Finance & Improvements Committee

FINANCE AND IMPROVEMENTS COMMITTEE October 29, 2013 Page 1 Members Present: Frantsvog, Frey, Jantzer, B. Miller, Moen, Olson. Members Absent: Seymour. Others Present: City Manager, City Clerk, City Attorney, Assistant City Attorney, Public Works Director, Finance Director, City Comptroller, Airport Director, Assistant Public Works Director, Fire Chief, Assistant Fire Chief, Assistant City Assessor, Library Director, City Engineer, City Planner, Recreation/Auditorium Director, Public Information Officer, Traffic Engineer, Airport Manager, City Treasurer, Jill Schramm, Aldermen Hatlelid, Connole, Knudsvig and Lehner. To the Honorable Mayor and All Aldermen: Following are the recommendations of the Finance and Improvements Committee meeting called to order at 4:15 p.m. on October 29, 2013: 1. The City Council approve the following requests for final payment: a. Astech Corp in the amount of $4,480.12 for the 2013 Street Seal District Phase II project. b. Bechtold Paving Inc in the amount of $14,722 for 2012 Street Improvement Project. c. Park Construction in the amount of $4,4628for the Pedestrian Bridge Improvements – Victoria Bridge Removal. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 2. The City Council approve and ratify the North Dakota Parks and Recreation Grant application request at this time to cover costs of updating existing Minot Recreation outdoor facilities. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE October 29, 2013 Page 2 3. The City Council approve the request to call for bids on a new Water Heater Boiler unit for the City Auditorium and pass on first reading an amendment amending the budget ordinance. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 4. The City Council ratifies the Mayor’s signature for the acceptance of the $216,683 Hazard Mitigation Grant for flood wall protection of the Library’s lower entrance; and further approve the local match from Sales Tax Major Projects. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 5. The City Council approve the new title and job description for the Planning Technician. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 6. The City Council approve the purchase of the property located at 1504 3rd Ave. SE from the NDHFA; and further authorize the Finance Director to complete the purchase ********** The above motion by Alderman B. Miller, seconded by Alderman Olson. 7. That the City Council create and adopt the following resolutions: a. A resolution to authorize the creation of plans and specifications for Paving District 476. b. A resolution to authorize the creation of plans and specifications for Paving District 478. c. A resolution to authorize the creation of plans and specifications for Storm Sewer District 120. d. A resolution approving the plans and specifications; authorizing a call for bids for Storm Sewer District 120. e. A resolution authorizing the creation of Storm Sewer District 118 (original resolution did not include all parcels in district). ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 8. The City Council place and pass an Ordinance closing the City of Minot Defined Benefit Pension Plan effective January 1, 2014, on first reading. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE October 29, 2013 Page 3 9. The City Council approve the proposed 2014 meeting schedule, copies of which are kept on file in the City Clerk’s office. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 10. The City Council approve the proposed resolution amending Ordinance No. 4676 to correct legal description for annexation of 55th Crossing; Blocks 1 & 2; Block 7, Lots 1A- 11B; Block 8, Lots 1A-10B; Block 9, Lots 1A-12B; Block 10, Lots 1A-12B; Block 11, Lots 1- 12; Block 12, Lots 1-12; block 13, Lots 1-10; Block 14, Lots 1-13; Block 15, Lots 1-16; Block 16, Lots1-10; Block 17, Lots 1-12; Block 18, Lots 1-12; Block 19, Lots 1-12; Block 20, Lots 1- 12; Block 21, Lots 1-10; Block 22, Lots 1A-19B; Block 23, Lots 1-23; Block 24, Lots 1-15 And 55th Crossing 4th Addition; Block 1, Lots 1-2; Block 2, Lots 1A-7B; Block 3, Lots 1-13; Block 4, Lots 1-21; Block 5, Lots 1-2; Block 6, Lots 1-3; Block 7, Lots 1-4; Block 8, Lots 1A-14B; Block 9, Lots 1-14; Block 10, Lots 1-14; Blco0k 11, Lots 1A-14B; Block 12, Lots 1-9; Block 13, Lots 1-8; & Block 14, Lots 1-6 . ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 11. The City Council approve the proposed ordinances on second reading: a. Ordinance No. 4758 – To change the allocation of Second Penny Sales Tax Infrastructure Funds for the downtown parking structures. b. Ordinance No. 4757 – Amending Chapter 15.4 of the Zoning Supplement to the City of Minot CMCO c. Ordinance No. 4753 – Annexing Section 36-156-83, Outlots 3,5,6 & 21 ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 12. The City Council approve the request of the Police Department as follows: allow the use of $25,556 budget savings from the Oil Impact Grant for the STOP Grant; allow Minot Police Department to partner with Minot Public Schools in hiring two officers to be placed in the Public Schools. ********** The above motion by Alderman B. Miller, seconded by Alderman Frey. Police Chief Olson appeared before the Committee to ask for approval of this request. He stated it was a good opportunity for the Police Department to co-op with Minot Public Schools (MPS) to place School Resource Officers (SRO) in the school system. He stated that Minot is the only major city in North Dakota that did not have Police presence in their public schools. Upon questioning, he indicated FINANCE AND IMPROVEMENTS COMMITTEE October 29, 2013 Page 4 MPS would continue to fund 75% of the officer salaries and benefits in 2015, with a 25% City obligation. He continued by saying the Police Department had budgeted for equipment of the additional officers in the 2014 budget, as these costs would not have been covered by grant funding if approved. Kim Slotsve, Assistant Superintendent for MPS appeared before the Committee to support the partnership with the Minot Police Department in placing SROs in the schools. She added the heightened sense of security with Police SRO presence in a school positively changes the atmosphere and is an additional supportive resource to staff students and parents. Alderman B. Miller commented in support of the request and the opportunity for cooperation between the Minot Police Department and MPS. Whereupon a vote was taken on the above motion by Alderman B. Miller, seconded by Alderman Frey and carried unanimously. 13. The City Council approve the recommendation from the Pension Board that all rehires be required to enter the defined contribution plan. ********** The above motion by Alderman Franstvog, seconded by Alderman Olson. The Finance Director upon questioning confirmed rehired Defined Benefit pensioners would have pension benefits suspended when returning as active civil service employees. She continued by saying, as rehired employees they would be required to participate in the Defined Contribution Plan. Whereupon a vote was taken on the above motion by Alderman Frantsvog, seconded by Alderman Olson and carried unanimously. There being no further business, Chairman Jantzer adjourned the meeting at 4:29 p.m. Respectfully Submitted, Lisa Jundt, City Clerk