CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, February 5, 2020 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda February 5, 2020 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 2/4/2020 CITY COMMISSION REGULAR Meeting Agenda February 5, 2020 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: L. Jeffrey Green Day - Officers Community Relations Aide of the Federal Bureau of Investigations. (Mayor Wayne M. Messam) Proclamation: Everglades High School Army JROTC Male and Female Cadets Day. (Requested by Commissioner Colbourne) (Mayor Wayne M. Messam) Proclamation: Everglades High School Army JROTC Male Cadets Day. (Requested by Commissioner Colbourne) (Mayor Wayne M. Messam) Proclamation: Black History Month. (Mayor Wayne M. Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Budget Public Hearing of September 25, 2019 and the Regular Commission Meetings of November 6, 2019 and January 15, 2020. Attachments: 092519 Budget Public Hearing 110619 Commission Minutes 011520 Commission Minutes 2. Temp. Reso. #R7075 authorizing the purchase of police records management system software from Insight Public Sector, Inc. in the amount of $9,923 in Year 1, $208,900 in Year 2 and $208,900 in Year 3 through the utilization of the Omnia Partners Cooperative Purchasing Agreement #4400006644. (Police Chief Dexter Williams) Attachments: R7075 Records Management System Software with backup City of Miramar, FL Page 3 Printed on 2/4/2020 CITY COMMISSION REGULAR Meeting Agenda February 5, 2020 MEETING 3. Temp. Reso. #R7093 approving an Interlocal Agreement between City of Miramar and City of Pembroke Pines for the acquisition of right-of-way; right-of-way acquisition consultant services, Wetland Mitigation Purchase & Wetland Mitigation Consultant Services, Design, Post Design and Construction Management Services for roadway construction on Pembroke Road between SW 160 Avenue and US Highway 27; and Miramar Parkway between SW 192 Terrace and Pembroke Road. (City Engineer Bissy Vempala) Attachments: R7093 ILA with P Pines_Pembroke Rd Ext to US27 with backup 4. Temp. Reso. #R7092 approving and authorizing Florida Power and Light (“FPL”) to install 54 street lights and Light-Emitting Diode (“LED”) street lights within the Tropical Valley Community at an up-front cost in the amount of $86,935.93. (Public Works Director Anthony Collins) Attachments: R7092_FPL_Tropical Valley Streetlights with backup 5. Temp. Reso. #R7094 approving and accepting Hazard Grant Mitigation Program (“HGMP”) sub-awards and grant agreements between Florida Division of Emergency Management (“FDEM”) and the City of Miramar in the combined amount of $732,720 for replacement bay doors and installation of manual generator transfer switches for Fire Stations 84 and 100. (Public Works Director Anthony Collins and Procurement Director Alicia Ayum) Attachments: R7094_HGMP Agreement FDEM and Miramar_FS84 and FS100 with backup 6. Temp. Reso. #R7091 approving the Fiscal Year 2019 Interlocal Agreement between Broward County and the City of Miramar for the disbursement of $212,828 in HOME Investment Partnership Program Funds for expenditures on eligible purchase assistance activities. (Community Development Assistant Director Deborah Stevens) Attachments: R7091 Fiscal Year 2019 HOME Interlocal Agreement with backup City of Miramar, FL Page 4 Printed on 2/4/2020 CITY COMMISSION REGULAR Meeting Agenda February 5, 2020 MEETING 7. Temp. Reso. #R7107 approving a modification to Resolution No. 20-15 specifically pertaining to a change from 25,675 square feet to 26,566 square feet of commercial space for the approved Miramar Station Development. (Community Development Principal Planner Michael Alpert) Attachments: TR7107 Modification to Reso. 20-15 with backup 8. Temp. Reso. #R7111 approving the award of Invitation for Bid No. 20-001, entitled “Water and Sewer Emergency Repair Services”, to Hinterland Group, Inc., Southern Underground Industries, Inc. and Giannetti Contracting Corporation, on an as-needed basis, in an annual amount not-to-exceed $200,000; authorizing the City Manager to execute the appropriate agreement for an initial term of two years, with three optional one-year renewal periods. (Utilities Director Roy Virgin and Procurement Director Alicia Ayum) Attachments: R7111 Water and Sewer emergency Repair Services 2020 with backup End of Consent RESOLUTIONS 9. Temp. Reso. #R7117 approving the ranking for Request for Proposals No. 19-03-19 for Employee Group Medical Program and authorizing staff to enter into negotiations with Aetna Life Insurance Company, the highest rated responsive responsible proposer for an agreement to be approved by the City Commission. (Human Resources Director Randy Cross) Attachments: TR7117 - Employee Group Medical Program with backup 10. Temp. Reso. #R7115 approving the negotiated agreement with CareATC, Inc., as the provider for the City’s Employee Onsite Health Center for an initial term of three years with the option to renew for two additional two-year terms. (Human Resources Director Randy Cross) Attachments: TR7115 - CareATC Contract Approval with backup City of Miramar, FL Page 5 Printed on 2/4/2020 CITY COMMISSION REGULAR Meeting Agenda February 5, 2020 MEETING 11. Temp. Reso. #R7108 approving execution of the lease agreement with Miramar Equity I, LLC. for the purpose of the build out and operation of the Employee Onsite Health Center. (Human Resources Director Randy Cross) Attachments: TR7108 - Health Center Lease with backup ORDINANCE 12. FIRST READING of Temp. Ord. #O1736 providing for a small-scale amendment to the Future Land Use Map of the Future Land Use Element of the City of Miramar Comprehensive Plan by changing from Office Park to Commercial the future land use designation of four (4) parcels of real property containing approximately four (4) acres, located adjacent to the southwest corner of Miramar Parkway and Douglas Road, and more specifically identified with Broward County Parcel ID numbers 5141-2901-0080, 5141-2901-0067, 5141-2901-0065 and 5141-2901-0061 to allow for the redevelopment of these parcels in a manner consistent with the long term vision of both the City of Miramar Comprehensive Plan and the BrowardNext-Broward County Land Use Plan, in accordance with Sections 163.3174(1), 163.3177, 163.3184(11) and 163.3187, Florida Statutes (2019), and Section 303 of the City of Miramar Land Development Code; making findings; providing for adoption; providing for transmittal to the State Land Planning Agency; providing for recertification; providing for correction of scrivener ’s errors; providing for severability; and providing for an effective date. (Continued from the Meeting of 01/15/20) (Community Development Director Eric Silva) SECOND READING SCHEDULED for March 4, 2020 Attachments: O1736 1st Reading Pacific Stewart Offices Small Scale Land Use Plan Amend 01222020 with backup QUASI-JUDICIAL PUBLIC HEARING City of Miramar, FL Page 6 Printed on 2/4/2020 CITY COMMISSION REGULAR Meeting Agenda February 5, 2020 MEETING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 13. Temp. Reso. #R7098 considering Variance Application No. 1906234 from Land Development Code (“LDC”) Section 403, Table 403-4, for a building front setback, considering Site Plan Application No. 1905629 and Community Appearance Board Application No. 1905631 for an AutoZone stand-alone 6,000 square foot auto parts retail store, located on an outparcel of the Monarch Town Center Development at the northwest corner of Miramar Parkway and Flamingo Road. (Community Development Principal Planner Michael Alpert) Attachments: R7098 Autozone at MTC with backup ExParte OTHER BUSINESS Reports and Comments: Commission Reports: 14. Temp. Reso. #R7119 in support of the National Highway Traffic Safety Administration’s Takata Airbag Recall Outreach Campaign; providing assistance and authorizing the use of the City logo by affected vehicle manufactures on letter and envelope correspondences to registered vehicle owners in the City. (Requested by Commissioner Maxwell B. Chambers) (City Attorney Norman Powell) Attachments: R7119 in Support of NHTSA Airbag Recall Outreach Campaign with backup City Attorney Reports: City of Miramar, FL Page 7 Printed on 2/4/2020 CITY COMMISSION REGULAR Meeting Agenda February 5, 2020 MEETING City Manager Reports: ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, February 19, 2020 at 7:00 P.M. City of Miramar, FL Page 8 Printed on 2/4/2020