City Council

December 7, 2020 Regular City Council Meeting MINOT CITY COUNCIL – SCHEDULED MEETING – DECEMBER 7, 2020 AT 5:31 P.M. ROLL CALL Members Present: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma Members Absent: None PLEDGE OF ALLEGIANCE Mayor Sipma presiding and led the City Council in the Pledge of Allegiance COVID-19 UPDATE Lisa Clute, Director of First District Health Unit, said the numbers for Ward county are trending in the right direction. The number of active cases is under 400; deaths in Ward county is at 144 and the cases per 10,000 have gone down. The 14-day positivity rate is still in the red zone at 12.4% and the goal is below 5% but it is improving. She encouraged people to continue mitigation efforts. There has been an increase in mask wearing since the City’s mandate and the Governor’s Executive Orders. They continue to monitor hospital and funeral home capacity daily and at this time there is no need for additional resources. They hope to see hospitalizations reduced. Ms. Clute continued by saying, demand for testing has decreased. She described the rapid testing pilot program taking place with Minot Public School staff. The rapid testing is about 95% accurate for positive readings but only 46% accurate on negative tests so it requires frequent follow-up. She explained the latest news from the CDC which changed quarantine guidance and allows opportunity for earlier testing. The ACIP determined priorities for phase 1 of vaccinations. First doses will go to healthcare providers and EMS workers, including Firefighters. She said that 6,850 Pfizer vaccinations will go to North Dakota December 14th and will be split between hospitals in Minot, Bismarck, Grand Forks and Fargo. An additional 7,800 Pfizer vaccinations will go to hospitals December 21st and 9,750 December 27th. There will also be 13,000 Moderna vaccinations sent to local public health units December 21st, followed by 5,700 Moderna vaccinations December 27th. She said they are working with Ward County Emergency Services to coordinate and distribute vaccines. First District Health Unit will be the primary providers to the general public and the vaccine information sheet is coming soon. Alderman Jantzer asked if the vaccine is done in two doses, to which Ms. Clute responded by saying, yes, the two doses are done 28 days apart. When the first vaccination is done, the second will be scheduled 28 days later. Alderwoman Evans asked if there was a reason the Pfizer vaccine is going to hospitals and the Moderna vaccine is going to health units. Ms. Clute explained that the Pfizer vaccine requires cold storage for which hospitals are better equipped. Once the vial is opened, they only have six hours to use it so it is more efficient for hospitals. Alderwoman Evans then asked if the Police Department would be included with Firefighters as a priority. Ms. Clute said that Police are included in tier access soon after. The Fire Department often go on EMS calls, which is why they are included with EMS. Upon further questioning by Alderwoman Evans about vaccinations for the general public, Ms. Clute said they do not have an answer yet. She said, they don’t know how many vaccinations First District Health Unit will receive but the vaccine is being distributed sooner than initially expected. Alderman Jantzer asked if there is a difference for those who had COVID compared to those who didn’t. Ms. Clute said, they encourage everyone to get the vaccine. She further explained that antibodies have been a challenge and there are differences in the viral load of each case. They continue to learn but there hasn’t been enough time to fully study it. Alderman Ross asked about concerns with the accuracy of the rapid tests. Ms. Clute said, standard testing has been slow to get results so the rapid testing is an inexpensive, quick way to determine positive cases. She explained that asymptomatic  December 7, 2020 Regular City Council Meeting positive cases are 95% accurate and it is the effective rate of negative cases that is more concerning. If the tests are done often, COVID cases can be caught. The tests are in large supply and the Governor is encouraging their use. Alderman Ross then asked about the number of deaths attributed to assisted living facilities, to which Ms. Clute said she would find the information and send it to him. Mr. Lakefield asked about the availability of rapid tests for the general population. Ms. Clute said there are advantages to using them in schools and long-term care facilities that can be tested frequently. As Ms. Clute concluded her update, Alderwoman Evans reminded the public that a COVID memorial project is in Minot for the week at Roosevelt Park. MAYOR’S REPORT The Mayor described some of his meetings and activities over the past month. November 3rd – COVID-19 Press Conference​ November 4th – COVID Coalition Zoom Meeting​ November 4th – Flood Control Home Acquisition Closing​ November 4th – Virtual Forum, City Manager Candidates​ November 5th – City Manager Interviews​ November 5th – Governor/Mayors Conference Call​ November 5th – Military Affairs Committee​ November 9th – Emergency Operation Center Meeting​ November 9th – Task Force 21 Meeting November 11th – COVID Coalition Meeting​ November 12th – MADC Board Meeting​ November 12th – Radio Interview, Joel Heitkamp Show​ November 12th – Special City Council Meeting​ November 13th – KMOT TV News Interview​ November 13th – ABC National News Interview​ November 13th – COVID Task Force Meeting​ November 16th – Special City Council Meeting​ November 16th – Regular City Council Meeting November 17th – Xcel Energy Annual Franchise Meeting​ November 17th – KMOT TV News Interview​ November 18th – Senator Majority Leader Wardner-Flood Control Update Tour​ November 18th – Flood Control & NAWS Legislative Financing Discussion​ November 19th – Prairie Public Radio Interview​ November 19th – KMOT TV News Interview​ November 20th – Special City Council Meeting​ November 20th – COVID Task Force Meeting​ November 21st – MSNBC Velshi Live Interview (7 a.m.) ​ November 23rd – KX News Interview November 24th – Governor/Mayors Teams Meeting​ November 27th – Downtown Christmas Greeting (Recorded)​ November 29th – MSNBC Velshi Live Interview (7 a.m.) ​ November 29th – New Yorker Zoom Interview with Atul Gawande​ December 2nd – COVID Coalition Meeting​ December 2nd – COVID-19 Task Force Meeting​ December 3rd – Military Affairs Committee​ December 4th – MADC Special Committee Meeting​ December 5th – Podcast Interview He also said, there were numerous phone calls, e-mails, and individual contact concerning City business. ​ The Mayor then reminded the community to shop local, not only in downtown but also bars, restaurants and hotels throughout Minot. He suggested purchasing gift cards to help struggling businesses during this difficult time.  December 7, 2020 Regular City Council Meeting Alderwoman Evans pointed out that the Mayor’s role is not a full-time position and recognized Mayor Sipma for his leadership and dedication. She said, he was given emergency powers which he has diligently and thoughtfully used during the pandemic. MAYORAL APPOINTMENTS – APPROVED Alderman Jantzer moved the City Council confirm the following Mayoral appointments: Visit Minot (CVB) Amanda Shappell reappointed with a term to expire December 31, 2023 Josh Galloway reappointed with a term to expire December 31, 2023 MAGIC Fund Screening Committee Travis Mowbray appointed with a term to expire December 2023 Civil Service Commission Pam Karpenko appointed with a term to expire December 2025 Motion seconded by Alderman Ross and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. CITY MANAGER REPORT Acting City Manager, David Lakefield, said there are only a few dates to mention in December; the City Council meeting December 21st and City offices will be closed December 24th, 25th and January 1st. He presented highlights from ongoing NDR projects. Zombie homes continue to be taken care of leaving only nine remaining. He said, the Resilient Homebuyer program has surpassed the goal of forgivable mortgage loans and they expect to have about 30 closings by the end of the year. The project has been a great success to help LMI households buy single family homes outside flood zone. Buyouts remain on schedule and are on track to acquire properties on a timely basis to keep pace with flood projects' schedules. Phase MI-1 of the Flood Control project opened the intersection of Fourth Avenue and Third Street Northeast to traffic. The temporary signal at Sixth Avenue and Third Street Northeast has been removed. Fourth Avenue is now open to traffic and roadway work is winding down for this construction season. The project’s completion is planned for 2021. Broadway Pump Station pump verification of operation is complete, which is a major milestone as this shows in the event of a flood, the new pumps would work to evacuate rain water and snow melt from the dry side of the flood protection. The MI-4A Maple Diversion South Utility Relocations Flood Protection Project started in August for relocation of municipal utilities in advance of flood protection features proposed as part of phase MI-4A Maple Diversion Project. A majority of the buried utilities west of 6th St SW along Western Ave and 4th Ave SW have been installed, and the remainder of the utility relocations (mainly east of 6th St SW) are to be completed in 2021. Western Avenue and 4th Avenue SW near Burdick Expressway are now open to traffic but roadways are temporarily surfaced with gravel for the winter season and will be paved next construction season. He warned that the railway crossing connecting Burdick Expressway to 4th Avenue SW has also been reopened with temporary concrete barriers for added safety, but the area is a quiet zone and trains will not be sounding their horns. Mr. Lakefield reported on future projects and how staff is preparing for them. Engineering is working with all departments to coordinate the projects included in the 2021-2025 CIP. They are also drafting and designing projects in Street Improvements, Street Sealing, Patching Curb & Gutter, and Concrete Maintenance. In addition, staff has spent hundreds of hours on new Asset Management Software. He announced that the Zoning Ordinance updates are now open for public comment. He provided links on the City website for the public to submit comments. Mr. Lakefield continued with an updated financial projection. He said that sales tax collections are better than they anticipated when the pandemic started and the revenue picture is also better than expected. Though optimistic, staff continues to manage budgets aggressively. He provided an updated chart demonstrating the difference between the 2020 budget and forecasted revenue, which indicated the actual variance is not as bad as they anticipated. Earlier in the year, projects were delayed to reduce expenditures but there are discussions to potentially add those projects back into their plans. He also provided the graph of sales tax collections over the past few years, which has always been variable.  December 7, 2020 Regular City Council Meeting He concluded his report by saying City Employee COVID impacts have greatly improved since the previous month. They are still utilizing remote working when necessary but there are less employees out sick or under quarantine. Alderman Pitner thanked Mr. Lakefield for filling in as Acting City Manager over the past several months. Mr. Lakefield said Mr. Stewart is being set up with a computer in anticipation of his start date and is excited to get started. CITY ATTORNEY REPORT The City Attorney submitted a written report. PUBLIC HEARING: MELLUM'S FIRST ADDITION The City Council held a public hearing to consider a request by Ashley Beach and Karla MacIver Nelson, to rezone Lot 1 & 2 of Mellum’s First Addition from C1, “Neighborhood Commercial District” to R1, “Single-Family Residential District” and to amend the Future Land Use Map of the Comprehensive Plan from “Neighborhood Commercial” to “Low Density Residential.” No one appeared on behalf of the application. Alderman Pitner moved the City Council close the public hearing and approve the request. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5549 – REZONING MELLUM'S FIRST ADDITION, LOTS 1 & 2 – FIRST READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5549 on first reading to change the zone from “C1” Neighborhood Commercial District to “R1” Single-Family Residential District on Mellum’s First Addition, Lots 1 & 2. Motion seconded by Alderman Jantzer and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5549 on first reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. RESOLUTION NO. 3679 – AMEND THE FUTURE LAND USE MAP- MELLUM'S FIRST ADDITION – APPROVED Alderman Pitner moved the City Council adopt resolution no 3679 to amend the Future Land Use Map of the Comprehensive Plan from “Neighborhood Commercial” to “Low Density Residential” on Mellum’s First Addition, Lots 1 & 2. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. CITY COUNCIL MINUTES – APPROVED Alderwoman Olson moved the City Council approve the minutes of the November 16th regular Council meeting and the minutes of the November 12th, November 16th and November 20th special Council meetings. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. BILLS & TRANSFERS – APPROVED Alderwoman Olson moved the City Council approve bills and transfers for the month of November in the amount of $6,690,967.03. 3D SPECIALTIES, INC. 16.8 BLUESTONE CONSTRUCTION, INC. 880629.25 ACKERMAN ESTVOLD 82261.88 BOPPRE LAW FIRM, PLLC 3272.73 AMERICAN PLANNING ASSOC 616 CENTRAL DAKOTA SPRINKLER 800 AMERICAN WELDING & GAS, INC. 3473.4 COOKIES FOR YOU 900 AQUA-PURE, INC. 13739.56 DOMESTIC VIOLENCE CRISIS CENTE 2061.42 AXON ENTERPRISE, INC. 449.25 DORSEY & WHITNEY 27473.3 BAKKE GRINOLDS WIEDERHOLT 1138.2 EMPLOYEE ONE TIME PAY 16.26  December 7, 2020 Regular City Council Meeting ENERBASE 1498.98 ND FRATERNAL ORDER OF POLICE 712.5 ENERBASE 191.26 ND STATE BOARD OF LAW EXAMINERS 1135.12 FIRST DISTRICT HEALTH UNIT 20833.34 NEBRASKA CHILD SUPPORT PAYMENT 563.08 FIRST WESTERN INSURANCE 10956.19 NORTH WINDS TRUCK ACCESSORIES 389.95 FLASH MOVING SERVICES 7000 NORTHWEST TIRE AND RETREAD 1874.23 FLEETMIND SOLUTIONS, INC. 1987.5 OFFICE FURNITURE RESOURCES 8758 GOETTLE LAW, PLLC 3500 PFM FINANCIAL ADVISORS LLC 100369 GOVHR USA 8500 PRAIRIE SUPPLY 53 LANDMARK STRUCTURES 143150 PROCOLLECT 126.6 LIECHTY HOMES, INC. 27900 PROTECH INTEGRATIONS, LLC 44.97 MADC 30416.67 REFUND ONE TIME PAY 150 MAIN ELECTRIC CONSTRUCTION 7764.59 REGENT BOOK COMPANY 44.05 MENARDS 85.92 ROBERT THOMAS CPA, LLC 1250 MIDWEST TAPE 311.93 RONDEL ROTELIUK 105.81 MINOT COMMISSION ON AGING 8750.01 ROTARY CLUB OF MINOT 186 MOTOROLA 228145.2 SANDY FLAGSTAD 20 ND DEPT OF TRANSPORTATION 2977.54 SANITATION PRODUCTS 339.69 ND ONE CALL, INC. 1017.9 SOURIS RIVER JOINT WATER RESOURCE 1162981.47 NORTH DAKOTA GUARANTY & TITLE 0 SOURIS VALLEY REGIONAL LODGE 7 2448 NORTHERN TESTING 480 SOUTH DAKOTA CHILD SUPPORT 188.31 ONE CALL CONCEPTS, INC. 472.25 SPEE-DEE DELIVERY SERVICE 63.26 SCHULTZ PROEPRTY MAINTENANCE, LLC 950 SUHERMIN MAK 25 SKJOLDAL, RANDY 1695 SUNDRE SAND & GRAVEL, INC. 24712.31 TED BOLTON 400 SWANSTON EQUIPMENT 1261.55 UNITED MAILING SERVICE 352.92 TERMINAL SUPPLY CO. 32.15 VISIT MINOT 2322.93 TRAFFIC CONTROL CORPORATION 760 WATER BILLING ONE TIME PAY 6.48 U.S. POST OFFICE 5000 WATER BILLING ONE TIME PAY 37.9 WAGNER CONSTRUCTION 626240.65 WATER BILLING ONE TIME PAY 40.44 WARD COUNTY LAW ENF TRAINING C 500 WATER BILLING ONE TIME PAY 45.33 WATER BILLING ONE TIME PAY 7.19 ACME TOOLS 325.84 WATER BILLING ONE TIME PAY 82.77 ADVANCED BUSINESS METHODS 145 WATER BILLING ONE TIME PAY 8.69 ALL AMERICAN TROPHIES 54.45 WATER BILLING ONE TIME PAY 5.74 ALL SEASON ARENA 305.12 WATER BILLING ONE TIME PAY 9.48 AMERICAN BANK CENTER 156972.46 WEBSOFT DEVELOPERS, INC. 5000 AMERICAN WELDING & GAS, INC. 4153.2 WESTLIE FORD 331.21 ARCHKEY TECHNOLOGIES 10960 WESTLIE TRUCK CENTER 4877.5 ASSETWORKS 5189.59 VERENDRYE ELECTRIC 32.73 BAKKE GRINOLDS WIEDERHOLT 4670.5 VERENDRYE ELECTRIC 7.66 BECHTOLD PAVING 6715 VERENDRYE ELECTRIC 5.55 BENTZ DELIVERY 37.95 VERENDRYE ELECTRIC 24.76 BNSF RAILWAY COMPANY 250 VERENDRYE ELECTRIC 24.55 BRENT CASTLEMAN 50 VERENDRYE ELECTRIC 24.35 BUTLER MACHINERY CO. 200.03 VERENDRYE ELECTRIC 805.48 CARI ROBISON 50 VERENDRYE ELECTRIC 24.45 CARMEN ASHAM 327.98 VERENDRYE ELECTRIC 281.67 CENTRAL MACHINING&PUMP REPAIR 328 VERENDRYE ELECTRIC 107.93 CITY OF MINOT 25 VERENDRYE ELECTRIC 101.45 COMPUTER STORE 2369.94 VERENDRYE ELECTRIC 92.49 CREATIVE CONCRETE 11304 VERENDRYE ELECTRIC 35 CREDIT COLLECTIONS BUREAU 200 VERENDRYE ELECTRIC 58.01 CURT'S STARTER & ALT. SERVICE 164.89 VERENDRYE ELECTRIC 161.45 DAKOTA TRUCK & FARM 0 VERENDRYE ELECTRIC 112.94 EBSCO 2115 VERENDRYE ELECTRIC 154.09 EDND 150 VERENDRYE ELECTRIC 48.5 EILEEN BEAN 17.83 VERENDRYE ELECTRIC 161.77 ELDORADO NATIONAL - CALIFORNIA 692.44 VERENDRYE ELECTRIC 160.49 EMERGENCY AUTOMOTIVE TECHNOLOGIES 312.45 VERENDRYE ELECTRIC 187.46 ENERBASE 26759.39 VERENDRYE ELECTRIC 434.09 FACTORY MOTOR PARTS 977.96 VERENDRYE ELECTRIC 252.49 FASTENAL COMPANY 3.5 VERENDRYE ELECTRIC 48.78 FIRST INTERNATIONAL BANK & TRUST 610 VERENDRYE ELECTRIC 141.93 GENERAL TRADING 226.29 VERENDRYE ELECTRIC 15.25 GILLIG, LLC 470.84 VERENDRYE ELECTRIC 61.37 GRAINGER 345.98 VERENDRYE ELECTRIC 55.41 HARLEYS 9.99 VERENDRYE ELECTRIC 215.4 HAWKINS, INC. 11021.11 VERENDRYE ELECTRIC 291.93 HERC-U-LIFT 37.21 VERENDRYE ELECTRIC 33.56 HUBER SPRINKLER SERVICE 5016.55 VERENDRYE ELECTRIC 160.89 INTERSTATE BATTERY SYSTEM 196.9 VERENDRYE ELECTRIC 295.13 JACOB WALKER 72 VERENDRYE ELECTRIC 276.58 JERRY'S REPAIR & ALIGNMENT 85 VERENDRYE ELECTRIC 44.95 JESSEN ROOFING, INC. 29690 VERENDRYE ELECTRIC 43.18 JOHN DEERE FINANCIAL 214.22 VERENDRYE ELECTRIC 22.5 LEARNING OPPORTUNITIES, INC. 687.07 VERENDRYE ELECTRIC 40.6 LHOIST NORTH AMERICA OF MISSOURI 14667.18 VERENDRYE ELECTRIC 34.39 M & S SHEET METAL, INC. 762.76 VERENDRYE ELECTRIC 243.93 M-B COMPANY 6080 VERENDRYE ELECTRIC 54.27 MAIN ELECTRIC CONSTRUCTION 11050.26 VERENDRYE ELECTRIC 213.75 MARSHAL LIDDELL 100 VERENDRYE ELECTRIC 41.64 MINOT AUTO 1131.87 VERENDRYE ELECTRIC 141.93 MINOT CHAMBER OF COMMERCE 140 VERENDRYE ELECTRIC 160.57 MINOT CONVENTION&VISITORS BUR. 15061.86 VERENDRYE ELECTRIC 457.61 MINOT DAILY NEWS 1017.64 VERENDRYE ELECTRIC 193.21 MINOT ELECTRIC 1908.68 VERENDRYE ELECTRIC 69.85 MINOT EMPLOYEE DONATIONS 734.28 VERENDRYE ELECTRIC 133.05 MINOT PARK DISTRICT 4000 VERENDRYE ELECTRIC 173.69 MINOT PAVING 501489.13 VERENDRYE ELECTRIC 53.03 MN CHILD SUPPORT PAYMENT CENTER 172.12 VERENDRYE ELECTRIC 573.41 NAPA AUTO PARTS 999.28 VERENDRYE ELECTRIC 140.57 NATIONAL PAYMENT CORPORATION 212.96 VERENDRYE ELECTRIC 74.01 ND CHILD SUPPORT 25 VERENDRYE ELECTRIC 23.72 ND DEPT OF TRANSPORTATION 673014.42 VERENDRYE ELECTRIC 145.13  December 7, 2020 Regular City Council Meeting VERENDRYE ELECTRIC 42.88 GARY ELLINGSON 1415 VERENDRYE ELECTRIC 458.17 GENERAL ONE TIME PAY 10 VERENDRYE ELECTRIC 99.13 GENERAL TRADING 50.61 VERENDRYE ELECTRIC 38.54 GERDAU RECYCLING 655.42 VERENDRYE ELECTRIC 53.65 H&H TRUCKING 4895.59 VERENDRYE ELECTRIC 155.13 HANSON AUTO CRUSHING & TRUCKING 123945.8 VERENDRYE ELECTRIC 113.87 HARLOW'S BUS SALES, INC. 64.47 VERENDRYE ELECTRIC 162.09 HERC-U-LIFT 107.34 VERENDRYE ELECTRIC 165.29 HOME DEPOT CREDIT SERVICES 11.96 VERENDRYE ELECTRIC 154.01 HOME OF ECONOMY 10.98 VERENDRYE ELECTRIC 195.85 HOUSTON ENGINEERING, INC. 3030.55 VERENDRYE ELECTRIC 160.49 HYDRO KLEAN 238919.43 VERENDRYE ELECTRIC 334.65 INFORMATION TECHNOLOGY DEPARTMENT 2775.2 VERENDRYE ELECTRIC 174.17 JERRY'S REPAIR & ALIGNMENT 85 VERENDRYE ELECTRIC 224.81 KALIX 40.33 VERENDRYE ELECTRIC 145.85 KLJ ENGINEERING, LLC 11080 VERENDRYE ELECTRIC 139.21 LOCATORS & SUPPLIES 204.68 VERENDRYE ELECTRIC 338.49 M & S SHEET METAL, INC. 1475.77 VERENDRYE ELECTRIC 49.5 MAGIC CITY GARAGE DOOR COMPANY 215.5 VERENDRYE ELECTRIC 112.89 MAIN ELECTRIC CONSTRUCTION 19868.47 VERENDRYE ELECTRIC 84.25 MARCHUS-BATTERIES PLUS 202.6 VERENDRYE ELECTRIC 59.93 MARCO, INC. 245.24 VERENDRYE ELECTRIC 41.54 MARCO, INC. 206.33 VERENDRYE ELECTRIC 51.26 MELANIE MOORE 23 VERENDRYE ELECTRIC 143.54 MENARDS 11.76 VERENDRYE ELECTRIC 26.31 MIDSTATES WIRELESS, INC. 125 VERENDRYE ELECTRIC 92.24 MIDWEST TAPE 438.67 VERENDRYE ELECTRIC 176.08 MILLER LAW OFFICE, P.C. 325 VERENDRYE ELECTRIC 66.99 MINOT AUTO 496.06 VERENDRYE ELECTRIC 64.73 MINOT CONVENTION&VISITORS BUR. 14949.15 VERENDRYE ELECTRIC 165.45 MINOT DAILY NEWS 2128 VERENDRYE ELECTRIC 1127.23 MINOT EMPLOYEE DONATIONS 742.86 VERENDRYE ELECTRIC 176.5 MINOT PAVING 19377.93 VERENDRYE ELECTRIC 17593.65 MN CHILD SUPPORT PAYMENT CENTER 172.12 VERENDRYE ELECTRIC 68.95 NAPA AUTO PARTS 873.64 VERENDRYE ELECTRIC 31.18 ND DEPT OF TRANSPORTATION 49411.24 VERENDRYE ELECTRIC 46.7 ND FRATERNAL ORDER OF POLICE 712.5 VERENDRYE ELECTRIC 4641.43 ND HOUSING FINANCE AGENCY 3348.87 VERENDRYE ELECTRIC 43.2 ND INSURANCE DEPT 176587.42 VERENDRYE ELECTRIC 39.5 NEBRASKA CHILD SUPPORT PAYMENT 563.08 VERENDRYE ELECTRIC 42.62 NORTHERN BRAKE 372 VERENDRYE ELECTRIC 20195.01 NORTHWEST TIRE AND RETREAD 4674.39 VERENDRYE ELECTRIC 43.23 OFF BROADWAY LAUNDROMAT 223.09 VERENDRYE ELECTRIC 45.26 OLSON & BURNS, PC 8000 VERENDRYE ELECTRIC 53.23 OLSON & BURNS, PC 13000 VERENDRYE ELECTRIC 55.04 OLSON'S TOWING 1455 VERENDRYE ELECTRIC 167.29 PITNEY BOWES RESERVE ACCOUNT 1000 VERENDRYE ELECTRIC 43.02 POST CONSTRUCTION COMPANY 368656.08 VERENDRYE ELECTRIC 52.61 PRAXAIR DISTRIBUTION, INC. 55.29 VERENDRYE ELECTRIC 949.51 PROCOLLECT 699.71 VERENDRYE ELECTRIC 55.25 PROTECH INTEGRATIONS, LLC 599.76 VERENDRYE ELECTRIC 37.6 RAY O. AGBABIAKA 1005.15 VERENDRYE ELECTRIC 82.83 REFUND ONE TIME PAY 25 VERENDRYE ELECTRIC 91.58 RODNEY BRIAN NEUHALFEN 50 VERENDRYE ELECTRIC 41.22 SANITATION PRODUCTS 26949.72 VERENDRYE ELECTRIC 193.98 SCHAEFER SYSTEMS INTERNALTIONAL 27421.49 VERENDRYE ELECTRIC 1827.64 SCOTT TIMOTHY 237.51 VERENDRYE ELECTRIC 1599.25 SECURITY PLUS 55 VERENDRYE ELECTRIC 39.98 SOARING EAGLE OUTERWEAR, LLC 120 VERENDRYE ELECTRIC 509.86 SOUTH DAKOTA CHILD SUPPORT 188.31 VERENDRYE ELECTRIC 1000.34 SOUTHEAST MUFFLER 153 ACME TOOLS 198.84 STATE WATER COMMISSION 44823.44 ADVANCED BUSINESS METHODS 226.71 STEEN CONSTRUCTION CO. 95358.29 ALL SEASON ARENA 5810.75 STOP AND SHOP 25.8 AMAZON 2939.52 SUHERMIN MAK 130 APEX ENGINEERING GROUP 79825.63 SUNDRE SAND & GRAVEL, INC. 20119.68 ATCO INTERNATIONAL 115 SWANSTON EQUIPMENT 1486.04 BECHTOLD PAVING 86042.6 TAMRA SIVERTSON 25 BLUESTONE CONSTRUCTION, INC. 23730.43 TARGET 605.2 CENTRAL MACHINING&PUMP REPAIR 97 TIMMONS GROUP 23377.18 CREDIT COLLECTIONS BUREAU 200 TRINITY HEALTH 10 DAKOTA FLUID POWER, INC. 31.75 TRINITY MEDICAL GROUP 3101.5 EAPC 2450 TYLER TECHNOLOGIES, INC. 7000 ECOLAB PEST ELIMINATION DIVISION 144.59 ULTEIG 45331.47 ELDORADO NATIONAL - CALIFORNIA 104.38 VERIZON WIRELESS 20.02 EMERGENCY AUTOMOTIVE TECHNOLOGIES 362.87 WARD COUNTY RECORDER 20 EMILY GOFF 1120 WATER BILLING ONE TIME PAY 17 EMPLOYEE ONE TIME PAY 11 WATER BILLING ONE TIME PAY 80.27 EMPLOYEE ONE TIME PAY 11 WATER BILLING ONE TIME PAY 25.96 EMPLOYEE ONE TIME PAY 238.95 WATER BILLING ONE TIME PAY 75.8 EMPLOYEE ONE TIME PAY 25 WATER BILLING ONE TIME PAY 127.45 ENERBASE 6540.66 WATER BILLING ONE TIME PAY 12.48 FACTORY MOTOR PARTS 668.37 WATER BILLING ONE TIME PAY 1870.3 FARSTAD OIL CO 16504.9 WATER BILLING ONE TIME PAY 234.06 FIRST INTERNATIONAL BANK & TRUST 610 WATER BILLING ONE TIME PAY 7.97 FIRST SPEAR 9031.42 WATER BILLING ONE TIME PAY 5.74 FLASH MOVING SERVICES 15000 WATER BILLING ONE TIME PAY 45.07 GAFFANEYS 24.95 WESTLIE TRUCK CENTER 477.26 GALE 210.67 Total 6690967.03  December 7, 2020 Regular City Council Meeting Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. PAYROLL: OCTOBER 25, 2020 THROUGH NOVEMBER 21, 2020 – APPROVED Alderwoman Olson moved the City Council approve payroll for the period of October 25, 2020 through November 21, 2020 in the amount of $2,058,608.14. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5545 – REZONE HIGHLANDER ESTATES 2ND ADDITION, LOTS 1, 2, 4, & 8 – SECOND READING – APPROVED Alderwoman Olson moved the City Council place ordinance no. 5545 on second reading to rezone Lots 1, 2, 4, & 8, Highlander Estates 2nd Addition from C1, “Neighborhood Commercial District” to C2, “General Commercial District.” Motion seconded by Alderman Pitner and carried unanimously. Alderwoman Olson moved the City Council pass ordinance no. 5545 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5547 – ZONING ORDINANCE TEXT AMENDMENT CHAPTER 20 - FLOOD PROTECTION REQUIREMENTS – SECOND READING – APPROVED Alderwoman Olson moved the City Council place ordinance no. 5547 on second reading to amend Chapter 20 of the Minot Zoning Ordinance. Changes include formatting adjustments, clarifying language surrounding structural equipment such as heating, plumbing, and ventilation systems to be elevated at least one foot above base flood elevation, and the addition of a severability clause. Motion seconded by Alderman Pitner and carried unanimously. Alderwoman Olson moved the City Council pass ordinance no. 5547 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5548 - AMEND CHAPTER 24 - PERSONNEL CODE SEC. 24-64 ANNUAL LEAVE – SECOND READING – APPROVED Alderwoman Olson moved the City Council place ordinance no. 5548 on second reading amending Section 24-64 (Annual Leave) of the City of Minot Code of Ordinances. Motion seconded by Alderman Pitner and carried unanimously. Alderwoman Olson moved the City Council pass ordinance no. 5548 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. 2020 WATERMAIN REPLACEMENT – FINAL PAYMENT (CITY PROJECT NO. 4493) – APPROVED Alderwoman Olson moved the City Council approve the final payment for the 2020 Water Main Replacement Project to Post Construction in the amount of $105,764.99. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. 4507 - 2020 PAVEMENT MARKINGS – FINAL PAYMENT – APPROVED Alderwoman Olson moved the City Council approve the final payment of $174,890.35 to be paid to West River Striping Company for 2020 Pavement Markings. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. LANDFILL 6-WAY DOZER (PROJECT NUMBER 4574) – APPROVED  December 7, 2020 Regular City Council Meeting Alderwoman Olson moved the City Council award the bid for a lease on a new landfill dozer to RDO Equipment Co in the amount of $58,975.03 per year for 5 years. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. LANDFILL SCRAPER (PROJECT NUMBER 4575) – APPROVED Alderwoman Olson moved the City Council award the bid for a lease on a new landfill scraper to Butler Machinery in the amount of $125,190.62 per year for 5 years. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. BURDICK EXPRESSWAY MAJOR REHABILITATION (4394) & BURDICK EXPRESSWAY ADA UPGRADES (4396) BID CONCURRENCE – APPROVED Alderwoman Olson moved the City Council concur with the low bid award to Ti-Zack Concrete Inc in the amount of $2,089,618.60 for the Burdick Expressway Major Rehabilitation project and ADA Upgrades project. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5550 - 2021 DOMESTIC VIOLENCE CRISIS CENTER JAG (2021200001) – FIRST READING – APPROVED Alderwoman Olson moved the City Council place ordinance no. 5550 on first reading to amend the 2021 annual budget to increase the Pass-Through Grants Fund federal revenues and expenditures for the FY2021 grant award from the U.S. Department Of Justice’s JAG program for the Domestic Violence Crisis Center. Motion seconded by Alderman Pitner and carried unanimously. Alderwoman Olson moved the City Council pass ordinance no. 5550 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. DVCC COVID FUNDING GRANT APPLICATION- CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING (CESF) – APPROVED Alderwoman Olson moved the City Council grant approval for the Domestic Violence Crisis Center to apply for the Coronavirus Emergency Supplemental Funding (CESF) through the North Dakota Office of Attorney General, utilizing the City of Minot as a pass-through entity, and authorize the Finance Director to sign the application. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5551 – AMEND THE 2020 ANNUAL BUDGET- MAGIC CITY DISCOVERY CENTER GRANT AWARD (ST2P28 / 2020720001) – FIRST READING – APPROVED Alderwoman Olson moved the City Council place ordinance no. 5551 on first reading to amend the 2020 annual budget to increase the Community Facilities fund pass-through revenues and expenditures for the grant award from the U.S. Department of Defense’s Defense Community Infrastructure Pilot Program to the Magic City Discovery Center. Motion seconded by Alderman Pitner and carried unanimously. Alderwoman Olson moved the City Council pass ordinance no. 5551 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. AUTHORIZING RESOLUTION TO APPLY FOR NDDOT SECTION 5311 TRANSIT OPERATING GRANT – APPROVED  December 7, 2020 Regular City Council Meeting Alderwoman Olson moved the City Council allow the Transit Department to apply for a NDDOT Section 5311 Operating and Maintenance grant, authorize the Mayor sign the Authorizing Resolution and authorize the Public Works Director to sign any other documents associated with this grant application. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5552 – AMEND THE 2020 ANNUAL BUDGET NDDOT FFY 2021 TRAFFIC SAFETY GRANT (202020014-202020018) – FIRST READING – APPROVED Alderwoman Olson moved the City Council place ordinance no. 5552 on first reading to amend the 2020 annual budget to increase the Police department overtime salaries and benefits revenues and expenditures for the FY20-21 Traffic Safety grants awarded by the North Dakota Department of Transportation. Motion seconded by Alderman Pitner and carried unanimously. Alderwoman Olson moved the City Council pass ordinance no. 5552 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5553 - 31ST AVE SE RECONSTRUCTION BUDGET AMENDMENT (4331) – FIRST READING – APPROVED Alderwoman Olson moved the City Council place ordinance no. 5553 on first reading to amend the 2020 annual budget to increase street department street improvement for homeowner sprinkler repairs required for 31st Ave SE reconstruction and approve the transfer from Highway Reserves/Capital Infrastructure to General Fund. Motion seconded by Alderman Pitner and carried unanimously. Alderwoman Olson moved the City Council pass ordinance no. 5553 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. CHANGE ORDER #2, DRAINAGE & STORMWATER IMPROVEMENT (2018500005) – APPROVED Alderwoman Olson moved the City Council approve the change order for the ongoing Drainage & Stormwater Improvement Project and authorize the Mayor to sign any applicable documentation. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5554 – AMEND THE 2020 ANNUAL BUDGET- DRAINAGE & STORMWATER IMPROVEMENT – FIRST READING – APPROVED Alderwoman Olson moved the City Council place ordinance no. 5554 on first reading to amend the 2020 annual airport budget to increase the Airport capital expenses for additional costs for the wetland delineation and culture report. Motion seconded by Alderman Pitner and carried unanimously. Alderwoman Olson moved the City Council pass ordinance no. 5554 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. 4577 – 2023 NDDOT TRANSPORTATION ALTERNATIVES – BEL AIR ELEMENTARY SAFE ROUTES TO SCHOOL – APPROVED Alderwoman Olson moved the City Council approve the cost participation with the North Dakota Department of Transportation (NDDOT) for the Bel Air Elementary Safe Routes to School project, contingent upon project selection from the NDDOT. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. 4581 – 2024 NDDOT TRANSPORTATION ALTERNATIVES – WASHINGTON ELEMENTARY SAFE ROUTES TO SCHOOL – APPROVED  December 7, 2020 Regular City Council Meeting Alderwoman Olson moved the City Council approve the cost participation with the North Dakota Department of Transportation (NDDOT) for the Washington Elementary Safe Routes to School project, contingent upon project selection from the NDDOT. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. REEF PARKING, CONTRACT EXTENSION – APPROVED Alderwoman Olson moved the City Council approve the proposed 120-day contract extension with REEF Parking Management, authorize the Airport Director to communicate Council’s approval to REEF and direct Staff to develop an RFP for parking services to commence in Q2 2021. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. OFFER RENEWAL OPTION OF LEASE TERMS TO OAKWELLS COMMUTER RAIL, LLC, FOR FOOD, BEVERAGE, VENDING, AND RETAIL CONCESSION AGREEMENT AT THE MINOT INTERNATIONAL AIRPORT (MOT) – APPROVED Alderwoman Olson moved the City Council approve renewal option of lease terms to Oakwells Commuter Rail, LLC, as food and beverage concessionaire at the Minot International Airport (MOT) and authorize the Mayor to sign any applicable documentation. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. RETAIL BEER LICENSE- FARMERS UNION OIL CO. DBA ENERBASE – APPROVED Alderwoman Olson moved the City Council approve the Retail Beer License for Farmers Union Oil Co. dba Enerbase operating at 3630 South Broadway. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. RETAIL BEER LICENSE- SERVMORE 4 MINOT, LLC DBA SAFARI FUELS 104 – APPROVED Alderwoman Olson moved the City Council approve the Retail Beer and Wine License for Servmore 4 Minot, LLC dba Safari Fuels 104 operating at 1500 37th Ave SW. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. GAMING SITE AUTHORIZATIONS- THE AGGIE FOUNDATION – APPROVED Alderwoman Olson moved the City Council approve the gaming site authorization for The Aggie Foundation to install pull tabs at East End (400 Central Avenue E #102) and Dakota Burger Company (315 Main Street S #200). Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. AUCTION FLOOD BUYOUT STRUCTURES, SALVAGE & BLIGHT LAND – APPROVED Alderwoman Olson moved the City Council authorize auction of flood buyout structures, structures’ salvage, and cleared land on Spot Blight of the following properties: 220 6th Street NE (Contents Salvage), 1424 First Avenue SE (Structure), 517 12th Street SW (Structure), 222 16th Street SE (Structure), 216 16th Street SE (Structure), 1221 Railway Avenue (Structure), 114 7th Street NW land (Spot Blight), 818 6th Ave. NW land (Spot Blight).  December 7, 2020 Regular City Council Meeting Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. DONATION OF A 1977 AM GENERAL TRANSIT BUS TO MIDWEST BUS MUSEUM – APPROVED Alderwoman Olson moved the City Council allow the Transit Department to donate one 1977 AM General Transit bus to the Midwest Bus Museum in Bangor Wisconsin and authorize the Public Works Director to approve and sign any documentation that would go with this donation. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. RENAISSANCE ZONE CASE NO. 92, FINAL APPROVAL, AKSAL GROUP – APPROVED Alderwoman Olson moved the City Council grant final approval of an application for a Renaissance Zone Project filed by Aksal Group for a five-year property tax exemption, including improvements and land, on property located at 3 & 7 1st Street SE (Original Minot Addition, Lots 1, 2, 3, & 4, Less Soo R/W, Block 1). Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. RENAISSANCE ZONE CASE NO. 92.1, FINAL APPROVAL, ROLLAN ACKERMAN – APPROVED Alderwoman Olson moved the City Council grant final approval of an application for a Renaissance Zone Project filed by Aksal Group (on behalf of property owner Rollan Ackerman) for a five-year property tax exemption, including improvements and land, on property located at 15 N. Main Street (Original Minot Addition, Lots 9, 10, 22, & 23 & all parts of Lots 7, 8, 24, & 25 Lying Southerly of a line 18’ south of Main Line of Soo RR Track & all vacated alley & 1st Street SW adjacent to the above lots, Block 20). Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. MUNIS API INTEGRATION (4423) – APPROVED Alderman Jantzer moved the City Council approve the quote from Tyler Technologies and authorize the purchase of the application programming interface (API). Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5555 – AMEND THE 2020 ANNUAL BUDGET – MUNIS API INTEGRATION (4423) – FIRST READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5555 on first reading to amend the 2020 annual budget to increase the Engineering Department’s technical services and data processing expenditures for the purchase of an integration software to be use with the citywide asset management software with the use of sales improvements tax cash reserves. Motion seconded by Alderwoman Olson and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5555 on first reading. Motion seconded by Alderwoman Olson and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. RECONSIDERATION: RENAISSANCE ZONE CASE NO. 95, CONDITIONAL APPROVAL, TITA, LLC. – APPROVED Alderwoman Evans moved the City Council reconsider the Renaissance Zone application from TITA, LLC, represented by Gabriel Holt, for conditional approval of a five-year property tax exemption, including improvements on the property located at 619 N. Broadway (Tita’s 2nd Addition, Lot #1). Motion seconded by Alderman Jantzer.  December 7, 2020 Regular City Council Meeting Alderwoman Evans explained that she voted in opposition of the application at the last meeting where there was a 3-3 split vote. She has since consulted with the applicant and wants to reconsider her vote. A vote was taken on the motion by Alderwoman Evans, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. RENAISSANCE ZONE CASE NO. 95, CONDITIONAL APPROVAL, TITA, LLC. – APPROVED Alderwoman Evans moved the City Council approve the Renaissance Zone application from TITA, LLC, represented by Gabriel Holt, for conditional approval of a five-year property tax exemption, including improvements on the property located at 619 N. Broadway (Tita’s 2nd Addition, Lot #1). Motion seconded by Alderman Jantzer. Alderman Podrygula said, the memo lists options for the Council to consider; send it back to the Renaissance Zone Review Board for more information or deny the application with “cause.” He asked for an explanation for what “cause” would be. The City Attorney said, she was not the author of the memo but generally the City Council has the ability to approve or reject an application. If the specific statute or procedures requires “for cause” finding then the discussion to deny something would have to include a reason. Mr. Billingsley stated, at the previous meeting he explained the seven criteria that must be met for an application to be approved. If evidence was presented that found the applicant did not meet the criteria, that would be considered “cause” for the application to be denied. Upon questioning by Alderman Podrygula, Mr. Billingsley listed the criteria again: The project is consistent with the Renaissance Zone Development Plan, The project is consistent with the City of Minot Comprehensive Plan, The proposed uses are consistent with city zoning, The project conforms to all city ordinances, The property has not been the beneficiary of a previous Renaissance Zone project, Rehabilitation costs exceed 50% of the current true and full value and At least 80% of the investment is classified as capital improvements. Alderman Podrygula asked if the approval is just ministerial and the Council has to approve the application. Mr. Billingsley responded by saying, yes, in his opinion, since the application meets the criteria set out, there is no reason not to approve the application. He continued by saying, the Council has the ability to change the rules but he does not believe they should do so in the middle of an application. Alderman Podrygula said he is troubled that the Council doesn’t have a choice. Alderwoman Evans said they need to revise the 2016 Renaissance Zone Development Plan which is now outdated. There have been additional blocks added to the Renaissance Zone that require different criteria. She said the Renaissance Zone Review Board will be discussing the Development Plan at their January meeting. Alderman Pitner, who abstained from voting on the application, thanked the Council for reconsidering the motion. He said, they have the right to deny an application but not if it meets the criteria provided. He also mentioned that the citizen who raised concerns in an email to the Council was in attendance at the meetings where the application was discussed and did not voice those concerns to the Renaissance Zone Board. Alderman Ross asked why the item was not included in the Consent Agenda since they have no choice but to approve it. He said it is concerning that it was brought to Council for consideration but they have to approve it. Mr. Billingsley explained that North Dakota requires a public hearing for a Renaissance Zone application, at which time the public can present evidence as to why they believe it does not meet the criteria. Alderman Podrygula mentioned concerns that the application was not thoroughly discussed at the Renaissance Zone meetings. He said, the property is in a visible location and aesthetics are concerning. He spoke with the applicant regarding specifics about the project but said the Committee should look diligently at projects on Broadway. He then mentioned a possible moratorium on applications until the Plan is reviewed. Mayor Sipma asked when the property was last developed, to which Mr. Billingsley said he would have to research the information. Mayor Sipma continued by saying, he doesn’t believe it has been developed since the 1980’s and the Renaissance Zone is meant to induce investment. He said, he supported the application at the last meeting and will continue to support the project.  December 7, 2020 Regular City Council Meeting Alderwoman Evans also mentioned the restricted covenant on the property and commended the applicant for their landscaping proposal. Whereupon a vote was taken on the above motion by Alderwoman Evans, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Podrygula, Ross, Sipma; nays: none; abstain: Pitner RAILROAD QUIET ZONE 2021 STUDY (3308.1) – APPROVED Alderman Pitner moved the City Council approve a contract with SRF to update the Railroad Quiet Zone Study and update existing FRA certifications and authorize the Mayor to sign the contract. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5556 – AMEND THE 2020 ANNUAL BUDGET - RAILROAD QUIET ZONE 2021 STUDY (3308.1) – FIRST READING – APPROVED Alderman Pitner moved the City Council place ordinance no. 5556 on first reading to amend the 2020 annual budget to increase the sales tax improvement and engineering plans, designs, and reviews expenditures using sales tax improvement cash reserves. Motion seconded by Alderman Jantzer and carried unanimously. Alderman Pitner moved the City Council pass ordinance no. 5556 on first reading. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. MUNICIPAL PROSECUTION SERVICES – APPROVED Acting City Manager Lakefield explained some background by saying, in 2019 the City Council budgeted for Municipal Prosecution services so the City Attorney and Assistant City Attorney could focus on providing legal advice to City leadership, management, and staff. The process has been successful but Boppre Law Firm resigned their services in October. The Attorney’s Office advertised a request for proposals to fill the vacancy but only received one proposal. The Council may choose to move forward with the proposal but there are obstacles to overcome regarding licensing the individual in North Dakota. Mr. Lakefield said, they have considered filling the position as a City employee but one of the challenges is space to put an additional employee. They believe they have identified some space to work with at this time. It seems to be the only viable option, unless the Council wants to re-bid. Alderwoman Evans moved the City Council reject the received proposal for Municipal Prosecution Services and approve the Job Description for Staff Attorney I. Motion seconded by Alderman Pitner. At the request of Alderman Podrygula, City Attorney Hendershot provided some additional background. She said, most other cities across the state retain law firms to provide legal services. The City of Bismarck has one full-time City Attorney, two Assistant City Attorneys, a paralegal and two administrative assistants. The City of Fargo retains a firm as well as three full- time City Attorneys, a full-time prosecutor, and administrative assistants. Other cities have one firm with multiple attorneys providing legal services. She continued by saying, for the last two years, the City of Minot has been using a contract prosecutor to handle Municipal prosecution and they have filled in when necessary. The two Attorneys in the office primarily focus on City business and the administrative assistants help the contract prosecutors with filings. She said, prosecuting at Municipal Court is a full-time position so without retaining outside services, one of the current City Attorney would dedicate all of their time to prosecuting. Upon further questioning, City Attorney Hendershot stated, they just dealt with an attorney on COVID leave, which left the other attorney to handle all of the workload. They have also had a couple maternity leaves, so having backup is really important. Whereupon a vote was taken on the above motion by Alderwoman Evans, seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. ORDINANCE NO. 5557 – AMEND THE 2021 ANNUAL BUDGET- MUNICIPAL PROSECUTION SERVICES – FIRST READING – APPROVED  December 7, 2020 Regular City Council Meeting Alderwoman Evans moved the City Council place ordinance no. 5557 on first reading to amend the 2021 annual budget to increase the City Attorney personnel, training and equipment expenditures and decrease the contracted prosecutors’ expenditures for the additional full-time position. Motion seconded by Alderman Pitner and carried unanimously. Alderwoman Evans moved the City Council pass ordinance no. 5557 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none. PERSONAL APPEARANCES Aaron Moss, representing the North Dakota Fraternal Order of Police, Souris Valley Regional Lodge #7, offered gratitude for allowing Minot Police Department to partner for the “Stuff a Squad Car” event. They exceeded collections of toys from the previous year and were grateful the event could continue even through the pandemic. He thanked the City and the community for all of their support. He also mentioned the upcoming Cops & Kids event which has been modified this year to maintain social distance and other safety precautions. Upon questioning by Alderwoman Evans, Officer Moss explained that Cops & Kids provides an opportunity for the Lodge to partner with children to shop for Christmas gifts. The traditional gathering, which usually attracts about 200 participants, won’t take place this year but children have provided ’wish list’ items for volunteers to order and deliver through a touchless process. Mayor Sipma thanked Chief Klug and all of the volunteers and said their outreach programs are appreciated. Alderman Podrygula commented that the programs reflect positively on public safety and on unions. MINOT AREA CHAMBER OF COMMERCE AND MADC MERGER – APPROVED Mayor Sipma stated, documents were provided to the City Council, including a ballot to vote in support of the merger between MADC and the Chamber or to reject the proposal. The City of Minot is a member of both organizations and as the liaison to MADC he said, he could answer any questions. Alderman Jantzer moved the City Council accept the merger of the Minot Area Development Corporation into the Minot Area Chamber of Commerce and submit the ballot. Motion seconded by Alderman Ross. Alderman Jantzer said, he has followed the process throughout their discussions and believes that both Boards and staff have concluded it makes sense. He urged the Council to support the merger. Alderman Podrygula asked if the City has representation on the Chamber of Commerce Board and if there is any opposition to the merger. Alderman Jantzer said the City Manager has served as an ex-officio member on the Chamber of Commerce Board and he is the ex-officio member for Task Force 21. Mayor Sipma responded regarding opposition to the proposal by saying, there was some concern that identity would be lost. He explained that the idea re-emerged through the IEDC white papers but there was some misunderstanding that the City Council directed the merger, which is not the case. He said, Bismarck/Mandan recently merged their two organizations and were able to share their experience and offer suggestions. Alderman Ross pointed out that one Director on the proposed Board would be appointed by the Minot City Council. He asked if they would be ex-officio or a voting member, to which the Mayor responded by saying, a voting member. Alderman Pitner said, the current contract between the City and MADC expires December 31st. He asked if there would be a new agreement. Mr. Lakefield said, he is meeting with the Acting Director later in the week to discuss a new agreement. It will be brought to Council for consideration. Whereupon a vote was taken on the above motion by Alderman Jantzer, seconded by Alderman Ross and carried by the following roll call vote: ayes: Evans, Jantzer, Olson, Pitner, Podrygula, Ross, Sipma; nays: none.  December 7, 2020 Regular City Council Meeting ADJOURNMENT There being no further business, Alderman Pitner moved the City Council meeting be adjourned. Motion seconded by Alderman Ross and carried unanimously. Meeting adjourned at 7:23 pm. ATTEST: ______________________________ APPROVED: _______________________________ Kelly Matalka, City Clerk Shaun Sipma, Mayor