 1002541 INTERNATIONAL CODE COUNCIL, INC 1208.95 1002562 EAPC ARCHITECTS 12437.79 282194 INTERNATIONAL MUNICIPAL LAWYERS AS 600.00 1002563 EAPC ARCHITECTS 516.74 282351 INTERSTATE BATTERY SYSTEM 216.90 282392 EATON CORPORATION 4260.00 282195 INTERSTATE BATTERY SYSTEM 461.90 282530  June 1, 2020 Regular City Council Meeting INTERSTATE ENGINEERING, INC 3000.00 282460 NEBRASKA CHILD SUPPORT PAYMENT 563.08 282465 JEROMES COLLISION CENTER 1076.39 282531 NET TRANSCRIPTS 394.02 282281 JERRY'S REPAIR & ALIGNMENT 170.00 282248 NEUHALFEN, RODNEY BRIAN 50.00 282420 JERRY'S REPAIR & ALIGNMENT 85.00 282532 NEW TECH ROOFING LLC 4475.00 282282 JH MEDICAL SUPPLY 53.60 282393 NEWMAN TRAFFIC SIGNS 254.56 282283 JLG ARCHITECTS 16286.29 282249 NORTH COUNTRY MERCANTILE 135.00 1002595 JOHNSON CONTROLS .00 282394 NORTH PRAIRIE RURAL WATER 201.88 1002596 KALIX 267.88 1002564 NORTHERN BRAKE 72.40 282421 KARL'S TV & APPLIANCE 899.96 1002565 NORTHERN IMPROVEMENT COMPANY 4707.70 282559 KELLER PAVING AND LANDSCAPING 11295.00 282395 NORTHERN TESTING 62.00 282284 KIWANIS CLUB OF MINOT 150.00 282250 NORTHWEST TIRE AND RETREAD 3578.31 282286 KLJ ENGINEERING LLC (BISMARCK) 8697.05 282251 NORTHWEST TIRE AND RETREAD 1836.89 282422 KLJ ENGINEERING LLC (BISMARCK) 5882.50 282533 NORTHWEST TIRE AND RETREAD 2499.91 282560 LAKESHORE 94.53 1002566 NOYES, JOSHUA 74.99 282423 LANDRUM AND BROWN, INC 16060.00 282534 NTOA 450.00 1002597 LAPOINT, ROBBIE 43.44 282252 NYBAKKEN BODY SHOP 3871.40 282287 LAWSON PRODUCTS, INC. 423.58 1002567 O'DAY EQUIP. INC. 278.33 282288 LAWSON, DAN 50.00 282535 O'DAY EQUIP. INC. 111.35 1002598 LEMERE, CHARITY 50.60 282536 O'REILLY AUTO PARTS 21.96 282289 LEXISNEXIS MATTHEW BENDER 65.43 282537 O'REILLY AUTO PARTS 12.99 1002599 LHOIST NORTH AMERICA OF MISSOURI 26338.16 282254 OCLC 1359.48 282290 LHOIST NORTH AMERICA OF MISSOURI 10912.70 282400 OCLC 1359.48 282561 LHOIST NORTH AMERICA OF MISSOURI 22125.02 282538 OFF BROADWAY LAUNDROMAT 180.00 282562 LOGMEIN USA, INC. 1277.10 1002568 OFFICE DEPOT 1470.89 1002601 LOWES PRINTING, INC. 3605.50 282255 OLSON, SCOTT 500.00 282291 LOWES PRINTING, INC. 5.95 282401 OLSON'S TOWING 1425.00 282424 LUMACURVE AIRFIELD SIGNS 3826.02 282402 ONE CALL CONCEPTS, INC 839.40 282425 M&T FIRE AND SAFETY INC 387.97 1002569 OVERDRIVE 6907.93 282292 MACQUEEN EMERGENCY GROUP 193.40 1002570 OVERHEAD DOOR CO. OF MINOT 579.00 1002602 MADC 30416.67 282403 PACIFIC SOUNDS VIDEO 356.99 282426 MAGIC CITY GARAGE DOOR COMPANY 7290.00 1002571 PAINTLESS DENT REPAIR SPECIALISTS 225.00 282563 MAILFINANCE 1296.00 1002572 PAPPENFUS, MATTHEW 1242.24 282564 MAIN ELECTRIC CONSTRUCTION 4240.14 282257 PARSONS ELECTRIC LLC 1500.00 282293 MAIN ELECTRIC CONSTRUCTION 1200.00 282539 PARSONS ELECTRIC LLC 625.00 282565 MARCO, INC 232.54 282258 PAVEMENT STENCIL COMPANY 202.00 282294 MARCO, INC 196.50 282259 PBBS EQUIPMENT CORP 1354.13 282295 MARCO, INC 1448.12 282404 PET PARADE 150.64 282296 MARKETPLACE FOODS 26.67 1002573 PETCO 116.63 1002603 MENARDS 231.38 282261 PITNEY BOWES RESERVE ACCOUNT 800.00 282566 MENARDS 11.28 282405 POST BOARD 225.00 282567 MENARDS 42.90 282540 PRAIRIE SUPPLY 131.40 282427 MENARDS 2722.30 1002579 PRAIRIE SUPPLY 154.44 282568 MICROSOFT CORPORATION 1339.46 1002581 PRAIRIE SUPPLY 347.50 1002604 MIDSTATES WIRELESS, INC 125.00 282262 PRINGLE & HERIGSTAD, P.C. 1536.95 282428 MIKILA, DENNIS 40.00 282406 PROCOLLECT 1270.25 282429 MINOT AUTO 1564.96 282268 PROTECH INTEGRATIONS LLC 44.97 282430 MINOT AUTO 910.08 282411 PROVIDENT LIFE & ACC INS CO 525.92 282297 MINOT AUTO 1908.75 282545 PROVIDENT LIFE & ACC INS CO 525.92 282569 MINOT AUTO 121.85 1002582 RADTKE, TROY 500.00 282431 MINOT COMMISSION ON AGING 8750.00 282546 RAE SYSTEMS INC. 1328.75 1002605 MINOT CONVENTION&VISITORS BUR. 12812.77 282269 RALPH'S PLUMBING 337.10 1002606 MINOT CONVENTION&VISITORS BUR. 20841.89 282547 RDO EQUIPMENT 12.29 282570 MINOT DAILY NEWS 1017.64 282270 RDO EQUIPMENT 22897.34 1002607 MINOT DAILY NEWS 1544.37 282412 REPUBLIC PARKING SYSTEM 49308.92 282298 MINOT DAILY NEWS 1037.40 282462 RESER LLC DBA THE LEARNING TREE 29600.00 282299 MINOT DAILY NEWS 1538.24 282548 RESER LLC DBA THE LEARNING TREE 34040.00 282571 MINOT ELECTRIC 715.24 282413 RHI SUPPLY 325.28 1002608 MINOT ELECTRIC 776.00 1002583 ROBISON, CARI 25.00 282300 MINOT EMPLOYEE DONATIONS 1454.80 282549 ROBISON, CARI 25.00 282432 MINOT PARK DISTRICT 137363.92 282271 ROCK SOLID TECHNOLOGIES, INC. 10440.00 282572 MINOT PARK DISTRICT 8000.00 282414 SANITATION PRODUCTS 23427.11 282301 MINOT PAVING 7592.20 282550 SANITATION PRODUCTS 1680.40 282573 MINOT RESTAURANT SUPPLY 237.15 1002584 SCHATZ CROSSROADS TRUCKSTOP 12.00 282302 MINOT RURAL FIRE PROTECTION DIST 379.65 282272 SCHATZ CROSSROADS TRUCKSTOP 19.99 282574 MISC P CARD VENDOR 4896.43 1002589 SCHILL, KYLE 23.00 282303 MISCELLANEOUS A/R 2837.50 282377 SCHOCKS SAFE AND LOCK SERVICE 1537.03 1002609 MISCELLANEOUS A/R 75.00 282396 SCHOEN, MOLLY 2300.00 282304 MISCELLANEOUS A/R 850.50 282398 SCHULTZ, PHIL 200.00 282305 MN CHILD SUPPORT PAYMENT CENTER 172.12 282273 SCREENCLOUD 40.00 1002610 MN CHILD SUPPORT PAYMENT CENTER 172.12 282463 SECURITY FENCE, INC. 3552.55 282433 MORSE, SAMANTHA 1695.00 282415 SECURITY PLUS 55.00 282434 MOTOROLA 42609.60 282551 SHARE CORPORATION 136.99 282575 MOWBRAY & SONS 5680.41 282274 SHERWIN WILLIAMS 11354.00 282576 MSC INDUSTRIAL SUPPLY CO 141.60 282552 SHERWIN WILLIAMS 564.31 1002611 MUFFLER SHOP 550.63 282553 SHRM 219.00 1002612 MUNICODE (MUNICIPAL CODE CORP.) 1962.28 282275 SIGNS TODAY, INC 728.00 1002613 MUUS LUMBER 134.70 1002590 SKYSKOPES, INC. 1500.00 282436 NAPA AUTO PARTS 2248.31 282278 SOARING EAGLE OUTERWEAR LLC 415.00 282577 NAPA AUTO PARTS 423.07 282416 SOLTIS BUSINESS FORMS CO. 667.50 282437 NAPA AUTO PARTS 760.12 282555 SOURIS RIVER JOINT WATER RESOURCE 837959.71 282439 NAPA AUTO PARTS 160.37 1002591 SOUTH DAKOTA CHILD SUPPORT 175.87 282307 NATIONAL PAYMENT CORPORATION 211.42 282417 SOUTH DAKOTA CHILD SUPPORT 175.87 282466 ND DEPT OF HEALTH 1024.86 282418 SPX CORPORATION 6051.25 282308 ND DEPT OF TRANSPORTATION 15902.80 282279 SRT COMMUNICATIONS 9289.77 1002616 ND DEPT OF TRANSPORTATION 10225.22 282464 STAPLES 56.06 1002617 ND DEPT OF TRANSPORTATION 6693.25 282556 STATE OF ND 25.00 282578 ND FRATERNAL ORDER OF POLICE 1475.00 282557 STATE WATER COMMISSION 10001.95 282309 ND HOUSING FINANCE AGENCY 897.01 282419 STATE WATER COMMISSION 537293.45 282579 ND LEAGUE OF CITIES 200.00 1002592 STEIN'S INC. 242.36 1002618 ND SAFETY COUNCIL, INC. 570.00 282558 STEVER, RONALD 334.26 282310 ND SURPLUS PROPERTY 2230.00 1002594 STEVICK BUSINESS SPECIALTIES & WEAR 272.00 1002619 NEBRASKA CHILD SUPPORT PAYMENT 563.08 282280 SUN LIFE FINANCIAL 73.00 282311  June 1, 2020 Regular City Council Meeting SUN LIFE FINANCIAL 73.00 282580 WANTZ, MACEY 66.70 282592 SUNDRE SAND & GRAVEL, INC. 3236.40 282581 WARD COUNTY AUDITOR 6715.00 282323 SUPERPUMPER 80.00 282582 WARD COUNTY AUDITOR 1190.00 282593 SWANSON & WARCUP, LTD 14965.56 1002620 WARD COUNTY RECORDER 20.00 282469 SWANSTON EQUIPMENT 4334.23 282312 WARD COUNTY RECORDER 20.00 282470 SWANSTON EQUIPMENT 13781.37 282440 WARD COUNTY RECORDER 20.00 282594 SWANSTON EQUIPMENT 1371.48 282583 WATER ACCOUNT REFUNDS 28.27 282180 TARGET 289.22 1002621 WATER ACCOUNT REFUNDS 21.45 282187 TEAM ELECTRONICS INC 40.00 282313 WATER ACCOUNT REFUNDS 73.53 282230 TEAM ELECTRONICS INC 1072.00 282441 WATER ACCOUNT REFUNDS 22.96 282253 TEAM ELECTRONICS INC 68.00 1002622 WATER ACCOUNT REFUNDS 46.57 282256 THE CHEESESTEAK FACTORY 600.00 1002623 WATER ACCOUNT REFUNDS 46.57 282260 THE HILLMAN GROUP, INC 242.07 1002624 WATER ACCOUNT REFUNDS 22.23 282306 THIRD WATCH COMMUNICATIONS 23629.00 282584 WATER ACCOUNT REFUNDS 8.49 282322 TIMMONS GROUP 15480.00 282585 WATER ACCOUNT REFUNDS 28.85 282350 TITAN MACHINERY 945.00 282314 WATER ACCOUNT REFUNDS 6.74 282388 TNC INDUSTRIES, INC 16108.00 282315 WATER ACCOUNT REFUNDS 10.00 282397 TOLLEFSON'S 148.00 282467 WATER ACCOUNT REFUNDS 8.65 282399 TRACTOR SUPPLY CREDIT PLAN 449.43 1002625 WATER ACCOUNT REFUNDS 182.45 282407 TRINITY MEDICAL GROUP 52.50 282443 WATER ACCOUNT REFUNDS 19.22 282408 TRINITY MEDICAL GROUP 16032.88 1002626 WATER ACCOUNT REFUNDS 16.58 282435 TYLER TECHNOLOGIES, INC 22900.00 282316 WATER ACCOUNT REFUNDS 9.43 282442 TYLER TECHNOLOGIES, INC 15250.00 282444 WATER ACCOUNT REFUNDS 14.39 282449 TYLER TECHNOLOGIES, INC 5998.72 282468 WATER ACCOUNT REFUNDS 3682.83 282461 TYLER TECHNOLOGIES, INC 4200.00 282586 WATER ACCOUNT REFUNDS 50.00 282520 U.S. POST OFFICE 5000.00 282587 WEST DAKOTA UTILITY SERVICES 1519.44 282450 U.S. POST OFFICE 146.50 1002627 WEST DAKOTA UTILITY SERVICES 685.80 282471 ULTEIG 6786.50 282588 WEST OAKS ANIMAL HOSPITAL 199.94 1002631 UND-CFM PHARMACY 39.99 1002628 WESTERN STEEL AND PLUMBING 147.93 1002632 UNIFORM CENTER 357.93 282445 WESTLIE FORD 2429.46 282324 UNITED MAILING SERVICE 277.11 282317 WESTLIE FORD 2690.62 282451 UNITED MAILING SERVICE 277.80 282446 WESTLIE FORD 317.34 282595 UNITED MAILING SERVICE 5277.97 282589 WESTLIE TRUCK CENTER 2795.09 282326 UNUM LIFE INSURANCE COMPANY OF AMER 8387.33 282318 WESTLIE TRUCK CENTER 1337.06 282452 UNUM LIFE INSURANCE COMPANY OF AMER 3946.90 282447 WESTLIE TRUCK CENTER 712.98 282596 UNUM LIFE INSURANCE COMPANY OF AMER 12095.49 282590 WESTLIE TRUCK CENTER 103.58 1002633 UPS STORE #1423 107.33 1002629 WILBUR-ELLIS CO LLC 94.58 1002634 VANTAGEPOINT TRANSFER - 30##### 139.71 282319 WINNELSON 233.57 1002635 VERIZON WIRELESS 3444.33 1002630 WSI CLAIM 445.74 282327 VESSCO, INC 12.02 282448 XEROX CORPORATION 131.42 282597 VILLAGE FAMILY SERVICE CENTER 3150.00 282320 ZASTE, ALEX 332.19 282598 WAL MART 465.80 282321 WALLWORK TRUCK CENTER 418.00 282591 TOTAL: $3,676,874.86 Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5502- AMEND THE 2020 ANNUAL BUDGET – SOUTHWEST WATER TOWER – SECOND READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5502 on second reading amending the 2020 annual budget to increase the Water Supply and Treatment capital purchase expenditure for the award of the Southwest Water Tower project. Motion seconded by Alderman Jantzer and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5502 on second reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5503 – MDU FRANCHISE AGREEMENT – SECOND READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5503 on second reading repealing and reenacting Appendix B (Franchises), Sub-Part II, Division 2 of the City of Minot Code of Ordinances relating to the gas distribution franchise for Montana-Dakota Utilities Co. Motion seconded by Alderman Jantzer and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5503 on second reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5504 - EXTENSION OF DAYCARE SERVICES AGREEMENT AMENDMENT 2– SECOND READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5504 on second reading amending the 2020 annual budget to increase the Emergency Fund Professional Service Contracts expenditures for the Emergency Personnel Childcare Services and approve the use of Emergency Fund cash reserves. Motion seconded by Alderman Jantzer and carried unanimously.  June 1, 2020 Regular City Council Meeting Alderman Pitner moved the City Council pass ordinance no. 5504 on second reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5505- AMEND 2020 BUDGET FOR THE PURCHASE OF A HAZARDOUS MATERIALS DATA GATHERING KIT (FD0105) – FIRST READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5505 on first reading to amend the 2020 annual budget to adjust the Fire department funds for the purchase of a data gathering kit to be used with Hazardous Materials equipment. Motion seconded by Alderman Jantzer and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5505 on first reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5506 AMEND THE 2020 ANNUAL BUDGET- FY 2019 STATE HOMELAND SECURITY GRANT EQUIPMENT PURCHASE (FD0105) – FIRST READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5506 on first reading to amend the 2020 Annual budget to increase revenues and expenditures to include the trade in value for Area Rae Meters purchased with the FY19 State Homeland Security Grant funding. Motion seconded by Alderman Jantzer and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5506 on first reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. FY2020 USDOJ – BULLETPROOF VEST PARTNERSHIP GRANT – APPROVED Alderman Pitner moved the City Council grant authorization to apply for and, if awarded, accept the US Department of Justice (USDOJ) FY 2020 Bulletproof Vest Partnership Grant for the Minot Police Department and authorize the Chief of Police and/or Mayor to sign the award agreements. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. BJA FY 2020 CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING PROGRAM – APPROVED Alderman Pitner moved the City Council grant authorization to apply for and, if awarded, accept the FY 2020 Coronavirus Emergency Supplemental Funding Program grant and authorize the Chief of Police to sign the Grant Acceptance and Award documents. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5507 - AMEND THE 2020 ANNUAL BUDGET- BJA FY 2020 CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING PROGRAM – FIRST READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5507 on first reading amending the 2020 annual budget to increase the Police department operation supplies revenues and expenditures for the 2020 Coronavirus Emergency Supplemental Funding Program Grant awarded by the Department of Justice. Motion seconded by Alderman Jantzer and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5507 on first reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5508 - AMEND THE 2020 ANNUAL BUDGET- FIRE COMMAND CENTER HVAC CONTROL UPGRADE – FIRST READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5508 on first reading to amend the 2020 annual budget to increase the Fire Building and Grounds expenditures for the purchase of an HVAC control upgrade for the fire command center that had been appropriated in the 2019 budget. Motion seconded by Alderman Jantzer and carried unanimously.  June 1, 2020 Regular City Council Meeting Alderman Pitner moved the City Council pass ordinance no. 5508 on first reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5509 - AMEND THE 2020 ANNUAL BUDGET- CITY HALL BUILDING RELOCATION ANALYSIS (CAP032 / 4466) – FIRST READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5509 on first reading to increase the engineer professional service contracts expenditure and revenue for the City Hall building analysis which will be funded with budgeted Capital Purchases for the new City Hall. Motion seconded by Alderman Jantzer and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5509 on first reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. DEMOLITION BID AWARD FOR CDBG-NDR & CDBG-DR ACQUIRED STRUCTURES – APPROVED Alderman Pitner moved the City Council award the bid for Demolition of CDBG-NDR Structures (flood buy-out) and CDBG-DR Structures (Spot Blight) to Dig-It-Up Backhoe Service Inc. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. BID ACCEPTANCE AND PURCHASE OF POLICE PATROL VEHICLES (PD0178) – APPROVED Alderman Pitner moved the City Council accept the bid by Westlie Motor Company for the purchase of five (5) 2021 Ford Interceptor Utility Vehicles for a total cost of $173,706.20 at $34,741.24 per vehicle. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. 2020 SANITARY SEWER REHAB AWARD OF BID (CITY PROJECT NO. 4494) – APPROVED Alderman Pitner moved the City Council award the bid for the 2020 Sanitary Sewer Rehab Project to HydroKleen, Inc. for the lowest bid of $729,213.65. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. APPROVE ONE YEAR EXTENSION OF SWANSON & WARCUP LTD AGREEMENT – APPROVED Alderman Pitner moved the City Council approve extension of the agreement to June 30, 2021 with Swanson and Warcup Ltd. for CDBG-DR and CDBG-NDR Flood Buyout Acquisition Eminent Domain Proceedings. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. GAMING SITE AUTHORIZATION- THE AGGIE FOUNDATION – APPROVED Alderman Olson moved the City Council approve the gaming site authorization for The Aggie Foundation to install electronic dispensing devices at Quality Inn & Suites (3916 North Broadway). Motion seconded by Alderman Jantzer. Alderman Wolsky expressed his continued concern with the practice of granting charitable gaming permits. He said he hopes for a moratorium on gaming authorizations so the policies can be reviewed to ensure the most benefit for Minot. A vote was taken on the above motion by Alderman Olson, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma; nays: Straight, Wolsky. ORDINANCE NO. 5510 - AMEND THE 2020 ANNUAL BUDGET - LIB035 LIBRARY EXTERIOR – FIRST READING – APPROVED  June 1, 2020 Regular City Council Meeting Alderman Olson moved the City Council place ordinance no. 5510 on first reading to increase the Library building and grounds expenditure for the exterior improvements. Motion seconded by Alderman Straight and carried unanimously. Alderman Wolsky stated, he supported the project even though the bid was 20% above the budgeted amount. He will continue to support maintenance on this important piece of infrastructure but wanted to acknowledge his concerns over the additional costs which weren’t identified earlier. Alderman Olson moved the City Council pass ordinance no. 5510 on first reading. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. AUTHORIZE EXECUTION OF BLU ON BROADWAY FLEX PACE DOCUMENTS – APPROVED Alderman Olson moved the City Council authorize execution of Bank of North Dakota Flex PACE Documents for Blu on Broadway. Motion seconded by Alderman Jantzer. Alderman Wolsky mentioned the concerns raised by a local contractor and said it would not be prudent to move forward until the issues were addressed. Mr. Zakian stated, he responded to the contractor’s concerns in an email in which he included the Council. He explained that there is no legal basis for the complaints that were made. The contractor raised concerns over whether the selection process for contractors was appropriate. Mr. Zakian said, pursuant to federal law, when using a developer for a project, it is within the purview of the developer to use whatever methodology they deem appropriate to choose a contractor. In this case, they used a method of competitive bids and awarded the lowest bidder. To select a developer, the City did extensive vetting based on the costs of the project and the cap of NDR funds that will support this project. The Developer Agreement that Council approved covers all of the requirements and specifications a developer has to live up to but it is up to the developer to choose methodology for contractors. Each time the developer submits documentation for reimbursement, the HUD standards will be followed to ensure all costs are necessary and reasonable. Another compliance requirement a grantee is required to follow is to monitor compliance with the federal Davis-Bacon law regarding prevailing wages. He said there was also a complaint filed regarding discrimination based on civil rights laws. They are obligated to investigate and resolve it, however there was nothing provided by the contractor that had a relationship to those requirements. He then pointed out that under Federal Statute, a grantee has 15 days to respond to a complaint and this was done in three. Alderman Pitner stated, he has been opposed to this project since the beginning because of variances, saturation, and concerns over the splash pad on Broadway and he still can’t support the project going forward. Whereupon a vote was taken on the above motion by Alderman Olson, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Podrygula, Sipma, Straight; nays: Pitner, Wolsky. 2018 & 2019 ABATEMENT REQUEST FOR 2 VACANT PARCELS The abatement request was pulled from the agenda and will be considered at a later City Council meeting. APPROVAL OF PLANS & SPECS P# 3529.04A MREFPP PHASE MI-4A MAPLE DIVERSION UTILITY RELOCATION – APPROVED Alderman Jantzer moved the City Council approve plans and specifications and recommend approval to SRJB for bidding of the Utility relocation portion of the Maple Diversion MI-4A of the MREFPP and approve the resolution of funding. Motion seconded by Alderman Pitner. Alderman Wolsky asked about the timing of the project, which was discussed during the conversation about the City Hall Retaining Wall. Mr. Jonasson said, since the Retaining Wall project is not being done this year, this project is moving ahead. Mayor Sipma emphasized the need to move forward without substantial delays and mentioned the visit from the Water Topics Committee in August for an update. Alderman Straight brought up the need for Senators to gain funding for the Maple Diversion. Whereupon a vote was taken on the above motion by Alderman Jantzer seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none.  June 1, 2020 Regular City Council Meeting ORDINANCE NO. 5511 - SECOND PENNY SALES TAX – FIRST READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5511 on first reading to approve the language for the reinstatement of the second penny sales tax following the anticipated expiration on June 1, 2021. Motion seconded by Alderman Olson and carried unanimously. Finance Director, David Lakefield explained that staff is working with the State Tax Commissioner on the ordinance language. He said, when the ordinance was approved by Council, it was contingent upon voter approval at the June 14, 2011 election, which passed. The language in the ordinance says it is effective on the later of these actions, which would be, June 14, 2011. The State Tax Commissioner handles tax collections and has a different opinion on the effective date. They need to have the ordinance 90 days in advance and the tax begins the first day of the quarter. Their opinion is that the sales tax will sunset September 30, 2021 and the new penny would be effective October 1, 2021 but the language in the ordinance still references June. The language may have to be revisited with the Tax Commissioner’s Office and resolved prior to second reading to make sure there is no gap in collections. Alderman Olson asked Mr. Lakefield to explain how the ordinance can be amended by Council without a vote of the public, to which he responded by saying, the ordinance was initially established to fund NAWS. Since NAWS was tied up in litigation, the expectation was that collections were sufficient to fund to completion. It was sent for voter approval to redirect funds to Community Facilities even though it was not required for a vote to be taken. Alderman Straight commented on the desire for residents to have a conversation once NAWS is complete, to decide where dollars should be directed. He listed some of the impacts of Community Facility funds and the sales taxes they collect for the City. Alderman Jantzer asked Mr. Lakefield to explain the bonding scenarios for flood control and how they relate to sales tax collections. Mr. Lakefield said, it is one of the unknowns but is being discussed at the legislature with the long term low interest loans. Because a portion of the sales tax funds flood control, if we are going to issue bonds, the sales tax cannot expire before the life of the bonds or they need an alternative funding source. At the recommendation of their bond counsel, language was included regarding the termination clause to cover outstanding debt in relation to those projects. Alderman Wolsky commented on the importance of this revenue source. He said he is willing to have conversations on potential adjustments later to make sure it is used to meet the needs of our community. He also recommended the second reading take place after the new Council is seated. Alderman Jantzer moved the City Council pass ordinance no. 5511 on first reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. SUPPORT REQUEST OF CONGRESS TO EXTEND CDBG-NDR UNTIL 9/30/25 – APPROVED Alderman Pitner moved the City Council support the letter from 13 CDBG-NDR Grantees asking Congress to extend the deadline to September 30, 2025 and authorize the Mayor to send support letters to the North Dakota Delegation. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. NDR ECOLOGICAL RESTORATION PLANNING DISCUSSION & ACTION – APPROVED Alderman Wolsky described the memo he provided and read an excerpt from the NDR Phase II application, “A series of flood storage and eco-restoration projects in Minot will establish an open space network to increase the city’s resilience, reduce the scale and cost of other flood protection measures, and reconnect Minot to the Souris River. These open spaces will reduce flood levels during storm events; restore riparian habitat; engage residents in the management and stewardship of the river; and ensure the productive public use of waterfront land so it enhances the city’s economy, social life, and overall resilience.” He continued by saying, since the Phase II application was not funded in full, some projects were reduced in budget and scope. The Action Plan became more prescriptive but includes an ecological guidance manual for Flood Storage that will include guidance that covers activities from evaluation of the parcels to potential development of parcels for use as wildlife habitat areas, trail areas, habitat restoration areas, and areas where outdoor environmental education activities may be  June 1, 2020 Regular City Council Meeting suitable. The manual will combine flood storage and water management strategies as well as non-structural solutions like buyouts with the long-term flood protection system, to create a layered approach to flood risk reduction. He then brought up the resolution approved by Council in July 2017 demonstrating support for improving the river and developing a resource from it. He said, he believes they have a financial resource in the NDR Program and a good fit with the intent of the Council and the waterway concept. He asked Mr. Zakian to confirm whether their concept is in alignment with what can be done under NDR guidelines. One of his proposals was to engage the Souris River Joint Board in a subrecipient agreement since they already have engineers and consultants working in the area conducting river restoration. Mr. Zakian explained that in his research on the planning study he found that SRJB is not a partner in the CDBG-NDR application or action plan. The original application included projects that did not make the final cut due to low scoring. One of the concepts was a series of trail ways connecting flood storage areas. When that concept was cut, it was replaced with this planning study to create a resource for future projects. There have previously been discussions with the Park District to utilize the funding to advance the concept in partnership with the Park District to leverage resources. Delays resulted from questions relating to eligible construction in flood buyout areas, which has since been resolved. There are also issues with resources since the Park District has its own capital projects to work on. The future of the dead loops can be discussed but it is not within the scope of the original planning study. They could move forward with a subrecipient agreement with the Park District including a purpose, mission and deliverables to the City. The underlying principles have to connect to impact from the flood and show measures to mitigate flood damage and promote resiliency. Alderman Wolsky emphasized the connection between the dead loops and the flood since they are flood storage areas and were created as part of flood protection in the 1970’s. He then mentioned the need to have SRJB as a partner which should have been included from the beginning. They were a financial contributor to the application and it must have been an oversight not to include them. He asked Mr. Zakian what they need to do to add SRJB as a partner and include them in this work. Mr. Zakian said, to get the dead loops into the planning process would probably require a substantial amendment. They could probably craft a method that would meet HUD standards to create a subrecipient agreement with SRJB since they are an eligible public entity. Alderman Wolsky asked if there is a way to adapt NDR dollars from projects that no longer meet the City’s needs into areas that can be more beneficial today. Mr. Zakian responded by saying, HUD will entertain amendments but the first thing they will ask is for the City to identify in the action plan where the issue is discussed as an unmet need. The dead loops are not in the City’s action plan. Alderman Wolsky said he would refer to them as flood protection storage areas. Mr. Zakian said, the City is specific in the action plan that flood storage areas are created through buyouts and the ecological restoration study is connected to that activity. He said they could authorize a substantial amendment to change the scope of the planning study and address the unmet needs connected to using the dead loops as flood storage areas. After additional discussion on logistics, Alderman Wolsky moved the City Council approach the Minot Park District to gather stakeholder input, conduct planning and partner coordination, and preliminary engineering necessary for phasing and estimating activities associated with the following: Ecological habitat restoration in our buyout areas, along the active river channel, in our flood storage areas known locally as ‘dead loops’, and in other areas adjacent to the river corridor already held by the public. These should be assumed to include but not be limited by the following specific goals: development of terrestrial trails, water trails, and river access points, restoration of native species habitat and passive-maintenance spaces and opportunities for public uses that include walking, biking, cross country skiing, in-town camping, fishing, canoeing, kayaking, education, and birding as well as additional supporting amenities. Motion seconded by Alderman Straight. Mayor Sipma asked if the motion would require an amendment be approved by HUD, to which Mr. Zakian said, no, he can start the conversation with the Park District right away. He will bring a framework of the agreement to the Council at the next meeting.  June 1, 2020 Regular City Council Meeting Alderman Straight requested the SRJB be included in the motion in the subrecipient agreement. Alderman Wolsky as the motion maker agreed. The Mayor pointed out to the public that these are federal grant dollars being discussed. Alderman Olson asked if there was any other potential use for the funding. Mr. Zakian said, it had been an option to consolidate planning funds and allocate them to other projects but it was no longer needed because of the previous actions taken by Council. Whereupon a vote was taken on the above motion by Alderman Wolsky, seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. NDR ECONOMIC RESILIENCE STRATEGIC PLAN FUNDING DISCUSSION & ACTION – APPROVED Alderman Wolsky explained his memo and described Strong Towns, a non-profit from Minnesota whose Founder and President, Chuck Mahron, has spoken at Governor Burgum’s Main Street Summits. He said, Mr. Mahron makes compelling arguments for unique development and budget resources. Mr. Zakian said, as a 501c3, Strong Towns could be a subrecipient, however they cannot duplicate what has already been done for the City. He listed previous projects such as the branding and marketing strategy done through the OneBrand campaign, the resource guide containing grant opportunities developed by Strengthen ND, and the IEDC assessment and white papers on ND resources for promoting sustainable development. He said, they also cannot use NDR funding to pay for speakers, they need deliverables. He said, he can invite Strong Towns to offer a proposal with deliverables that become part of the City’s overall strategy for long term sustainable growth. The focus would have to be on the downtown or Oak Park area because those areas were identified in the action plan as being affected by the flood. Alderman Wolsky moved the City Council invite Strong Towns to provide deliverables including a Strong Towns approach to economic and disaster resilience, affordable housing, neighborhood resiliency, and long term sustainable growth with a focus on downtown Minot, with a budget not to exceed $40,000. Motion seconded by Alderman Straight. Alderman Straight said he supports doing something proactive for the business community in a time when we definitely need it. He would however, prefer to conduct the activities when we can gather without restrictions on social distancing. Alderman Podrygula commented that he likes the idea of using resources to help the community in economic resilience especially during a pandemic. He raised concerns about the proliferation of studies and would prefer to have something concrete to deliver. He also said they need to look at more than downtown. Many residents believe there has been enough focus downtown and economic activity and business are more than just downtown. He then questioned why Strong Towns should be chosen over other similar organizations. He said he reviewed their website and they consider themselves a media organization. He wondered if that qualifies them to be suited to what Minot is looking for. He requested input from staff regarding other organizations that can provide similar guidance and asked what makes this one more qualified than the others. Lastly, Alderman Podrygula stated, this activity should be in conjunction with a larger strategic plan and he believes there are a lot of things that have not been done yet in the process. He said he is hesitant to move forward. Upon questioning by Alderman Jantzer, Alderman Wolsky provided clarification on the motion. Alderman Wolsky clarified, it would take multiple visits to accomplish what Strong Towns can provide. He said his motion is requesting they establish a direction to move forward. Once they request a proposal and offer the cost constraint it is possible Strong Towns is not interested or willing to provide the type of deliverable we need but the hope is that it would be up to $40,000. He then offered a response to Alderman Podrygula’s concerns. He said, this is a unique organization whose message is not particularly common. He said he believes they have a unique niche in the larger marketplace. This type of visit exposes perspectives that can be the critical component to reconsider our values and put those values into practice. They would complement a larger vision for strategic planning for the City. Mr. Zakian said, if the motion is approved, he will reach out to Strong Towns and describe the framework the City would need. He will then ask for a proposal with a set of deliverables, a proposed budget, timeframe, and methodology for getting paid. Once the proposal is received, he will bring it to Council for approval to move forward with a subrecipient agreement.  June 1, 2020 Regular City Council Meeting Alderman Pitner said there is confusion regarding the inclusion of the $40,000 budget and would request the dollar amount be excluded from the motion. Mr. Zakian said, there is currently about $60,000 in uncommitted funds for the activity. He can tell Strong Towns what the available range is but every cost they propose must be necessary, reasonable, and justified by HUD guidelines. Alderman Wolsky shared his basis for inclusion of the $40,000 by saying, a site visit is probably in the range of $5,000- $8,000 plus travel expenses and the he would expect about four visits. He said, it can be removed from the motion if preferred. The second agreed. At the request of Alderman Podrygula, Mr. Zakian and Mr. Billingsley offered their opinions on Strong Towns. Mr. Zakian said, he doesn’t know much about them other than their stated mission from the website that says they work outside traditional economic development profession. He said he would be comfortable with a discussion because it is the standard dynamic between a grantee and potential subrecipient. He will look for a specific, clear, justifiable proposal consistent with the action plan. It is the grantees discretion to choose a non-profit or multiple non-profits to work with. Mr. Billingsley said he is familiar with Strong Towns and saw a presentation about five years ago. He mentioned their books and speaking engagements but said he was unaware of any comprehensive plans or strategic plans being written by the group. He said they have a very different approach to planning which promotes infill development and higher density developments and sustainable projects. He recommended researching their website. Alderman Olson stated she cannot support the idea because it seems like they are looking for an answer to a question they haven’t asked yet. She said she would like the Council to discuss a strategic plan before inviting Strong Towns to visit because at this point they haven’t identified what they should ask them to do. Alderman Straight said, he saw Strong Towns at the Main Street Summit and trusts Governor Burgum’s direction. He believes the community should be involved in the discussion. Alderman Pitner pointed out that it doesn’t hurt to ask for a proposal and the Council can have a deeper conversation when they know what Strong Towns can offer. Alderman Podrygula said he feels more assured there is no money being spent but believes they need further vetting before moving forward. He would like to see more options and know more about them. Alderman Pitner mentioned the Economic Development position that has been discussed previously and said it would be beneficial to have an expert attend these presentations and bring them back to Minot. Whereupon a vote was taken on the above motion by Alderman Wolsky seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: Olson. PERSONAL APPEARANCES Due to the COVID-19 public health emergency, in person attendance at the meeting by the public is not allowed. Comments can be submitted through the City website but no comments were received. MISCELLANEOUS & DISCUSSION Alderman Straight requested an update from the OneBrand campaign. Alderman Olson responded with an email from Visit Minot explaining that they are continuing to work but have made adjustments to their launch date because of COVID-19. She said, there will be signs of the campaign this summer. Alderman Pitner reminded everyone to participate in the 2020 Census. EXECUTIVE SESSION Mayor Sipma stated the next item on the agenda would be an executive session. The topic of this executive session is City Manager Contract: Pending Predictable Litigation - Attorney Consultation and Discussion of Potential Litigation Strategy and/or Guidance for Negotiation Strategy/Instructions. The legal authority for closing this portion of the meeting is Pursuant  June 1, 2020 Regular City Council Meeting to Authority of N.D.C.C. 44-04-17.1, 19.1, and 19.2. The topic or purpose of this executive session is to seek and receive legal advice relating to the contract. The Mayor stated, at this time, a motion would be needed in order to discuss the next topic in executive session rather than in an open meeting. Whereupon, Alderman Jantzer moved the City Council move to an executive session. Motion seconded by Alderman Olson, and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none The Mayor then stated the executive session will be recorded and all members of the governing body are reminded to limit their discussion during the executive session to the announced topic. Any collective decision, collective commitment, or other final action by the governing body must occur after it reconvenes in an open meeting, unless final action is specifically required by law to be taken during the executive session. The prohibition on taking final action during the executive session did not apply to providing guidance or instructions to our attorney or negotiator. Mayor Sipma asked the members of the public attending the meeting to leave the room. He stated, the Council anticipated adjourning the executive session, and reconvening the open portion of the meeting at approximately 8:30 pm. The executive session began at 7:32 pm and was attended by all members of the City Council, as well as the Mayor, City Clerk, City Attorney, HR Director, Finance Director/Acting City Manager, Public Information Officer, Attorney Randall Bakke (via telephone), and Jeff Cahill of NDIRF (via telephone). At 9:00 pm, Alderman Jantzer moved the City Council adjourn the executive session and return to the regular City Council meeting. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. The public was invited to return to the meeting room with the City Council meeting back in session. ADJOURNMENT There being no further business, Alderman Jantzer moved the City Council meeting be adjourned. Motion seconded by Alderman Pitner and carried unanimously. Meeting adjourned at 9:01 pm. ATTEST: ______________________________ APPROVED: _______________________________ Kelly Matalka, City Clerk Shaun Sipma, Mayor