CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, September 2, 2020 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B. Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda September 2, 2020 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 9/2/2020 CITY COMMISSION REGULAR Meeting Agenda September 2, 2020 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Senior Center Month. (Mayor Wayne M. Messam) Presentation: COVID 19 and Emergency Management Update. (Fire Rescue Emergency Management Planner Josh Green) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meetings of July 8, 2020 and August 19, 2020 will be placed on the September 16, 2020 meeting. Attachments: Minutes 2. Temp. Reso. #R7256 approving the two-year renewal of the lease agreement between City of Miramar and Peterson’s Harley-Davidson of Miami, LLC for the lease of Harley-Davidson motorcycles for the Police Department’s Traffic Unit, in an amount not-to-exceed $169,560, for the renewal term. (Police Chief Dexter Williams and Procurement Director Alicia Ayum) Attachments: TR 7256 Harley Davidson Lease Agreement Renew with backup 3. Temp. Reso. #R7239 approving the award of Invitation for Bids No. 20-010, entitled “Annual Fabrication and Repair Services” to Tang How Brothers, Inc. and Condo Electric Motor Repair Corporation, on an as-needed basis, in a combined annual amount not-to-exceed $200,000; authorizing the City Manager to execute appropriate agreements with Tang How Brothers, Inc. and Condo Electric Motor Repair Corporation for an initial term of three years with two optional one-year renewal periods. (Utilities Director Dr. Roy Virgin and Procurement Director Alicia Ayum) Attachments: TR7239 Annual Fabrication and Repairs Contract with backup City of Miramar, FL Page 3 Printed on 9/2/2020 CITY COMMISSION REGULAR Meeting Agenda September 2, 2020 MEETING 4. Temp. Reso. #R7241 approving Invitation for Bid No. 20-006, entitled "Liquid Polymer Purchase" to Polydyne, Inc.; authorizing the City Manager to execute the appropriate agreement with Polydyne, Inc ., for liquid polymer purchase for the Wastewater Reclamation Facility, in an annual amount not-to-exceed $150,000. (Utilities Director Dr. Roy Virgin and Procurement Director Alicia Ayum) Attachments: TR7241 Annual Purchase of Polymer with backup 5. Temp. Reso. #R7240 approving the award of Invitation for Bids No. 20-008, entitled “West Water Treatment Plant Corrosion Inhibitor Feed System”, to Odyssey Manufacturing Company, in a lump sum amount of $192,600, to construct the corrosion inhibitor feed system at the West Water Treatment Plant. (Utilities Director Dr. Roy Virgin and Procurement Director Alicia Ayum) Attachments: TR7240 Corrosion Inhibitor Feed System with bakcup 6. Temp. Reso. #R7247 approving Amendment No. 4 to the agreement with CES Consultants, Inc., and related expenditure in an amount not-to-exceed $28,784.80 for the provision of additional construction management services for the East Miramar Redevelopment & Distribution Water Main Improvements Project. (Utilities Director Dr. Roy Virgin and Procurement Director Alicia Ayum) Attachments: TR7247 CES Consultants Amendment with backup 7. Temp. Reso. #R7245 approving the first one-year renewal option with H&H Liquid Sludge Disposal, Inc. for hauling and disposal of domestic sludge for the period commencing on October 9, 2020 through October 8, 2021; in an amount not-to-exceed $497,000. (Utilities Director Dr. Roy Virgin and Procurement Director Alicia Ayum) Attachments: R7245 HH Liquid Sludge Disposal_AA with backup End of Consent RESOLUTIONS 8. Temp. Reso. #R7227 approving appointments to various City Boards. (Continued from the Meeting of 8/19/20) (City Clerk Denise A. Gibbs) Attachments: R7227 Advisory Board Appointments with backup City of Miramar, FL Page 4 Printed on 9/2/2020 CITY COMMISSION REGULAR Meeting Agenda September 2, 2020 MEETING 9. ITEM PULLED Attachments: ITEM PULLED ORDINANCES 10. FIRST READING of Temp. Ord. #O1753 amending Chapter 21, Article III, Division 2, “Sewer Use Regulations”, Section 21-93 “Industrial Pretreatment Program” of the Code of Ordinance of the City of Miramar to include new federal and state pretreatment regulations for dental office discharges and pharmaceutical hazardous waste; providing for inclusion in the Code; providing that officials are authorized to take action; and providing for an effective date. (Utilities Director Dr. Roy Virgin) SECOND READING SCHEDULED for September 16, 2020 Attachments: O1753 1st Reading Amending Sewer Use Regulations with backup 11. FIRST READING of Temp. Ord. #O1755 amending the Code of the City of Miramar, pursuant to Section 166.041(3)(a), Florida Statutes; more specifically Chapter 2, entitled “Administration,” Article III, entitled “Boards, Committees, and Commissions” by amending Division 4.5 entitled “Affordable Housing Advisory Committee”; providing for amendments to the membership requirements; making findings; providing for repeal; providing for severability and interpretation; providing for correction of scrivener’s errors; providing for codification; and providing for an effective date. (Community Development Principal Planner Michael Alpert) SECOND READING SCHEDULED for September 16, 2020 Attachments: O1755 1st Reading AHAC Amendment with backup PUBLIC HEARING City of Miramar, FL Page 5 Printed on 9/2/2020 CITY COMMISSION REGULAR Meeting Agenda September 2, 2020 MEETING 12. SECOND READING of Temp. Ord. #O1746 considering an Expedited State Review Comprehensive Plan Amendment to Part 1: Goals, Objectives and Policies of the City of Miramar adopted Comprehensive Plan, pursuant to Sections 163.3167, 163.3174, 163.3177 and 163.3184, Florida Statutes (2019), and Section 303 of the City of Miramar adopted Land Development Code; specifically by amending: (1) Policies 6F.1 and 6F.2 of the Future Land Use Element to repeal the adoption by reference of the City’s 10-Year Water Supply Facilities Work Plan and ensure coordination with other municipalities in the update of the Broward County Population Forecasting Model; (2) Policies 1.1 and 1.2 of the Potable Water/Aquifer Recharge Sub-Element to update the City’s and Broward County’s 10-Year Water Supply Facilities Work Plans as currently adopted by reference therein, in furtherance of the November 2018 Update of the Lower East Coast Regional Water Supply Plan by the South Florida Water Management District; Policy 1.4 of the Sanitary Sewer Sub-Element to reflect the increased capacity of the City’s Wastewater Reclamation Facility; and (4) Policies 1.11 and 1.12 of the Capital Improvements Element to tie the issuance of Certificate of Occupancy for new development to the availability of adequate water facilities and to incorporate the water supply projects identified in the Work Plan into the Capital Improvements Plan on an annual basis; providing definitions; making findings; providing for adoption; providing for transmittal; providing for severability; providing for interpretation; providing for correction of scrivener’s errors; and providing for an effective date. (Passed 1st Reading on 05/20/2020) (Community Development Director Eric Silva and Utilities Director Dr. Roy Virgin) Attachments: O1746 2nd Reading 10-Yr Water Supply Facilities Work Plan Update Comp Plan Amend with backup O1746 1st Reading 10-Yr Water Supply Facilities Work Plan Update Comp Plan Amendments with backup OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: ADJOURNMENT City of Miramar, FL Page 6 Printed on 9/2/2020 CITY COMMISSION REGULAR Meeting Agenda September 2, 2020 MEETING THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, September 16, 2020 at 7:00 P.M. City of Miramar, FL Page 7 Printed on 9/2/2020