Committee of the Whole

COMMITTEE OF THE WHOLE June 29, 2017 Page 1 Members Present: Barney (Mayor), Jantzer, Sipma, Straight, Wolsky Members Absent: Olson, Podrygula To the Honorable Mayor and All Aldermen: Following are the recommendations of the Committee of the Whole meeting called to order at 4:16 p.m. on June 29, 2017: 1. The City Council approve the Highlands at North Hill 2nd and 3rd Addition Plats Development Agreement and authorize the Mayor to sign the agreement. (3958) ********** The above motion by Alderman Wolsky, seconded by Mayor Barney, and carried by the following roll call vote: ayes: Barney, Jantzer, Sipma, Straight, Wolsky. nays: none. 2. The City Council pass an ordinance on first reading to amend the 2017 annual budget to increase the Sewage Pumping and Treatment department expenditures and decrease the Water Supply and Treatment department expenditures for the public works allocation. ********** The above motion by Alderman Wolsky, seconded by Mayor Barney, and carried by the following roll call vote: ayes: Barney, Jantzer, Sipma, Straight, Wolsky. nays: none. 3. The City Council approve the Cost Participation and Maintenance Agreement with the NDDOT for phases 1, 2 and 3 of the Mouse River Flood Protection Project and authorize the Mayor to sign the agreement. (3529) ********** The above motion by Alderman Wolsky, seconded by Mayor Barney, and carried by the following roll call vote: ayes: Barney, Jantzer, Sipma, Straight, Wolsky. nays: none. 4. The City Council authorize the Police Department to apply for and, if awarded, accept the North Dakota Department of Emergency Services (NDDES) FY 2017 State Homeland Security Program (SHSP) Regional Response Team Grant for the Minot Police Department Bomb Team and authorize the Mayor to sign the award agreement. ********** The above motion by Alderman Wolsky, seconded by Mayor Barney, and carried by the following roll call vote: ayes: Barney, Jantzer, Sipma, Straight, Wolsky. nays: none. CITY OF MINOT COMMITTEE OF THE WHOLE June 29, 2017 Page 2 5. The City Council reject the single bid for P#4255, surplus bus and re-advertise for sale later; accept the highest responsible bid of $5000.00 from Christina Paxman to complete sale for ADA van P#4280; accept the high bid of $8,700.00 for P#4283 sale of skidsteer from Robert Olson to complete sale; and reject the bid for P#4284 Ford Sewer Jetter Truck and re-advertise later. ********** The above motion by Alderman Wolsky, seconded by Mayor Barney, and carried by the following roll call vote: ayes: Barney, Jantzer, Sipma, Straight, Wolsky. nays: none. 6. The City Council approve the request from GM Minot Operating, LLC dba Microtel Inn & Suites for a Retail Beer and Wine License subject to receipt of all documentation and approval by the Police Chief, Building Official and Fire Marshal. ********** The above motion by Alderman Wolsky, seconded by Mayor Barney, and carried by the following roll call vote: ayes: Barney, Jantzer, Sipma, Straight, Wolsky. nays: none. 7. The City Council pass an ordinance on first reading to make the Main St / 2nd Ave intersection a four-way stop controlled intersection. ********** The above motion by Alderman Wolsky, seconded by Alderman Sipma. Alderman Wolsky stated, he is glad to see this intersection taken care of proactively. He then asked the City Engineer to about the deterioration and flaking of some of the new concrete sections. Mr. Meyer explained, investigations are taking place by concrete experts. There are areas where delaminating, caused by cusps between the concrete joints, resulted in flaking. He said, over time it will wear off. In some sections delaminating is caused by concrete drying faster than the rest of the area and they are not sure yet how the City will correct the issue. There are a few options including, replacing the panel, grinding the surface, or waiting to see if the condition worsens. He assured, there are two-year warranties in place to remedy the situation. The City Engineer replied to questioning about curb damage by saying, they will be repaired or replaced, depending on the degree of damage and will be paid for by contract or out of the street improvement budget. Alderman Wolsky also asked about public relations pertaining to the downtown project. Mr. Meyer stated, Houston Engineering is the design firm hired by the City and they have an agreement with Odney, which is the best firm for the task. He said, Odney is able to take engineering jargon and turn it into understandable language. They have contact with businesses on a daily basis and work to schedule construction around open hours as much as possible. Alderman Jantzer directed Alderman Wolsky to steer the discussion back to the item on the agenda, which is the four-way stop at the Main St. and 2nd Ave intersection. CITY OF MINOT COMMITTEE OF THE WHOLE June 29, 2017 Page 3 Alderman Straight, citing his knowledge as a driver’s training instructor, asked if the stop sign on Main Street seems out of place and asked if the sign should be on the cross street instead. The City Engineer explained, 2nd Ave is classified as a minor arterial but traffic is significantly higher than on Main Street. In this situation, the driver’s assumption is to stop. Traffic engineering calculations would never meet the criteria for a stop sign there, but observations have shown it is a dangerous intersection and therefore a stop sign is justified. Whereupon a vote was taken on the above motion by Alderman Wolsky, seconded by Alderman Sipma and carried by the following roll call vote: ayes: Barney, Jantzer, Sipma, Straight, Wolsky. nays: none. 8. The City Council approve the request from Irish Laundry, LLC dba Arny’s Bottleshop & Lounge for a Retail Liquor & Beer License, subject to receipt of all documentation and approval by the Police Chief, Building Official and Fire Marshal. ********** The above motion by Mayor Barney, seconded by Alderman Sipma. Alderman Wolsky asked for clarification on where the license came from. The City Clerk responded by saying, the license was previously owned by the Starlite establishment and was sold to Irish Laundry, LLC, who is now requesting permission to operate at the location of Arny’s Lounge. She further clarified, the transfer took place in August, 2016. Whereupon a vote was taken on the above motion by Mayor Barney, seconded by Alderman Sipma and carried by the following roll call vote: ayes: Barney, Jantzer, Sipma, Straight, Wolsky. nays: none. 9. The City Council ratify the following administratively approved requests: a. Off the Vine for a special event permit on June 11, 2017 for an outdoor event at South Main Street b. The Landing Bar for a special event permit on June 11, 2017 for an outdoor event at South Main Street c. The Spot for a special event permit June 10, 2017 for an outdoor event at #6 2nd St NE d. The Spot for a special event permit June 26, 2017 for an outdoor event at #6 2nd St NE e. Mi Mexico for a special event permit July 8, 2017 for an outdoor event 301 40th Ave SW f. Lamplighter Lounge for a special event permit June 16, 2017 through June 18, 2017 for an outdoor event 200 16th St SW g. The Tap Room for a special event permit June 16-18, 2017 and June 23-25, 2017 for an outdoor event at 10 BLK First Ave SE h. Minot Optimist Club to conduct a raffle on August 2, 2017 at the Parker Senior Center (21 First Ave SE) i. 19th Hole for a special event permit on June 29, 2017 for Bacon and Brew at the Zoo at Roosevelt Park Zoo (1219 Burdick Expy E) CITY OF MINOT COMMITTEE OF THE WHOLE June 29, 2017 Page 4 j. Elevation for a special event permit on August 19, 2017 for an outdoor concert at Elevation (1912 Valley Bluff Drive) k. Ebeneezer's for a special event permit on July 14, and 15, 2017 for an outdoor party at Ebeneezer's (300 Central Ave East) ********** The above motion by Alderman Sipma, seconded by Alderman Straight. Alderman Straight asked the Planning Director for an update on the permitting process for outdoor seating. He wondered if there was an application process the business owners in downtown could be made aware of. The Planning Director explained details in the ordinance and said he would find out if there is an application process in place and will let the Council know the details. The City Attorney clarified, the ordinance was changed based on the Fargo ordinance. Mayor Barney said he would like to see a streamlined process as soon as possible because it would be a great addition to downtown. The committee discussed Fargo’s layout and how nice it would be to mimic their downtown seating. Whereupon a vote was taken on the above motion by Alderman Sipma, seconded by Alderman Straight and carried by the following roll call vote: ayes: Barney, Jantzer, Sipma, Straight, Wolsky. nays: none. There being no further business, the Public Works and Safety Committee meeting was adjourned at 4:40 pm. Respectfully Submitted, Kelly Matalka, City Clerk CITY OF MINOT