CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, March 24, 2021 7:00 PM Commission Chambers/Virtual CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B. Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda March 24, 2021 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 3/18/2021 CITY COMMISSION REGULAR Meeting Agenda March 24, 2021 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Miramar High School Cheer Team Day. (Mayor Wayne M. Messam) Proclamation: Vietnam Veterans' Day. (Sponsored by Commissioner Winston F. Barnes and Mayor Wayne M. Messam) Presentation: Legislative Update. (State Representative Marie Woodson) Presentation: 2021 Women’s History Month/Leaders Essay Honors. (Cultural Affairs Director Camasha Cevieux) Presentation: Public Safety Recommendation Report. (Mayor's Public Safety Council Chairperson Rick Caldwell) Presentation: COVID 19 and Emergency Management Update. (Fire Rescue Public Relations Specialist Tara Smith) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of January 27, 2021 and the Commission Workshop of February 2, 2021. Attachments: Commission Minutes 012721 Financial Visioning Workshop Minutes 020221 2. Temp. Reso. #R7364 approving a one-year renewal of the Disaster Debris Monitoring Services Agreement with Rostan Solutions, L.L.C. (Public Works Director Anthony Collins) Attachments: R7364 Renewal of Disaster Debris Monitoring Agreement with backup City of Miramar, FL Page 3 Printed on 3/18/2021 CITY COMMISSION REGULAR Meeting Agenda March 24, 2021 MEETING 3. Temp. Reso. #R7365 approving the first one-year renewal of the “Disaster Debris Removal Services” agreements with Ceres Environmental, Inc., Bergeron Emergency Services, DRC Emergency Services, and Custom Tree Care, Inc. (Public Works Director Anthony Collins) Attachments: R7365_Renewal of Debris Management Services Agreement with backup 4. Temp. Reso. #R7368 approving a Highway Maintenance Memorandum of Agreement with the Florida Department of Transportation for Project No. 441578-1 funded by the Broward Metropolitan Planning Organization (MPO) Complete Streets/Local Initiatives Program. (City Engineer Salvador Zuniga) Attachments: R7368 Approving HMMOA with FDOT for MPO Project along SW 64th Ave with backup 5. Temp. Reso. #R7367 approving the award of Invitation for Bids No. 21-006, entitled "Westbound Right Turn Lane at Miramar Parkway and Dykes Road", to the lowest responsive and responsible bidder, American Design Engineering; authorizing the City Manager to execute the proposed agreement with American Design Engineering, in an amount not-to-exceed $190,194.90 and allocating a 10% construction contingency allowance of $19,019.49, for a total project cost of $209,214.39. (Senior Project Engineer Leah deRiel and Procurement Director Alicia Ayum) Attachments: R7367 -IFB 21-006 Miramar Pkwy & Dykes Rd with backup 6. Temp. Reso. #R7366 approving the award of Invitation for Bids No. 21-003, entitled "Additional Southbound Left Turn Lane along SW 145 Avenue and Miramar Parkway", to the lowest responsive and responsible bidder, Florida Blacktop, Inc.; authorizing the City Manager to execute the proposed agreement with Florida Blacktop, Inc., in an amount not-to-exceed $196,800.07 and allocating a 10% construction contingency allowance of $19,680.01, for a total project cost of $216,480.08. (Senior Project Engineer Leah deRiel and Procurement Director Alicia Ayum) Attachments: R7366 - Award of IFB 21-003, Miramar Pkwy & SW 145 Ave with backup City of Miramar, FL Page 4 Printed on 3/18/2021 CITY COMMISSION REGULAR Meeting Agenda March 24, 2021 MEETING 7. Temp. Reso. #R7370 approving the final ranking and award of the Request for Letters of Interest No. 21-10-03, entitled: “Capacity Analysis, Evaluation, and Re-Rating of the Wastewater Reclamation Facility”, to the highest evaluation scoring, most qualified responsive and responsible bidder, Hazen and Sawyer, P.C., and authorizing the City Manager to execute the proposed professional services agreement with Hazen and Sawyer, P.C. for the provision of professional services for the proposed utility services in an amount not-to-exceed $346,760. (Utilities Assistant Director Jinsheng Huo and Procurement Director Alicia Ayum) Attachments: TR7370 Project Agreement for WWRF Capacity Anayiss and Re-rating with backup 8. Temp. Reso. #R7371 approving Amendment 4 to the Drinking Water State Revolving Fund Design and Construction Loan Agreement DW06820 for an additional construction loan in the amount of $1,600,000, excluding capitalized interest, for the East Water Treatment Plant Renovations; establishing pledged revenues; designating authorized representatives . (Utilities Director Dr. Roy L. Virgin) Attachments: TR7371 SRF DW060820 EWTP Amend 4 with backup End of Consent RESOLUTIONS 9. Temp. Reso. #R7380 approving appointments to the Affordable Housing Advisory Committee. (City Clerk Denise A. Gibbs) Attachments: R7380 AHAC Appointments with backup 10. Temp. Reso. #R7363 approving the ranking and award of Request for Proposal No. 21-12-09, entitled "Investment Banking Services for the Issuance of Taxable Special Obligation Refunding Bonds, Series 2021 and Other Money and/or Refunding Bonds", to the highest ranked responsive, responsible proposers, Bank of America Securities, Inc., Wells Fargo Bank, NA Municipal Finance Group and Loop Capital Markets as co-senior managers; authorizing the City Manager to utilize the selected investment banking teams for other financing over a five -year term. (Financial Services Director Kevin E. Adderley and Procurement Director Alicia Ayum) Attachments: TR 7363 - Investment Banking Services with backup City of Miramar, FL Page 5 Printed on 3/18/2021 CITY COMMISSION REGULAR Meeting Agenda March 24, 2021 MEETING 11. Temp. Reso. #R7376 approving a one-year extension agreement with S. Davis and Associates, P.A. for internal auditor services commencing on March 24, 2021, the effective date of this resolution, through March 24, 2022 in an amount not-to-exceed $150,000 for Fiscal Year 2021. (Chief Financial Officer Susan Gooding-Liburd) Attachments: R7376 - Renewal of the Internal Auditor Services Agreement with backup 12. Temp. Reso. #R7377 approving the Billboard Termination and Signage Removal Agreement for lease # 3 between OUTFRONT Media, L.L.C., and the City of Miramar. (Assistant City Manager Kelvin L. Baker Sr. and Procurement Director Alicia Ayum) Attachments: TR7377 Billboard Termination and Signage Removal Agreement Between Outfront Media, LLC. with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES 13. FIRST READING of Temp. Ord. #O1770 approving the first amendment of the Fiscal Year 2021 Operating and Capital Improvement Program Budget; and providing for an effective date. (Management & Budget Director Rafael SanMiguel) SECOND READING SCHEDULED for April 21, 2021 Attachments: O1770 1st Reading - FY21 Budget Amendment with backup 14. FIRST READING of Temp. Ord. #O1771 amending the City Code of Ordinances to incorporate the Business Inclusion and Diversity Act, which establishes goals, objectives and requirements that further encourage procurement and contracting opportunities for local, Micro/Small Minority Business Enterprises (“Micro/SBE”) and Minority/Women Business Enterprises (“M/WBE”), providing for severability and interpretation; providing for codification; providing for correction of scrivener’s errors; and providing for an effective date. (Economic and Business Development BID Administrator Dr. Karen Hollis) SECOND READING SCHEDULED for April 21, 2021 Attachments: O1771 - 1st Reading - BID Act Ordinance with backup City of Miramar, FL Page 6 Printed on 3/18/2021 CITY COMMISSION REGULAR Meeting Agenda March 24, 2021 MEETING PUBLIC HEARING 15. Temp. Reso. #R7360 approving the Program Year 2019 Consolidated Annual Performance Evaluation Report for Community Development Block Grant Programs. (Community Development Assistant Director Deborah Stevens) Attachments: R7360 CAPER PY2019 with backup 16. SECOND READING of Temp. Ord. #O1724 amending Chapter 8 of the City Code entitled “Elections,” to include a new Section 8-4 “Swearing in of Newly Elected Mayor or Commissioners”; and providing for an effective date. (Passed 1st Reading on 08/21/19) (Commissioner Yvette Colbourne) Attachments: O1724 2nd Reading Elections Procedures QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 17. Temp. Reso. #R7373 considering Application No. 2010347, Variance for a 176.33 square foot wall sign, whereby per the City’s Land Development Code, the maximum sign face square footage permitted for the wall sign at this location is 105 square feet, for a Ross Dress for Less Store at the Monarch Town Center Development, located at the northwest corner of Flamingo Road and Miramar Parkway; and denying the variance application. (Community Development Director Eric Silva) Attachments: TR7373 Ross Sign Variance with backup ExParte City of Miramar, FL Page 7 Printed on 3/18/2021 CITY COMMISSION REGULAR Meeting Agenda March 24, 2021 MEETING OTHER BUSINESS Reports and Comments: Commission Reports: 18. Temp. Reso. #R7383 appointing a Director, Alternate, and Second Alternate to the Broward League of Cities Board of Directors. (Mayor Wayne M. Messam) Attachments: R7383 2021-22 Broward League of Cities Board of Director Appointments with backup 19. Temp. Reso. #R7382 affirming acceptance of FaithAction ID cards for City of Miramar services; urging acceptance of FaithAction ID cards. (Commissioner Alexandra P. Davis) Attachments: ITEM FORTHCOMING City Attorney Reports: City Manager Reports: FUTURE WORKSHOP 03/23/21 - 3:00 P.M. - Copper Pipe Pinhole Leaks - Commission Chambers/Virtual ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, April 7, 2021 at 7:00 P.M. City of Miramar, FL Page 8 Printed on 3/18/2021