CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, October 28, 2020 7:00 PM REVISED Virtual CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B. Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda October 28, 2020 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 10/28/2020 CITY COMMISSION REGULAR Meeting Agenda October 28, 2020 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATION Proclamation: Extra Mile Day. (Mayor Wayne M. Messam) Presentation: COVID 19 and Emergency Management Update. (Fire Rescue Emergency Management Planner Josh Green) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of October 7, 2020. Attachments: Commission Minutes 10-07-20 2. Temp. Reso. #R7279 approving the renewal of the Audit Services Agreement between the City of Miramar and Caballero Fierman Llerena + Garcia, LLP; authorizing the first one-year renewal term, in an amount not to exceed $99,000 for the renewal term. (Financial Services Director Kevin E. Adderley) Attachments: R7279 - Renewal of the Audit Services Agreement with backup 3. Temp. Reso. #R7280 supporting applications for funding from the Broward Metropolitan Organization Complete Streets and Localized Initiatives Program, Cycle 5 for projects along Miramar Parkway. (Assistant City Engineer Salvador Zuniga) Attachments: R7280 CSLIP Cycle 5 Support Reso with backup City of Miramar, FL Page 3 Printed on 10/28/2020 CITY COMMISSION REGULAR Meeting Agenda October 28, 2020 MEETING 4. Temp. Reso. #R7281 approving the annual purchase of chemicals from various companies resulting from the award of contracts through the Southeast Florida Governmental Purchasing Cooperative Group and the utilization of other government agencies’ contracts or an approved sole source vendor for the East and West Water Treatment Plants and the Wastewater Reclamation Facility, in a total amount not-to-exceed $1,155,140 for Fiscal Year 2021. (Utilities Director Roy Virgin and Procurement Director Alicia Ayum) Attachments: R7281 Annual Chemical Purchase at WWRF, East and West WTP with backup 5. Temp. Reso. #R7287 amending Resolution No. 20-84 to include the lease purchase of 8 electric vehicles from Commercial Vehicle Leasing, L.P. d/b/a D & M Leasing in the amount of $193,568, utilizing Sourcewell Contract No. 060618-CVL, during Fiscal Year 2020. (Public Works Director Anthony Collins) Attachments: R7287_Amending Reso 20-84_Electric Vehicles Purchase with backup 6. Temp. Reso. #R7292 approving the Settlement Agreement and release for Contract No. 1955, entitled “Turn-Key Modified Shipping Containers for the Miramar Regional Park Amphitheater”; authorizing the City Manager to execute the proposed settlement agreement and release from Platte River Insurance Company for performance bond payout services in an amount not-to-exceed $100,000. (Support Services Construction Administrator Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R7292 Turn-Key Modified Assembled Shipping Containers with backup 7. Temp. Reso. #R7293 approving the purchase of Docusign Contract Lifecycle Management (CLM), E-Notary and implementation of a digital platform to route documents securely for review, approval and signature, for a total amount not-to-exceed $131,378 for FY21, utilizing the NASPO Contract No. AR2472 with Carahsoft Software Technology. (Information Technology Director Clayton D Jenkins) Attachments: TR7293 Docusign with backup End of Consent RESOLUTIONS City of Miramar, FL Page 4 Printed on 10/28/2020 CITY COMMISSION REGULAR Meeting Agenda October 28, 2020 MEETING 8. ITEM PULLED Temp. Reso. #R7298 approving the ranking for Request for Qualifications No. 20-02-15 for Guaranteed Energy Water, and Wastewater Performance Saving Contracting Services; authorizing the City Manager to begin negotiations with the highest ranked proposer, Siemens Industry, Inc. (Assistant City Manager Kelvin L. Baker Sr. and Procurement Director Alicia Ayum) Attachments: ITEM PULLED 9. Temp. Reso. #R7172 approving the adoption of the Public Agencies Post-Employment Benefits Trust, as administered by Public Agency Retirement Services; approving the use of the trust with the assets to be held in trust; approving the Administrative Services Agreement with PARS; (“PARS”) approving the establishment of accounts and sub-accounts as necessary; approving the investment policy for the investment of the assets designated and invested for Pension Stabilization, and/or OPEB Stabilization under the administration of Public Agency Retirement Services. (Financial Services Director Kevin E. Adderley) Attachments: R7172 Public Agencies Post-Employment Benefits Trust with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES City of Miramar, FL Page 5 Printed on 10/28/2020 CITY COMMISSION REGULAR Meeting Agenda October 28, 2020 MEETING 10. ITEM PULLED FIRST READING of Temp. Ord. #O1756 authorizing the creation of the 2020 Five Year Workforce Reduction / Early Retirement Incentive Program (“ERIP”) for the explicit purposes of reducing the City’s full time workforce through a combination of pension and medical insurance incentives, permanent elimination of the budgeted full time equivalent position of each employee that makes the irrevocable election to participate in the ERIP, requiring coordination in the FY2021, FY2022, FY2023, FY2024 and FY2025 adopted budgets, the reduction of positions, as a result of this Program, and funding for the medical benefits and lump-sum distribution options offered to participants in the ERIP, and budgeting the cost savings provided as a result of the ERIP; providing for severability and interpretation; providing for inclusion in the Code; providing that officials are authorized to take action; and providing for an effective date. (Continued from the Meeting of 08/19/20) (Human Resources Director Randy Cross) SECOND READING SCHEDULED for November 16, 2020 Attachments: ITEM PULLED 11. ITEM PULLED FIRST READING of Temp. Ord. #O1760 amending Chapter 15, Article V, of the City Code of the City of Miramar related to the General Employee Pension Plan; amending Section 15-312(e) to create an Early Retirement Incentive Plan for members within five years of normal retirement eligibility; amending Chapter 15, Article VI, of the City Code of the City of Miramar related to the Management Pension Plan; creating Section 15-355(i) to create an Early Retirement Incentive Plan for management employees within five years of normal retirement eligibility; providing for severability; providing for codification; and providing for an effective date. (Continued from the Meeting of 08/19/20) (Human Resources Director Randy Cross) SECOND READING SCHEDULED for November 16, 2020 Attachments: ITEM PULLED City of Miramar, FL Page 6 Printed on 10/28/2020 CITY COMMISSION REGULAR Meeting Agenda October 28, 2020 MEETING 12. ITEM PULLED FIRST READING of Temp. Ord. #O1761 amending Chapter 15, Article IV, of the City Code of the City of Miramar governing the Miramar Police Officers’ Retirement Plan and Trust Fund; creating Section 15-175 to establish an early retirement incentive plan for members with at least fifteen (15) years of service and providing for a lump sum incentive for DROP participants; providing for severability; providing for codification; providing for an effective date. (Continued from the Meeting of 08/19/20) (Human Resources Director Randy Cross) SECOND READING SCHEDULED for November 16, 2020 Attachments: ITEM PULLED 13. FIRST READING of Temp. Ord. #O1764 considering Application No. 2002604, rezoning a 2.10-acre parcel from B2, Community Business, to B3, heavy business, generally located approximately 379 feet west of University Drive and 810 feet south of Miramar Parkway; and providing for an effective date. (Community Development Director Eric Silva) SECOND READING SCHEDULED for November 16, 2020 Attachments: O1764 1st Reading Rezoning Miramar Storage with backup City of Miramar, FL Page 7 Printed on 10/28/2020 CITY COMMISSION REGULAR Meeting Agenda October 28, 2020 MEETING 14. FIRST READING of Temp. Ord. #O1766 amending the Land Development Code of the City of Miramar, pursuant to Section 302 of the Land Development Code and Section 166.041(3)(a), Florida Statutes, more specifically at Chapter 8, entitled “Development Standards of General Applicability” by amending Section 816, entitled “Storm Drainage, Water Management Design and Floodplain Management Standards,” to provide for a definition, as well as methods of construction and requirements for critical facilities; to extend the one-foot freeboard requirement that currently applies to new and substantially improved residential buildings located throughout the City’s flood zones or Special Flood Hazard Areas, to new and substantially improved manufactured homes, and to mechanical equipment and utility items, also located in the City’s flood zones, in compliance with the new Community Rating System Class 8 Prerequisite; and to clarify and strengthen the requirements for elevated buildings with fully enclosed areas; making findings; providing for repeal; providing for severability and interpretation; providing for correction of scrivener’s errors; providing for codification; and providing for an effective date. (Community Development Director Eric Silva) SECOND READING SCHEDULED for November 16, 2020 Attachments: O1766 1st Reading CRS Class 8 Freeboard Prereq LDC Amend with backup OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, November 4, 2020 at 7:00 P.M. City of Miramar, FL Page 8 Printed on 10/28/2020