CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, November 3, 2021 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda November 3, 2021 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 11/3/2021 CITY COMMISSION REGULAR Meeting Agenda November 3, 2021 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Vernon E. Hargray Day. (Mayor Wayne M. Messam) Proclamation: 602 HELP Month. (Mayor Wayne M. Messam) Presentation: Life Saving Award from the Florida Police Chief’s Association to Officer Jerome Bowerbank. (Interim Police Chief Leonard Burgess) Presentation: COVID 19 and Emergency Management Update. (Fire Rescue Emergency Management Planner Josh Green) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular and Special Commission Meetings of October 13, 2021 and the Budget Public Hearing of September 27, 2021. Attachments: Commission Minutes 101321 10-13-21 Perrier - Special Commission Minutes Public Hearing Minutes 092721 2. Temp. Reso. #R7520 approving a utility work by Highway Contractor Agreement with the Florida Department of Transportation for Financial Project Identification Number 441578-1. (City Engineer Salvador Zuniga) Attachments: R7520 UWHCA with FDOT for MPO Project along SW 64th Ave with backup City of Miramar, FL Page 3 Printed on 11/3/2021 CITY COMMISSION REGULAR Meeting Agenda November 3, 2021 MEETING 3. Temp. Reso. #R7518 supporting applications for funding from the Broward Metropolitan Organization Complete Streets and Localized Initiatives Program, Cycle 6 for projects along Bass Creek Road and Monarch Lakes Blvd. (City Engineer Salvador Zuniga) Attachments: R7518 CSLIP Cycle 6 Support Resolution with backup 4. Temp. Reso. #R7517 supporting the removal of the Pembroke Road Widening Project (SW 160TH Avenue to SW 184TH Avenue) from the Broward Metropolitan Planning Organization’s Commitment 2045 Metropolitan Transportation Plan. (Assistant City Engineer Leah deRiel) Attachments: R7517 Removal of Pembroke Road Widening Project from the MPO's Commitment 2045 MTP with backup 5. Temp. Reso. #R7538 approving the award of Invitation for Bid No. 21-021, entitled “Digital Marquee Sign for Shirley Branca Park” to Rite Lite Signs, Inc.; authorizing the City Manager to execute the proposed agreement with Rite Lite Signs, Inc, for the provision of construction services, in an amount not-to-exceed $184,500, and allocating a contingency allowance of $20,000, for a total project cost of $204,500. (Support Services Construction Administrator Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R7538 Digital Marquee Sign for Shirley Branca Park with backup 6. Temp. Reso. #R7512 approving a State Highway Lighting Maintenance and Compensation Agreement with the Florida Department of Transportation for maintenance of streetlights along Florida Department of Transportation roadways. (Public Works Director Anthony Collins) Attachments: R7512 FDOT State Highway Lighting & Compensation Agreement with backup 7. Temp. Reso. #R7511 approving and accepting the Historic Miramar Drainage Improvements Phase IV Standard Grant Agreement between the City of Miramar and the State of Florida Department of Environmental Protection in the amount of $250,000, for construction of the Historic Miramar Drainage Improvements Phase IV Project. (Public Works Director Anthony Collins) Attachments: R7511_FDEP Standard Grant Agremeent for HMI-Phase IV with backup City of Miramar, FL Page 4 Printed on 11/3/2021 CITY COMMISSION REGULAR Meeting Agenda November 3, 2021 MEETING 8. Temp. Reso. #R7525 approving the award of Invitation for Bids No. 21-024, entitled “Wastewater Reclamation Facility Monitoring Well No. 2”, to All Webbs Enterprises, Inc., in a lump sum amount of $773,000, to perform the Monitoring Well No. 2 investigation and modifications at the Wastewater Reclamation Facility. (Utilities Director Roy Virgin and Procurement Director Alicia Ayum) Attachments: R7525 MW-2 Investigation at WWRF with backup 9. Temp. Reso. #R7524 approving the renewal, remediation, and maintenance of Kronos Workforce, for a total amount not-to-exceed $188,461 for FY22, utilizing the Omnia Partners Contract Number 18220 with Kronos Incorporated. (Information Technology Director Clayton D. Jenkins) Attachments: TR7524_Kronos with backup 10. Temp. Reso. #R7523 approving the purchase of Energov Software Licenses with Tyler Technologies Inc., providing for the software support and maintenance for this Citywide software application, in an amount not-to-exceed $505,839, utilizing the Sourcewell Contract No. 090320-TTI. (Information Technology Director Clayton D. Jenkins and Community Development Director Eric Silva) Attachments: R7523_Energov (3) - 10-26-21 with backup 11. Temp. Reso. #R7522 approving the renewal of Docusign Digital Platform Software Licenses to route documents securely for review, approval, and signature, in an amount not-to-exceed $124,254 for FY22, utilizing the National Association of State Procurement Officials, Contract No. AR2472 with Carahsoft Software Technology. (Information Technology Clayton D. Jenkins) Attachments: R7522_Docusign with backup City of Miramar, FL Page 5 Printed on 11/3/2021 CITY COMMISSION REGULAR Meeting Agenda November 3, 2021 MEETING 12. Temp. Reso. #R7461 approving the purchase of Programmable Logic Controllers (PLC) and core switches for the City’s SCADA cybersecurity upgrade at all three Wastewater and Water Plants, from Acordis International Corp., in an amount not-to-exceed $206,431. (Continued from the meeting of 09/01/21) (Information Technology Director Clayton D. Jenkins) Attachments: TR7461 SCADA Remediation with backup End of Consent RESOLUTIONS 13. Temp. Reso. #R7348 authorizing the purchase and installation of cameras, switches, video management software, servers, and storage devices to upgrade the City’s Video Security Surveillance System Infrastructure as Phase 1 of Real Time Crime Center Program from Dell Financial Services L.P., Acordis International Inc., and Motorola Solutions Inc., through the utilization of the State of Florida Contract No. 43211500-WSCA-15-ACS, NASPO Contract No. 43220000-NASPO-19-ACS #AR3227, and Broward County Sheriff for the base layer integration software platform for the Real Time Crime Center Contract, in an amount not-to-exceed $1,465,000. (Information Technology Director Clayton D. Jenkins) Attachments: R7348 Surveillance Cameras and Real Time Crime Center Project with backup 14. Temp. Reso. #R7476 approving the award of Request for Proposals No. 21-04-19 entitled “Cisco Switch Replacement” to the highest rated responsive, responsible proposer, R2 Unified Technologies, L.L.C., in an amount not-to-exceed $3,740,000; approving the financing of the equipment with Key Government Finance, Inc., through a lease purchase over a five year term. (Continued from the Meeting of 10/13/21) (Information Technology Director Clayton D. Jenkins) Attachments: R7476 Cisco Switch Replacement with backup City of Miramar, FL Page 6 Printed on 11/3/2021 CITY COMMISSION REGULAR Meeting Agenda November 3, 2021 MEETING 15. Temp. Reso. #R7527 accepting proposals of Key Government Finance, Inc. to provide the City with two term loans in order to finance costs of various Capital Improvements within the City and to refinance certain outstanding indebtedness for debt service savings; approving the form of a loan agreement with Key Government Finance, Inc.; authorizing the issuance of promissory notes pursuant to such loan agreement in the aggregate principal amount not-to-exceed $14,000,000 in order to evidence such loans; authorizing the repayment of such notes from a covenant to Budget and appropriate legally available Non-Ad Valorem Revenues of the City; delegating certain authority to the City Manager and other City staff for the authorization, execution and delivery of the notes and various other documents with respect thereto. ( Treasurer Ian Evans-Smith) Attachments: R7527 - Loan Proposal with Key Government Finance, Inc. with backup 16. Temp. Reso. #R7515 to approving the Regional Interlocal Agreement for cooperative fire, rescue, emergency medical services, and special operations response through automatic aid and closest unit response between the City of Miramar Fire Rescue Department, Broward County Sheriff’s Office, Broward County and Municipalities. (Fire-Rescue Chief Robert Palmer) Attachments: R7515 FY21 CUR Regional Interlocal Agreement with b ackup 17. Temp. Reso. #R7549 authorizing the City Manager to enter into negotiations for a Memorandum of Understanding between the City and Florida Community Development Corporation, a Florida Not-For-Profit Corporation, for the conveyance of approximately 6.45 acres (Parcel ID #514126000076) generally located south of Miramar Parkway between SW 68 Avenue and SW 69 Way, for the construction of affordable housing. (Community Development Director Eric Silva) Attachments: R7549 FCDC - Wellman with backup ORDINANCES City of Miramar, FL Page 7 Printed on 11/3/2021 CITY COMMISSION REGULAR Meeting Agenda November 3, 2021 MEETING 18. FIRST READING of Temp. Ord. #O1781 approving the end-of-year amendment to the Fiscal Year 2021 Operating and Capital Improvement Program Budget; and providing for an effective date. (Management & Budget Director Rafael Sanmiguel) SECOND READING SCHEDULED for November 15, 2021 Attachments: O1781 1st Reading FY21 2nd Budget Amendment_Updated 10.5.21 with backup 19. FIRST READING of Temp. Ord. #O1782 amending Chapter 2, entitled “Administration,” Article III, entitled “Boards, Committees and Commissions,” Division 3, entitled “The Historic Miramar Advisory Board,” of the Code of the City of Miramar, more specifically at Section 2-79, entitled “Historic Miramar Advisory Board,” to extend from one year to two years the terms of office of the members; providing for repeal; providing for severability; providing for interpretation; providing for administrative corrections of scrivener’s errors; providing for codification; and providing for an effective date. ( Community Development Assistant Director Nixon Lebrun) SECOND READING SCHEDULED for November 15, 2021 Attachments: O1782 1st Reading HMAB Members Terms of Office Two-Year Extension OTHER BUSINESS Reports and Comments: Commission Reports: 20. Temp. Reso. #R7550 authorizing the City Manager to negotiate the terms of an amendment to the amended and restated agreement between the City of Miramar and Klass-Ex, L.L.C. for General Management Services at the Miramar Regional Park, which extends the term of the agreement for an additional three (3) years. (Commissioner Maxwell B. Chambers) Attachments: R7550 Klass-Ex Agreement Amendment City Attorney Reports: City Manager Reports: City of Miramar, FL Page 8 Printed on 11/3/2021 CITY COMMISSION REGULAR Meeting Agenda November 3, 2021 MEETING Presentation/discussion regarding plane crashes in 33023 and 33025. (Requested by Vice Mayor Yvette Colbourne) (Interim Police Chief Leonard Burgess) ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Monday, November 15, 2021 at 7:00 P.M. City of Miramar, FL Page 9 Printed on 11/3/2021