CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, August 19, 2020 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B. Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda August 19, 2020 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 8/18/2020 CITY COMMISSION REGULAR Meeting Agenda August 19, 2020 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: 100th Anniversary of Women's Suffrage Day. (Mayor Wayne M. Messam) Presentation: COVID 19 and Emergency Management Update. (Fire Rescue Emergency Management Planner Josh Green) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Executive Sessions of May 6, 2020 and June 17, 2020, and the Regular Commission Meetings of June 3, 2020 and June 17, 2020. Attachments: 050620 Polanco & Daley Executive Session 061720 Munnings Executive Session Commission Minutes 060320 Commission Minutes 061720 2. Temp. Reso. #R7231 supporting projects along SW 25th Street and along SW 33rd Street, included in the SR-7 Multimodal Improvement Corridor Study. (Assistant City Engineer Salvador Zuniga) Attachments: R7231 Supporting Mobility Study Projects - SR7 with backup City of Miramar, FL Page 3 Printed on 8/18/2020 CITY COMMISSION REGULAR Meeting Agenda August 19, 2020 MEETING 3. Temp. Reso. #R7232 supporting Complete Street Improvement Projects along SW 172nd Avenue and Miramar Parkway, included in the Broward Metropolitan Planning Organization's Complete Streets Master Plan. (Assistant City Engineer Salvador Zuniga) Attachments: R7232 Supporting MPO CSMP Projects - 172nd and Miramar Pkwy with backup 4. Temp. Reso. #R7234 approving a highway maintenance Memorandum of Agreement with the Florida Department of Transportation for the Broward MPO commitment 2040 Complete Streets/Localized Initiatives Program, Project No. 441579-1. (Assistant City Engineer Salvador Zuniga) Attachments: R7234 HMMOA with FDOT for MPO Project along 184th and Miramar Pkwy with backup 5. Temp. Reso. #R7229 ratifying the purchase of Emergency Services for fabrication and installation of social distance plexiglass barriers throughout City facilities and other welding services from Tang How Brothers, Inc., in the amount of $103,410; utilizing Request for Quote (“RFQ”) No. 19-PW031 for Fabrication and Welding Services. (Public Works Director Anthony Collins and Procurement Director Alicia Ayum) Attachments: R7229_Plexiglass Barriers purchase from Tang How with backup 6. Temp. Reso. #R7236 approving the renewal of a Fire Apparatus Maintenance and Services Agreement with Hall-Mark RTC, in the annual amount of $100,000, for the third one-year renewal period, commencing October 1, 2020. (Public Works Director Anthony Collins, Fire-Rescue Chief Robert Palmer and Procurement Director Alicia Ayum) Attachments: R7236_Hall-Mark Fire Apparatus Maint & Service Renewal with backup City of Miramar, FL Page 4 Printed on 8/18/2020 CITY COMMISSION REGULAR Meeting Agenda August 19, 2020 MEETING 7. Temp. Reso. #R7230 authorizing the City Manager to execute a Federally-Funded Subaward and Grant Agreement between the State of Florida, Division of Emergency Management and the City of Miramar to accept a grant to reimburse the City for eligible expenses from COVID-19. (Financial Services Director Kevin Adderley) Attachments: R7230 accept a grant to reimburse the City for eligible expenses with backup 8. Temp. Reso. #R7211 authorizing the City Manager to sign the necessary documents to receive funding from the Department of Justice and to fulfill the requirement that the applications be brought before the governing board before funds may be awarded. (Police Chief Dexter Williams) Attachments: R7211 Justice Assistance Grant with backup 9. Temp. Reso. #R7237 approving Amendment No. 2 to the Architectural/Engineering Agreement with AECOM, a Florida Corporation and related expenditure in an amount not-to-exceed $34,648 for the provision of additional construction management services for the Historic Miramar Infrastructure Improvement Phase 3 Project. (Utilities Director Dr. Roy Virgin and Procurement Director Alicia Ayum) Attachments: TR7237 Amendment No. 2 AECOM HMII3 with backup End of Consent RESOLUTIONS 10. Temp. Reso. #R7227 approving appointments to various City Boards. (City Clerk Denise A. Gibbs) Attachments: R7227 Advisory Board Appointments with backup 11. Temp. Reso. #R7138 in support of the “Wyland National Mayor’s Challenge for Water Conservation”. (Utilities Director Dr. Roy Virgin) Attachments: R7138 Wyland National Mayor's Challenge with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCE City of Miramar, FL Page 5 Printed on 8/18/2020 CITY COMMISSION REGULAR Meeting Agenda August 19, 2020 MEETING 12. FIRST READING of Temp. Ord. #O1749 relating to comprehensive planning; considering an Expedited State Review School-Related Element Amendment to Part 1: Goals, Objectives and Policies of the City of Miramar Adopted Comprehensive Plan, pursuant to Sections 163.3174, 163.3177, 163.3180, and 163.3184(3) & (11), Florida Statutes, and Section 303 of the City of Miramar Adopted Land Development Code; more specifically by amending the texts of the Capital Improvements Element and the Public School Facilities Element thereof, in furtherance of the new countywide level of service standards for bounded public schools of the same type set forth in the third amended and restated Interlocal Agreement for public school facility planning between the Broward County School Board, Broward County and the non-exempt Municipalities, including the City of Miramar; providing definitions; making findings; providing for adoption; providing for transmittal; providing for severability; providing for interpretation; providing for correction of scrivener’s errors; and providing for an effective date. (Community Development Director Eric Silva) SECOND READING SCHEDULE TBD Attachments: O1749 1st Reading Expedited State Review Comprehensive Plan Amend with backup 13a. FIRST READING of Temp Ord. #O1756 authorizing the creation of the 2020 Five Year Workforce Reduction / Early Retirement Incentive Program (“ERIP”) for the explicit purposes of reducing the City’s full time workforce through a combination of pension and medical insurance incentives, permanent elimination of the budgeted full time equivalent position of each employee that makes the irrevocable election to participate in the ERIP, requiring coordination in the FY2021, FY2022, FY2023, FY2024 and FY2025 adopted budgets, the reduction of positions, as a result of this Program, and funding for the medical benefit and DROP options offered to participants in the ERIP, and budgeting the cost savings provided as a result of the ERIP; providing for severability and interpretation; providing for inclusion in the Code; providing that officials are authorized to take action; and providing for an effective date. (Human Resources Director Randy Cross) SECOND READING SCHEDULED FOR September 16, 2020 Attachments: TO1756- ERIP FINAL REV 8-18-20 with backup City of Miramar, FL Page 6 Printed on 8/18/2020 CITY COMMISSION REGULAR Meeting Agenda August 19, 2020 MEETING 13b. FIRST READING of Temp. Ord. #O1760 amending Chapter 15, Article V, of the City Code of the City of Miramar related to the General Employee Pension Plan; amending Section 15-312(e) to create an early retirement incentive plan for members within five years of normal retirement eligibility; amending Chapter 15, Article VI, of the City Code of the City of Miramar related to the Management Pension Plan; creating Section 15-355(i) to create an early retirement incentive plan for management employees within five years of normal retirement eligibility; providing for severability and interpretation; providing for codification; providing that officials are authorized to take action; and providing for an effective date. (Human Resources Director Randy Cross) SECOND READING SCHEDULED for September 16, 2020 Attachments: TO1760 - 1st Reading GAME-MGMT ERIP 13c. FIRST READING of Temp. Ord. #O1761 amending Chapter 15, Article IV, of the City Code of the City of Miramar governing the Miramar Police Officers’ Retirement Plan and Trust Fund; creating Section 15-175 to establish an early retirement incentive plan for members with at least fifteen (15) years of service and providing for a lump sum incentive for DROP participants; providing for severability; providing for codification; providing for an effective date. (Human Resources Director Randy Cross) SECOND READING SCHEDULED for September 16, 2020 Attachments: TO1761 - 1st Reading PD ERIP Oridinance PUBLIC HEARING City of Miramar, FL Page 7 Printed on 8/18/2020 CITY COMMISSION REGULAR Meeting Agenda August 19, 2020 MEETING 14. Temp. Reso. #R7238 adopting the Consolidated Plan for the five-year period covering 2020-2024 and the Action Plan for Fiscal Year 2020-2021; authorizing the City Manager to make non-substantive changes which may be identified during the review process and which do not significantly affect the purpose, scope, budget or intent of the plan; authorizing the City Manager to execute the required certifications and other applicable documents; authorizing submission of the plan to the U .S. Department of Housing and Urban Development; authorizing the appropriation of the federal funds when received. (Community Development Assistant Director Deborah Stevens) Attachments: R7238 CDBG 2020-2024 ConPln and 2020-2021 Annual Plan with backup OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: FUTURE WORKSHOP 8/20/20 - 3:00 P.M. - Fiscal Year 2021 Budget Workshop - Virtual ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, September 2, 2020 at 7:00 P.M. City of Miramar, FL Page 8 Printed on 8/18/2020