CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, October 7, 2020 7:00 PM VIRTUAL CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B. Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda October 7, 2020 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 10/1/2020 CITY COMMISSION REGULAR Meeting Agenda October 7, 2020 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Fire Prevention Week. (Mayor Wayne M. Messam) Proclamation: Breast Cancer Awareness Month. (Mayor Wayne M. Messam) Presentation: COVID 19 and Emergency Management Update. (Fire Rescue Emergency Management Planner Josh Green) Presentation: Reopen Miramar Taskforce update. (Assistant City Manager Shaun Gayle) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Commission Workshops of August 20, 2020 and September 10, 2020, and the Fiscal Year 2021 Fire Protection Assessment & Budget Public Hearing of September 15, 2020. Attachments: 08-20-20 Workshop Minutes 09-10-20 Workshop Minutes 09-15-20 Public Hearing Minutes 2. Temp. Reso. #R7233 approving a highway maintenance Memorandum of Agreement with the Florida Department of Transportation for the Broward Metropolitan Planning Organization Commitment 2040 Complete Streets/Localized Initiatives Program Project No. 441579-1. (Assistant City Engineer Salvador Zuniga) Attachments: R7233 HMMOA with FDOT for MPO Project along 148th Ave and Bass Creek Rd with backup City of Miramar, FL Page 3 Printed on 10/1/2020 CITY COMMISSION REGULAR Meeting Agenda October 7, 2020 MEETING 3. Temp. Reso. #R7269 authorizing the execution of an amendment to the interlocal agreement between Broward County and the City of Miramar providing for cooperative participation in a regional public safety intranet. (Police Chief Dexter Williams) Attachments: R7269 E911 Agreement with Broward County for E911 Svcs with backup 4. Temp. Reso. #R7270 authorizing the 2020/2021 agreement with Broward County School District to continue to provide School Resource Officer services to the seventeen public schools within the City of Miramar. (Police Chief Dexter Williams) Attachments: R7270 SRO Agreement with backup 5. Temp. Reso. #R7271 approving the first one-year renewal option with Acordis International Corp for multi-function copier equipment, which includes printer management services, in an amount not-to-exceed $134,263. (Information Technology Director Clayton Jenkins) Attachments: R7271 Copier and Printers Svcs with backup 6. Temp. Reso. #R7276 ratification of the purchase of emergency repair services for Floridan Well F1 at West Water Treatment Plant from Carter & Verplanck, Inc. in an amount of $108,086. (Utilities Director Roy Virgin and Procurement Director Alicia Ayum) Attachments: R7276 Emergency Repair on F1 Well at West WTP with backup End of Consent RESOLUTIONS 7. Temp. Reso. #R7284 amending Resolution 20-185 Schedule of Fees, adding an additional discount to the regular tuition fees for the Miramarvels Early Childhood Academy; City of Miramar employees seeking childcare services as private-pay clients will receive a 25% discount off the regular tuition fees. (Requested by Commissioner Alexandra P. Davis) (Financial Services Administrator Winsome Freeman) Attachments: R7284 Amendment to Reso 20-185 for FY21 Schedule of Fees with backup City of Miramar, FL Page 4 Printed on 10/1/2020 CITY COMMISSION REGULAR Meeting Agenda October 7, 2020 MEETING 8. Temp. Reso. #R7277 approving the award of Invitation for Bids No. 20-014, entitled “Regional Park Amphitheater Covered Walkway Project (Option A - Fabric Walkway/Awning Structure)”, to the lowest responsive, responsible bidder, Industrial Shadeports, Inc .; authorizing the City Manager to execute the proposed agreement with Industrial Shadeports, Inc., in an amount not-to-exceed $321,458, and allocating a contingency allowance of $25,000.00, for a total project cost of $346,458. (Support Services Construction Administrator Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R7277 Regional Park Amphitheater Covered Walkway with backup 9. Temp. Reso. #R7285 approving the negotiated three (3) year agreement with two (2), one (1) year renewal options, with Aetna, Inc. for the provision of self-funded health insurance programs for City employees, dependents and retirees; establishing premium equivalent rates for insurance premiums for Calendar Year 2021 to include 100% of expected claims in an amount of $14,249,975; a contingency amount of 5% of claims in an amount of $712,499; administration and stop loss fees in an amount $1,231,016; totaling a not-to-exceed amount of $16,193,490. (Human Resources Director Randy Cross) Attachments: R7285 Aetna Self-Funded Health Insurance with backup PUBLIC HEARING 10. SECOND READING of Temp. Ord. #O1763 amending Chapter 2, Article III of the City of Miramar Code of Ordinances; establishing new Division 4.6 to create a Commission on the status of Women; providing for membership; providing for term of office; providing for duties and powers; providing for adoption of representations; providing for a severability clause; providing for inclusion in Code; and providing for an effective date . (Passed 1st Reading on 09/16/20) (Commissioner Yvette Colbourne) Attachments: O1763 2nd Reading Commission on the Status of Women O1763 1st Reading Commission for Women Ordinance OTHER BUSINESS Reports and Comments: Commission Reports: City of Miramar, FL Page 5 Printed on 10/1/2020 CITY COMMISSION REGULAR Meeting Agenda October 7, 2020 MEETING City Attorney Reports: 11. Temp. Reso. #R7291 authorizing the City Attorney to take any legal action necessary, including initiating litigation, to recover remediation costs from James B. Pirtle Construction Company, Inc., and or any other necessary or indispensable party. (City Attorney Burnadette Norris-Weeks) Attachments: R7291 Authorizing City Attorneys to file suit - Pirtle City Manager Reports: FUTURE WORKSHOP 10/13/20 - 3 PM - Early Retirement Incentive Program ("ERIP") - Virtual ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, October 28, 2020 at 7:00 P.M. City of Miramar, FL Page 6 Printed on 10/1/2020