Finance & Improvements Committee

FINANCE AND IMPROVEMENTS COMMITTEE July 29, 2014 Page 1 Members Present: Frey, Pankow Members Absent: Frantsvog, B. Miller, Moen, Olson, Seymour Others Present: Acting City Manager/Finance Director, City Clerk, City Assessor, City Treasurer, City Engineer, Traffic Engineer, Fire Chief, Public Works Director, Assistant Public Works Director, Auditorium/Recreation Director, Public Information Officer, Alderman Connole, Alderman Jantzer, Alderman Lehner, Scott Knudsvig, Kevin Ploof, Jill Schramm, Dave Schwengler. To the Honorable Mayor and All Aldermen: Following are the informal recommendations due to a lack of a quorum of those members present for the Finance and Improvements Committee meeting called to order at 4:15 p.m. on July 29, 2014: 1. The City Council approve the following requests for final payment: a. KBB LLC in the amount of $15,300 for the Snow Removal Equipment building (AIR012). The final project cost of $3,345,716.24. b. Lenco Construction in the amount of $6,744 for the 2014 Public Works Concrete Repair (3947). The final construction cost of $134,880.84 was .4% over the bid price. ********** The above motion by Alderman Pankow, seconded by Alderman Frey. 2. The City Council approve the proposed resolution, establishing the Bond for the City Auditor; and further authorize the Mayor to sign any necessary documentation on the City’s behalf. ********** The above motion by Alderman Pankow, seconded by Alderman Frey. 3. The City Council place and pass a proposed ordinance, on first reading amending the 2014 Annual Budget to increase the Information Technology Operations Supplies expenditures and revenues in the General fund for the VOIP phone system, and decrease the Capital Purchase Equipment revenues and expenditures for noncapital purchases. ********** The above motion by Alderman Pankow, seconded by Alderman Frey. 4. The City Council place and pass a proposed ordinance, on first reading amending the 2014 Annual Budget to increase the Information Technology Contracts expenditures and revenues in the General fund for the New World Software Upgrade, and decrease the Capital Purchase Equipment revenues and expenditures for noncapital purchases. ********** The above motion by Alderman Pankow, seconded by Alderman Frey. 5. The City Council approve the Amended and Restated CDBG Disaster Recovery Program Agreement with Beyond Shelter, Inc., authorize the Mayor to sign the necessary documentation; and further approve the award of the grant and authorize the Mayor to sign the grant documents on the City’s behalf. ********** FINANCE AND IMPROVEMENTS COMMITTEE July 29, 2014 Page 2 The above motion by Alderman Pankow, seconded by Alderman Frey. 6. The City Council approve the use of sales tax infrastructure second penny to pay the for the city’s portion of Paving District 479. ********** The above motion by Alderman Pankow, seconded by Alderman Frey. 7. The City Council place and pass a proposed Ordinance, on first reading amending Chapter 28 ½ Section 113; Refund in lieu of tax cap, to reenact the rate of $100 per sale, effective January 1, 2015. ********** The above motion by Alderman Pankow, seconded by Alderman Frey. 8. The City Council approve the purchase of replacement doors for the Auditorium in the amount of $25,000. ********** The above motion by Alderman Pankow, seconded by Alderman Frey. 9. The City Council place and pass the following ordinances on second reading: a. Ordinance No. 4865 – Rezoning Section 14-155-82, Outlot 5 b. Ordinance No. 4868– No Parking Restriction – 1900 Block of 4th St SW c. Ordinance No. 4802 – Rezoning Southwest Crossing, Block 1, Lots 2 & 3 d. Ordinance No. 4860 – Rezoning West Oaks 6th Addition, Lot 1 ********** The above motion by Alderman Pankow, seconded by Alderman Frey. 10. The City Council approve the list of pledged assets as provided by the Finance Department. ********** The above motion by Alderman Pankow, seconded by Alderman Frey. There being no further business, Vice Chairman Frey adjourned the meeting at 4:17p.m. Respectfully Submitted, Lisa Jundt, City Clerk