City Council

July 6, 2020 Regular City Council Meeting MINOT CITY COUNCIL – SCHEDULED MEETING – JULY 6, 2020 AT 5:30 P.M. ROLL CALL Members Present: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma Members Absent: None PLEDGE OF ALLEGIANCE Mayor Sipma presiding and led the City Council in the Pledge of Allegiance. MAYOR'S REPORT Mayor Sipma described some of his meetings and activities over the past month. June 2nd – Officer Cody Holte Funeral, Grand Forks​ June 3rd – Legislative Outreach Update Meeting, Minot Priorities 2021​ June 3rd – Sign Closing Papers, MREFPP​ June 4th – Legislative Outreach Updating Meeting, Minot Priorities 2021​ June 4th – Interim Water Topics Committee, 2019 Funding Appropriations​ June 5th – COVID-19 Task Force​ June 8th – Task Force 21 Meeting​ June 9th – Water Commission Conference Call ​ June 9th – Barksdale Trophy – Task Force 21​ June 11th – MADC Board Meeting June 15th – Ward County Weed Board Meeting​ June 15th – Special City Council Meeting​ June 15th – Regular City Council Meeting​ June 18th – MADC Executive Meeting​ June 18th – Roosevelt Park Zoo Tiger Habitat Ribbon Cutting​ June 19th – Juneteenth Celebration​ June 23rd – ND Intermodal Meeting, MADC​ June 23rd – City Council Meeting​ June 24th – Sign Closing Papers, MREFPP​ June 29th – Sabre Dogs Opening Night​ June 30th - Nurse Residency Graduation Parade​ July 1st – Minot Fireworks Association – Introduction For Fireworks​ He also said, there were numerous phone calls, e-mails, and individual contact concerning City business. MAYORAL APPOINTMENTS – APPROVED Alderman Olson moved the City Council ratify the following Mayoral Appointments: Library Board Mark Lyman to replace Alan Vandelinder with a term to expire June 2023. MAGIC Fund Committee Missy Fiest Erickson to replace Jason Zimmerman with a term to expire June 2023. Perry Olson will be appointed to Chairman of the MAGIC Fund Committee. Plumbing Board Wayne Burbach reappointed with a term to expire June 2022. Dalen Kendall to replace Don Kasper with a term to expire June 2022.  July 6, 2020 Regular City Council Meeting Motion seconded by Alderman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. CITY MANAGER REPORT Acting City Manager, David Lakefield, began his report by listing upcoming meetings, including the Planning Commission meeting the following day, Souris River Joint Board July 9th, Liaison Committee July 14th, and City Council July 20th. He proceeded with details about upcoming budget milestones. He said, the Finance team is currently working to compile a comprehensive budget. By July 27th, the budget will be ready to copy and bind and it will be presented to the Council at the August 3rd City Council meeting. August 17th will be the Budget Question & Answer session during the regularly scheduled Council meeting. He reminded the Council that they cannot increase the budget once it has been presented, they can only reduce it. He then mentioned the City Superfund Site on which the Park District has proposed developing recreation facilities. It is the location of the former landfill so they are working through the process with the EPA to move the project forward. He provided an update on construction projects and played several videos of drone footage at the locations of flood control, the 31st Avenue roundabout, and the Southwest Water Tower. He then said NDR projects could receive an extension to the grant’s deadline. Senator Hoeven sponsored a bill requesting the deadline be extended from 2022 to 2025 and all 13 grantees have supported the legislation. He said, the City Hall Relocation project is continuing with the environmental review while the substantial amendment is being reviewed by HUD. The Center for Technical Education is also conducting the environmental review which should be completed by the end of August. The City has partnered with other agencies on the project including, Trinity Health, MSU, Dakota College at Bottineau, and State Board of Higher Education. CITY ATTORNEY REPORT The City Attorney submitted a written report. APPROVAL OF THE MINUTES – APPROVED Alderman Olson moved the City Council approve the minutes of the June 15, 2020 regular City Council meeting and the June 23, 2020 special City Council meeting. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. APPROVAL OF BILLS, TRANSFERS & PAYROLL – APPROVED Alderman Olson moved the City Council approve payroll for the period of May 24, 2020 through June 20, 2020 in the amount of $2,100,006.00 and bills and transfers as listed for June in the amount of $6,095,842.59 as follows: AAAE 375.00 AMANO MCGANN, INC 589.87 282615 282621 AAAE 950.00 AMANO MCGANN, INC 280.50 1002636 282809 ACKERMAN ESTVOLD 28015.00 AMAZON.COM 1706.93 282616 1002641 ACME TOOLS 1004.20 AMAZON/GECRB 1079.15 282617 282811 ACME TOOLS 1754.61 AMERICAN TRUCK & TRAILER, LLC 19.57 282804 282812 ACME TOOLS 2835.12 AMERICAN WELDING & GAS, INC. .00 1002637 282622 ADAPCO, INC 78649.20 AMERICAN WELDING & GAS, INC. 10959.12 282805 282784 ADOBE SYSTEMS INC. 629.87 AMERICAN WELDING & GAS, INC. 3515.28 1002638 282813 ADVANCED BUSINESS METHODS 281.83 AMERICAN WELDING & GAS, INC. 44.52 282618 1002642 ADVANCED BUSINESS METHODS 486.64 AMERIPRIDE 81.64 282806 282623 AIRPORT LIGHTING COMPANY 824.60 AMERIPRIDE 81.64 282619 282814 AIRSIDE SOLUTIONS 910.44 ANDERSON, JANET 73.44 282807 282624 ALL AMERICAN TROPHIES 8.25 APCO INTERNATIONAL 439.00 282620 1002643 ALL AMERICAN TROPHIES 129.40 APEX ENGINEERING GROUP 182325.06 282808 282815  July 6, 2020 Regular City Council Meeting APH/AUTO VALUE 198.08 282625 FACTORY MOTOR PARTS 732.60 282686 AQUA-PURE INC 10980.00 282816 FACTORY MOTOR PARTS 283.98 282853 ARROWHEAD ACE HARDWARE 166.36 1002644 FACTORY MOTOR PARTS 585.95 1002670 ASPHALT PRESERVATION COMPANY, INC. 14033.20 282940 FARGO GLASS & PAINT COMPANY 20000.00 282687 ASSETWORKS LLC 5622.05 282626 FASTENAL COMPANY 60.49 282688 ASSINIBOINE RIVER BASIN INITIATIVE 10000.00 282627 FASTENAL COMPANY 15.38 1002671 ASSOCIATION OF STATE FLOODPLAIN 300.00 1002645 FBI-LEEDA 350.00 1002672 AT&T 3945.07 1002647 FEDERAL EXPRESS 37.92 282689 AUTO ZONE 6843 43.98 1002648 FEDERAL EXPRESS 99.77 282854 AXON ENTERPRISE, INC 270.00 282628 FEDERAL EXPRESS 104.97 1002673 AXON ENTERPRISE, INC 6757.50 282817 FERGUSON WATERWORKS #2516 5368.36 1002674 B & H PHOTO-VIDEO 89.24 1002649 FIRE EQUIPMENT CO. 108.00 282690 BAG LLC 1177.82 282629 FIRE EQUIPMENT CO. 156.00 282855 BAKER & TAYLOR BOOKS 8299.59 1002650 FIRE SAFETY USA, INC 1190.00 282856 BAKKE GRINOLDS WIEDERHOLT 3121.50 282630 FIRE SAFETY USA, INC 112.00 1002675 BALCO UNIFORM COMPANY, INC. 866.00 282818 FIRST DISTRICT HEALTH UNIT 20833.33 282691 BATTERIES PLUS BULBS #639 2459.20 282819 FIRST INTERNATIONAL BANK & TRUST 1260.00 282950 BATTERIES PLUS BULBS #639 81.41 1002651 FIRST WESTERN INSURANCE .00 282789 BEAN, EILEEN 99.99 282631 FLEETMIND SOLUTIONS INC .80 1002676 BECHTOLD PAVING 3964.50 282632 FSX EQUIPMENT 1270.59 282692 BECHTOLD PAVING 22470.00 282820 G & P COMMERCIAL SALES 389.76 282693 BERRY DUNN MCNEIL & PARKER LLC 28120.00 1002652 G & P COMMERCIAL SALES 101.06 282857 BEST BUY BUSINESS ADVANTAGE ACCOUNT 41.89 1002653 G & P COMMERCIAL SALES 338.88 1002677 BLACKBURN MANUFACTURING COMPANY 124.69 1002654 GALE 28.49 282858 BLU ON BROADWAY, LLC 167258.11 282974 GALLS LLC 505.99 282694 BLUE CROSS BLUE SHIELD OF ND 60.00 282633 GALLS LLC 506.89 1002678 BLUETARP FINANCIAL, INC 437.12 1002655 GAME STOP 1331.67 1002679 BNSF RAILWAY COMPANY 6280.83 282634 GEFROH ELECTRIC 124010.00 282859 BNSF RAILWAY COMPANY 25.00 282821 GEFROH ELECTRIC 2150.50 1002680 BNSF---FORT WORTH 7400.00 282941 GENERAL TRADING 23.27 282695 BOOT BARN INC 200.00 1002656 GENERAL TRADING 39.43 282860 BOPPRE LAW FIRM, PLLC 6000.00 282942 GENERAL TRADING 629.68 1002681 BORDER STATES INDUSTRIES INC 9663.52 282822 GERDAU RECYCLING 33.43 282696 BRAYS SADDLERY 60.00 282635 GERDAU RECYCLING 446.09 282861 BURNS, PAUL 50.00 282943 GFOA 159.00 1002682 BUTLER MACHINERY CO. 144.80 282636 GILLIG LLC 258.00 282697 BUTLER MACHINERY CO. 3648.41 282823 GLASS DOCTOR 526.35 282862 BUTLER MACHINERY CO. 4378.32 1002657 GOETTLE, SHANE C 3500.00 282698 CAPFIRST EQUIPMENT FINANCE 390594.00 282637 GOOSENECK IMPLEMENT 517.77 282699 CASHWISE 5.00 282824 GOOSENECK IMPLEMENT 1030.35 282863 CDM SMITH 148810.50 282944 GOOSENECK IMPLEMENT 31.42 1002683 CDW GOVERNMENT INC 141.93 1002658 GRAND FORKS FIRE EQUIPMENT 836.96 1002684 CENTER FOR EDUCATION & EMPLOYMENT 124.95 282638 GRAVEL PRODUCTS, INC. 7.95 1002685 CENTRAL TRENCHING INC 2500.00 282825 GRAYBAR 676.64 1002686 CHRISTOPHER A. CARLSON 335.85 282786 HACH 4573.54 282701 CHRISTOPHER A. CARLSON 335.85 282945 HACH 2630.03 1002687 CITY OF MINOT 1224.00 282639 HAHN, DILLAN 150.00 282864 CITY OF MINOT 117.00 282826 HAISCH, CATHIE & JUSTIN 730.00 1002688 CLEAN TECH 175.00 282640 HANSON'S EXCAVATING 2304.00 282702 CLEAN TECH 75.00 282946 HAUSER'S FARM SUPPLY 111.65 282865 CLOVIS ENERGY SERVICES LLC 5000.00 282641 HAWKINS, INC 5576.00 282703 COLLABORATIVE SUMMER LIBRARY PROG 1329.70 282642 HAWKINS, INC 3750.00 282866 COLONIAL LIFE PREMIUM PROCESSING 2630.42 282643 HEPPNER CONSULTING, INC. 29033.00 282790 COMPUTER STORE 329.98 1002659 HIEB CONSTRUCTION INC 3353.81 282704 CORE & MAIN 11314.41 1002660 HIGHT CONSTRUCTION 5217.32 282705 CRAFT BUILDERS, INC 6480.00 282644 HIRSHFIELD'S 72.99 1002689 CREDIT COLLECTIONS BUREAU 200.00 282947 HOME DEPOT CREDIT SERVICES 396.09 1002690 CROSS MATCH TECHNOLOGIES, INC 860.80 282829 HOME OF ECONOMY 1255.05 1002691 CUMMINS POWER, LLC 2682.25 282830 HOUSTON ENGINEERING, INC 27234.04 282706 CUMMINS POWER, LLC 1029.00 1002661 HOUSTON ENGINEERING, INC 2255.29 282867 CURT'S STARTER & ALT. SERVICE 151.75 282645 HP INC 8393.22 282707 DACOTAH PAPER CO. 128.62 282831 HP INC 1231.20 282791 DACOTAH PAPER CO. 625.16 1002662 HYDRO KLEAN 105651.37 282868 DAKOTA FIRE EXTINGUISHER 56.00 282832 I. KEATINGS FURNITURE INC. 1242.50 282708 DAKOTA FIRE EXTINGUISHER 2223.00 1002663 I. KEATINGS FURNITURE INC. 2164.37 1002692 DAKOTA FLUID POWER, INC 63.77 282833 IED SUPPORT SERVICES 9625.00 282869 DAKOTA FLUID POWER, INC 90.87 282948 INFORMATION TECHNOLOGY DEPARTMENT .00 282711 DAKOTA FLUID POWER, INC 1593.51 1002664 INFORMATION TECHNOLOGY DEPARTMENT 3076.37 282794 DAKOTA OUTERWEAR CO. 78.50 282646 INNOVATIVE OFFICE SOLUTIONS LLC 35.39 1002693 DAKOTA OUTERWEAR CO. 202.50 1002665 INTERNATIONAL CODE COUNCIL, INC 34.50 1002694 DAKOTALAND AUTOGLASS 90.00 282834 INTERSTATE BATTERY SYSTEM 263.90 282870 DAVIDSON CONSTRUCTION 6350.00 282647 J.D. POWER 408.00 282712 DAVIS, LAURIE 795.00 282649 JH MEDICAL SUPPLY 253.86 282871 DELL MARKETING L.P. 1532.92 282650 JO-ANN STORES, LLC 1428.00 282713 DELL MARKETING L.P. 795.72 282788 JOHN DEERE FINANCIAL 44346.19 282714 DELL MARKETING L.P. 177.87 282835 JOHNSON CONTROLS 1078.86 282872 DELL MARKETING L.P. 253.98 1002666 JOHNSON CONTROLS 345.90 1002695 DIRECTV 124.99 1002667 KARL'S TV & APPLIANCE 899.96 1002696 DOMESTIC VIOLENCE CRISIS CENTE 573.93 282651 KELLER PAVING AND LANDSCAPING 181617.02 282874 DORSEY & WHITNEY 413.10 282652 KIWANIS CLUB OF MINOT 150.00 282875 DORSEY & WHITNEY 277.20 282949 KRAUS FLOORING 485.00 282715 DUKE, SHAWN 150.00 282653 L-TRON CORPORATION 9751.95 282716 DUNCAN CO. 290.36 282654 LANDRUM AND BROWN, INC 2220.00 282876 DXP ENTERPRISES, INC 998.56 1002668 LEMERE, CHARITY 64.40 282717 EBSCO INFORMATION SERVICES 3414.00 282655 LEXISNEXIS MATTHEW BENDER 130.26 1002697 ECOLAB 524.88 282656 LHOIST NORTH AMERICA OF MISSOURI 30998.60 282718 ECOLAB 122.24 282836 LHOIST NORTH AMERICA OF MISSOURI 23607.50 282877 EMERGENCY AUTOMOTIVE TECHNOLOGIES 23.78 282657 LIBRARICA LLC 476.70 1002698 EMERGENCY AUTOMOTIVE TECHNOLOGIES 279.67 282837 LOCATORS & SUPPLIES 204.68 282878 ENERBASE 25047.61 282684 LOWES PRINTING, INC. 196.15 1002699 ENERBASE 10155.97 282852 M & S SHEET METAL, INC. 93.00 282719 ENERBASE 70.49 1002669 M&T FIRE AND SAFETY INC 582.00 1002700 ENVIRONMENTAL SERVICES, LTD (ESL) 3145.29 282685 MADC 30416.67 282720  July 6, 2020 Regular City Council Meeting MAGIC CITY GARAGE DOOR COMPANY 1350.00 1002701 POST BOARD 180.00 282614 MAIN ELECTRIC CONSTRUCTION 39184.91 282722 POST CONSTRUCTION COMPANY 20787.99 282910 MAIN ELECTRIC CONSTRUCTION 51765.16 282879 POST CONSTRUCTION COMPANY 442619.78 282965 MAK, SUHERMIN 25.00 282723 PRAIRIE SUPPLY 283.48 282750 MARCO, INC 214.30 282724 PRAIRIE SUPPLY 506.91 1002741 MARCO, INC 157.20 282795 PRINGLE & HERIGSTAD, P.C. 2327.22 282751 MARCO, INC 232.54 282951 PRIORITY DISPATCH 730.00 1002742 MARKETPLACE FOODS 54.58 1002702 PROCOLLECT .00 282911 MARTISEN, DELLA & OLIVIA CHRISTMAS 20.00 282725 PROCOLLECT 916.70 282966 MENARDS 3992.87 1002708 PROTECH INTEGRATIONS LLC 44.97 282752 MICROSOFT CORPORATION 2336.00 1002711 PTS POWER 5284.61 282753 MIDSTATES WIRELESS, INC 687.50 282727 RDO EQUIPMENT 5088.54 1002743 MILITARY NAMES 63.00 1002712 RECORDED BOOKS 203.84 282912 MINOT AUTO 968.41 282730 REDSTONE TECHNOLOGIES, INC 1995.00 282913 MINOT AUTO .00 282882 REPUBLIC PARKING SYSTEM 26543.94 282754 MINOT AUTO 1588.22 282955 REPUBLIC PARKING SYSTEM 18972.17 282967 MINOT AUTO 716.66 1002713 RHI SUPPLY 352.94 1002744 MINOT CITY AUDITOR 20.00 282956 ROBISON, CARI 50.00 282755 MINOT COMMISSION ON AGING 8750.00 282731 ROLAC CONTRACTING 120852.00 282756 MINOT CONVENTION&VISITORS BUR. 5206.43 282796 ROTARY CLUB OF MINOT 66.00 282757 MINOT CONVENTION&VISITORS BUR. 2189.23 282883 ROTELIUK, RONDEL 120.75 282914 MINOT CONVENTION&VISITORS BUR. 4385.40 282957 SANITATION PRODUCTS 674.80 282915 MINOT DAILY NEWS 589.00 282732 SCHATZ CROSSROADS TRUCKSTOP 10.00 282758 MINOT DAILY NEWS 226.20 282797 SCHATZ CROSSROADS TRUCKSTOP 10.06 282916 MINOT DAILY NEWS 1548.85 282884 SCHEELS 529.98 1002745 MINOT DAILY NEWS 247.48 1002714 SCHOCKS SAFE AND LOCK SERVICE 100.00 282759 MINOT ELECTRIC 763.80 282733 SCHOCKS SAFE AND LOCK SERVICE 422.10 282917 MINOT ELECTRIC 3826.30 1002715 SCHOCKS SAFE AND LOCK SERVICE 486.56 1002746 MINOT EMPLOYEE DONATIONS 1466.48 282958 SCHULTZ, PHIL 400.00 282918 MINOT LUMBER 7100.00 282885 SCREENCLOUD 40.00 1002747 MINOT PARK DISTRICT 1000.00 282959 SERTOMA CLUB OF MINOT 100.00 282919 MINOT PAVING 257864.68 282886 SHERWIN WILLIAMS 137.64 282760 MINOT PAVING 204791.58 282960 SIPMA, SHAUN 299.95 282761 MINOT RESTAURANT SUPPLY 66.70 1002716 SOURIS RIVER JOINT WATER RESOURCE 719499.25 282763 MINOT VETERINARY CLINIC 4073.00 1002717 SOUTH DAKOTA CHILD SUPPORT 175.87 282800 MINOT WELDING COMPANY 454.25 282887 SOUTH DAKOTA CHILD SUPPORT 188.31 282968 MISC P CARD VENDOR 18428.12 1002721 SRF CONSULTING GROUP 2357.80 282920 MISCELLANEOUS A/R 15663.45 282613 SRT COMMUNICATIONS 9702.33 1002750 MISCELLANEOUS A/R 24970.00 282827 STATE HISTORICAL SOCIETY 81.00 282764 MN CHILD SUPPORT PAYMENT CENTER 172.12 282798 STATE WATER COMMISSION 98585.41 282765 MN CHILD SUPPORT PAYMENT CENTER 172.12 282961 STATE WATER COMMISSION 47307.79 282921 MONTAGE ENTERPRISES INC 1192.74 282888 STATE WATER COMMISSION 1042833.47 282970 MORE THAN MUSIC 2030.78 282734 STEEN CONSTRUCTION & ASSOCIATES 241690.50 282803 MOWBRAY & SONS 2267.06 282890 STRYKER 350.10 282922 MULCAHY COMPANY 2856.47 1002722 STRYKER 1502.60 1002751 MUUS LUMBER 58.48 1002723 SUNDRE SAND & GRAVEL, INC. 6439.92 282766 MVTL LABORATORIES 1829.00 1002724 SWANSON & WARCUP, LTD 6039.42 1002752 NAPA AUTO PARTS 725.07 282736 SWANSTON EQUIPMENT 9785.20 282767 NAPA AUTO PARTS 1287.26 282892 SWANSTON EQUIPMENT 3856.70 282923 NAPA AUTO PARTS 838.95 1002725 TANEY ENGINEERING 750.00 282924 NARDINI FIRE EQUIPMENT 350.00 1002726 TARGET 83.43 1002753 NATIONAL PAYMENT CORPORATION 143.23 282737 TARGETS ONLINE 52.97 1002754 NBS CALIBRATIONS 194.00 1002727 TEAM ELECTRONICS INC 96.00 282768 ND DEPT OF ENVIRONMENTAL QUALITY 125.00 282894 TEAM ELECTRONICS INC 75.00 282925 ND DEPT OF HEALTH 18.54 282895 THOMSON REUTERS-WEST PAYMENT CENTER 264.00 1002755 ND DEPT OF TRANSPORTATION 18940.41 282802 TIM HORTONS 10.00 282926 ND DEPT OF TRANSPORTATION 142200.20 282896 TIMMONS GROUP 4000.00 282927 ND DEPT OF TRANSPORTATION 12.50 282897 TRACTOR SUPPLY CREDIT PLAN 162.90 1002756 ND DEPT OF TRANSPORTATION 12.50 282898 TRAFFIC CONTROL CORPORATION 2512.00 282769 ND FRATERNAL ORDER OF POLICE 1475.00 282963 TRANE COMPANY 144.26 1002757 ND PEACE OFFICERS ASSOCIATION 40.00 1002728 TREAT, JACOB 30.00 282770 ND STATE BOARD OF LAW EXAMINERS 25.00 1002729 TRINITY MEDICAL GROUP 516.75 1002758 NEBRASKA CHILD SUPPORT PAYMENT 563.08 282799 TRUE VALUE MINOT 8.87 1002759 NEBRASKA CHILD SUPPORT PAYMENT 563.08 282964 TYLER TECHNOLOGIES, INC 35699.34 282771 NET TRANSCRIPTS 1017.41 282738 TYLER TECHNOLOGIES, INC 89164.90 282928 NET TRANSCRIPTS 1359.86 282899 U.S. POST OFFICE 5000.00 282929 NEUHALFEN, RODNEY BRIAN 50.00 282900 UHL CO. 472.50 1002760 NIESS IMPRESSIONS 91.23 1002730 ULINE 1152.02 1002761 NORTH COUNTRY MERCANTILE 192.87 1002731 ULTEIG 12210.60 282772 NORTH COUNTRY SPORTSWEAR 700.00 282739 UNIFORM CENTER 563.88 282773 NORTH PRAIRIE RURAL WATER 54.60 1002732 UNITED MAILING SERVICE 290.26 282774 NORTH WINDS TRUCK ACCESSORIES 259.80 282740 UNITED MAILING SERVICE 297.14 282930 NORTHERN BRAKE 88.50 282901 UPS STORE #1423 77.14 1002762 NORTHERN TESTING 496.00 282741 USA BLUE BOOK 186.30 1002763 NORTHERN TESTING 361.00 282902 USPS - FEE PAYMENTS 558.00 1002764 NORTHSTAR STEEL, INC. 2010.75 282742 VELVA ENVIRONMENTAL LLC 6384.45 282775 NORTHWEST TIRE AND RETREAD 3984.73 282744 VERIZON WIRELESS 40.04 282776 NORTHWEST TIRE AND RETREAD 3464.93 282904 VERIZON WIRELESS 4101.23 1002765 O'REILLY AUTO PARTS 9.04 1002733 VESSCO, INC 681.91 282931 OFFICE DEPOT 1541.54 1002735 WAGNER CONSTRUCTION 119925.24 282777 OFFICE FURNITURE RESOURCES 5850.00 282905 WAL MART 37.73 1002766 OIAN, DAVID 18.00 282745 WALKER, LYRA 50.00 282932 OK AUTOMOTIVE 218.54 282746 WANTZ, MACEY 55.20 282778 OK AUTOMOTIVE 65.95 1002736 WARD COUNTY CLERK OF DIST. COURT 250.00 282779 OLSON'S TOWING 1360.00 282747 WARD COUNTY RECORDER 20.00 282971 OLSON'S TOWING 115.00 282906 WASTE NOT RECYCLING LLC 16252.20 282780 ONE CALL CONCEPTS, INC 1239.75 282748 WATER ACCOUNT REFUNDS 13.43 282648 OTIS ELEVATOR COMPANY 10384.44 282907 WATER ACCOUNT REFUNDS 10.55 282700 PARSONS ELECTRIC LLC 125.00 282909 WATER ACCOUNT REFUNDS 13.25 282726 PEI (PERSONNEL EVALUATION INC) 50.00 1002737 WATER ACCOUNT REFUNDS 5.69 282749 PETCO 270.29 1002738 WATER ACCOUNT REFUNDS 17.73 282783 PITNEY BOWES INC. 243.93 1002739 WATER ACCOUNT REFUNDS 5.07 282785 POLLARD WATER 245.67 1002740 WATER ACCOUNT REFUNDS 50.00 282787  July 6, 2020 Regular City Council Meeting WATER ACCOUNT REFUNDS 45.07 282801 WESTLIE FORD 161.00 282934 WATER ACCOUNT REFUNDS 2.94 282828 WESTLIE TRUCK CENTER 32333.25 282782 WATER ACCOUNT REFUNDS 25.95 282873 WESTLIE TRUCK CENTER 3314.02 282936 WATER ACCOUNT REFUNDS 50.00 282889 WESTLIE TRUCK CENTER 410.65 1002769 WATER ACCOUNT REFUNDS 2.43 282908 WILBUR-ELLIS CO LLC 350.00 282937 WATER ACCOUNT REFUNDS 43.57 282962 WILBUR-ELLIS CO LLC 184.50 1002770 WATER ACCOUNT REFUNDS 10.94 282969 WINNELSON 28.34 1002771 WATER ACCOUNT REFUNDS 14.79 282972 XEROX CORPORATION 2011.43 282938 WATER ACCOUNT REFUNDS 29.72 282973 3D SPECIALTIES INC. 6006.35 282939 WELLS CONCRETE 1104.11 282933 WEST OAKS ANIMAL HOSPITAL 27.68 1002767 TOTAL: $6,095,842.59 WESTERN STEEL AND PLUMBING 141.56 1002768 Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5357- REZONE LOT 1, BLOCK 2, OVERLOOK PARK ADDITION – SECOND READING – APPROVED Alderman Olson moved the City Council place ordinance no 5357 on second reading rezoning Lot 1, Block 2, Overlook Park Addition from R1 (Single Family Residential) to P (Public). Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5357 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none ORDINANCE NO. 5429- ANNEXATION OF SECTION 30-155-82, OUTLOT 50- SECOND READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5429 on second reading to annex into the corporate limits of the City of Minot approximately 1.05 acres of land being part of Outlot 50 in Section 30, Township 155, Range 82. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5429 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5430 – REZONE SECTION 30-155-82, OUTLOT 50- SECOND READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5430 on second reading to rezone an unzoned portion of Outlot 50 in Section 30, Township 155, Range 82 to P (Public) zone. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5430 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5512 - AMEND 2020 ANNUAL BUDGET: FIT TESTING MACHINE – SECOND READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5512 on second reading to amend the 2020 annual budget to increase the Fire capital equipment expenditures and decrease the Fire operation supplies expenditures for the purchase of fit testing equipment funded by the 2018 Homeland Security Grant. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5512 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5513 – AMEND THE 2020 ANNUAL BUDGET: L-TRON OSCR360 PANORAMIC SCENE CAMERA PURCHASE (PD0185) – SECOND READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5513 on second reading amending the 2020 annual budget to increase Police general fund operation supplies expenditures and revenues and decrease Police capital equipment purchase expenditures and revenues for the purchase of a 3D Evidence Collection Camera for Ward County funded by the FY2019 Edward Byrne JAG Grant. Motion seconded by Alderman Pitner and carried unanimously.  July 6, 2020 Regular City Council Meeting Alderman Olson moved the City Council pass ordinance no. 5513 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5514 - NO PARKING ON 12TH STREET SW BETWEEN 8TH AVENUE SW AND 16TH STREET SW – SECOND READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5514 on second reading to add parking restrictions to the following location: 1. South side of 12th Street SW, between 16th Street SW and 8th Avenue SW. 2. North side of 12th Street SW, east 230-feet from the center of the 16th Street SW intersection. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5514 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5515 – AMEND THE 2020 ANNUAL BUDGET - SECOND ALLOCATION QUALITY CONTROL (DR0001) – FIRST READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5515 on first reading to amend the 2020 annual budget to increase the general fund personnel expenditures for quality control activities. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5515 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5516 - AMEND THE 2020 ANNUAL BUDGET- COUNTRY FINANCIAL DONATION (FD0108) – FIRST READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5516 on first reading to amend the 2020 annual budget to increase fire control - operational supplies for a sound system purchase for the fire prevention department with a donation from Country Financial. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5516 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. NDDOT FFY 2021 TRAFFIC SAFETY GRANT – APPROVED Alderman Olson moved the City Council grant authorization to apply for and, if awarded, accept the North Dakota Department of Transportation (NDDOT) FY 2021 Traffic Safety Enforcement Grant for the Minot Police Department and authorize the Mayor to sign the agreement. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. GAMING SITE AUTHORIZATION- COMPANIONS FOR CHILDREN – APPROVED Alderman Olson moved the City Council approve the gaming site authorization for Companions For Children to install electronic dispensing devices at Buffalo Wild Wings (3820 South Broadway). Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. RETAIL BEER & WINE LICENSE TRANSFER- BLUE RIDER – APPROVED Alderman Olson moved the City Council approve the transfer of the Retail Beer & Wine license from Y.N.O.T. Inc to Der Blaue, LLC dba Blue Rider operating at 118 1st Ave SE.  July 6, 2020 Regular City Council Meeting Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ASSIGNMENT OF LEASE FROM DON BESSETTE AVIATION, INC. TO FLYING S REAL ESTATE, LLC. FOR LOT 6 BLOCK 9, MINOT INTERNATIONAL AIRPORT SECOND ADDITION – APPROVED Alderman Olson moved the City Council assign a ground lease rent agreement for Lot 6 Block 9, Minot International Airport Second Addition, from Don Bessette Aviation, Inc. to Flying S Real Estate, LLC and authorize the Mayor to sign any documentation necessary to complete the assignment. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. FEDERAL AVIATION ADMINISTRATION (FAA) TOWER LEASE AT MOT – APPROVED Alderman Olson moved the City Council approve the FAA Tower lease at the Minot International Airport and authorize the Airport Director to sign any applicable documentation. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. MOUSE RIVER FIREFIGHERS ASSOCIATION MUTUAL AID AGREEMENT – APPROVED Alderman Olson moved the City Council authorize the Mayor to sign the Mouse River Firefighters Association Mutual Aid Agreement. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. TRANSIT ADVERTISING MOU EXTENSION FOR THE 2020 CENSUS – APPROVED Alderman Olson moved the City Council approve the memorandum of understanding for transit advertising between the City of Minot Transit Department and the City of Minot Planning Department for advertising the 2020 United States Census on one (1) city transit bus and seven (7) sanitation vehicles and authorize the Mayor to sign the agreement Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. TREE AGREEMENT FOR SUNSET RIDGE AND TERRACE CURVE CONDOS – APPROVED Alderman Olson moved the City Council ratify the approval of two agreements to place trees within public right of way for Sunset Ridge and Terrace Curve Condos. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. TRINTY HEALTH REPLACEMENT CAMPUS -KLJ CONTRACT AMENDMENT – APPROVED Alderman Olson moved the City Council approve the contract Amendment No. 1 for Task Order No. 2 with KLJ for the Trinity Replacement Campus and authorize the Mayor to sign the amendment Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. TRAFFIC SIGNAL INTERCONNECT 5-YEAR CONTRACT – APPROVED Alderman Olson moved the City Council authorize the Traffic Engineer to sign an Elite 5-year contract agreement with SRT Communications, Inc (SRT) for existing fiber optic communications and authorize the Traffic Engineer to sign future Elite 5- year contract agreements with SRT for future fiber optic communications.  July 6, 2020 Regular City Council Meeting Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. P# 3529.04A MREFPP PHASE MI-4A MAPLE DIVERSION UTILITY RELOCATION BID AWARD – APPROVED Alderman Podrygula moved the City Council approve the bid from Strata Corporation as the apparent low bid for the Mouse River Enhanced Flood Protection Project (MREFPP) Phase MI-4A Maple Diversion Utility Relocation and recommend approval to the SRJB. Motion seconded by Alderman Pitner. Alderman Podrygula requested the Public Works Director explain the differences between the engineer’s estimate and the bid. Mr. Jonasson stated, the bulk of the difference is a result of mobilization costs. The engineer’s best guess was based on a mobilization cost about 7%-8% of the project cost, but the bid was about 12 ½ %-13%. Those costs depend on the amount of equipment needed and where it’s located. He said, there were also differences in the price of pvc pipe and manholes which is a result of issues with supplies and shortages. He further explained, it is a normal process since estimates are based on historical considerations. He mentioned however, this is the first portion of flood control where the bid was above the engineer’s estimate. Alderman Podrygula requested the Public Works Director provide this type of information in the memo going forward. Whereupon a vote was taken on the above motion by Alderman Podrygula, seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. AUCTION FLOOD BUYOUT STRUCTURES AND STRUCTURE SALVAGE – APPROVED Alderman Jantzer moved the City Council authorize auction of the structure at 1520 3rd Avenue SE and salvage of 708 2nd Avenue NE. Motion seconded by Alderman Pitner. Mayor Sipma pointed out the correction to the address of the structure for auction located at 1520 3rd Avenue SE as it was initially printed as 1520 3rd Avenue NE. Whereupon a vote was taken on the above motion by Alderman Jantzer, seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. PUBLIC HEARING- GABRIEL HOLT, TITA, LLC MOVE REQUEST- 412 5TH AVE NW – APPROVED The City Council held a public hearing to consider a request by Gabriel Holt, TITA, LLC to relocate a single-family residence and detached garage from 619 North Broadway, Minot ND, 58701 also known as TITA Addition Lot 1, to 412 5th Ave NW, Minot, ND 58701, also known as North Minot Addition Lot 3 Block 9, subject to conditions. No one appeared on behalf of the request. Alderman Pitner moved the City Council close the public hearing and approve the request. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. PUBLIC HEARING: APPEAL OF THE NOTICE OF VIOLATION AND ORDER FOR REMEDIAL WORK OR DEMOLITION The City Council held a public hearing to consider the appeal submitted by Carrie St Croix regarding the Notice of Violation and Order for Remedial Work or Demolition for property located at 1804 Aspen Circle. The City Attorney explained that the Building Official issued the Notice and it was appealed by the property owners. Under City Ordinance, the Council has an obligation to hear the information presented and determine whether to affirm the Building Official’s order, modify the order, or reverse the order. Building Official, Luke Tillema, presented information on the issue. He provided photos of the property at 1804 Aspen Circle, which was destroyed by a fire on October 31, 2019. He explained, the building was determined to be dangerous according to Section 9-13 (B) of the Building Code, which states, “If the building is in such condition that in the opinion of the building official no one (1) or combination of other remedies is adequate to eliminate violations and protect occupants,  July 6, 2020 Regular City Council Meeting visitors and the public, demolition shall be ordered; and ​if the building is sixty (60) percent or more damaged, decayed or deteriorated from its former value or structure it may be presumed that the building may not reasonably be repaired and the building official may order demolition.” Mr. Tillema explained the demolition order and the series of inspections that took place from the time of the fire until the present. The original order was hand delivered November 1, 2019 requiring remedial action take place by January 1, 2020. The Building Department was willing to work with the owners after the deadline for several reasons, including, inclement weather, there was temporary bracing to stabilize the building in order to clean and remove personal items, and the owners were working with the insurance company. Since that time however, several complaints have been received from neighbors who raised concerns about children playing near the dangerous building and reporting that the owner and others were entering the building. The Building Official said, a third party was hired through the insurance company to determine what should be done with the building. The Inspection Department received their inspection on April 14, 2020, in which they recommended removal of the building and reusing the foundation. He said, they were notified by private citizens that the protective fence that was surrounding the building was removed. The building department then reached out to their local contacts, Scott Bexell Architects and CT Construction, and learned that the owners had been paid by their insurance company and the fence was removed by the contractor. It was also discovered that the “Unsafe Structure” placard was removed, which is a violation of City ordinance. A third inspection was scheduled which revealed there had been minimal change to the property so a third Notice was delivered June 11, 2020. The Notice provided ten days for the owners to act, since it had been nearly eight months since the fire occurred and efforts to remediate had halted and appeared to be going backwards. Mr. Tillema explained that the next step would be pursuant of Section 9-14 of City Code, Disregarding notice of violation. He further stated, the Building Department took a phone call from a potential buyer of the property on June 17th. The potential buyer was given the facts about the situation but were not told they could not buy the property. He said, they have taken multiple calls from potential buyers and all of them were given the same facts. Mr. Tillema then addressed the appeal letter that was submitted by Carrie St. Croix. He explained each of the statements, line by line. He concluded by requesting the Council affirm the June 11, 2020 Notice of Violation and Order for Remedial Work or Demolition, find the structure at 1804 Aspen Circle SW to be a dangerous building, and direct City staff to, in accordance with Chapter 9 of the City of Minot Code of Ordinances, (1) solicit bids for the demolition of the dangerous building at 1804 Aspen Circle SW; Minot, North Dakota; (2) move forward with the demolition of the dangerous building; and (3) assess the costs of demolition against the property. ​ Kirk and Carrie St. Croix addressed the Council. They said they have worked with their insurance company, Scott Brexell, and Clean Tech to take care of the issues and they believed they were doing everything they needed. The insurance company tried to work with ServPro, but they took months to get a bid and then it came in at $80,000. Clean Tech bid in January at only $20,000. Mr. St Croix said they have cleaned the area and have been in contact with the Fire Department and Police Department and were under the impression it was safe to enter the building. He then said, they have potential buyers but they had been told they cannot buy the house and it must be demolished. He said, Clean Tech took the temporary fence when they completed the work but a new fence could be installed. The house was frozen solid after the fire so addressing the issue was delayed for several months, but they thought they were doing everything they needed. Alderman Pitner asked if the property was being sold “as-is” to which Mr. St. Croix responded by saying, yes, they received an offer that day but the City has told potential buyers they cannot buy it. Alderman Pitner continued by asking if they had received the insurance funds. Mr. St. Croix said they settled on the structure but were still waiting on the contents. He also said, they had to hire an insurance adjuster. Alderman Evans asked if the property owners are able to sell the house or if the City would prevent it. Attorney Hendershot stated, the City has no involvement with selling the property, however, in the event it is demolished by the City, the assessment would remain with the property and would be paid by the owner. Mr. St. Croix said, they have been moving forward to resolve the issues and the new owner plans to rebuild the house. The demolition order should not be enforced. Alderman Evans requested clarification on whether the demolition order would be transferred if the house was sold. The City Attorney stated, the Council should focus on determining if the property contains a dangerous structure, if appropriate actions  July 6, 2020 Regular City Council Meeting had been taken by issuing the Demolition Order, and if the time frame is appropriate. If there is new ownership of the property, City staff would address it at that time. David Cox, a concerned citizen, asked the Council why the property owner would have to pay for demolition ordered by the City. Mayor Sipma responded by saying, it is not the responsibility of the other taxpayers in Minot to maintain the property of one homeowner. Alderman Evans asked if the property owners can demolish it on their own. Attorney Hendershot said, yes, the City would only demolish it as a last resort. Alderman Jantzer said, he received calls from neighbors of the property regarding the length of time without significant progress. They should consider the reasonableness of the amount of time this has gone on. He sympathized with the owners and said he understands the time necessary for insurance and repairs, but believes they should affirm the Building Official’s recommendation. Alderman Pitner asked the Building Official about the potential for mold on the property since it has been untouched for so long after the fire. Mr. Tillema referenced the inspection done by the third party which included comments about mold growth. Upon further questioning from the Council, Mr. Tillema said, if the City demolishes the building, they will have to fill in the basement for safety reasons. An open basement is a liability since it could be dangerous for those around it. Mark Lyman, of 1809 Aspen Circle, said he feels for the St. Croix’s but the neighborhood believes the home is a nuisance and is unsafe. It has been nearly nine months since the fire and that is long enough. Mr. St. Croix said, they are being punished for the insurance companies lack of action. They were told they had 90 days to move forward or demolish and they believed they were moving forward. Alderman Pitner moved the City Council close the public hearing and affirm the Building Official’s determination that the structure at 1804 Aspen Circle is a dangerous building and/or dangerous condition as described in Chapter 9 of the City’s ordinance; ​order temporary remedial action of re-installing a fence around the dangerous structure by July 10, 2020; and​ order demolition of the dangerous structure by the property owners no later than August 5, 2020. Also included in the motion is a directive to the Building Official to seek bids for the demolition of the dangerous structure, so, in the event the demolition is not completed by the property owners by August 5, 2020, the City can complete the demolition and assess the costs of the demolition against the property in accordance with Chapter 9 of the City’s ordinance. ​Motion seconded by Alderman Olson. The Council empathized with the St. Croix’s but said they need to act in the best interest of the health and safety for the residents of Minot. Whereupon a vote was taken on the above motion by Alderman Pitner, seconded by Alderman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. PUBLIC HEARING FOR TAXI LICENSE DENIAL – DOUGLAS MISCHKE The City Council held a public hearing to consider the appeal submitted by Douglas Mischke regarding an application for a City of Minot Taxi Driver’s License. A background check was conducted which revealed that Mr. Mischke had several convictions for offenses while operating a vehicle. Mr. Mischke asked the Council to reconsider his application. He said, he has made a living driving in Minot for the last 20 years as a delivery and shuttle driver. He also said, he has had a clear driving history since he completed alcohol treatment in 2016. Chief Klug reminded that the ordinance states, a license “shall be denied” if the background reveals evidence of violent criminal activity within the last ten (10) years or evidence of criminal activity involving the use of a motor vehicle within the last ten (10) years. Based on the ordinance, he said, he cannot support approval of the license. Alderman Ross asked about the City’s liability if the license were approved.  July 6, 2020 Regular City Council Meeting Attorney Hendershot explained, it would depend on a situation but in order to grant the license, the Council would have to modify the ordinance. Mr. Mischke pointed out that it is a fact that taxi drivers and delivery drivers will speed due to the nature of the job. He said, he drove for nine years without any issues. Upon further questioning by Alderman Evans, Mr. Mischke clarified that he had a DUI in 2012 but sought treatment in 2016. He said, he has not had any violations since 2016. Alderman Pitner moved the City Council close the public hearing and affirm the decision to deny a City of Minot Taxi Driver’s License to Douglas Mischke based on his disqualifying driving record. Motion seconded by Alderman Jantzer. Alderman Pitner reiterated that the ordinance says the license “shall be denied” for disqualifying violations so their hands are tied. Mayor Sipma said, the ordinance was written that way for a reason but said, after adequate time has passed Mr. Mischke can reapply. Whereupon a vote was taken on the above motion by Alderman Pitner seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. DENIAL OF 2018 & 2019 ABATEMENT REQUEST FOR 2 VACANT PARCELS – APPROVED Alderman Ross moved the City Council deny the abatement request in its entirety for the vacant land parcels identified as MI34.C89.000.0090 & MI34.C89.000.0100 owned by JoAnn Schmaltz & Larry L & Kathleen E Revocable Trust with a Contract for Deed to HL Development, LLC for the tax years 2018 & 2019. Motion seconded by Alderman Olson. Ryan Kamrowski, City Assessor, explained that the owner is requesting the lots be classified as Agricultural Land, however, the Assessor’s office does not believe the properties comply with the requirements to grant that classification. The lots are currently assessed as Commercial property. If the request is granted, the valuation would be reduced from $1,174,000 down to $6,000 for lot 9 and $1,035,000 down to $9,000 for lot 10. Mayor Sipma asked if the current zoning is in line with the zoning use map. Mr. Kamrowski said, yes, the property is properly classified. He then explained, there are seven criteria to help make a determination. ND Century Code states, that a property is not agricultural property when any four of the seven conditions exist. He listed four conditions which result in the property not being assessed as Agricultural: (1) The land is platted by the owner (2) Public improvements, including sewer, water, or streets, are in place (4) Property is zoned other than agricultural (7) The property sells for more than four times the county average true and full agricultural value. He said, the property is 308 acres and sold for $9 million in 2017, which is 46 times the county average. He then said their determination is that the assessment is fair and equitable. Rolly Ackerman, of Ackerman Surveying & Associates, representing the applicant, addressed the Council. He said he spoke with the former City Assessor, Mr. Ternes, regarding the issue and he came to the same conclusion as Mr. Kamrowski. Mr. Ackerman disagreed with the inclusion of #2 of the agricultural definition, which states, “Public improvements, including sewer, water, or streets, are in place.” He argued that the utilities are stubbed in and also questioned if a road had been built. He said, Mr. Ternes was going to seek the opinions of the State Tax Auditor and the Ward County State’s Attorney on the definition of #2. He described the original platting of the property and the debate regarding possible adjoining streets at 30th and 37th. He said, the improvements were made prior to 1981 and long before this plat was recorded. He also mentioned, there were different applications between the City and the County and referenced valuation comparisons between properties. He wondered if they would come to the same conclusion about requirements for agricultural properties. He said, Mr. Ternes recommended they pay the taxes then request abatement, so that is what they are trying to do. He requested the City give Highlander some time to sort out the difference between the City and Ward County and determine whether public improvements are in place. Mr. Ackerman concluded by saying, they also discussed Section 40-50.1-16 relating to the vacation of plats and the reverse of plats. Alderman Pitner asked how long he had been involved in the development, to which Mr. Ackerman said, it had been about 3- 4 years. They did some land planning for this group and redid the plat. Upon further questioning by Alderman Pitner regarding the zoning, Mr. Ackerman said, the property has been 100% farm for the past couple owners. The previous owners are still the title holders but Highland has the contract for deed. Mayor Sipma asked if they are also devaluing the sale price since they are seeking the reduction in taxable value.  July 6, 2020 Regular City Council Meeting Mr. Ackerman said there could be the vacation of the plat and it would revert back to its former use. He said it is worth investigating but he does not have an opinion one way or another. He then reiterated that he is requesting clarification on the defined requirements. Mayor Sipma requested Mr. Kamrowski share some information since he was recently hired to his position from Ward County. Mr. Kamrowski stated, before his employment with the City, he was the Director of Equalization for the County for the last seven years. He performed the appraisals in the County referenced by Mr. Ackerman and he described their assessments. He said, there is uniformity regarding the agricultural property values and the valuations were upheld at the Board of Equalization. Alderman Pitner pointed out that the parcels are advertised for sale as unimproved commercial property listed at $2.3 million and $3.4 million. Whereupon a vote was taken on the above motion by Alderman Ross seconded by Alderman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. LANDFILL TASK ORDER AGREEMENT EXTENSION (PROJECT NUMBER 4547) – APPROVED Alderman Evans left the meeting at 7:12 pm Alderman Olson moved the City Council authorize the Mayor to sign the contract amendment for the Landfill Task Order Agreement extension with CPS, Ltd. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. NEW LANDFILL INVESTIGATION (PROJECT NUMBER 4545) Alderman Evans returned to the meeting at 7:14 pm Alderman Pitner moved the City Council authorize the Mayor to sign the task order for the New Landfill Investigation with CPS, Ltd. Motion seconded by Alderman Ross. Alderman Jantzer recalled that after emotional discussion on the landfill they authorized staff to proceed with a limited expansion and to look for a new location given that it would be prudent to begin the search early. Considering the expansion will provide another 15-20 years, he questioned if they should consider delaying the search while the budget is tight. Upon questioning by Alderman Evans, Mr. Lakefield explained that the money set aside for the project could not be transferred to the general fund to balance the budget but it could be used for other expenses in the sanitation department. Mr. Lakefield pointed out that $350,000 for the investigation is just a small portion of what will be needed to relocate the landfill. Mayor Sipma also mentioned that the last search began around 2005 and was unsuccessful. It was the fortunate that the owner of the land adjacent to the current landfill was willing to sell, so the City purchased it for expansion. Alderman Podrygula said, they made a commitment to the public to find a new site however, times aren’t good and they could save the money this year. Alderman Evans asked about other purchases programmed for sanitation, to which Mr. Jonasson explained, there are numerous requests included in the budget. Reconstruction of the next cell for the landfill is estimated at $1.8 million, a striper needs replaced at $800,000, and the sanitation trucks will begin to be replaced with new equipment at a rate of $350,000 per year. He said, at this time, there is adequate revenue to cover the expenses. He reiterated the Finance Director’s point by saying, relocating the landfill is a multi-year, multi-million-dollar project. Alderman Evans moved the City Council postpone the new landfill investigation project until July, 2021. Motion seconded by Alderman Podrygula.  July 6, 2020 Regular City Council Meeting Alderman Pitner disagreed and said delaying the investigation could kill the process altogether. He raised concerns about future generations having to deal with the issue and said he would prefer to move forward now. Alderman Podrygula said he believes they should follow through with commitments but considering the current circumstances, they should take advantage of the opportunity to pull back on a project that doesn’t hurt staff or citizens. Upon questioning by Alderman Pitner, Mr. Lakefield said, they cannot encumber funds without a contract, however, funds not used in 2020 can be moved to 2021. Whereupon a vote was taken on the motion by Alderman Evans, seconded by Alderman Podrygula and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Podrygula, Ross, Sipma; nays: Pitner. AIRPORT BOND RESOLUTION NO. 3664 – APPROVED Alderman Podrygula moved the City Council authorize the Mayor to sign the 2020 Airport bond resolution no. 3664 for the refinancing of the Airport Revenue Bonds Series 2013D and 2014D. Motion seconded by Alderman Evans. Alderman Podrygula recognized staff for finding ways to save money. He acknowledged that by refinancing, the City will save about $1.7 million. Whereupon a vote was taken on the above motion by Alderman Podrygula, seconded by Alderman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. RENASSIANCE ZONE PROJECT APPROVAL (21 E. CENTRAL AVENUE) – APPROVED Alderman Pitner moved the City Council approve an application for a Renaissance Zone Project filed by Creedence Properties III, LLC for a five-year property tax exemption, including improvements on the property located at 21 E. Central Avenue (Original Minot Addition, East 60’ of Lots 16, 17, 18, 19 and 20, Block 19). Motion seconded by Alderman Jantzer. Alderman Pitner said, as the Council Liaison to the Renaissance Zone Board, he attended the meeting for this project. He described what an outstanding application they provided and said it could be a game changer for development downtown. Mayor Sipma commented that the building has not been used to its full potential for about a decade and the Renaissance Zone is a great tool for community development. Whereupon a vote was taken on the above motion by Alderman Pitner, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. RECRUITMENT SERVICES FOR CITY MANAGER POSITION Alderman Olson moved the City Council approve the services of GovHR USA (GHR) for the recruitment of the City Manager position; and further, authorize the Mayor to sign the contract on the City’s behalf. Motion seconded by Alderman Podrygula. Alderman Evans moved the City Council postpone hiring a recruitment firm for three months. Motion seconded by Alderman Podrygula. Alderman Evans explained that residents of Minot are upset with the process and the Council now has the chance to get this done right. She said, the City needs a strategic plan and mission statement and since the City Manager is the most vital position in the City structure, she wants to take the time to develop a guide for the future and what our City Manager should do. She said she does not want an outside candidate determining our strategic plan and wants to appoint a committee to accomplish the task. She also questioned what kind of applicant pool they might get if only one firm would respond. Mayor Sipma said it was actually one of the goals of the previous City Manager to complete a strategic plan. Postponing for three months without a managerial position complicates the process. He also said, he is not in favor of a delay and it takes many months of searching to fill the City Manager position.  July 6, 2020 Regular City Council Meeting Alderman Podrygula brought up the current City Manager job description and said it is unworkable. It mentions the existence of an Assistant City Manager which we haven’t had. It also states, the City Manager practices “management control” and lists physical requirements that seem unnecessary. He said, they may not need a strategic plan in place before hiring a City Manager but they do need to update the job description. He suggested they get through the budget cycle and then hold a strategic planning retreat where they can discuss what to look for in a City Manager. The current structure is not workable and they need to align clear expectations for a more collaborative model. Alderman Pitner asked the Human Resource Director if it is common for so many firms to decline recruitment services. Ms. Jundt replied by saying, firms charge a flat rate so a high-level position such as this will require a lot of resources. Many firms prefer to work with easier positions to fill. The response is similar to the last few requests. Alderman Pitner asked Mr. Lakefield about his comfort level in continuing as the Acting City Manager. Mr. Lakefield said, the organization still needs to function and staff has stepped up to fill in where needed. He also said, the strategic plan has been delayed because of a lack of resources. There is a considerable amount of time and effort being put toward the implementation of new software programs and after those programs are in place, there will be access to better data to develop the strategic plan. They have estimated, it will take about 18 months to work on the strategic plan so to attempt it in three months would be too short. Upon questioning by Alderman Olson, Ms. Jundt said, the whole process for recruitment takes 12-14 weeks. She further explained that part of the process for recruitment includes meeting with the firm to write the job description. Alderman Olson suggested they happen simultaneously; they can begin the recruitment process while writing a strategic plan. Alderman Evans asked if this is the same firm who conducted previous recruitment searches, to which Ms. Jundt responded by saying, no, she looked for more midwestern firms this time which have experience in similar municipalities. Alderman Pitner asked if they have searched for any local interest. The HR Director said, they have received four applications, three of which did not have the qualifications and one was an internal candidate. She said, she would provide the applications to the Council. Alderman Ross said he does not want to wait to hire a City Manager and whoever fills the position can help write the strategic plan. He said, he feels strongly that delays send the wrong message to the community. As long as writing a job description is part of the usual process, they should move forward. Alderman Pitner suggested they postpone the decision for two weeks, until the next Council meeting which would give them time to rework the job description and review the applications that were submitted. Alderman Evans withdrew her motion. Alderman Podrygula as the second agreed. Alderman Pitner moved to postpone the item for two weeks to rework the job description and review the applications for City Manager. Motion seconded by Alderman Ross. Alderman Podrygula insisted they hold a special City Council meeting to discuss the job description as a group. Mayor Sipma said, there are some jobs that have certain requirements and there is no need for them to reinvent the wheel. He said, they are overthinking the process. The qualifications are what they are and considering the number of people in this business willing to move to the upper Midwest, it will be difficult to find the perfect match. Alderman Pitner directed the City Clerk to include a discussion item under the next agenda regarding the job description. Whereupon a vote was taken on the motion by Alderman Pitner, seconded by Alderman Ross and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. PERSONAL APPEARANCES David Cox, of 19 8th Street NE, approached the Council about fixing a damaged fence. He said, the City demolished a property next to his and removed the fence attached to his property. Since then, he has gotten charged with having an animal at large because his dog gets out through the damaged fence.  July 6, 2020 Regular City Council Meeting Mr. Lakefield confirmed some details with Mr. Cox, who said the damage took place about 3-4 years ago on the north side of his yard. He said, the contractor may have been Dig It Up but he did not contact them about the damage. The Mayor said, staff will look into the issue and contact him within a week. MISCELLANEOUS & DISCUSSION NOTES FROM THE CAMPAIGN Alderman Ross brought this item forward to discuss some of the issues that were mentioned to him while campaigning for City Council. He elaborated on each of the concerns but said citizens consistently mentioned problems with infrastructure, property tax, and City leadership. They also brought up the former City Manager’s contract, accessibility to the Council, and mentioned resignations of members of Council who they believe have failed. Alderman Evans said she witnessed similar comments throughout her campaign including mistrust of City leadership. She also said many residents in assisted living facilities felt forgotten and unheard. There were concerns about the opioid epidemic and being more proactive to fight addiction. Alderman Podrygula shared that he was startled by the amount of negative comments mentioned by the newly elected Council Members. He knocked on the doors of several thousand residents but witnessed a different perspective. He agreed, there were comments about integrity, accountability and the City Manager contract but he received a lot of sympathy from the community regarding improving services with a limited budget. There were fewer complaints about taxes, infrastructure, abandoned homes, more code enforcement, confidence in City leadership, and feeling unheard. Overall there was a tremendous pride in the community and many believed the City is moving in the right direction but just not fast enough. The Mayor said, these issues can be discussed individually in future conversations. ADJOURNMENT There being no further business, Alderman Ross moved the City Council meeting be adjourned. Motion seconded by Alderman Pitner and carried unanimously. Meeting adjourned at 8:30 pm. ATTEST: ______________________________ APPROVED: _______________________________ Kelly Matalka, City Clerk Shaun Sipma, Mayor