CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, October 16, 2019 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda October 16, 2019 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 10/14/2019 CITY COMMISSION REGULAR Meeting Agenda October 16, 2019 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Florida City Government Week. (Mayor Wayne M. Messam) Proclamation: Extra Mile Day. (Mayor Wayne M. Messam) Proclamation: National Breast Cancer Awareness Month. (Mayor Wayne M. Messam) Presentation: 3D Mammogram Day Presentation. (North Broward Chapter of the Links, Inc., Dionne Polite) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of September 18, 2019. Attachments: Commission Minutes 091819 2. Temp. Reso. #R7026 approving the award of Invitation for Bid (“IFB”) No. 19-011, entitled “Air Conditioning Systems Maintenance and Repair Services” to the recommended lowest responsive responsible bidder, Blizzard Air Conditioning, LLC, in the amount of $102,000, for an initial term of three years, commencing upon execution with two optional one-year renewal periods. (Public Works Director Anthony Collins and Procurement Director Alicia Ayum) Attachments: R7026 AC Contract Award-IFB with backup City of Miramar, FL Page 3 Printed on 10/14/2019 CITY COMMISSION REGULAR Meeting Agenda October 16, 2019 MEETING 3. Temp. Reso. #R7028 approving the purchase of water meters and associated meter parts from Sensus USA, in an amount not-to-exceed $419,825; waiving the competitive bidding requirements in accordance with City Code Section 2-413(3). (Utilities Director Roy Virgin and Procurement Director Alicia Ayum) Attachments: R7028 Water Meter Replacement with backup 4. Temp. Reso. #R7029 approving the annual purchase of chemicals from various companies resulting from the award of contracts through the City contracts or the Southeast Florida Governmental Purchasing Cooperative Group for the East and West Water Treatment Plants and the Wastewater Reclamation Facility, in a total amount not-to-exceed $866,500 for Fiscal Year 2020. (Utilities Director Roy Virgin and Procurement Director Alicia Ayum) Attachments: R7029 Purchase of Chemicals at E-WTP W-WTP and WWRF with backup 5. Temp. Reso. #R7040 approving a Mutual Aid Agreement between the City of Miramar and the Florida Division of Emergency Management. (Fire-Rescue Chief Robert E. Palmer) Attachments: R7040 EM Statewide Mutual Aid Agreement with backup End of Consent RESOLUTIONS 6. Temp. Reso. #R7025 accepting a proposal of STI Institutional & Government Inc., and Suntrust Bank to provide the City with taxable and tax-exempt term loans in order to finance costs of various capital improvements within the City; approving the form of loan agreements with STI Institutional & Government Inc., and SunTrust Bank; authorizing the issuance of promissory notes pursuant to such loan agreements in the aggregate principal amount of not-to-exceed $10,000,000 in order to evidence such loans; authorizing the repayment of such notes from a covenant to budget and appropriate legally available non -ad valorem revenues of the City; delegating certain authority to the City Manager and other City staff for the authorization, execution and delivery of the notes and various other documents with respect thereto. ( Assistant Director of Financial Services Ian J. Thomas and Director of Procurement Alicia Ayum) Attachments: R7025 Financing for Various Capital Improvements with backup City of Miramar, FL Page 4 Printed on 10/14/2019 CITY COMMISSION REGULAR Meeting Agenda October 16, 2019 MEETING 7. Temp. Reso. #R7027 approving a total 89-year Ground Lease Agreement and related exhibits between the City, as landlord, and Pinnacle at La Cabaña, LLLP, as tenant, for the 2.3-acre former Miramar Public Safety Building Site, located north of Miramar Parkway and east of the Adult Daycare Center, for a minimum upfront lease payment of $1,800,000, for the development of a Multi-family Elderly Affordable Rental Apartment Community, consisting of 100 to 120 units on the property; authorizing the City Manager to enter into a loan commitment in an approximate amount of $656,000 to assist the project financially and induce the Florida Housing Finance Corporation to provide low-income housing tax credits and/or other financing sources for the project; and further authorizing the City Manager to execute the Ground Lease Agreement and any associated documents as may be required to effectuate the lease and loan commitment. (Continued from the Meeting of 10/02/19) (Community Development Director Eric Silva) Attachments: R7027 - Pinnacle at La Cabana with backup 8. Temp. Reso. #R7032 approving the nomination of naming the Ansin Sports Complex Netball Court as the Grace Bailey Netball Court. (Requested by Vice Mayor Alexandra P. Davis) (Parks & Recreation Administrator John Kee) Attachments: R7032 Grace Bailey Net Ball Court with backup 9. Temp. Reso. #R7049 approving the City’s employee benefits insurance premium and rates for Calendar Year 2020 including approving the insurance premium rates for dental insurance with Delta Dental in an amount not-to-exceed $546,331 for City employees and dependents for Calendar Year 2020; approving the insurance premium rates for vision insurance with EyeMed in an amount not-to-exceed $73,359 for City employees and dependents for Calendar Year 2020; approving the insurance premium rates for life, accidental death dismemberment and long term disability insurance from Standard Insurance in an amount not-to-exceed $366,538; approving the insurance premium rates for health insurance from Aetna, Inc., in an amount not-to-exceed $14,576,873 for City employees and dependents for Calendar Year 2020. (Human Resources Director Randy Cross) Attachments: R7049 FY 2020 Employee Benefits Renewal with backup City of Miramar, FL Page 5 Printed on 10/14/2019 CITY COMMISSION REGULAR Meeting Agenda October 16, 2019 MEETING PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES 10. FIRST READING of Temp. Ord. #O1731 amending portions of the Land Development Code and the City Code of Ordinances; making findings; revising Chapter 1, Authority; revising Chapter 2, Definitions; revising Chapter 3, Processes; revising Chapter 4, Zoning, specifically tables in Section 402, Residential Zoning Districts, tables in Section 403, Non-Residential Zoning Districts, and tables in Section 404, Mixed-Use Zoning Districts, and portions of text in Section 405, Specific Use Regulations; creating new Section 407, Transit Oriented Corridor Districts; revising portions of Chapter 7, Use Regulations, specifically Section 714, Traditional Neighborhood Development (TND) District and Section 715, Transit Oriented Corridor District Code; revising portions of Chapter 8, Development Standards of General Applicability, specifically Section 802, Subdivision Design Standards, Section 803, Architectural Design Standards, Section 804, Driveway Standards, Section 808, Offstreet Parking and Loading Standards, Section 809, Accessory Uses and Standards, and Section 813, Community Appearance Board; and amending City Code of Ordinances Chapter 9, Fire Prevention and Protection, specifically Sections 9-86, Vehicular Access, and 9-87, Gated Access System Requirements; providing for severability and interpretation; providing for inclusion in the Code; providing that officials are authorized to take action; and providing for an effective date. (Staff recommends continuance to a date to be determined) (Principal Planner Michael Alpert) Attachments: ITEM CONTINUED 11. FIRST READING of Temp. Ord. #O1733 relating to Signs; making findings; amending Sections 1002 Definitions and 1014.3 Regulations; providing for severability and interpretation; providing for inclusion in the Code; providing that Officials are authorized to take action; and providing for an effective date. (Community Development Director Eric Silva) SECOND READING SCHEDULED for November 6, 2019 Attachments: O1733 1st Reading of Digital Billboard Amendment with backup QUASI-JUDICIAL PUBLIC HEARING City of Miramar, FL Page 6 Printed on 10/14/2019 CITY COMMISSION REGULAR Meeting Agenda October 16, 2019 MEETING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 12. Temp. Reso. #R7030 considering Conditional Use Application No. 1902992, considering Variance Application No. 1905057 from the build-to-line requirement, considering Variance Application No. 1905059 from the off-street parking requirement, and considering Site Plan Application No. 1901455 and Community Appearance Board Application No. 1901457, for the Miramar Station Development that includes 648 multi-family residential units and 25,675 square feet of commercial, within the East Miramar Areawide Development of Regional Impact, located at the northeast corner of Miramar Parkway and Flamingo Road. (Community Development Director Eric Silva) Attachments: R7030 MIRAMAR STATION Site Plan with backup ExParte 13. Temp. Reso. #R7037 considering Conditional Use Application No. 1905594, for the Pharmarx Pharmacy, located at 11382 and 11384 Miramar Parkway within a tenant space in the Miramar Crossings Shopping Center, south of Miramar Parkway and west of Red Road. (Community Development Director Eric Silva) Attachments: R7037 PharmaRx Conditional Use with backup ExParte OTHER BUSINESS Reports and Comments: Commission Reports: City of Miramar, FL Page 7 Printed on 10/14/2019 CITY COMMISSION REGULAR Meeting Agenda October 16, 2019 MEETING 14. Temp. Reso. #R7046 opposing the termination of the Haitian Family Reunification Parole Program (HFRPP) which allowed certain Haitian individuals to be permitted to come to the United States up to two years before their immigrant visa priority dates become current to be reunified with their family; supporting legislators’ condemnation of the termination of the Family Reunification Parole Program. (Mayor Wayne M. Messam) Attachments: R7046 Miramar-Opposing the Termination of the Haitian Family Reunification Parole Program (002) City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 10/16/19 - 6:00 P.M. - Compensation & Class Workshop - Commission Chambers 11/13/19 - 5:00 P.M. - Financial Focus Meeting - Commission Chambers ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: November 6, 2019 at 7:00 P.M. City of Miramar, FL Page 8 Printed on 10/14/2019