CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, November 28, 2018 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda November 28, 2018 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 11/27/2018 CITY COMMISSION REGULAR Meeting Agenda November 28, 2018 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Edmund Ansin Day. (Mayor Wayne M. Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Budget Public Hearing of September 12, 2018, the Regular Commission Meeting of October 3, 2018, and the Special Commission Meeting of November 5, 2018. Attachments: 09-12-18 Budget Public Hearing 10-03-18 Commission Minutes 11-5-18- Barbara Calderbank - Special Commission Minutes 2. Temp. Reso. #R6848 approving an Interlocal Agreement with the Broward Metropolitan Planning Organization for Transportation Planning Services on an “as-needed” basis. (Community & Economic Development Director Eric Silva) Attachments: R6848 Broward MPO ILA for Transportation Planning Svcs with backup 3. Temp. Reso. #R6857 approving the second one-year renewal option with Polydyne, Inc. for the period commencing on November 23, 2018, for the purchase of liquid polymer from Polydyne, Inc., for the Wastewater Reclamation Facility, in an annual amount not-to-exceed $150,000 for Fiscal Year 2019. (Utilities Director Jody Kirkman and Procurement Director Alicia Ayum) Attachments: R6857 Purchase of Polymer with backup City of Miramar, FL Page 3 Printed on 11/27/2018 CITY COMMISSION REGULAR Meeting Agenda November 28, 2018 MEETING 4. Temp. Reso. #R6864 approving Citywide wireless communication services with Verizon Wireless in an amount not-to-exceed $439,155 for Fiscal Year 2019, utilizing the State of Florida Agreement No. DMS 10/11-008C. (Procurement Director Alicia Ayum) Attachments: R6864 Citywide Communication Svcs with backup 5. Temp. Reso. #R6860 approving the award of Request for Proposals No. 18-08-35 “Towing Service Franchise” to Bazin Corporation, D/B/A A & B Towing Service, as the provider for the City’s towing service; authorizing the City Manager to execute an agreement with Bazin Corporation for an initial three-year term with the option to renew for two additional one-year terms for an annual franchise fee of $142,000 payable to the City. (Police Chief Dexter Williams and Procurement Director Alicia Ayum) Attachments: R6860 - Towing Service Franchise with backup 6. Temp. Reso. #R6862 approving the purchase of Fire-Rescue supplies and equipment from the Broward Sheriff’s Office in an amount not-to-exceed $208,304 for Fiscal Year 2019. (Fire-Rescue Chief Robert Palmer) Attachments: R6862 Purchase of Fire-Rescue Supplies and Equipment from BSO End of Consent RESOLUTIONS 7. Temp. Reso. #R6777 approving appointments to various Advisory Boards. (City Clerk Denise A. Gibbs) Attachments: R6777 Various Advisory Board Appointments with backup 8. Temp. Reso. #R6869 approving a request to exceed the Residential Rehabilitation Maximum Allowance; authorizing the City Manager to approve expenditures to make the necessary repairs to the property in an amount not-to-exceed $130,000. (Client Services Manager Deborah Stevens) Attachments: R6869 Residential Rehab Max Allowance with backup City of Miramar, FL Page 4 Printed on 11/27/2018 CITY COMMISSION REGULAR Meeting Agenda November 28, 2018 MEETING 9. Temp. Reso. #R6868 authorizing the execution of an agreement with Florida International University for the development and delivery of various training programs, professional development programs, consultation services, planning and research services, and other related services to be conducted at the Miramar-FIU Campus Metropolitan Center. (Human Resources Director Randy Cross) Attachments: TR 6868 - FIU Agreement with backup 10. Temp. Reso. #R6858 approving the award of Invitation for Bid No. 18-006, entitled "Miramar Parkway Streetscape from SW 68 Avenue to SW 64 Avenue", to the lowest responsive and responsible bidder, H.G. Construction, Development and Investment, Inc.; authorizing the City Manager to execute the proposed agreement with H.G. Construction, Development and Investment, Inc., in an amount not-to-exceed $1,490,300 and allocating a 10% Construction Contingency Allowance of $149,030, for a total project cost of $1,639,330. (City Engineer Bissy Vempala and Procurement Director Alicia Ayum) Attachments: R6858 Miramar Pkwy Streetscape 68-64 with backup 11. Temp. Reso. #R6863 authorizing the purchase of vehicles and equipment for various departments, utilizing Florida Sheriff’s Association Bid Nos. FSA18-VEL26.0, FSA18-VEH16.0, and FSA18-VEF13.0, and Broward County Sheriff’s Office Bid No. 18006AG, for a total combined purchase amount of $1,137,700 for Fiscal Year 2019. (Public Works Director Bernard Buxton-Tetteh) Attachments: R6863_FY19 Vehicles Purchase with backup 12. Temp. Reso. #R6855 approving the nomination of Mrs. Anna Mikolitch for inclusion on the Miramar Wall of Honor. (Parks & Recreation Director Elizabeth Valera) Attachments: R6855 Nomination for Miramar Wall of Honor with backup 13. Temp. Reso. #R6876 approving the second amendment to the Settlement Agreement with Broward County for the litigation styled City of Sunrise et. al. vs. Broward County. ( City Attorney Jamie A. Cole) Attachments: R6876 Second Amendment Solid Waste with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) City of Miramar, FL Page 5 Printed on 11/27/2018 CITY COMMISSION REGULAR Meeting Agenda November 28, 2018 MEETING ORDINANCES 14. FIRST READING of Temp. Ord. #O1718 amending the City Code at Section 6-12 “Livestock” of Chapter 6 “Animals”; and providing for an effective date. (City Attorney Jamie A. Cole) SECOND READING SCHEDULE TBD Attachments: O1718 1st Reading of Sect 6-12 City Code Amendment 15. FIRST READING of Temp. Ord. #O1714 amending City Code of Ordinances Chapter 15 “Pensions”, Article III “Firefighters’ Pension Plan and Trust Fund”, Section 15-77, to amend the definition of beneficiary to allow for a trust to be named as a beneficiary of the DROP and share accounts, Section 15-92, to add language regarding death of a DROP participant and amend language explaining the lump sum option of distribution, and Section 15-93, to add language regarding non-spouse beneficiaries of share accounts and the lump sum option for distribution; providing for conflicts; providing for severability; providing for codification; providing for an effective date. (Human Resources Director Randy Cross) SECOND READING SCHEDULE TBD Attachments: O1714 1st Reading Firefighter Pension Code Amendment with backup 16. FIRST READING of Temp. Ord. #O1716 relating to Comprehensive Planning; making findings; considering the annual update of the Capital Improvements Schedule, as set forth in Table 6.1 of the Capital Improvements Element of the City of Miramar Comprehensive Plan to account for Fiscal Years 2019 through 2023, pursuant to Section 163.3177(3)(B), Florida Statutes, and Policy 1.1 of Objective 1 of the Capital Improvements Element of the City Comprehensive Plan; providing for adoption; making findings; providing for the deletion of the Capital Improvements Schedule for Fiscal Years 2018 through 2022; providing for the inclusion of the Capital Improvements Schedule for Fiscal Years 2019 through 2023; providing for correction of scrivener’s errors; providing for severability; and providing for an effective date. (Community & Economic Development Director Eric Silva) SECOND READING SCHEDULED for January 16, 2019 Attachments: O1716 1st Reading CIE City of Miramar, FL Page 6 Printed on 11/27/2018 CITY COMMISSION REGULAR Meeting Agenda November 28, 2018 MEETING 17. FIRST READING of Temp. Ord. #O1705 considering Application No. 1807190 for a small scale Comprehensive Plan Amendment to the Future Land Use Map of the Future Land Use Element of the City of Miramar Comprehensive Plan, changing from institutional and public facilities to commercial the future land use designation of the approximately 3-acre real property, (also designated as Tract D on the unrecorded Plat of Foxcroft), located on the north side of Miramar Parkway, about 600 feet west of Douglas Road, and legally described with Broward County Folio Number 5141-2901-0100, in accordance with Sections 163.3174, 163.3177, 163.3184(11) and 163.3187, Florida Statutes, Article 1 of the Administrative Rules Document: BrowardNext, and Section 303 of the City of Miramar Land Development Code; making findings; providing definitions; providing for transmittal to the Broward County Planning Council and the Florida Department of Economic Opportunity; providing for adoption; providing for recertification; providing for correction of scrivener’s errors; providing for severability; and providing for an effective date. (Community & Economic Development Director Eric Silva) SECOND READING SCHEDULE TBD Attachments: O1705 1st Reading Comp. Plan Affordable Senior Housing with backup PUBLIC HEARING 18. Temp. Reso. #R6844 approving the Program Year 2017 Consolidated Annual Performance Evaluation Report for Community Development Block Grant Programs. (Client Services Manager Deborah Stevens) Attachments: R6844 CAPER PY 2017 with backup 19. SECOND READING of Temp. Ord. #O1704 amending the Land Development Code; making findings; amending Chapter 10 relating to signage; amending Sections 1002, 1005, and 1007 (Table 1) pertaining to definitions, design, maintenance, general standards, and permanent signs; providing for associated renumbering and relettering modifications; providing for severability; providing for inclusion in the Code; providing for interpretation; and providing for an effective date. (Passed 1st Reading on 11/05/18) (Principal Planner Michael Alpert) Attachments: O1704 2nd Reading Digital Menu Board O1704 1st Reading Digital Menu Board City of Miramar, FL Page 7 Printed on 11/27/2018 CITY COMMISSION REGULAR Meeting Agenda November 28, 2018 MEETING 20. SECOND READING of Temp. Ord. #O1707 approving the end-of-year amendment of the Fiscal Year 2018 Operating and Capital Improvement Program Budget; and providing for an effective date. (Passed 1st Reading on 11/05/18) (Management & Budget Director Norman Mason) Attachments: O1707 2nd Reading Final Budget Amendment with backup O1707 - 1st Reading Final Budget Amendment with backup 21. Temp. Reso. #R6861 awarding Invitation for Bid No. 18-015 entitled “Wastewater Reclamation Facility Reclaimed Water System Expansion, Phase I”, to Cardinal Contractors, Inc., and related expenditure for the provision of construction services in an amount not-to-exceed $5,398,100, with a contingency of $250,000 for unforeseen conditions, for a total amount of $5,648,100. (Item placed here for ease of presentation) (Utilities Director Jody Kirkman and Procurement Director Alicia Ayum) Attachments: R6861 Routing Memo WWRF RW Plant Expansion Final with backup 22. Temp. Reso. #R6865 approving an amendment to the Architectural/Engineering Agreement with Hazen and Sawyer, DPC and related expenditure in an amount not-to-exceed $818,245 for the provision of construction management services for the Wastewater Reclamation Facility Reclaimed Water System Expansion Project. (Item placed here for ease of presentation) (Utilities Director Jody Kirkman and Procurement Director Alicia Ayum) Attachments: R6865 Hazen Sawyer Agreement Amendment with backup 23. SECOND READING of Temp. Ord. #O1715 amending the City Code at Chapter 15 “Pensions”, Article V “City Retirement Plan and Trust Fund”, Division 3 “Benefits”; amending Section 15-312 to provide for a 3.25% multiplier for the first twenty years of credited service and 3% thereafter; amending Section 15-337(a) to provide for a 9.5% employee contribution; providing for severability; providing for codification; providing for an effective date. (Passed 1st Reading on 11/05/18) (Human Resources Director Randy Cross) Attachments: O 1715 - 2nd Reading GE Pension Plan Enhancement with backup TO 1715 - 1st Reading GE Pension Plan Enhancement with backup QUASI-JUDICIAL PUBLIC HEARING City of Miramar, FL Page 8 Printed on 11/27/2018 CITY COMMISSION REGULAR Meeting Agenda November 28, 2018 MEETING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 24. Temp. Reso. #R6841 considering Conditional Use Application No. 1805169, considering Variance Application Nos. 1805873 and 1805880 from the build-to-line requirement, considering Variance Application No. 1805874 from the bufferyard requirement, considering Variance Application No. 1805875 from the common area landscaping requirement, considering Variance Application No. 1805876 from the accessway landscaping requirement, considering Variance Application No. 1805877 from the minimum landscape parking lot requirement, considering Variance Application No. 1805878 from the street trees requirement, considering Variance Application No. 1805879 from the drive aisle width requirement, considering Variance Application Nos. 1805881 and 1805882 from the off-street parking requirement, considering Variance No. 1805883 from the parking setback requirement, and considering Site Plan Application Nos. 1801799, 1801801, and 1801804, and Community Appearance Board Application Nos. 1801800, 1801803, and 1801805 for a 320-unit and 330-unit multifamily residential development, Altis Miramar and Park Homes respectively, and a 50,000-square foot commercial development, Miramar Park Place, within the East Miramar Areawide Development of Regional Impact, located at the northwest corner of Miramar Parkway and Red Road (State Road 823). (Community & Economic Development Director Eric Silva) Attachments: R6841 Altman Site Plan with backup rev Exparte City of Miramar, FL Page 9 Printed on 11/27/2018 CITY COMMISSION REGULAR Meeting Agenda November 28, 2018 MEETING 25. Temp. Reso. #R6866 considering Application Nos. 1404235 and 1404231 for extension of Conditional Use, Site Plan, and Community Appearance Board approval for Casa Sant’Angelo Senior Housing, located at 16800 Miramar Parkway. (Community & Economic Development Director Eric Silva) Attachments: R6866 Casa Saint Angelo Extension with backup Exparte OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 11/28/18 - 5:30 P.M. - Miramar/Pembroke Pines Regional Chamber of Commerce Informational Workshop - Commission Chambers DATE & TIME TBD Miramar Cultural Arts Center Commission Chambers ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: January 16, 2019 at 7:00 P.M. City of Miramar, FL Page 10 Printed on 11/27/2018