City Council

August 3, 2020 Regular City Council Meeting MINOT CITY COUNCIL – SCHEDULED MEETING – AUGUST 3, 2020 AT 5:30 P.M. ROLL CALL Members Present: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma Members Absent: None PLEDGE OF ALLEGIANCE Mayor Sipma presiding and led the City Council in the Pledge of Allegiance MAYOR'S REPORT Mayor Sipma described some of his meetings and activities over the past month. July 14th – Col. Cochran Farewell at MAFB​ July 15th – Eminent Domain Meeting with Homeowner​ July 16th – One Brand Press Conference​ July 16th – Change of Command Ceremony MAFB​ Welcome Col. Michael Walters – 5th Bomb Wing Commander​ July 16th – Home Acquisition Closing​ July 17th – Daycare Provider discussion with Legislators​ July 17th – Special City Council Meeting​ July 20th – Special City Council Meeting​ July 20th – Regular City Council Meeting July 21st – Blue on Broadway Ground Breaking​ July 22nd – KHRT Radio Interview​ July 23rd – Emergency Daycare Follow-up Meeting​ July 25th – Judge at Taco Fest​ July 29th – CTE Meeting​ July 29th – Special City Council Meeting​ July 30th – COVID-19 Task Force Meeting​ July 31st – Census Kiosk at Marketplace Foods​ August 3rd – Ribbon Cutting at Enerbase Electric Recharge Station​ He also said, there were numerous phone calls, e-mails, and individual contact concerning City business. The Mayor then presented his coin to City Sanitation employee, Chris Simonsen for going above and beyond while on the job. Mr. Simonsen helped three-year-old Brex celebrate his birthday with a special visit from one of the sanitation trucks. CITY MANAGER REPORT Acting City Manager, David Lakefield, began his report by listing upcoming meetings, including the Planning Commission meeting the following day, Souris River Joint Board August 6th, City Council August 17th, Chamber Board Meeting August 18th, and Water Topic Committee August 19th-20th. He continued by providing project updates. He said, HUD approved the NDR substantial amendment which moved $2 million into the CTE project and $4 million towards City Hall. The Blu on Broadway groundbreaking took place and they continue to provide weekly progress reports on the project. The roundabout at 31st Ave SE is now open. Storm sewer work is being installed and 31st Avenue is closed to traffic from 2nd Street to 11th Street. The 10th Street SW Sewer project is behind schedule. All storm sewer is installed at the intersection of 10th Street and 31st Avenue and businesses impacted remain open and accessible. The intersection will be paved this week and installation will move south.  August 3, 2020 Regular City Council Meeting The Flood Control project continues to move forward. The final section of flood walls at MI-1 will be poured this week. The pump station at 4th Avenue is expected to be completed in late fall. MI-2/3 is about 98 percent complete and crews are finishing the Wee Links parking lot as well as a walking path under 16th Street and completing topsoil and seeding. They expect completion at the end of August. He reviewed some of the general maintenance and repair work taking place around the city. Chip sealing, mill, patching and overlay is being done in many areas. Mr. Lakefield briefly mentioned the 2021 preliminary budget by saying, the mill levy will remain flat and there will be no increase to water and sewer rates and fees. He said his later presentation will go into more detail. He then provided some statistics from the Household Hazardous Waste and Free Dump events. He concluded his report by congratulating Lt. Scott Redding on his retirement after 30 years with the Police Department. Lt. Darren Dyke was promoted to Shift Commander and Sgt. Cole Strandemo will move to admin in Community Outreach Unit. CITY ATTORNEY REPORT The City Attorney submitted a written report. APPROVAL OF THE MINUTES – APPROVED Alderman Ross moved the City Council approve the minutes of the July 20, 2020 regular City Council meeting, and the July 17th, July 20th, and July 29th special City Council meetings. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. APPROVAL OF BILLS, TRANSFERS & PAYROLL – APPROVED Alderman Ross moved the City Council approve payroll for the period of June 21, 2020 through July 18, 2020 in the amount of $2,119,521.53 and bills and transfers for July in the amount of $6,828,483.33 as follows: AAAE-GREAT LAKES CHAPTER 151.00 AMERIPRIDE 81.64 1002772 282982 ACKERMAN ESTVOLD 88054.38 AMERIPRIDE 81.64 282975 283141 ACME RENTS 112.00 AMERITAS LIFE INSURANCE CORP 1808.31 1002773 282983 ACME TOOLS 1879.90 APCO INTERNATIONAL 439.00 282976 1002784 ACME TOOLS 400.91 APEX ENGINEERING GROUP .00 283136 283142 ACME TOOLS 1056.10 APEX ENGINEERING GROUP 149704.37 1002774 283316 ADOBE SYSTEMS INC. 1602.46 APH/AUTO VALUE 9.99 1002775 282985 ADVANCED BUSINESS METHODS 306.25 APPLE BOOKS 14.71 282977 1002785 ADVANCED BUSINESS METHODS 486.65 AQUA-PURE INC 10973.08 283119 282986 ADVANCED BUSINESS METHODS 3489.65 ARAMARK 100.91 283137 1002786 ADVANCED WARNING LIGHTS 166.98 ARCHKEY TECHNOLOGIES 125.00 1002776 283143 AICPA 285.00 ARNOLD, TYREN 20.00 1002777 283144 AIRSIDE SOLUTIONS 22148.96 ARROWHEAD ACE HARDWARE 17.88 282978 283145 ALL AMERICAN TROPHIES 32.00 ARROWHEAD ACE HARDWARE 26.97 283138 1002787 AMAZON.COM 3605.91 ASPHALT PRESERVATION COMPANY, INC. 81001.00 1002782 283146 AMAZON/GECRB 568.87 ASSOCIATION OF STATE FLOODPLAIN 350.00 283139 1002788 AMERICAN TRUCK & TRAILER, LLC 45.98 AT&T 10080.67 282980 1002790 AMERICAN WELDING & GAS, INC. 8024.28 AUTO ZONE 6843 12.99 282981 1002791 AMERICAN WELDING & GAS, INC. 6466.20 AUTOTEX 25.02 283140 1002792 AMERICAN 3B SCIENTIFIC 371.35 AXON ENTERPRISE, INC 38508.00 1002783 283134  August 3, 2020 Regular City Council Meeting BAKER & TAYLOR BOOKS 8952.09 1002793 FASTENAL COMPANY 139.29 283200 BAKKE GRINOLDS WIEDERHOLT 1023.40 283147 FASTENAL COMPANY 440.64 1002823 BASARABA EXCAVATING & DIRTWORKS LLC 242041.24 283148 FEDERAL EXPRESS 16.50 283201 BATTERIES PLUS BULBS #639 743.02 1002794 FEDERAL EXPRESS 248.78 1002824 BAYMONT INN & SUITES 390.53 1002795 FERGUSON WATERWORKS #2516 12982.76 1002825 BEAN, EILEEN 21.05 282987 FINDAWAY WORLD, LLC 149.99 1002826 BEAR, JOSEPH ERNEST DUNCAN 50.00 283149 FIRE EQUIPMENT CO. 128.50 283202 BECHTOLD PAVING 15174.00 282988 FIRST DISTRICT HEALTH UNIT 20833.33 283031 BECHTOLD PAVING 16086.75 283150 FIRST INTERNATIONAL BANK & TRUST 630.00 283203 BERRY DUNN MCNEIL & PARKER LLC 21660.00 1002796 FIRST INTERNATIONAL BANK & TRUST 630.00 283323 BEST BUY BUSINESS ADVANTAGE ACCOUNT 259.98 1002797 FIRST WESTERN INSURANCE 767.00 283124 BILL BARTH FORD INC 3000.00 282989 FIRST WESTERN INSURANCE 910.00 283204 BLACKBURN MANUFACTURING COMPANY 504.54 1002798 FLAGSHIP ONE 487.48 1002827 BLUESTONE CONSTRUCTION, INC 572303.37 283333 FLEETMIND SOLUTIONS INC 1987.50 283032 BLUETARP FINANCIAL, INC 8.90 283317 FLEETMIND SOLUTIONS INC 1987.50 283205 BLUETARP FINANCIAL, INC 403.25 1002799 FLEETMIND SOLUTIONS INC .40 1002828 BNSF RAILWAY COMPANY 50.00 283151 G & P COMMERCIAL SALES 74.62 283033 BOLTON, EDWARD T 475.00 282990 G & P COMMERCIAL SALES 6470.04 1002829 BOPPRE LAW FIRM, PLLC 6000.00 283152 GAFFANEYS 221.75 1002830 BORDER STATES INDUSTRIES INC 186.11 282991 GALE 834.74 283206 BORDER STATES INDUSTRIES INC 91.21 283153 GARTNER, CHRISTOPHER 137.39 283034 BORDER STATES INDUSTRIES INC 52.52 1002800 GENERAL TRADING 5.33 283035 BOUND TREE MEDICAL 1011.99 1002801 GENERAL TRADING 159.82 283207 BRAUN INTERTEC CORPORATION 395.00 282992 GENERAL TRADING 205.95 1002831 BRAUN INTERTEC CORPORATION 850.00 283154 GERDAU RECYCLING 61.14 283036 BRITE-WAY 248.00 1002802 GERDAU RECYCLING 284.89 283208 BROADWAY PRINTING COMPANY 181.71 282993 GERDAU RECYCLING 88.79 1002832 BUDGET MUSIC & VIDEO 117.23 1002803 GFOA 500.00 283209 BUTLER MACHINERY CO. 5576.64 283155 GILLIG LLC 275.52 283210 BUTLER MACHINERY CO. 25993.59 283318 GILLIHAN, JASON & HEATHER 250.00 283211 BUTLER MACHINERY CO. 2614.23 1002804 GLADBACK, BELINDA 181.50 283037 CAROLINA SOFTWARE 250.00 283156 GLASS DOCTOR 694.92 283212 CASHWISE 20.00 282995 GLASS DOCTOR 274.25 1002833 CASHWISE 15.92 1002805 GOETTLE, SHANE C 3500.00 283038 CDW GOVERNMENT INC 3019.32 1002806 GOLDEN RULE CREATIONS 1046.23 283039 CHRISTOPHER A. CARLSON 335.85 283121 GOOSENECK IMPLEMENT 2151.91 283213 CHRISTOPHER A. CARLSON 335.85 283319 GOOSENECK IMPLEMENT 249.84 1002834 CMT CONCRETE & CONSTRUCTION 350.00 282997 GRAINGER 206.10 1002835 COLONIAL LIFE PREMIUM PROCESSING 2630.42 282998 GRAND FORKS FIRE EQUIPMENT 409.38 1002836 COMMUNITY AMBULANCE SERVICE 1000.00 283158 GRANITE SPRINGS CO. 201.00 1002837 COMPUTER STORE 839.98 283159 GRAVEL PRODUCTS, INC. 1415.40 1002838 COMPUTER STORE 39.99 1002807 GRAYBAR 292.14 1002839 COOKIES FOR YOU 25.00 1002808 GUERTON, KRISTIN 171.60 283214 CORE & MAIN 2791.06 1002809 HACH 2347.92 283215 CORRPRO COMPANIES 1510.00 283160 HAWKINS, INC 20366.51 283040 CPS, LTD 990.50 283161 HAWKINS, INC 16602.00 283216 CREDIT COLLECTIONS BUREAU 200.00 283122 HERMANSON, BROOK 23.00 283042 CREDIT COLLECTIONS BUREAU 200.00 283320 HIGHT CONSTRUCTION 131106.60 283043 CUMMINS POWER, LLC 2131.54 283162 HOME DEPOT CREDIT SERVICES 181.49 1002840 CURTIS, JOHNNY 9631.35 283163 HOME OF ECONOMY 831.93 1002841 DACOTAH PAPER CO. 72.34 282999 HOUSTON ENGINEERING, INC 12502.62 283044 DACOTAH PAPER CO. 347.82 283164 HP INC 1782.00 283125 DACOTAH PAPER CO. 1787.85 1002810 HUBER SPRINKLER SERVICE 300.00 283218 DAKOTA CONCRETE CONSTRUCTION 25897.50 283165 INFORMATION TECHNOLOGY DEPARTMENT 3137.41 283221 DAKOTA CONCRETE CONSTRUCTION 10156.50 283321 INTERSTATE BATTERY SYSTEM 121.95 283045 DAKOTA FIRE EXTINGUISHER 124.48 283000 JBT AEROTECH 794.41 283222 DAKOTA FIRE EXTINGUISHER 1567.85 1002811 JELINEK, ALEXA(GRAPHIC DESIGN) 400.00 282979 DAKOTA FLUID POWER, INC 55.00 283166 JH MEDICAL SUPPLY 28.87 283046 DAKOTA FLUID POWER, INC 120.70 1002812 JH MEDICAL SUPPLY 554.64 283223 DAKOTA OUTERWEAR CO. 63.50 283001 JOB SERVICES OF NORTH DAKOTA 9381.20 283224 DAKOTA OUTERWEAR CO. 34.50 1002813 JOHN E. REID AND ASSOCIATES INC. 575.00 1002842 DAKOTA TRANSIT ASSOCIATION 210.00 1002814 KARL'S TV & APPLIANCE 599.99 1002843 DAKOTA TRUCK & FARM 264.52 283002 KELLER PAVING AND LANDSCAPING 150590.79 283047 DAKOTA TRUCK & FARM 723.62 283168 KELLER PAVING AND LANDSCAPING 122475.33 283225 DAKOTA UNDERGROUND SPECIALTIES LLC 500716.35 283003 KIWANIS CLUB OF MINOT 150.00 283226 DAKOTA WRECKING AND SALVAGE 90.00 283169 KLJ ENGINEERING LLC (BISMARCK) 58195.00 283048 DAKOTALAND AUTOGLASS 80.00 283170 L-TRON CORPORATION 344.00 283049 DAVIDSON CONSTRUCTION .00 283171 LACROIX, RANDI 41.75 283324 DAVIDSON CONSTRUCTION 7300.00 283322 LAFONTAINE, DELMORE & GLORIA 495.00 283228 DELL MARKETING L.P. 19295.67 1002815 LANDMARK STRUCTURES 521041.50 283229 DEMCO 934.87 1002816 LANDRUM AND BROWN, INC 2220.00 283230 DIRECTV 408.95 1002817 LAWSON PRODUCTS, INC. 596.40 1002844 DL BARKIE CONSTRUCTION INC 7920.00 283005 LAWSON, DAN 50.00 283231 DOMESTIC VIOLENCE CRISIS CENTE 1567.06 283007 LAWSON, JERRY 500.00 283051 DUST BE-GONE, LLC 10629.36 283008 LEMERE, CHARITY 62.10 283053 DXP ENTERPRISES, INC 470.00 1002818 LEXIPOL LLC 9805.00 283232 ECOLAB 380.29 283009 LHOIST NORTH AMERICA OF MISSOURI 27910.10 283054 ECOLAB 111.67 283172 LHOIST NORTH AMERICA OF MISSOURI 21856.64 283233 ECOLAB 649.04 1002819 LOWES PRINTING, INC. 263.75 1002845 ELDORADO NATIONAL - CALIFORNIA 1288.36 283173 M&T FIRE AND SAFETY INC 38832.00 1002846 ELECTRIC PUMP 10919.82 283174 M-B COMPANY 280.98 283234 ELECTRIC SERVICE 4500.00 283010 MACA 20000.00 283325 EMERGENCY APPARATUS MAINTENANCE 667.42 1002820 MACS INC .00 283235 EMERGENCY AUTOMOTIVE TECHNOLOGIES 5232.41 283011 MADC 30416.67 283055 EMERGENCY AUTOMOTIVE TECHNOLOGIES 501.70 283175 MADC .00 283236 ENERBASE 19647.74 283029 MAGIC CITY GARAGE DOOR COMPANY 329.00 1002847 ENERBASE 27793.56 283196 MAIN ELECTRIC CONSTRUCTION 4460.52 283237 ENERBASE 3172.13 1002821 MAK, SUHERMIN 25.00 283056 EPIC SOLUTIONS 1451.48 283197 MARCO, INC 371.50 283057 FACTORY MOTOR PARTS 410.87 283030 MARKETPLACE FOODS 19.96 1002848 FACTORY MOTOR PARTS 874.33 283198 MATERIAL TESTING 2052.00 1002849 FACTORY MOTOR PARTS 520.00 1002822 MENARDS 3.28 283058 FARSTAD OIL CO 317.95 283199 MENARDS 3166.63 1002854  August 3, 2020 Regular City Council Meeting MICROSOFT CORPORATION 1052.00 1002856 PRAXAIR DISTRIBUTION, INC. 320.00 283274 MIDLAND DIESEL SERVICE 66.80 283238 PRAXAIR DISTRIBUTION, INC. 229.17 1002890 MIDSTATES WIRELESS, INC 1062.50 283059 PRINGLE & HERIGSTAD, P.C. 714.75 283089 MILITARY NAMES 13.50 1002857 PRINGLE & HERIGSTAD, P.C. 472.50 283275 MILLER LAW OFFICE, P.C. 787.50 283060 PRIORITY DISPATCH 801.00 1002891 MILLER LAW OFFICE, P.C. 697.50 283239 PROCOLLECT 803.89 283276 MINOT AUTO 2201.74 283064 PROTECH INTEGRATIONS LLC 44.97 283090 MINOT AUTO 1363.22 283243 PROVIDENT LIFE & ACC INS CO 525.92 283091 MINOT AUTO 22.42 1002858 R. M. COTTON COMPANY 470.00 1002892 MINOT AUTOMOTIVE CENTER 36.90 283065 RAPID FIRE PROTECTION INC 4510.00 283277 MINOT AUTOMOTIVE CENTER 156.75 283244 REAL TIME TRANSLATIONS, INC 4.50 283278 MINOT CHAMBER OF COMMERCE 15000.00 283245 REPUBLIC PARKING SYSTEM 19365.71 283279 MINOT CITY AUDITOR 105.00 283246 RHI SUPPLY 1503.50 1002893 MINOT COMMISSION ON AGING 8750.00 283066 ROBISON, CARI 50.00 283092 MINOT CONVENTION&VISITORS BUR. 10225.08 283127 ROTELIUK, RONDEL 48.88 283280 MINOT CONVENTION&VISITORS BUR. 7898.61 283326 SAMMY'S 422.33 1002894 MINOT DAILY NEWS 737.96 283247 SAND, LINDA 15.00 283093 MINOT DAILY NEWS 680.22 1002859 SCHEELS 373.88 1002895 MINOT ELECTRIC 850.32 283067 SCHOCKS SAFE AND LOCK SERVICE 13.75 283282 MINOT ELECTRIC 2206.97 283248 SCHOCKS SAFE AND LOCK SERVICE 259.62 1002896 MINOT ELECTRIC 400.00 1002860 SCHULTZ, PHIL 200.00 283094 MINOT EMPLOYEE DONATIONS 742.41 283249 SCREENCLOUD 40.00 1002897 MINOT EMPLOYEE DONATIONS 740.76 283327 SECURITY FENCE, INC. 2400.00 283095 MINOT PARK DISTRICT 4000.00 283068 SECURITY PLUS 113.00 283096 MINOT PARK DISTRICT 125415.09 283328 SHERWIN WILLIAMS 54.00 283097 MINOT PAVING 66548.66 283250 SHERWIN WILLIAMS 25.69 1002898 MINOT RESTAURANT SUPPLY 66.65 1002861 SIMTECH INC 1050.00 283283 MINOT VETERINARY CLINIC 2576.00 1002862 SIRCHIE AQUISITION COMPANY, LLC 248.96 283284 MISC P CARD VENDOR 5859.71 1002869 SOLTIS BUSINESS FORMS CO. 332.00 283098 MISCELLANEOUS A/R 1736.00 283157 SOURIS RIVER JOINT WATER RESOURCE 1483043.79 283286 MISCELLANEOUS A/R 420.00 283251 SOUTH DAKOTA CHILD SUPPORT 188.31 283130 MISCELLANEOUS A/R 948.00 283310 SOUTH DAKOTA CHILD SUPPORT 188.31 283332 MN CHILD SUPPORT PAYMENT CENTER 172.12 283128 SPOT LIGHTING SUPPLIES 2208.00 1002899 MN CHILD SUPPORT PAYMENT CENTER 172.12 283329 SPRINKLERS PLUS, LLC 278.25 283287 MONLEY, RANDI 22.66 283069 SPRINT 792.00 283288 MOORE, MELANIE 58.00 283252 SRF CONSULTING GROUP 1373.00 283289 MORE THAN MUSIC 2030.78 283253 SRT COMMUNICATIONS 20028.61 1002905 MOWBRAY & SONS 5638.00 1002870 STATE WATER COMMISSION 32982.86 283291 MUNICODE (MUNICIPAL CODE CORP.) 1039.80 283254 STEIN, JEANNE 7.65 1002906 MUUS LUMBER 211.09 1002871 STEIN'S INC. 1057.16 283131 MVTL LABORATORIES 13086.00 1002872 STEIN'S INC. 70.53 1002907 NAPA AUTO PARTS 596.79 283071 STEVICK BUSINESS SPECIALTIES & WEAR 15757.44 1002908 NAPA AUTO PARTS 873.83 283257 STRYKER 121.45 283099 NAPA AUTO PARTS 574.03 1002873 SUN LIFE FINANCIAL 73.00 283100 NATIONAL PAYMENT CORPORATION 146.78 283258 SWANSON & WARCUP, LTD 8266.28 1002909 NBS CALIBRATIONS 181.00 1002874 SWANSTON EQUIPMENT 521.72 283101 ND DEPT OF ENVIRONMENTAL QUALITY 75.00 283072 SWANSTON EQUIPMENT 6122.23 283292 ND DEPT OF ENVIRONMENTAL QUALITY 460.00 283073 T-MOBLIE USA, INC. 2259.00 283102 ND DEPT OF HEALTH 18.54 283259 TARGET 35.15 1002910 ND DEPT OF TRANSPORTATION 386988.11 283074 TARGETS ONLINE 20.99 1002911 ND DEPT OF TRANSPORTATION 12.50 283075 TED'S SERVICE TOWING AND RECOVERY 2380.00 1002912 ND DEPT OF TRANSPORTATION 12.50 283076 THE HILLMAN GROUP, INC 58.10 1002913 ND DEPT OF TRANSPORTATION 12.50 283077 THEIN WELL 1950.00 283103 ND FRATERNAL ORDER OF POLICE 737.50 283260 THIRD WATCH COMMUNICATIONS 584.70 283104 ND FRATERNAL ORDER OF POLICE 750.00 283330 THOMSON REUTERS-WEST PAYMENT CENTER 264.00 1002914 ND LEAGUE OF CITIES 200.00 1002875 TIMMONS GROUP 16262.34 283293 ND ONE CALL, INC 1267.75 283078 TITAN MACHINERY 135.45 283294 ND ONE CALL, INC 388.00 283261 TRACTOR SUPPLY CREDIT PLAN 27.98 1002915 ND STATE BOARD OF ACCOUNTANCY 255.00 1002876 TRAFFIC CONTROL CORPORATION 1064.00 283296 ND STATE RADIO COMM. 3000.00 283079 TRINITY HEALTH 10.00 283297 NDSWRA 175.00 283262 TRINITY MEDICAL GROUP 1217.25 1002916 NEBRASKA CHILD SUPPORT PAYMENT 563.08 283129 TRUE VALUE MINOT 96.80 1002917 NEBRASKA CHILD SUPPORT PAYMENT 563.08 283331 TYLER TECHNOLOGIES, INC 18200.00 283105 NET TRANSCRIPTS 621.68 283080 TYLER TECHNOLOGIES, INC 3311.00 1002918 NEWMAN TRAFFIC SIGNS 4047.79 283263 U.S. POST OFFICE 5000.00 283132 NEWMAN TRAFFIC SIGNS 193.50 1002877 U.S. POST OFFICE 42.20 1002919 NORTH COUNTRY MERCANTILE 135.00 1002878 ULTEIG 28621.72 283299 NORTH DAKOTA E-WASTE LLC 8956.23 283081 UNIFORM CENTER 155.97 283106 NORTH PRAIRIE RURAL WATER 134.04 1002879 UNIFORM CENTER 305.95 283300 NORTH WINDS TRUCK ACCESSORIES 974.90 283082 UNITED MAILING SERVICE 215.17 283107 NORTH WINDS TRUCK ACCESSORIES 489.90 283264 UNITED MAILING SERVICE 431.35 283301 NORTHERN BRAKE 39.90 283083 UNITED STATES TREASURY 1991.36 283108 NORTHERN BRAKE 10.95 283265 UNUM LIFE INSURANCE COMPANY OF AMER 12622.29 283109 NORTHERN PLAINS EQUIPMENT CO., INC. 550.67 283266 UPS STORE #1423 139.85 1002920 NORTHERN TESTING 415.00 283084 USPS - FEE PAYMENTS 92.00 1002921 NORTHWEST TIRE AND RETREAD 4083.38 283085 VELVA ENVIRONMENTAL LLC 959.00 283302 NORTHWEST TIRE AND RETREAD 2190.97 283267 VERIZON WIRELESS 20.02 283133 NORTHWEST TIRE AND RETREAD 3038.49 1002880 VERIZON WIRELESS 4920.54 283135 NOVA FIRE PROTECTION CO. 465.00 1002881 VERIZON WIRELESS 3772.43 1002922 O'DAY EQUIP. INC. 3341.67 283268 VESSCO, INC 41900.00 283303 O'DAY EQUIP. INC. 375.00 1002882 VILLAGE FAMILY SERVICE CENTER 3150.00 283304 OAG AVIATION WORLDWIDE LLC 5082.00 283269 VISIT MINOT 42729.50 283110 OFFICE DEPOT 1673.20 1002884 WAGNER CONSTRUCTION 576560.43 283305 OK AUTOMOTIVE 291.55 1002885 WAL MART 316.77 1002923 OLSON'S TOWING 2287.00 283271 WALLWORK TRUCK CENTER 646.16 283306 OVERDRIVE 6000.00 283272 WANTZ, MACEY 57.50 283111 PACIFIC SOUNDS VIDEO 1445.99 1002886 WARD COUNTY AUDITOR 3180.00 283112 PARSONS ELECTRIC LLC 1000.00 283086 WARD COUNTY AUDITOR 5680.42 283307 PBBS EQUIPMENT CORPORATION 1578.00 283087 WARD COUNTY CLERK OF DIST. COURT 120000.00 283113 PETCO 291.51 1002887 WARD COUNTY RECORDER 65.00 283308 PICTOMETRY INTERNATIONAL CORP 68427.00 283088 WASTE NOT RECYCLING LLC 6719.40 283114 PITNEY BOWES INC. 52.67 1002888 WASTE NOT RECYCLING LLC 13471.20 283309 PRAIRIE SUPPLY 213.50 1002889 WATER ACCOUNT REFUNDS 8.69 282984  August 3, 2020 Regular City Council Meeting WATER ACCOUNT REFUNDS 22.96 282994 WATER ACCOUNT REFUNDS 25.23 283295 WATER ACCOUNT REFUNDS 11.75 282996 WATER ACCOUNT REFUNDS 24.89 283298 WATER ACCOUNT REFUNDS 28.85 283004 WEST OAKS ANIMAL HOSPITAL 386.80 1002924 WATER ACCOUNT REFUNDS 3.48 283006 WESTERN STEEL AND PLUMBING 116.06 1002925 WATER ACCOUNT REFUNDS 4.93 283041 WESTLIE FORD 78.17 283116 WATER ACCOUNT REFUNDS 9.59 283050 WESTLIE FORD 341.54 283311 WATER ACCOUNT REFUNDS 28.85 283052 WESTLIE TRUCK CENTER 153971.37 283117 WATER ACCOUNT REFUNDS 22.96 283115 WESTLIE TRUCK CENTER 1481.21 283312 WATER ACCOUNT REFUNDS 6.48 283118 WESTLIE TRUCK CENTER 22.32 1002926 WATER ACCOUNT REFUNDS 40.01 283120 WILBUR-ELLIS CO LLC 320.00 283313 WATER ACCOUNT REFUNDS 30.89 283126 WINNELSON 300.33 1002927 WATER ACCOUNT REFUNDS 40.00 283167 XEROX CORPORATION 752.67 283314 WATER ACCOUNT REFUNDS 14.79 283217 3D SPECIALTIES INC. 2301.00 283315 WATER ACCOUNT REFUNDS 36.46 283227 5.11 TACTICAL WEBSITE 158.23 1002928 WATER ACCOUNT REFUNDS 57.05 283273 WATER ACCOUNT REFUNDS 1.14 283281 TOTAL: $6,828,483.33 WATER ACCOUNT REFUNDS 50.00 283290 Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5516 - REZONE LOTS 1 & 2 OF SWENSON'S ADDITION – SECOND READING – APPROVED Alderman Ross moved the City Council place ordinance no. 5516 on second reading to rezone Lot 1 of Swenson’s Addition from AG (Agricultural) to P, (Public) and to rezone Lot 2 of Swenson’s Addition from AG (Agricultural) to RA (Residential Agricultural). Motion seconded by Alderwoman Olson and carried unanimously. Alderman Ross moved the City Council pass ordinance no. 5516 on second reading. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5517 - REZONE THE BLUFFS 14TH ADDITION – SECOND READING – APPROVED Alderman Ross moved the City Council place ordinance no. 5517 on second reading to rezone The Bluffs 14th Addition from R1 (Single-Family Residential) and AG (Agricultural) to RA (Agricultural Residential). Motion seconded by Alderwoman Olson and carried unanimously. Alderman Ross moved the City Council pass ordinance no. 5517 on second reading. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ADMINISTRATIVE APPROVALS – APPROVED Alderman Ross moved the City Council ratify the following administratively approved requests. 1. Our Redeemer’s Lutheran Brethren Church to conduct a raffle September through November at Our Redeemer’s School (700 16th Ave SE) 2. The Putt District for a special event permit July 16, 2020 on Main Street 3. Off the Vine for a special event permit July 28, 2020 at the Taube Museum of Art (2 North Main Street) 4. The Spot for a special event permit July 24-26, 2020 outside 6 2nd Street NE 5. The Spot for a special event permit August 1, 2020 at the Regency Event Center (105 1st Avenue SE) 6. Trinity Health Foundation to conduct a raffle September 11, 2020 at the Dakota Square Arco (1520 24th Ave SW) 7. Minot Social Club for Exceptional Persons, Inc 2nd Story to conduct a calendar raffle December 1-31, 2020 at 2nd Story (13 1st Ave SW) 8. The Starving Rooster for a special event permit July 31, 2020 at the Regency Event Center (105 1st Ave SE) 9. The Tap Room for a special event permit August 13-16, 2020 at the Regency Event Center (105 1st Ave SE) 10. Gourmet Chef for a special event permit July 27-28, 2020 outside 122 Main Street S 11. The Blue Rider for a special event permit August 6, 2020 outside 118 1st Ave SE 12. Arny’s 2.0 for 5 special event permits July 31, 2020 through October 5, 2020 outside 12 3rd Street SE 13. A raffle permit was denied to Jennifer Hoge and will not permit her to conduct a raffle at her home. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. FINAL PAYMENT - 2019 STREET IMPROVEMENT DISTRICT (4379) – APPROVED  August 3, 2020 Regular City Council Meeting Alderman Ross moved the City Council approve the final payment of $155,571.70 to Keller Paving & Landscaping, Inc. for the 2019 Street Improvement project and authorize the Mayor to sign. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5519 – AMEND THE 2020 ANNUAL BUDGET- 2019 STREET IMPROVEMENT DISTRICT (4379) – FIRST READING – APPROVED Alderman Ross moved the City Council place ordinance no. 5519 on first reading to amend the 2020 annual budget to increase Street department street improvement expenditures for unit quantity changes which will be paid with cash reserves. Motion seconded by Alderwoman Olson and carried unanimously. Alderman Ross moved the City Council pass ordinance no. 5519 on first reading. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. CHANGE ORDER #1, DRAINAGE & STORMWATER IMPROVEMENT (AIR066) – APPROVED Alderman Ross moved the City Council approve the change order for the ongoing Drainage & Stormwater Improvement Project and authorize the Mayor to sign any applicable documentation. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5520 – AMEND THE 2020 ANNUAL BUDGET- DRAINAGE & STORMWATER IMPROVEMENT (AIR066) – FIRST READING – APPROVED Alderman Ross moved the City Council place ordinance no. 5520 on first reading to amend the 2020 annual budget to increase Airport capital expenditures for additional design work for the drainage and stormwater improvements project. Motion seconded by Alderwoman Olson and carried unanimously. Alderman Ross moved the City Council pass ordinance no. 5520 on first reading. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. AMENDED LEASE TERMS AND CONDITIONS FOR JAMES LARSEN AND DUANE HAUGSTAD – APPROVED Alderman Ross moved the City Council approve the proposed amended Ground Lease and Hangar Development Agreement between the City of Minot and James Larsen and Duane Haugstad and authorize the Mayor to enter into the amended agreement. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. AMENDED LEASE TERMS AND CONDITIONS FOR ARDEN GLICK – APPROVED Alderman Ross moved the City Council approve the proposed amended Ground Lease and Hangar Development Agreement between the City of Minot and Arden Glick and authorize the Mayor to enter into the amended agreement. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. CONSULTING SERVICES, PARKING MANAGEMENT REQUEST FOR PROPOSALS (RFP) DEVELOPMENT – APPROVED Alderman Ross moved the City Council authorize the Airport Director to begin the process of analyzing past performance and future opportunities for parking management alternatives at the conclusion of the current five-year contract with Reef  August 3, 2020 Regular City Council Meeting Parking, authorize the Airport Director to enter into an agreement for consulting services with Landrum and Brown, the Airport’s business consultant of record and authorize the Mayor to sign the associated documents. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. WIRELESS COMMUNICATION FACILITIES MASTER ATTACHMENT AGREEMENT – VERIZON WIRELESS – APPROVED Alderman Ross moved the City Council approve the Wireless Communications Facilities Master Attachment Agreement with Verizon Wireless and authorize the Mayor to sign the agreement Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. SIRN RADIO PURCHASE (FD0100) – APPROVED Alderman Ross moved the City Council approve the purchase of the radios and needed accessories through the SIRN project using the state bid. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. APPROVE AMENDMENT #4 FOR SUNSET RIDGE AGREEMENT WITH BEYOND SHELTER – APPROVED Alderman Ross moved the City Council approve and authorize the Mayor and Finance Director to execute amendment #4 with the Sunset Ridge Agreement. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. SUPPER CLUB LICENSE- AMERICAN MULTI-CINEMA, INC DBA AMC DAKOTA SQUARE 9 Alderwoman Evans moved the City Council postpone the supper club license application from AMC Dakota Square until August 17th or sooner and direct the City Attorney to revise the Minot Code of ordinances to be consistent with state law while also achieving the desired result for the applicant. Motion seconded by Alderman Podrygula. Alderman Podrygula stated, he has no problem granting the license but does not believe it fits within the current definition of a supper club. He would prefer to include language for a theater. Alderwoman Olson agreed and said the license should recognize the establishment as a theater and not a supper club. The City Attorney said, she envisions the language including reference to a movie theater type license with a restaurant component so they could still allow minors on the premises. There would be a food sale obligation for gross sales to at least be equal to the gross sale of alcohol. Mayor Sipma commented that this situation was not brought up during the discussions in 2016 revising the alcohol ordinance. He also said, it is already done responsibly around the country. Alderman Jantzer said he hopes they can accommodate the request and wondered what time frame the applicant had in mind. Alderwoman Evans clarified that her motion is meant to address the issue at the next meeting, August 17th but if a special Council meeting takes place sooner, the first reading of the ordinance can be done then. A vote was taken on the motion by Alderwoman Evans, seconded by Alderman Podrygula and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. CONCUR ON PURCHASE PRICE FOR FLOOD BUYOUT AT 1416 FIRST AVENUE SE FOR $160,000 – APPROVED  August 3, 2020 Regular City Council Meeting Alderwoman Olson moved the City Council concur with the negotiated purchase with the property owner for flood buyout acquisition on 1416 First Avenue SE for $160,000. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. APPROVE DEVELOPER AGREEMENT WITH BEYOND SHELTER, INC. FOR 54 LMI SENIOR CITIZEN RENTAL UNITS – APPROVED Alderwoman Olson moved the City Council approve and authorize the Mayor and Finance Director to execute the Developer Agreement with Beyond Shelter, Inc. for construction of 54-unit senior citizen LMI rental housing. Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. TERM LIMITS Alderman Ross moved the City Council place an ordinance on first reading implementing term limits for the city council members including the date of June 9, 2020 in Sec. 2-17.1 subsection (d). Motion seconded by Alderman Pitner. Alderwoman Olson shared the concerns she mentioned during their previous discussion related to research showing that term limits impede women and minorities from running for office. She also said, term limits take away choice and they should allow voters to determine term limits. Alderwoman Evans moved to postpone action on term limits indefinitely. Motion seconded by Alderwoman Olson. Alderman Ross said he does not support postponing and believes they should take some action even if they vote it down. Alderman Pitner agreed and said they can discuss the issue and vote for it or against it. He also said he interpreted Alderwoman Olson’s research differently. He said, implementing term limits doesn’t lead to more women or minorities running for elected positions but isn’t the only factor. It would need to be coupled with campaigning and recruitment. He said, the Council would have to invite people to encourage them to run and support them in the process. Alderwoman Evans said this seems like a solution in search of a problem. There are no entrenched bodies on the Council and the change in government structure was done in order to get a better group of candidates. If voters were concerned about term limits, they wouldn’t have voted in an incumbent. She said, until there is evidence the current system isn’t working, there’s no need to change it. Democracy seems to be working just fine. Alderman Podrygula agreed and said the Make Minot movement has succeeded. He said he believes term limits take away the rights of voters. He personally has been elected five times and was not elected three times. They need to give the voters the opportunity to bring a Council member back if that’s what they want. Mayor Sipma said it is a double-edged sword. Discussions taking place across the country about career politicians doesn’t apply in Minot. Make Minot improved the at-large voting system but if engagement stops, the issue can be brought back. He said, he does not agree that it should be postponed indefinitely. Alderwoman Evans withdrew her motion. Alderwoman Olson as the second, agreed. Alderman Ross stated, he supports term limits. He said he believes it is the responsibility of the Council to recruit new members to fill their shoes. They do not want a Council of career politicians or a group of “good ole boys” as it’s called in social media. Make Minot worked to promote involvement in city government and he encourages people to participate. Term limits send a message that they are willing to step aside. Alderwoman Olson brought up the group that already exists to accomplish that, called Women Lead, Women Run, which encourages women run or be involved a campaign. Alderman Jantzer commented, there is nothing requiring a Council member to run for reelection. He said it is restrictive to impose term limits and there is no guarantee someone better will step up to run.  August 3, 2020 Regular City Council Meeting Whereupon a vote was taken on the above motion by Alderman Ross, seconded by Alderman Pitner and failed by the following roll call vote: ayes: Pitner, Ross; nays: Evans, Jantzer, Olson, Podrygula, Sipma. PERSONAL APPEARANCES None PRELIMINARY BUDGET PRESENTATION Finance Director/Acting City Manager, David Lakefield, presented the 2021 preliminary budget. He said it is balanced and resulted in a zero rate increase to the mill levy. He explained that there has been a slight increase in valuations of about 2%. The overall 2020 budget was $273.3 million and the 2021 budget is $143.5 million. He explained some of the major differences between the previous year’s budget compared to 2021. He said, they changed how they account for projects like NAWS, and Flood Control so the funding no longer flows through the City budget. There are also fewer infrastructure and water and sewer projects scheduled for 2021. He then described some changes that took place as a result of the new software system. They took the opportunity to retire the General & Administrative Department to clean up and organize some accounts. They also merged the highway and infrastructure funds into the general fund since they no longer met the definition of a special revenue fund. He pointed out that they bolstered the street improvement budget. He said, the 2021 budget also includes three new positions, an Intelligence Analyst in the Police Department, converting a part-time Fire Marshall to a Fire Inspector, and a Project Manager/Field Design employee in Public Works. He then discussed revenue projections. He said sales tax collections greatly improved in June which means we are trending less than 3% behind what was budgeted for the year. He mentioned they are also anticipating a spike in state sales tax for big ticket items like boats and recreational vehicles. He said, they continue to monitor the price of oil but the good news with Hub City funding is that Minot is one of the first entities to receive collections. Mr. Lakefield described the changes to the budget format since the new software system was used to develop the 2021 budget. The chart of accounts was updated to conform with GFOA. The changes allow for additional detail and improved analytics. He then demonstrated on a spreadsheet the different ways to drill down into accounts to track different budgeted amounts. Following his presentation, Mayor Sipma thanked staff for all of their hard work on the new software system especially during the COVID pandemic and the revisions to revenue projections. He then reiterated that property tax is only one small component of the budget and the other funding sources play such an important role. Upon questioning by Alderwoman Evans, Mr. Lakefield went into further detail about the 47% decrease of the overall budget from the previous year. He explained that 2021 does not have the magnitude of projects that were funded in 2020. There were two projects, the Fire Station and City Hall Retaining Wall, that were delayed in anticipation of reduced revenue, however, the 2021 budget includes portions of the funding needed. If things rebound, there is flexibility to accelerate the projects without pitting them against each other. Mayor Sipma encouraged the Council to reach out to staff for questions prior to the budget question and answer session August 17th. He also invited the public to prepare questions for the public hearing and first reading of the budget in September. Mr. Lakefield provided a couple other updates. He said, they held a bond rating call that day which discussed special assessment districts, Flood Control financing, and refunding bonds for Airport debt. They will have the ratings in a couple weeks. He then said the Governor’s proposal to use federal COVID-19 relief dollars to reimburse funding for Police Department payroll was approved by the Emergency Commission. It has not been finalized yet but could be an additional $3- 4 million. He concluded by saying, they continue to evaluate the approach to COVID-19 and are closely following guidance from the state to mitigate factors. FORMER LANDFILL SUPERFUND PRESENTATION The Assistant Director of Public Works presented an update on the Superfund Site and its potential reuse. He provided the history of the site which was a landfill from 1961-1971. In 1985, there were complaints about odors and gas bubbles and it was subsequently added to the EPA National Priorities List in 1989. The Statement of Work, Remedial Investigation, and  August 3, 2020 Regular City Council Meeting Feasibility Study led to a signed Record of Decision in 1993​ and remedial action was constructed in 1996. It was removed from National Priorities List in 1997 ​and undergoes annual monitoring and EPA review every 5 years. He explained that superfund reuse has been discussed since 2013 but progress has been slow and sporadic. Restrictions on reuse preclude any activities that could damage the landfill cap​. Minot Park District is interested in building an 18-hole disc golf course, mountain bike trails, and cross-country trails, however, it is in violation the current Record of Decision, which is to minimize any and all access to the site. To move forward, the EPA attorney will take a motion through Federal Court setting out what the City wants to do and the EPA’s opinion on whether or not the remedy will remain protective. ​He said, there are several documents that must be in place before this can happen. The EPA is currently working on a draft Explanation of Significant Difference (ESD) and drafting an agreement to satisfy the Consent Decree Statement of Work. They plan to have the ESD signed by September 30th. The Park District is also working on a MOU with the City. RESOLUTION NO. 3665 – SUPPORT FOR MINOT SUPERFUND SITE REUSE Mayor Sipma said he is highly supportive of any opportunity to move forward with reuse of the superfund site. He emphasized that it is an easy win to promote quality of life and would be a good use of the land. Mayor Sipma moved the City Council adopt resolution no. 3665 granting support for City staff to work diligently with the EPA and move forward to reuse the Minot Superfund Site. Motion seconded by Alderwoman Evans and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ADJOURNMENT There being no further business, Alderwoman Olson moved the City Council meeting be adjourned. Motion seconded by Alderman Jantzer and carried unanimously. Meeting adjourned at 7:03 pm. ATTEST: ______________________________ APPROVED: _______________________________ Kelly Matalka, City Clerk Shaun Sipma, Mayor