Finance & Improvements Committee

FINANCE AND IMPROVEMENTS COMMITTEE January 31, 2012 Page 1 Members Present: Barney, Frantsvog, Frey, Miller, Olson, Seymour. Members Absent: Jantzer. Others Present: City Manager, City Attorney, City Clerk, Finance Director, Public Works Director, City Engineer, Assistant City Engineer, Fire Chief, Police Captain Strandberg, Police Captain Olson, City Assessor, Assistant City Assessor, Project Civil Engineer, City Planner, Traffic Engineer, Assistant City Attorney, and Aldermen Hatlelid, Knudsvig, Krabseth, and Lehner, and Mayor Zimbelman. To the Honorable Mayor and All Aldermen: Following are the recommendations of the Finance and Improvements Committee meeting called to order at 4:15 p.m. on January 31, 2012: 1. That the City Council declare the proposal by Kadrmas, Lee, and Jackson, Inc. for engineering services related to the pedestrian bridge analysis in the amount of $18,100 to be the lowest and best proposal, and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Miller, seconded by Alderman Olson, and carried unanimously. 2. That the City Council approve the Cost Participation and Maintenance Agreement between the North Dakota Department of Transportation and the City of Minot for the cost and maintenance responsibilities of US Highway 83 (Broadway) from 31st Avenue SW to 37th Avenue SW; and further, authorize the Mayor to sign the agreement on the City’s behalf. ********** The above motion by Alderman Miller, seconded by Alderman Olson, and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE January 31, 2012 Page 2 3. That the City Council place and pass an ordinance, amending the 2011 annual budget in the amount of $3,984,073 for FEMA reimbursements, on first reading. ********** The above motion by Alderman Miller, seconded by Alderman Olson, and carried unanimously. 4. That the City Council authorize the Finance Department to submit a grant application to the North Dakota Department of Emergency Services in order to assist homeowners with the costs associated with home demolition; further, authorize the Mayor to sign the application on the City’s behalf; and further, authorize the acceptance of any funds awarded. ********** The above motion by Alderman Miller, seconded by Alderman Olson, and carried unanimously. 5. That the City Council place and pass the following ordinances on second reading: a. Ordinance No. 4428 – Annexing Northern Lights Addition, Blocks 1-13 (located east of the Highway 83 Bypass and on either side of 30th Avenue NW). b. Ordinance No. 4466 – Amend Traffic Ordinance – Yield Sign – Crescent Drive and 27th Street NW. c. Ordinance No. 4467 – Amend Traffic Ordinance – Stop Sign – 2nd Street SE and 29th/37th Avenue SE. ********** The above motion by Alderman Miller, seconded by Alderman Olson, and carried unanimously. 6. That the City Council approve the marketing services agreement between Minot Area Development Corporation and the City of Minot for the period of January 1, 2012 through December 31, 2013; and further, authorize the Mayor to sign the agreement on the City’s behalf. ********** The above motion by Alderman Miller, seconded by Alderman Olson, and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE January 31, 2012 Page 3 7. That the City Council approve the Future Land Use and Growth Area maps and direct City staff to use the approved maps for planning purposes until the final draft of the Comprehensive Plan is adopted by the City Council. ********** The above motion by Alderman Frantsvog and seconded by Alderman Olson. Rolly Ackerman appeared before the Committee to question implementation of the plan and to suggest further review before approval of the future land use map for planning purposes. The City Planner and City Engineer indicated the plan is a working document and, as such, will be subject to change over time. Following discussion, a vote was taken on the above motion by Alderman Frantsvog, seconded by Alderman Olson, and carried unanimously. General Information There being no further business, Chairman Barney adjourned the meeting at 4:29 p.m. Respectfully Submitted, Katy Solar, City Clerk