Finance & Improvements Committee

FINANCE AND IMPROVEMENTS COMMITTEE May 27, 2014 Page 1 Members Present: Frantsvog, Frey, Jantzer, B. Miller, Moen, Olson, Seymour Members Absent: Frantsvog Others Present: Acting City Manager/Finance Director, City Clerk, Assistant City Attorney, City Assessor, Assistant City Assessor, Treasurer, Comptroller, City Engineer, Assistant City Engineer, Traffic Engineer, City Planner, Assistant City Planner, Fire Chief, Police Chief, Public Works Director, Assistant Public Works Director, Public Information Officer, Jill Schramm, Alderman Krabseth, Alderman Hatlelid, Alderman Lehner, KMOT, Commissioner Holbach, Kevin Ploof, Dave Schwengler. To the Honorable Mayor and All Aldermen: Following are the recommendations of the Finance and Improvements Committee meeting called to order at 4:15 p.m. on May 27, 2014: 1. The City Council award the bid to Wagner Construction in the amount of $56,650 for the 5th St NE Sanitary Sewer Extension (3879). ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 2. The award of bid for the 55th Crossing West project (3913) forwarded to City Council without recommendation due to a late bid opening. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 3. The City Council approve the plans and specifications for the Cook’s Court Affordable Housing Project (3942) and further authorize a call for bids. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 4. The City Council authorize the Mayor to sign agreements with the Small Business Administration and FEMA for access to data for individual assistance provided to residents of the City of Minot. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 5. The City Council approve the following requests for final payment: a. Tand Construction in the amount of $2,742.66 for the North Broadway Landscape project (3374). b. Canadian Pacific Railway in the amount of $3,333.09 for the 8th Ave SE Railroad Crossing Improvements (RPS-9999(273)) (City Project 3439). ********** FINANCE AND IMPROVEMENTS COMMITTEE May 27, 2014 Page 2 The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 6. The City Council place and pass, on first reading, an ordinance amending the 2014 Annual Budget to increase Garbage Collection Budgeted Revenues and Expenditures for the Sanitation Building Project; and further authorize a transfer of funds from the General Fund to the Sanitation Fund. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 7. The City Council place and pass the proposed ordinance, on first reading, amending the 2014 Annual Budget to increase Sewage Pumping and Treatment Department Expenses for the Waste Water Treatment Facility Planning Study (3583); and further approve the use of Water and Sewer Utility Bonds to pay for the expense. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 8. The City Council approve the amendments to CDM Smith’s CDBG-DR Contracts – First Allocation/Amendment 4 – Hurricane Sandy Second Allocation/Amendment 1; and further authorize the Mayor to sign the amendments on the City’s behalf. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 9. The City Council award the bids to Wright Bros. in the amount of $98,226 and Main Electric in the amount of $176,740, for the flood-proofing of the City of Minot library basement project, and further authorize additional funding in the amount of $25,686 to be allocated from Sales Tax Funds should FEMA deny additional funding. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 10. The City Council create Paving District 493, direct preparation of the engineer’s report, approve the engineer’s report, waive the resolution of necessity hearing since a majority of the land area has petitioned for the project, approve the request of the petitioner to have Houston Engineering Inc. perform the necessary engineering services for this project and authorize the Mayor to sign the contract on the City’s behalf; and further direct preparation of plans and specifications. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. Alderman Jantzer corrected the agenda item to let the Committee know this Paving District will be paid for using Special Assessment bonding, which will be paid for through Special Assessment Collections. 11. The City Council adopt a proposed Resolution correcting the legal description of Ordinance No. 4800, Annexing B.D.K., Lots 1-5 and Adjacent Right of Way. ********** FINANCE AND IMPROVEMENTS COMMITTEE May 27, 2014 Page 3 The above motion by Alderman Bob Miller, seconded by Alderman Larry Frey, and carried unanimously. 12. The City Council place and pass the following ordinances on second reading: a. Ordinance No. 4852 – Amend City Code Section 28-1 – Add a definition of Intersection Visibility Triangle – Section 28-13 – Reflect the Intersection Visibility Triangle Determination is Site Specific b. Ordinance No. 4853 – Amending 2014 Annual Budget – Increase Capital Purchase Fund Budgeted Revenues and Expenditures – Decrease Fire Control Equipment Purchase Fund – City WI-FI Hazard Mitigation Grant ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 13. The City Council approve the request to amend the current contract with KLJ by $295,454.52, for the 37th Ave SE Reconstruction project (3647), approve the use of General Obligation Bonds to pay for the additional cost; and further authorize the Mayor to sign the amendment on the City’s behalf. ********** The above motion by Alderman Olson, seconded by Alderman B. Miller, and carried unanimously. The City Engineer appeared before the Committee to state the design for this project began almost 2 years ago. Since then, several design changes have been done which added more value and more work for KLJ. These design changes include a publicly requested shared use path, extension of a storm sewer trunk line to the bottom of First Larson Coulee, replacement of an existing 6” watermain with a 12” watermain to sufficiently accommodate growth in the area. He concluded the overall increase in Engineering costs to this project were underneath the accepted threshold for these types of changes. There being no further business, Chairman Jantzer adjourned the meeting at 4:24.m. Respectfully Submitted, Lisa Jundt, City Clerk