City Council

October 5, 2020 Regular City Council Meeting MINOT CITY COUNCIL – SCHEDULED MEETING – OCTOBER 5, 2020 AT 5:30 P.M. ROLL CALL Members Present: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma Members Absent: None PLEDGE OF ALLEGIANCE Mayor Sipma presiding and led the City Council in the Pledge of Allegiance MAYOR’S REPORT Mayor Sipma described some of his meetings and activities over the past month. September 10th – MADC Board Meeting​ September 14th – COVID-19 Task Force Meeting​ September 15th – KHRT Radio Interview​ September 16th – MADC Executive Board Meeting​ September 16th – Sign Closing Papers for Home in Flood Control Project​ September 16th – State of the City Planning​ September 17th – Recorded Message of Community Leadership Involvement for ​State Dietitian Meeting​ September 17th – Souris Basic Planning Council Annual Meeting - Zoom​ September 21st – Regular City Council Meeting​ September 22nd – Task Force 21 Nuclear Triad Conference – Zoom​ September 23rd – Chamber Annual Meeting​ September 23rd – COVID Coalition Meeting – Conference Call​ September 24th – Magic City Discovery Center Press Conference​ September 25th – KX News Interview re: Mayor Challenge – ​Citizen of the Year Nominations​ September 28th – Ward County Weed Board Meeting​ September 28th – KMOT Interview re: Mayor Challenge​ September 29th – Sign Closing Papers for Home in Flood Control Project​ September 30th – Employee Annual Award Banquet (Recorded)​ September 30th – MADC Board Meeting​ October 1st – Welcome Home for Minot Firefighters from ​Oregon​ October 1st – Water Topics Committee Flood Control Update ​Video​ October 4th – Documentary Interview regarding Flags He also said, there were numerous phone calls, e-mails, and individual contact concerning City business. ​ CITY MANAGER’S REPORT Interim City Manager, David Lakefield, began his report by listing upcoming meetings. Planning Commission meets October 6th, City Council October 19th, Chamber monthly meeting October 20th, and MAGIC Fund October 23rd. He continued with NDR updates by saying, the Blu On Broadway project is progressing. The Resilient Homebuyer Program has closed over 20 buyers and has expanded qualifications to include more applicants. The Center for Technical Education is still moving forward. A draft of the contract will be reviewed by the Contract Committee before coming back to Council for approval. Other projects around the city include the 31st Avenue Roundabout and Reconstruction. The concrete roadway will be paved by the end of the week and 31st Avenue should be open from 2nd Street to 13th Street. The curb and gutter, sidewalks, paths and lighting will start the following week and cleanup and punch list items will be tied up at the end of October. The Storm Sewer District at 10th Street SW is entering the final week of underground utility work. The curb and gutter replacement on 10th Street SW and 34th Avenue will continue into the following week. Driveway aprons are being replaced and then the top  October 5, 2020 Regular City Council Meeting layer of pavement will be placed. He used drone footage to demonstrate the progress of the Flood Control project. Phase MI- 1 is completing the flood wall stain and the Pump Station brick is being completed. The final lift of paving is scheduled for the following week at 4th Avenue. Phase MI-2/3 of Flood Control is substantially complete. Crews have begun Phase MI-4A which includes relocating utilities and boring new water and sewer under the railroad tracks. He cautioned that work will impact traffic on Burdick Expressway. The City’s ERP upgrade implementation has been delayed until November to continue testing and minimize issues once it goes live. Staff has been working to manually convert data into the system. Mr. Lakefield said, there is an operator interested in the intermodal facility. All involved parties are working through details to get the facility in operation again, which would be great for Minot and for North Dakota. He then mentioned the firefighters who recently returned from Oregon where they assisted in fighting the wildfires spreading in the west. He said they were thankful for the experience but are glad to return home. He concluded his report by saying the Employee Recognition event will be held virtually. Employee’s years of service will be recognized through a recorded event due to COVID. ATTORNEY’S REPORT The City Attorney submitted a written report. Upon questioning by Alderwoman Evans, City Attorney Hendershot explained there was an update after the report was submitted. The case regarding Envy Gentleman’s Club was dismissed by Federal Court due to a lack of response by Envy Gentleman’s Club regarding the status of the case. APPROVAL OF THE MINUTES Alderman Ross moved the City Council approve the minutes of the September 21, 2020 regular City Council meeting. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. APPROVAL OF BILLS, TRANSFERS & PAYROLL Alderman Ross moved the City Council approve payroll for the period of August 16, 2020 through September 12, 2020 in the amount of $2,084,233.86 and bills and transfers for September in the amount of $7,117,888.48 as follows: AAAE 25.00 ALL TRAFFIC SOLUTIONS INC. 10590.00 1003078 283893 AAAE-GREAT LAKES CHAPTER 100.00 ALPHA CARD SYSTEMS 268.82 1003079 1003086 ACKERMAN ESTVOLD 22815.00 AMAZON.COM 8043.01 283677 1003091 ACME TOOLS 93.61 AMAZON/GECRB 3315.04 283678 283681 ACME TOOLS 2114.52 AMERICAN TRUCK & TRAILER, LLC 3.66 283889 283895 ACME TOOLS 223.73 AMERICAN WELDING & GAS, INC. 7001.64 1003080 283682 ACOM SOLUTIONS 950.00 AMERICAN WELDING & GAS, INC. 3397.32 1003081 284049 ACQUISIGN, LLC 600.00 AMERICAN WELDING & GAS, INC. 377.97 283890 1003092 ACUITYBRANDS 49700.00 AMERIPRIDE 81.64 283855 283896 ADOBE SYSTEMS INC. 243.35 AMERITAS LIFE INSURANCE CORP 1611.17 1003082 283683 ADVANCED BUSINESS METHODS 226.71 APEX ENGINEERING GROUP 15138.44 283679 283897 ADVANCED BUSINESS METHODS 590.92 APEX ENGINEERING GROUP 122627.18 283891 284050 ADVANCED BUSINESS METHODS 306.96 AQUA-PURE INC 23303.08 1003083 284051 ALERT-ALL CORPORATION 4580.00 ARCHKEY TECHNOLOGIES 750.00 1003084 283898 ALL AMERICAN TROPHIES 32.00 ARROWHEAD ACE HARDWARE 217.24 283892 1003093 ALL AMERICAN TROPHIES 1696.00 AT&T 4109.58 1003085 1003095  October 5, 2020 Regular City Council Meeting B & H PHOTO-VIDEO 197.08 1003096 EMERGENCY AUTOMOTIVE TECHNOLOGIES 106.72 283920 BAKER & TAYLOR BOOKS 4854.10 1003097 ENERBASE 33133.79 283731 BAKER TILLY VIRCHOW KRAUSE, LLP 2650.00 283899 ENERBASE 22655.08 283939 BASARABA EXCAVATING & DIRTWORKS LLC 9467.05 283856 ENERBASE 761.05 284063 BATTERIES PLUS BULBS #639 75.58 1003098 ENERBASE 640.52 1003125 BAXTER, CLINTON AND CAROLYN 400.00 283900 ENVIRONMENTAL TOXICITY CONTROL INC 375.00 283940 BCBS 40.00 283684 ESSENTIAL LIVING INC., 142594.88 283732 BEAN, EILEEN 19.78 283685 ETSYSTEMS 8690.00 283733 BEAR, JOSEPH ERNEST DUNCAN 25.00 283901 FACTORY MOTOR PARTS 1151.54 283734 BECHTOLD PAVING 12699.75 283686 FACTORY MOTOR PARTS 665.02 283941 BECHTOLD PAVING 8530.50 283902 FACTORY MOTOR PARTS 719.90 1003126 BECHTOLD PAVING 2114.25 284052 FARGO GLASS & PAINT COMPANY 100.00 283942 BERRY DUNN MCNEIL & PARKER LLC 24320.00 1003099 FARGO GLASS & PAINT COMPANY 53.76 1003127 BEST BUY BUSINESS ADVANTAGE ACCOUNT 323.96 1003100 FASTENAL COMPANY 3.51 283735 BILLINGSLEY, BRIAN 131.10 283903 FASTENAL COMPANY 14.66 283943 BJORK, JENNA 75.21 283688 FEDERAL EXPRESS 17.75 283736 BJORK, JENNA 107.65 283904 FEDERAL EXPRESS 77.77 1003128 BLUESTONE CONSTRUCTION, INC 1368100.86 283905 FERGUSON ENTERPRISES, INC 206.96 1003129 BLUETARP FINANCIAL, INC 27.62 283689 FERGUSON WATERWORKS #2516 6855.34 1003130 BLUETARP FINANCIAL, INC 1.20 283906 FINDAWAY WORLD, LLC 2194.76 1003131 BLUETARP FINANCIAL, INC 572.43 1003102 FIRE SAFETY USA, INC 70.00 1003132 BLUM, GREGORY M. 7200.00 283857 FIRST CHOICE PHYSICAL THERAPY, LLP 75.00 284064 BNSF RAILWAY COMPANY 25.00 283907 FIRST DISTRICT HEALTH UNIT 20833.34 283737 BOOT BARN INC 377.98 1003103 FIRST INTERNATIONAL BANK & TRUST 630.00 283944 BOPPRE LAW FIRM, PLLC 6000.00 283908 FIRST INTERNATIONAL BANK & TRUST 620.00 284065 BORDER STATES INDUSTRIES INC 610.55 283690 FIRST WESTERN INSURANCE 424.00 284066 BORDER STATES INDUSTRIES INC 1883.44 1003104 FLEETMIND SOLUTIONS INC 1987.50 283945 BOUND TREE MEDICAL 38.65 1003105 FLEETMIND SOLUTIONS INC .40 1003133 BRADY MARTZ 1475.00 284053 FLEXIBLE PIPE TOOL COMPANY 1397.30 283946 BRAYS SADDLERY 60.00 1003106 FOLEY, JARED 495.00 284067 BRENCO CORPORATION 894.25 1003107 FONDER, NICOLE AND KAMERON MORGAN 1510.00 283947 BROADWAY PRINTING COMPANY 126.00 283691 FORTERRA PIPE & PRECAST 10963.50 283948 BUDGET MUSIC & VIDEO 616.74 1003108 FRED PRYOR SEMINARS 398.00 1003134 BUTLER MACHINERY CO. 311.07 283692 G & P COMMERCIAL SALES 249.50 283949 BUTLER MACHINERY CO. 4486.49 283910 G & P COMMERCIAL SALES 1555.14 1003135 BUTLER MACHINERY CO. 675.99 1003109 GAFFANEYS 24.95 283739 C&C PLUMBING AND HEATING 2653.52 283693 GAFFANEYS 212.34 1003136 CASH-WA DISTRIBUTING CO OF FARGO 223.64 283858 GALE 3190.08 283740 CASHWISE 170.00 283694 GALLS LLC 110.70 1003137 CDM SMITH 147723.75 283695 GEMAR PHOTOGRAPHY 420.00 1003138 CDW GOVERNMENT INC 262.00 283696 GENERAL TRADING 165.07 283741 CDW GOVERNMENT INC 1125.83 1003110 GENERAL TRADING 105.82 283950 CHRISTOPHER A. CARLSON 335.85 283859 GENERAL TRADING 101.48 1003139 CHRISTOPHER A. CARLSON 254.66 284055 GERDAU RECYCLING 262.87 283742 CITY OF MINOT 50.00 283697 GERDAU RECYCLING 465.43 1003140 CMT CONCRETE & CONSTRUCTION 59658.00 283698 GILLIG LLC 129.00 283743 COLE PAPERS INC. 99.75 1003111 GLASS DOCTOR 199.11 283744 COLEMAN, REGINALD O. 2918.00 283699 GLASS DOCTOR 224.80 283951 COLONIAL LIFE PREMIUM PROCESSING 2603.90 283860 GLASS DOCTOR 265.57 1003141 COMPUTECH 24.00 1003112 GOETTLE, SHANE C 3500.00 283865 COMPUTER STORE 100.00 283911 GOOSENECK IMPLEMENT 213.36 283745 COMPUTER STORE 27.99 1003113 GRAINGER 180.00 283953 CORE & MAIN 1875.52 1003114 GRAINGER 616.09 1003142 CREATIVE CONCRETE 57279.09 283700 GRAND FORKS FIRE EQUIPMENT 6138.00 283746 CREATIVE CONCRETE 5025.00 283912 GRAND HOTEL 259.20 283747 CREATIVE PRINTING 544.00 283701 GRANITE SPRINGS CO. 54.00 283748 CREDIT COLLECTIONS BUREAU 200.00 283861 GRANITE SPRINGS CO. 166.40 1003143 CREDIT COLLECTIONS BUREAU 200.00 284056 GRAPHICS LETTERING & TRIM 150.00 283749 CROSSCOUNTRY FREIGHT SOLUTIONS, INC 89.91 283702 GRAVEL PRODUCTS, INC. 191.61 283750 CUMMINS POWER, LLC 442.79 283703 GRAVEL PRODUCTS, INC. 1401.90 284068 CURT'S STARTER & ALT. SERVICE 113.52 283704 GRAVEL PRODUCTS, INC. 9259.67 1003144 D & J EQUIPMENT SALES & SERVICE, 694.38 283705 GRAYBAR 90.00 1003145 DACOTAH PAPER CO. 95.86 283706 HACH 50.00 284069 DACOTAH PAPER CO. 1441.64 1003115 HACH 1525.12 1003146 DAKOTA AGRONOMY PARTNERS, LLC 622.50 1003116 HANSON'S EXCAVATING 14679.00 283751 DAKOTA FIRE EXTINGUISHER 3826.88 1003117 HARLEYS 6.99 283752 DAKOTA FLUID POWER, INC 99.71 283707 HARLEYS 6.99 284070 DAKOTA FLUID POWER, INC 469.51 283913 HAWKINS, INC 18614.48 283753 DAKOTA FLUID POWER, INC 74.70 1003118 HAWKINS, INC 1875.00 283955 DAKOTA PROPERTY MANAGEMENT, LLC 29.20 284057 HAWKINS, INC 1826.00 284071 DAKOTA SUPPLY GROUP 52.57 1003119 HERMANSON, BROOK 23.00 283754 DAKOTA TRUCK & FARM 280.94 283914 HIGHT CONSTRUCTION 28693.40 283956 DAKOTA UNDERGROUND SPECIALTIES LLC 351573.00 283915 HOME DEPOT CREDIT SERVICES 18.75 283755 DAKOTALAND AUTOGLASS 225.00 283708 HOME DEPOT CREDIT SERVICES 10.76 283957 DAKOTALAND AUTOGLASS 185.00 283916 HOME DEPOT CREDIT SERVICES 435.60 1003147 DAVIDSON CONSTRUCTION 11000.00 283862 HOME OF ECONOMY 493.42 1003148 DELL MARKETING L.P. 2406.19 1003120 HOUSTON ENGINEERING, INC 20859.99 283866 DIRECTV 266.97 1003121 HOUSTON ENGINEERING, INC 252.00 283958 DOLAN CONSULTING GROUP 95.00 1003122 HP INC 8880.00 283959 DOMESTIC VIOLENCE CRISIS CENTE 1748.77 283863 HYDRO KLEAN 31840.34 284072 DORSEY & WHITNEY 10901.25 283864 INFORMATION TECHNOLOGY DEPARTMENT 2869.60 283962 DORSEY & WHITNEY 50000.00 283917 INTERNATIONAL MUNICIPAL LAWYERS AS 270.00 1003149 DUPREE, TOM 102.60 283709 INTERSTATE BATTERY SYSTEM 1129.66 283756 DYKE, DARREN 495.00 284059 J C PENNEY CO 31.29 1003150 DYNAMIC SAWING & CORING, LLC 700.00 283918 JERRY'S REPAIR & ALIGNMENT 85.00 283963 DYNAMIC SAWING & CORING, LLC 800.00 1003123 JH MEDICAL SUPPLY 189.71 283757 EBSCO INFORMATION SERVICES 1583.00 283710 JOHNSON CONTROLS 3021.85 1003151 ECOLAB 515.84 283711 JOHNSTONE SUPPLY 150.94 1003152 ECOLAB 144.59 283919 JULSON, MARCIA 49.87 283965 ECOLAB 555.00 1003124 KANO LABORATORIES 182.02 283758 ELDORADO NATIONAL - CALIFORNIA 70.34 283712 KEITH CONSOLIDATED INDUSTRIES, INC. 549.82 1003153 ELECTRO WATCHMAN INC 419.40 283713 KELLER PAVING AND LANDSCAPING 98216.45 283759 EMERGENCY AUTOMOTIVE TECHNOLOGIES 240.37 283714 KELLER PAVING AND LANDSCAPING 98816.62 283870  October 5, 2020 Regular City Council Meeting KELLER PAVING AND LANDSCAPING 14305.60 283966 ND FRATERNAL ORDER OF POLICE 712.50 283991 KELLER PAVING AND LANDSCAPING 82568.67 284073 ND FRATERNAL ORDER OF POLICE 712.50 284085 KIWANIS CLUB OF MINOT 150.00 284074 ND HOUSING FINANCE AGENCY 581.79 283799 KLJ ENGINEERING LLC (BISMARCK) 525.00 283761 ND LEAGUE OF CITIES 390.00 1003185 KOCINA, DAWN 1000.00 283762 ND SAFETY COUNCIL, INC. 65.00 283800 LANDMARK STRUCTURES 763857.00 283968 ND SAFETY COUNCIL, INC. 3235.00 283992 LANDRUM AND BROWN, INC 2440.00 283763 NEBRASKA CHILD SUPPORT PAYMENT 563.08 283876 LAWSON, DAN 50.00 283764 NEBRASKA CHILD SUPPORT PAYMENT 563.08 284086 LEMERE, CHARITY 55.20 283765 NEUHALFEN, RAY 50.00 284087 LEXISNEXIS MATTHEW BENDER 292.56 1003154 NEW TECH ROOFING LLC 1500.00 283993 LHOIST NORTH AMERICA OF MISSOURI 42957.83 283766 NIESS IMPRESSIONS 30.08 1003186 LHOIST NORTH AMERICA OF MISSOURI 21858.06 284075 NORTH COUNTRY SPORTSWEAR 387.00 1003187 LION 403.50 1003155 NORTH PRAIRIE RURAL WATER 210.69 1003188 LOAF N JUG 9.99 283969 NORTH WINDS TRUCK ACCESSORIES 439.90 283994 LOCATORS & SUPPLIES 507.42 283970 NORTHERN BRAKE 10.95 283802 LOWES PRINTING, INC. 827.40 283971 NORTHERN PLAINS EQUIPMENT CO., INC. 76.32 283803 LOWES PRINTING, INC. 60.00 1003156 NORTHERN TESTING 110.00 283804 LYLE'S MOVING 3500.00 283871 NORTHERN TESTING 477.00 284088 MACKEY, LAVAUN 25.00 283767 NORTHERN TRUCK EQUIPMENT CORP 253.36 283995 MADC 30416.67 283768 NORTHWEST TIRE AND RETREAD 5841.00 283806 MAGIC CITY GARAGE DOOR COMPANY 206.50 1003157 NORTHWEST TIRE AND RETREAD 2845.60 283996 MAILFINANCE 1296.00 1003158 NORTHWEST TIRE AND RETREAD 2535.44 1003189 MAIN ELECTRIC CONSTRUCTION 3288.16 283769 NORTHWESTERN POWER EQUIPMENT C 1301.10 1003190 MAIN ELECTRIC CONSTRUCTION 13426.91 284076 NOYES, JOSHUA 18.00 283807 MAK, SUHERMIN 25.00 283972 NOYES, JOSHUA 495.00 284089 MARCO, INC 523.80 283770 O'DAY EQUIP. INC. 9436.60 283808 MARCO, INC 196.50 283771 O'DAY EQUIP. INC. 66.78 1003191 MARCO, INC 175.00 283973 O'REILLY AUTO PARTS 7.40 283809 MARKETPLACE FOODS 212.00 283772 O'REILLY AUTO PARTS 47.46 1003192 MARKETPLACE FOODS 18.06 1003159 OCLC 2718.96 283810 MARS OF MINOT 240.00 1003160 OFFICE DEPOT 3422.68 1003194 MARSH PROPERTIES LLC 3904.00 283773 OK AUTOMOTIVE 146.98 1003195 MATERIAL TESTING 3922.00 1003161 OLSON'S TOWING 1540.00 283998 MAXAIR, LLC 164.10 283774 ONE CALL CONCEPTS, INC 998.45 283999 MENARDS 523.35 283775 ONLINE DAKOTA INFORMATION NETWORK 474.00 283811 MENARDS 278.95 283974 OVERHEAD DOOR CO. OF MINOT 145.50 283812 MENARDS 4079.92 1003166 OVERHEAD DOOR CO. OF MINOT 16.00 1003196 MICROSOFT CORPORATION 982.27 1003168 PACIFIC FIRE APPAREL 1845.00 283813 MILLER LAW OFFICE, P.C. 262.50 283776 PAPPENFUS, MATTHEW 2484.48 283814 MINOT AUTO 2266.54 283784 PARIZEK, ELISE 180.78 283815 MINOT AUTO 1452.94 283978 PETCO 223.96 1003197 MINOT AUTO 18.64 1003169 PITNEY BOWES INC. 294.18 1003198 MINOT AUTOMOTIVE CENTER 567.64 283979 PKG CONTRACTING, INC. 226698.06 283817 MINOT CHAMBER OF COMMERCE 300.00 283785 PKG CONTRACTING, INC. 64875.86 283877 MINOT CHAMBER OF COMMERCE 7500.00 283980 POLLARD WATER 72.14 1003199 MINOT CHAMBER OF COMMERCE 155.00 1003170 PRAIRIE SUPPLY 7.99 283819 MINOT CITY AUDITOR 20.00 283872 PRAIRIE SUPPLY 330.00 284002 MINOT COMMISSION ON AGING 8750.01 283786 PRAIRIE SUPPLY 36.50 1003200 MINOT CONVENTION&VISITORS BUR. 65325.79 283787 PRAXAIR DISTRIBUTION, INC. 488.19 1003201 MINOT CONVENTION&VISITORS BUR. 5117.17 283981 PRINGLE & HERIGSTAD, P.C. 499.35 283821 MINOT DAILY NEWS 896.04 283788 PROCOLLECT 1237.11 284090 MINOT DAILY NEWS 134.52 283873 PROTECH INTEGRATIONS LLC 207.47 283822 MINOT DAILY NEWS 844.36 283983 PROVIDENT LIFE & ACC INS CO 525.92 283823 MINOT DAILY NEWS 73.72 284077 PSYCHOLOGICAL RESOURCES 270.00 1003202 MINOT ELECTRIC .00 283984 PUBLIC AGENCY TRAINING COUNCIL 75.00 1003203 MINOT ELECTRIC 943.96 284078 PURE FILTRATION, LLC 648.28 1003204 MINOT ELECTRIC 2516.11 1003171 RAILROAD MANAGEMENT COMPANY III,LLC 258.95 284003 MINOT EMPLOYEE DONATIONS 735.42 283985 RALPH'S PLUMBING 1895.46 283824 MINOT EMPLOYEE DONATIONS 736.06 284079 RALPH'S PLUMBING 240.21 284004 MINOT LUMBER 32.54 1003172 RALPH'S PLUMBING 145.00 1003205 MINOT PARK DISTRICT 43563.90 283789 RDO EQUIPMENT 542.61 283825 MINOT PAVING 201633.21 283790 RDO EQUIPMENT 198.94 1003206 MINOT PAVING 9453.56 283986 REAL TIME TRANSLATIONS, INC 25.50 284005 MINOT RESTAURANT SUPPLY 26.55 1003173 RECORDED BOOKS 32.95 283826 MINOT SASH & DOOR, INC. 160.00 284080 RHI SUPPLY 437.02 1003207 MINOT VETERINARY CLINIC 2396.00 1003174 ROBISON, CARI 50.00 284006 MISC P CARD VENDOR 11910.39 1003180 ROLAC CONTRACTING 186217.70 284007 MISCELLANEOUS A/R 7.04 283738 ROLAC CONTRACTING 52039.51 284008 MISCELLANEOUS A/R 100.00 283760 ROSENTHAL, JONATHAN 940.19 283827 MISCELLANEOUS A/R 338.70 283816 ROTARY CLUB OF MINOT 216.00 284010 MISCELLANEOUS A/R 3713.52 283818 ROTELIUK, RONDEL 103.50 284091 MISCELLANEOUS A/R 82.17 283820 SACK, CALLEN 1080.00 283879 MISCELLANEOUS A/R 792.00 283954 SACK, REMI 1080.00 283880 MISCELLANEOUS A/R 785.50 284001 SANITATION PRODUCTS 1396.44 283828 MISCELLANEOUS A/R 948.00 284023 SANITATION PRODUCTS 1820.50 284011 MISCELLANEOUS A/R 974.00 284024 SCHEELS 247.97 1003208 MN CHILD SUPPORT PAYMENT CENTER 172.12 283874 SCHNEIDER, LISA 100.00 284012 MN CHILD SUPPORT PAYMENT CENTER 172.12 284081 SCHOCKS SAFE AND LOCK SERVICE 15.00 283881 MOODY'S INVESTORS SERVICE, INC. 42000.00 283791 SCHOCKS SAFE AND LOCK SERVICE 510.00 284013 MORSE, RANDY 1265.00 283875 SCHOCKS SAFE AND LOCK SERVICE 318.49 1003209 MR. LAWN 75.00 283792 SCHOLASTIC LIBRARY 114.32 1003210 MR. LAWN 195.00 284082 SCREENCLOUD 40.00 1003211 MUNICODE (MUNICIPAL CODE CORP.) 211.96 284083 SHERWIN WILLIAMS 82.68 1003212 MUUS LUMBER 24.97 1003181 SIMONSON'S 41.75 284014 MVTL LABORATORIES 823.00 1003182 SINCLAIR 20.80 284092 NAPA AUTO PARTS 2908.43 283797 SLAUTER, KELSEY 1880.00 284015 NAPA AUTO PARTS 1174.58 283988 SOLTIS BUSINESS FORMS CO. 104.25 284016 NAPA AUTO PARTS 799.99 1003183 SOURIS RIVER JOINT WATER RESOURCE 549031.85 284018 NATIONAL ASSOCIATION OF SCHOOL 40.00 1003184 SOUTH DAKOTA CHILD SUPPORT 188.31 283883 NATIONAL CHILD SAFETY COUNCIL 75.00 283798 SOUTH DAKOTA CHILD SUPPORT 188.31 284093 NATIONAL CHILD SAFETY COUNCIL 150.00 283989 SRF CONSULTING GROUP 1771.98 284019 NATIONAL PAYMENT CORPORATION 146.78 283990 SRT COMMUNICATIONS 9749.98 1003215 ND DEPT OF HEALTH 521.70 284084 STATE WATER COMMISSION 218153.21 283884  October 5, 2020 Regular City Council Meeting STAY BRIDGE SUITES 50.00 283830 WAGNER CONSTRUCTION 552438.01 283887 STEIN'S INC. 22.02 1003216 WAL MART 173.10 283848 STEVENS EQUIPMENT SUPPLY 17.30 1003217 WAL MART 9.96 284096 STRANDEMO, COLE 495.00 284094 WAL MART 208.85 1003233 SUN LIFE FINANCIAL 73.00 283831 WALKER, JACOB 40.00 284036 SUNDRE SAND & GRAVEL, INC. 664.44 283832 WALLWORK TRUCK CENTER 167.37 284037 SUNDRE SAND & GRAVEL, INC. 4823.00 284020 WANTZ, MACEY 64.40 283849 SWANA 581.00 1003218 WARD COUNTY AUDITOR 5365.00 283850 SWANSON & WARCUP, LTD 13414.97 284021 WARD COUNTY CLERK OF DIST. COURT 167000.00 284038 SWANSON & WARCUP, LTD 12612.40 1003219 WARD COUNTY LAW ENF RANGE 500.00 284039 SWANSTON EQUIPMENT 2579.97 283833 WARD COUNTY RECORDER 20.00 284040 SWENSON, DANA 19.97 283834 WASTE NOT RECYCLING LLC 9241.20 284041 TARGET 83.38 1003220 WATER ACCOUNT REFUNDS 72.84 283687 TEAM ELECTRONICS INC 443.00 283835 WATER ACCOUNT REFUNDS 26.71 283801 TEAM ELECTRONICS INC 1449.00 284022 WATER ACCOUNT REFUNDS 33.78 283829 TEAM ELECTRONICS INC 122.90 1003221 WATER ACCOUNT REFUNDS 10.00 283843 TEAM LAB CHEMICAL LLC 10269.50 1003222 WATER ACCOUNT REFUNDS 6.48 283867 TELEHEY, COREY 15.00 283836 WATER ACCOUNT REFUNDS 45.07 283868 THOMSON REUTERS-WEST PAYMENT CENTER 264.00 1003223 WATER ACCOUNT REFUNDS 15.00 283869 TIMMONS GROUP 21185.50 284025 WATER ACCOUNT REFUNDS 18.26 283878 TIMOTHY, SCOTT 35.00 283837 WATER ACCOUNT REFUNDS 37.52 283882 TITAN MACHINERY 88.25 283838 WATER ACCOUNT REFUNDS 14.28 283894 TNC INDUSTRIES, INC 660.90 1003224 WATER ACCOUNT REFUNDS 6.43 283909 TODD FERM CONSTRUCTION LLC 4599.00 283839 WATER ACCOUNT REFUNDS 4.25 283952 TODD FERM CONSTRUCTION LLC 3812.00 284095 WATER ACCOUNT REFUNDS 151.32 283964 TRACTOR SUPPLY CREDIT PLAN 139.98 284027 WATER ACCOUNT REFUNDS 48.81 283967 TRACTOR SUPPLY CREDIT PLAN 185.33 1003225 WATER ACCOUNT REFUNDS 4.93 284000 TRAFFIC CONTROL CORPORATION 3750.00 284028 WATER ACCOUNT REFUNDS 61.19 284009 TRANSOURCE TRUCK & EQUIPMENT, INC 1165.26 283840 WATER ACCOUNT REFUNDS 4.93 284026 TRANSPORTATION SECURITY CLEARINGHOU 995.00 1003226 WATER ACCOUNT REFUNDS 10.55 284033 TRI-N PROPANE 556.38 283841 WATER ACCOUNT REFUNDS 50.00 284046 TRINITY MEDICAL GROUP 1289.50 1003227 WATER ACCOUNT REFUNDS 56.01 284048 TYLER TECHNOLOGIES, INC 38899.00 283842 WATER ACCOUNT REFUNDS 24.98 284054 TYLER TECHNOLOGIES, INC 9519.00 284029 WATER ACCOUNT REFUNDS 69.41 284058 TYLER TECHNOLOGIES, INC 2100.00 1003228 WATTS ALTERATIONS 750.00 283851 U.S. POST OFFICE 5000.00 284030 WEST OAKS ANIMAL HOSPITAL 85.98 1003234 U.S. POST OFFICE 5.16 1003229 WESTERN STEEL AND PLUMBING 566.21 283852 ULTEIG 6738.25 283844 WESTERN STEEL AND PLUMBING 298.73 1003235 ULTEIG 66808.67 284097 WESTLIE FORD 405.27 283853 UNITED MAILING SERVICE 297.50 283845 WESTLIE FORD 976.59 284042 UNITED MAILING SERVICE 333.13 284031 WESTLIE TRUCK CENTER 1205.06 283854 UNITED RENTALS 259.40 1003230 WESTLIE TRUCK CENTER 149986.06 284044 UNUM LIFE INSURANCE COMPANY OF AMER 11885.44 283846 WESTLIE TRUCK CENTER 3300.47 1003236 UPS STORE #1423 132.61 1003231 WEYRAUCH, AMBER 2250.00 283888 USPS - FEE PAYMENTS 500.00 284032 WILBUR-ELLIS CO LLC 72.50 1003237 VANGUARD APPRAISALS 17975.00 283847 WSI CLAIM 251.20 284045 VANGUARD APPRAISALS 2800.00 283885 YARL'S TV & APPLIANCE 64.46 1003238 VERIZON WIRELESS 40.04 284034 3D SPECIALTIES INC. 1000.00 284047 VERIZON WIRELESS 3935.93 1003232 5.11 TACTICAL WEBSITE 131.63 1003239 VISIT MINOT 68364.57 283886 VOLK, DARRYL 1880.00 284035 TOTAL: $7,117,888.48 Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ADMINISTRATIVE APPROVALS Alderman Ross moved the City Council ratify the following administratively approved requests: 1. The Spot for a special event permit September 26, 2020 at the Regency Event Center (105 1st Avenue SE) 2. The Starving Rooster for a special event permit September 12 at the Regency Event Center (105 1st Avenue SE) 3. The Starving Rooster for a special event permit September 17, 2020 at the Regency Event Center (105 1st Avenue SE) 4. Off the Vine for a special event permit September 7, 2020 at Roosevelt Park, Shelter #3 5. Broadway Liquor for a special event permit September 10, 2020 at MAYSA Arena (2501 Burdick Expy West) 6. Capri Bar for a special event permit September 19 2020 outside 2030 Burdick Expy East 7. Elevation for a special event permit September 12-24, 2020 at The Depot (15 N Main Street) 8. The Tap Room for a special event permit September 4, 2020 at 305 4th Ave NE 9. The Spot for a special event permit September 5, 2020 at The Regency Event Center (105 1st Avenue SE) 10. Minot Lions Club to conduct a raffle December 8, 2020 at the Pour Farm (201 37th Ave SW) 11. Dance Company of Minot to conduct raffles, bingo and calendar raffle until June 30, 2021 at Dance Company of Minot (105 1st Street SE) 12. Minot High Trap Team to conduct a calendar raffle at Central Campus High School 13. ND Friends of the NRA State Fund Committee to conduct a raffle November 30, 2020 at Minot Rural Fire Department (400 31st Ave SW) 14. Pointe of View Winery for a special event permit September 19, 2020 at Oak Park (1300 4th Ave NW)  October 5, 2020 Regular City Council Meeting 15. Elevation for a special event permit October 3-17, 2020 at the Depot (15 N Main Street) 16. DCB Student Nurse Association to conduct a calendar raffle through December 2, 2020 at DCB Minot Trinity Health 5th Avenue (307 5th Ave SE) 17. Hometown Hero Outdoors to conduct a raffle September 17, 2020 at Broadway Liquors (1030 N Broadway) 18. Minotauros Booster Club to conduct raffles through June 30, 2020 at MAYSA Arena (2501 Burdick Expy West) 19. Checking for Charity to conduct a raffle September 26, 2020 at MAYSA Arena (2501 Burdick Expy West) 20. Minot Public School Foundation to conduct a raffle September 19, 2020 at Minot Public School Foundation (215 2nd Street SE) 21. Souris River Brewing for a special event permit September 19, 2020 on Main Street downtown 22. The Starving Rooster for a special event permit September 24, 2020 at Roosevelt Park Zoo (1219 Burdick Expy East) 23. Atypical Brewery for a special event permit September 26, 2020 at Alpenhorn Custom Woodworking (305 4th Ave NE) 24. The Spot for a special event permit October 2, 2020 outside 6 2nd Street NE Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5530 - AMEND THE 2020 ANNUAL BUDGET- PARKING RAMP ROOF AND DRAINAGE SYSTEM – SECOND READING – APPROVED Alderman Ross moved the City Council place ordinance no. 5530 on second reading amending the 2020 annual budget to increase the Parking Ramps Capital Project expenditures. Alderman Ross moved the City Council pass ordinance no. 5530 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5531 - AMEND THE 2020 ANNUAL BUDGET – MINOT INTERMODAL FACILITY CRISI GRANT AWARD – SECOND READING – APPROVED Alderman Ross moved the City Council place ordinance no. 5531 on second reading to amend the 2020 annual budget to increase the Engineering department professional service contract revenues and expenditures and increase the Sales Tax Economic Development expenditure for the State portion of the NDDOT Urban Agreement for the CRISI program grant. Motion seconded by Alderman Pitner and carried unanimously. Alderman Ross moved the City Council pass ordinance no. 5531 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5532 - NO PARKING ON N BROADWAY (US HIGHWAY 83) EAST FRONTAGE ROAD BETWEEN 35TH AVENUE NW AND 36TH AVENUE NW – SECOND READING – APPROVED Alderman Ross moved the City Council place ordinance no. 5532 on second reading to add parking restrictions to the following location: West side of the N Broadway (US Highway 83) East Frontage Road between 35th Avenue NW and 36th Avenue NW. Motion seconded by Alderman Pitner and carried unanimously. Alderman Ross moved the City Council pass ordinance no. 5532 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. 2020 STREET SEAL – FINAL PAYMENT (4469) – APPROVED Alderman Ross moved the City Council approve the final payment of $362,658.66 to be paid to Asphalt Preservation Company, Inc for the 2020 Street Seal project. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none.  October 5, 2020 Regular City Council Meeting ORDINANCE NO. 5533 - AMEND THE 2020 ANNUAL BUDGET- LIBRARY MEMORIAL REVENUE – FIRST READING – APPROVED Alderman Ross moved the City Council place ordinance no. 5533 on first reading to amend the 2020 annual budget to increase the Library Memorial revenues and operating and capital expenditures for the purpose of purchasing books & materials, an electric lift and other memorial expenditures. Motion seconded by Alderman Pitner and carried unanimously. Alderman Ross moved the City Council pass ordinance no. 5533 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5534 – AMEND THE 2020 ANNUAL BUDGET - RADAR SPEED TRAILER PURCHASE (PD0185) – FIRST READING – APPROVED Alderman Ross moved the City Council place ordinance no. 5534 on first reading amending the 2020 annual budget to increase Police capital equipment expenditures and revenues and decrease Police operation supplies expenditures and revenues for the purchase of a speed trailer funded by the FY2019 Edward Byrne JAG Grant. Motion seconded by Alderman Pitner and carried unanimously. Alderman Ross moved the City Council pass ordinance no. 5534 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ONE MILLION GALLON TANK DEMO – AWARD OF BID (PROJECT NUMBER 4488) – APPROVED Alderman Ross moved the City Council award the one-million-gallon tank demolition to Dig It Up Backhoe Service, Inc in the amount of $364,182.05. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ANNUAL INDEPENDENT FINANCIAL AUDIT SERVICES – APPROVED Alderman Ross moved the City Council approve Eide Bailly for the annual independent financial audit service for the years 2020-2024 and allow the Finance Director to negotiate the audit rates and sign the necessary agreements. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. EDISON ELEMENTARY SCHOOL SAFE ROUTES TO SCHOOL NDDOT CPM AGREEMENT (4505) – APPROVED Alderman Ross moved the City Council approve the CPM agreement with the NDDOT for Edison Elementary Safe Routes to School project and authorize the Mayor to sign the agreement. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. BURDICK EXPRESSWAY MAJOR REBABILITATION (4394) & BURDICK EXPRESSWAY ADA UPGRADES (4396) ENGINEERING AGREEMENT – APPROVED Alderman Ross moved the City Council approve the agreement with Apex Engineering Group for the Burdick Expressway Rehabilitation and ADA Upgrades and authorize the Mayor to sign the agreement. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. TRINITY REPLACEMENT CAMPUS - KLJ CONTRACT AMENDMENT NO. 2 FOR TASK ORDER NO. 2 – APPROVED  October 5, 2020 Regular City Council Meeting Alderman Ross moved the City Council approve the contract Amendment No. 2 for Task Order No. 2 with KLJ for Trinity Replacement Campus and authorize the Mayor to sign the amendment. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5535 – AMEND THE 2020 ANNUAL BUDGET- DONATION TO THE POLICE DEPARTMENT (PD0195) – FIRST READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5535 on first reading to accept local electrical companies’ donations to the Minot Police Department in the amount of $8,000 and amend the 2020 annual budget to increase the Police department operation supplies revenues and expenditures for the donations to be used to purchase an unmanned aircraft system. Motion seconded by Alderman Pitner. Alderwoman Evans said she would like to defer the item until they can get a better grasp of the policy regarding private donations given to for City governmental activities. She requested the City Attorney draft guidelines for donations. City Attorney Hendershot said they have accepted donations in the past from Trinity Health for Police K-9’s but the Finance Director can elaborate. Mr. Lakefield explained that since donations are not planned, they are not included in the annual budget. An amendment is needed to recognize the revenue and appropriate an expenditure. This same process has been followed for past donations and there is another agenda item approved on tonight’s agenda regarding a donation to the Library. Upon questioning by Alderwoman Evans, the Police Chief confirmed the Council hasn’t discussed unmanned aerial systems before. She said she would like to learn more about how UAS fits into the mission of the Police Department. She also mentioned the need to comply with Century Code and local laws and would like a written policy on its usage as a law enforcement tool. Chief Klug explained that the donation was made without a specific project in mind. He requested the budget amendment be approved to accept the donation and the project can be discussed later. Since there is a lengthy process before a UAV could be put in operation they will put a policy together before moving forward. He also mentioned that unmanned aerial vehicles are priced between $2,000-$50,000 so the donation would not fully cover the project. Chief Klug provided examples of when a UAS would be utilized including incidents with missing children, search and rescue, crime scene reconstruction, accident reconstruction, bomb team, community disasters. Police Officers are already trained regarding Century Code and local laws so compliance would not be an issue. Alderman Podrygula also shared concerns about privacy and civil liberties. He said, in the past the Fire Department declined a donation for a UAV due to ongoing costs. He suggested the Police Chief work with other departments to utilize the unmanned aircraft system for multiple purposes. Chief Klug assured the Council there is time to work with the Fire Department. He also said, they would follow all licensing rules and FAA regulations. Alderwoman Evans said this tool could be a great addition but she would like a policy outlined to ensure the public understands what uses this will have and what legal restraints exist. Chief Klug said, there are multiple policies to combine including their own policy program in the Police Department and a model policy by the International Association of Chiefs of Police. It will be an important piece when doing public displays. Alderwoman Evans moved to amend the motion to approve the budget amendment but address the Unmanned Aircraft System policy at a later time. Motion seconded by Alderman Podrygula and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. Alderwoman Olson thanked the electric companies for their donations. Alderman Jantzer moved the City Council place and pass ordinance no. 5535 on first reading as amended. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none.  October 5, 2020 Regular City Council Meeting PRESENTATION & RECOMMENDATIONS FROM FIRST DISTRICT HEALTH UNIT Lisa Clute, Executive Officer of First District Health Unit, shared updated statistics for the seven-county area in which they operate. She said that Trinity representatives were unable to attend the meeting but they are managing and have not had to change protocols. They are not short on hospital beds but have limited staff. First District Health Unit continues to conduct tests daily and labs are increasing capacity. MSU’s numbers have started to decline and information is updated on their website. Ms. Clute mentioned the weekly reports provided by the White House which she can pass along to the City Council. New guidance was provided by the Governor regarding masks and the need to quarantine. It is still up to individual businesses whether to require masks. She reminded that First District Health Unit does not restrict or permit events but large group gatherings are not recommended. Mayor Sipma asked if there are criteria that would result in increasing the risk level from yellow to orange. Ms. Clute stated, the Governor determines the risk level for each county but he has not indicated what would cause the change. They typically account for the 14-day rolling average of positive cases per 10,000 people. Alderwoman Evans asked if there was anything they can do as a governing body to help improve the situation. Ms. Clute said, all of the recommendations listed in the ND Smart Restart guidelines can reduce the spread. Limiting capacity inside, bar restrictions, and minimizing group gatherings would help. Mayor Sipma commented that he spoke with the Governor regarding enforcement and compliance of those guidelines which would be difficult. Alderman Podrygula expressed his concern about the trendlines and asked about the upcoming flu season. Ms. Clute responded by saying, they have seen an increase in flu vaccinations and are conducting them earlier than usual this year in anticipation of a possible COVID vaccine. They do not want to distribute both vaccinations at once. She then reminded, if a vaccine is available it would go to healthcare workers and first responders first. PROCLAMATION- INDIGENOUS PEOPLE'S DAY – APPROVED Alderwoman Evans moved the City Council adopt the proclamation for Indigenous People’s Day. Motion seconded by Alderman Podrygula. Tawny Trottier-Cale, member of the Standing Rock Sioux Tribe and descendent of the Turtle Mountain Band of Chippewa, came forward to express her support for the proclamation. She said, although it may not solve the issues facing the community today, it is a step toward continuing education in the region. Annette Mennum, Native American Center Director and Native American Cultural Awareness Club Advisor at MSU, distributed handouts to the Council. She spoke about the history of oppression of Native Americans and how attempts to suppress their culture haven’t worked because they are still active here in North Dakota. Jordan Laducer thanked the Council for their support and read a statement regarding the history of indigenous people and the injustices they suffered. Duane McGillis, spoke about his experience as an Elder and a Holy Man and expressed appreciation for recognizing Indigenous People’s Day. A vote was taken on the above motion by Alderwoman Evans, seconded by Alderman Podrygula and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. Mayor Sipma then read the Proclamation aloud:  October 5, 2020 Regular City Council Meeting A Resolution by The Mayor and City Council of Minot For the Observance of Indigenous Peoples Day on The Second Monday of October For the Purpose of Celebrating the Thriving Cultures and Positive Values of The Indigenous Peoples of Our Region. WHEREAS, the Mayor and City Council of Minot are committed to strengthening the Indigenous communities by promoting understanding, recognition, and respect for all cultures and to enrich the community as a whole and support empathy, integrity, humility, good stewardship of resources, fostering fellowship, and familial cohesion; and WHEREAS, the Mayor and City Council of Minot support Indigenous Peoples Day with the intention of bringing awareness and understanding to Minot’s diverse communities; and WHEREAS, the Mayor and City Council of Minot recognize that our city was built upon the lands of the Indigenous peoples of this region - the Mandan, Hidatsa, and Arikara nations; and WHEREAS, the Mayor and City Council of Minot understand that in order to close the equity gap, government, companies, universities and colleges, organization and other institutions should review and improve, if necessary, their policies and practices as they represent and impact Indigenous peoples; and WHEREAS, Indigenous Peoples Day was first proposed in 1977 to the United Nations’ “International Conference on Discrimination Against Indigenous Populations in the Americas”; and NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Council City of Minot, North Dakota, shall promote the well-being of our Indigenous communities; and BE IT RESOLVED by the Mayor and City Council of Minot that Indigenous People’s Day shall be an opportunity to celebrate the thriving cultures and positive values of the Indigenous Peoples of our region; WHEREUPON, the motion was declared duly passed and adopted this 5th day of October, 2020. PUBLIC HEARING- BUILDING RELOCATION: 1425 47TH AVENUE SW – APPROVED The City Council held a public hearing to consider a request by Jarald Nelson to relocate a 2007 year built, 2,806 square foot single-family residence and two accessory buildings from 909 54th Street NW, Minot, ND also known as Por Lying on S side of River in N25W S17-155-83 Harrison-S7; A8, to 1425 47th Ave SW, Minot, also known as Southview Addition Lot 2 Block 10 Afton-S70 A 2.01, subject to the following conditions: 1. A ten-thousand-dollar completion bond must be posted with the City of Minot prior to issuance of any permits for this work. 2. An approved approach permit assigned to 1425 47th Ave SW issued by Afton Township. 3. Application and approval of mechanical, electrical, plumbing, building permits for all new proposed construction. 4. Coordinate all relocation activities with public utilities and traffic authorities. 5. An approved foundation design in compliance with City of Minot building codes. 6. If required: plumbing, electrical and HVAC systems must be brought into compliance with current code requirements of the City of Minot. 7. All work at the new location must be in compliance with City of Minot building codes and zoning ordinances. 8. The exterior of the structure must be one consistent color arrangement of colors after relocation. 9. The property must be provided with proper site drainage, and must be landscaped in a manner similar to surrounding properties. Mr. Nelson came forward and said the building is being relocated because of a buyout of his property. There being no other comment, Alderman Jantzer moved the City Council close the public hearing and approve the request. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. CITY OF MINOT V. TONITE WE RIDE, INC. (EMINENT DOMAIN) 220 6TH STREET NE – APPROVED Alderwoman Olson moved the City Council accept a tentative agreement reached with property owners of Tonite We Ride, Inc and their attorney, which is as follows:  October 5, 2020 Regular City Council Meeting 1. Agree to purchase the Tonite We Ride property (Ben's Tavern) at 220 – 6th Street NE in Minot which is necessary for construction, operation and maintenance of the flood protection project for the amount of $88,000.00; 2. Property owner will petition the district court for reimbursement of reasonable attorney's fees and costs; and 3. Possession of property to be promptly transferred to City to allow construction of necessary flood protection. Motion seconded by Alderman Jantzer. Mayor Sipma acknowledged how difficult these situations are and thanked everyone for working together to come to an agreement. A vote was taken on the above motion by Alderwoman Olson, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. PERSONAL APPEARANCES Jasahel Stewart came forward to discuss the flag policy and recited several passages from the Bible. Christine Kavonius expressed her gratitude to the Council for embracing peace and equality regarding both, the LGBTQ flag and recognizing Indigenous People’s Day. Chad Chalmers spoke about transparency regarding the firing of the former City Manager. He raised issues with notes not being provided to him through a public record request. The City Attorney and City Clerk confirmed that the notes requested were attorney work product and are considered exempt records. All open records were provided to Mr. Chalmers with personal information redacted. Tim Baumann, representing the Minot Environmental Policy Group, spoke about their campaign to recognize businesses and non-profits for sustainable practices. He provided examples of the goals that participants have set to encourage actions promoting sustainability. Mayor Sipma said, he appreciates the direction the group has taken to encourage voluntary participation. Damon Kinchen responded to earlier comments by saying that religion should be practiced in the church and should be kept out of government. CITY MANAGER HIRING COMMITTEE Alderwoman Evans began by saying that she requested the item on the agenda so the Council could discuss potential committee members. The HR Director, Lisa Jundt said, in the past there have been two interview panels, one technical and one leadership. They were comprised of community members, staff and City Council representatives and had six members per panel. She suggested this round should be more Council driven. Upon questioning by the Mayor, the City Attorney stated, any Council appointments would be subject to open meeting laws and would be open to the public and noticed accordingly. After discussion, the Council agreed that they should be the final authority when deciding the next City Manager, however, they would like input from others in the community. Upon questioning by Alderman Ross, Ms. Jundt said there have been 50 applications submitted but she has not yet gotten the recommendations from the recruiter. Final interviews would likely be given to the top three or four candidates. Alderwoman Evans moved the City Council appoint the Committee of the Whole to conduct interviews for the City Manager position’s finalists. Motion seconded by Alderman Podrygula. The Council then discussed various methods to collect input and conduct interviews. The process could include a public forum, a presentation, or interviews by community stakeholders. No decisions were made on a process but the Council reiterated that although stakeholders may participate in the process the City Council has final authority.  October 5, 2020 Regular City Council Meeting Alderman Ross moved to amend the motion to also include a separate committee of stakeholders in the interview process. Motion seconded by Alderman Podrygula and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Ross, Sipma; nays: none Whereupon a vote was taken on the above motion by Alderwoman Evans, seconded by Alderman Podrygula as amended, and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Ross, Sipma; nays: none MISCELLANEOUS & DISCUSSION Mayor Sipma brought up a discussion he’d had with Governor Burgum regarding masking. He said, if Ward county is moved into the orange risk category, he would recommend a mask mandate for City-owned buildings. The Council discussed what buildings would be included such as City Hall and Public Works. Alderman Podrygula stated, it is their obligation to protect employees and he agreed they can exercise responsibility if the circumstances change to a higher level of alert. Alderwoman Olson said she would prefer to keep all buildings open and if masking will help continue business, then she supports it. Alderwoman Evans moved the City Council require masks for all visitors of City owned and operated buildings, effective immediately. Motion seconded by Alderman Podrygula. Acting City Manager Lakefield requested clarification on enforcement and asked what staff should do in a situation where a visitor refused to wear a mask. The City Attorney said the motion is in conflict with the current policy and asked if employees protected by plexiglass would have to comply with the mask requirement. She said, it might be difficult to enforce if employees are not required to wear one. She also requested clarification on penalties and if removal from the building would be the only action or if the Council would like to include additional penalties. Mr. Lakefield brought up the Airport and said it would be difficult for City staff to enforce a policy since City employees are not located throughout the entire building. Alderman Pitner moved the City Council table the motion until a policy is drafted by staff to address all of the concerns mentioned. Motion seconded by Alderman Ross and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Ross, Sipma; nays: Evans EXECUTIVE SESSION Mayor Sipma stated the next item on the agenda would be an executive session. The topic of this executive session is New City Manager Contract. The legal authority for closing this portion of the meeting is Pursuant to Authority of N.D.C.C. 44- 04-19.1(9) and N.D.C.C. 44-04-19.2. The City Council may hold an executive session to discuss negotiating strategy and/or provide negotiating instructions to its attorneys and other negotiators regarding the new City Manager contract, for which negotiation is reasonably likely to occur in the immediate future and discussion in an open meeting would have an adverse fiscal effect on the bargaining position of the City. Alderwoman Evans exited the meeting at 8:14 pm and returned at 8:16 pm. The Mayor stated, at this time, a motion would be needed in order to discuss the next topic in executive session rather than in an open meeting. Whereupon, Alderman Jantzer moved the City Council move to an executive session. Motion seconded by Alderman Ross. Acting City Manager Lakefield pointed out that the Executive Session was requested in tandem with the discussion on the hiring committee however, only the contract can be discussed in Executive Session.  October 5, 2020 Regular City Council Meeting Alderman Podrygula stated, he discussed the contract with the City Attorneys and was provided a preliminary draft. The Attorneys advised that it would be best to discuss specific details of the contract in Executive Session since it has a fiscal effect on the City’s negotiation strategy. A vote was taken on the motion by Alderman Jantzer, seconded by Alderman Ross and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Ross, Sipma; nays: none The Mayor then stated the executive session will be recorded and all members of the governing body are reminded to limit their discussion during the executive session to the announced topic. Any collective decision, collective commitment, or other final action by the governing body must occur after it reconvenes in an open meeting, unless final action is specifically required by law to be taken during the executive session. The prohibition on taking final action during the executive session did not apply to providing guidance or instructions to our attorney or negotiator. Mayor Sipma asked the members of the public attending the meeting to leave the room. He stated, the Council anticipated adjourning the executive session, and reconvening the open portion of the meeting at approximately 8:35 pm. The executive session began at 8:19 pm and was attended by all members of the City Council, as well as the Mayor, City Clerk, City Attorney, Assistant City Attorney, HR Director, Finance Director/Acting City Manager, and Public Information Officer. At 10:02 pm, Alderman Ross moved the City Council adjourn the executive session and return to the regular City Council meeting. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. The public was invited to return to the meeting room with the City Council meeting back in session. ADJOURNMENT There being no further business, Alderman Pitner moved the City Council meeting be adjourned. Motion seconded by Alderman Ross and carried unanimously. Meeting adjourned at 10:02 pm. ATTEST: ______________________________ APPROVED: _______________________________ Kelly Matalka, City Clerk Shaun Sipma, Mayor